1.

0 THE SCHOOL AND ITS AIMS

1.1 The School Mission Statement:

“Together we achieve”

At FHS each individual will realise and achieve their full

potential academically, personally and socially through a rich
and varied curriculum, state of the art technology and
outstanding teaching and learning. We will inspire all
members of our community to become global ambassadors.

1.2 The School:

Featherstone is a mixed comprehensive Sports and Applied Learning School
consisting of approximately 1500 students aged 11-19. It was formed in 1967 when
the Boys’ Secondary and Girls Secondary were merged.

In September 1999 Featherstone was designated as a Sports College and in April

2006 we took on a second specialism in Applied Learning. The school’s sports and
recreational facilities were enhanced by a flood-lit all-weather multi-use games area.
A lottery grant of £1.8 million financed the extension of sports facilities to include a
multi purpose gym, dance studios and astro-turf. These facilities are extensively used
by the wider community outside the normal school day. The facilities are open seven
days a week. Membership numbers are rising, with approximately 100,000 users
annually. A £10 million grant from the Learning and Skills Council gave as the
opportunity to reopen a state of the art 6th form building which opened in September
2009.

The school’s population has changed over the last ten years from a predominantly
Sikh population to a more diverse one. The ethnic survey (1381 students) shows
37% Indian, 20% Black Somali, 14% Pakistani, 7% Afghan, 5% other Asian, 1.4 %
Black Caribbean, 2% other Black African, 1% White British, 1% White Asian, 1%
White Eastern European, 0.8% Bangladeshi, 0.8% Arab and 9% other Ethnic Group.

Over the last four decades, Southall has been attracting new immigrant communities.
Reasons for this include: the school’s close proximity to Heathrow, affordable
housing compared to the rest of Ealing Borough, as well as employment
opportunities in many of the local small scale factories. The spread of communities
brings a rich language and cultural heritage to the school and it has been a strength
in creating a tolerant and mutually respectful environment. Visitors including
inspectors, advisors and parents to the school have particularly commented on this.
The school has been a pioneer in offering its pupils the opportunity to study their
mother tongues of Hindi, Punjabi, Urdu, as well as French and Spanish as part of the
normal curriculum.
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The current staff establishment consists of the Head Teacher, one Deputy Head
Teacher, eight Assistant Head Teachers and 105 full-time equivalent teachers and
110 support staff [July 2010].

Steady improvements in examination results, from 57% 5+ A-C in 2007, with English
and Maths at 35%, 79% 5+ A-C, with English and Maths at 52% in 2009.

Good relationships are maintained with the feeder primary schools and links have
been established with primary schools, high schools and colleges over a wider
geographical area.

All pupils are placed into a mixed ability, mixed talent Tutor Group. For timetabling
purposes students are placed in one of 3 Bands – F, H, S. Students who require
additional support will be placed in the S Band. Departments have the ability to set
pupils within each Band to reflect their ability in that subject. In Year 9 the F and H
Bands will be selected on the basis of ability with the most able pupils placed in the F
Band after careful consideration of the assessment data. Average class sizes in KS3
are approx 24 and in KS4 are approx 22.

Overseeing of the year group is a strategic priority. Three TLR1s oversee the year
group, one for Pupil Progress, one for Teacher Development and one for Curriculum
Development. A Learning Mentor and 4 Teaching Assistants are attached to each
year group. This team works together building up detailed knowledge of the
curriculum, the quality of the teaching and the learning of the pupils. TLR1s are also
subject leaders except for Pupil Progress. Some small subjects have TLR2 subject
leaders, subject staff are expected to share responsibility for managing and leading
in their area in order to ensure they continually build up evidence to demonstrate full
coverage of the Post Threshold Professional Standards. This also allows all staff to
be exposed to opportunities to develop management skills in preparation for
promotion.

The last OFSTED report was a testimonial to the school’s efforts and achievements.
It placed the school in the “Outstanding” category. We were one of the first 103
secondary schools nationally to become a Leading Edge School from September
2003. This gave us an opportunity to share our innovations and success with other
schools so they can adopt our successful practices. We are also a Lead Practitioner
School for Inclusion for the Specialist Schools Trust. We received a letter in July
2010 advising us that following one of the new “Interim Ofsted Inspections” we had
been judged as continuing to perform at an outstanding level and were unlikely to be
inspected during the academic year 2010/2011

A School Council has been working for the last five years and after careful planning
that involved staff and pupils led by the Social Inclusion team, a differentiated and
structured PSHE programme is offered to all pupils. Work experience and residential
experience is offered to all. The cross-curricular areas of Literacy, Numeracy and
Citizenship are planned as part of a coherent curriculum. Citizenship has involved
many theme days including One World Day, Women’s Day and Anti-Crime Day and
many more.

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1.3 Featherstone High School Strategic Plan

1.3.1 Background
Consultation with staff and Governors is an ongoing process in writing and reviewing
the Strategic Development Plan.

Aims of the school

The school’s vision reflects 5 key issues:-
 High standards of achievement for all
 Opening up doors of opportunity
 Care and respect
 Laying foundations for a lifetime of learning
 Developing our Community

1.4 School Development Plan:

The following strategic priorities were identified in the 3 year vision statement as
cornerstones of our current success which we must continue to focus on:

 Relentless focus on Teaching and Learning – all staff must adopt the
“Accelerated Learning” model when planning and delivering lessons.
 A rich and varied curriculum - our curriculum is regularly evaluated and every
effort made to personalise it and ensure it maximises opportunities for
success
 Strong code of behaviour
 Use of new technology
 Rigorous tracking systems and associated intervention – tracking is done
through Assessment Manager and parents/carers attend individual target
setting meetings with tutors twice a year

Our Key Priorities for SDP 2010-2011

Priority 1 Teaching and Learning – will include a continued focus on literacy

strategies and introducing innovative approaches to teaching and learning. We will
be constantly striving to improve teaching and learning and aiming for 90% lessons
to be good or better. We want to realise our ambition to become a Training School.
Priority 2 Curriculum Development – we will be reviewing our current KS3 offer
with a view to reducing KS3 and facilitating greater personalisation. This may mean
an early start to GCSEs for some, an enhanced focus on literacy and numeracy for
others. It will include a focus on broadening curriculum enrichment opportunities and
monitoring which groups attend. The introduction of a number of new courses
including revised GCSEs and the Sport and Leisure Diploma will need to be planned
for. We will also need to evaluate and embed our post 16 offer.
Priority 3 Pupil Progress and Community Engagement – we must continue to
look at strategies for raising achievement and narrowing the attainment gap, for
ensuring behaviour remains very good and the use of the school diary as a means of
communication to parents and evaluating our use of the Learning Gateway to
communicate with parents.
Priority 4 Developing the Specialisms – we are due to be redesignated as a
specialist Sports and Applied Learning School next year. We have to demonstrate
that these specialisms are successful in their own right and also permeating other
subjects across the school. At the time of writing, it seems that our second specialism
will no longer be funded and redesignation will focus on our primary specialism.
Priority 5 Future Schools – we want to ensure that we remain at the forefront of
New Technology and innovation. Having recently been advised that our £15m BSF
funding has been withdrawn, we will need to plan very carefully how we spend any

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capital funds to ensure we support our strategic priorities and future proof our design
so that it will be enjoyed by many generations to come

1.5 Staff Development Plan:

As an Investor in People, the school has an explicit programme
for staff development and training. All teachers and non-teaching staff have an
entitlement to training opportunities to develop and enhance their skills which are
necessary to meet the school’s aims. All staff have an entitlement to review their own
development with their Line Manager and to identify needs arising from their review.
Staff attending courses are expected to disseminate information to the relevant
teams. They should also discuss with their Line Manager how they will incorporate
what they have learnt in their work.

1.5.1 Aim
The Staff Development Plan aims to provide planned opportunities for training and
development to ensure that the main priorities identified in the School Development
Plan are met.

1.6 Meetings

1.6.1 E- Briefing
An e-briefing is sent daily, before school starts. The briefing is for items of
information relevant to all members of staff. Items are submitted to Nicola Meston the
previous evening and e-mailed to all staff. In addition, each Monday at 8.20 SMT will
hold a whole staff briefing in the hall.

1.6.2 SMT Meeting

The SMT meeting takes place weekly with the Head, Deputy Head and Assistant
Head Teachers. This meeting addresses the issues concerned with the day to day
routine management of the school. The aim of the meetings is to ensure that the
school continues to improve. Issues arising from the individual responsibilities of the
senior team are discussed and information is passed on through the line
management structure.

The Leadership Team also evaluate the effectiveness of all aspects of the school life
and sets priorities for future action including the preparation of INSET.

1.6.3 Assistant Head Teachers Meetings (AHTs)

Assistant Head Teachers meet weekly to co-ordinate their Line Management
responsibilities to ensure that lesson observations are carried out in a consistent way
and that PDR’s are being progressed. They plan middle management training and
ensure that all departments work to the SIP priorities.

1.6.4 Middle Management Training and Development Meetings

These take place once a month and are timetabled during the day.

1.6.5 Year Team Training and Development Meetings

Year Teams meet on a 2 week cycle. These meeting are timetabled during the
school day and meetings are chaired by the TLR Pupil Progress, with the focus on
the individual student, how best to meet his/her needs and discuss the pastoral
programme.

1.6.6 Department Training and Development Meetings

Department teams meet on a 2 week cycle in directed time. Some departmental
meetings can take place during the normal school day, subject to cover requirement.

An important aspect of both departmental and year training and development

meetings is that they should emphasise the sharing of good practice.
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1.6.7 Union Reps Meeting
Union Reps meet with the Headteacher and Personnel Manager on a termly basis as
per the calendar. Issues of concern to the unions can be raised at this meeting. The
Staff Code of Conduct and Attendance Policy are examples of whole policy
formulated through this forum.

1.6.8 Other Meetings

All meetings should have a formal agenda and minutes with copies to Line
Managers.

1.7 Guidelines for the Conduct of School Meetings:

These guidelines were drawn up and agreed by the whole staff.

1.7.1 Prior to the Meeting.

 All meetings should have an agenda, which is published prior to the meeting.
 All agenda items should be allocated a set time.
 All those attending a meeting should have the opportunity to request an
agenda item. This must be submitted to the Chair by an agreed time.

1.7.2 During the Meeting

 Meetings should start and finish on time. The Chair should be informed as
soon as possible if you are unable to attend.
 The Chair should go through the agenda point by point.
 Everyone should always be treated with respect. This is the shared
responsibility of all those at the meeting.
 No one should be marking, reading or be doing anything which is not
concerned with the meeting.
 It is the responsibility of the Chair to actively seek contributions from all
members of the meetings
 A summary of the main points of the meeting should be read out at the end.

1.7.3 After the Meeting

 Minutes should be issued as soon as possible after meetings.
 They should include action points with the name of the lead person and a
date by which action should have been achieved.

1.7.4 Chairs of Meetings:

Departmental Subject Managers
Year TLRs
Union Reps Head Teacher
SLT Head Teacher
TLRs Leadership Team

1.7.5 Leadership Team Responsibilities:

Please see diagram over page.

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 Management Structure

SMT operate within a flat structure with 1 Deputy and 8 AHTs (see below). SMT responsibilities are reviewed annually to facilitate
broader professional experience and preparation for Headship.

Each Year Group is overseen by 1 AHT and 3 TLR1s. TAs and Learning Mentors are allocated to each year group and TAs are timetabled
with PPA time to work and prepare alongside subject teachers. Cross–curricular teams bring together specific TLR1s from different Year
Teams to facilitate sharing of best practice and to support progression.

Whole School Development Teams are constituted annually and meet half termly to review specific elements of the SDP.

YEAR TEAM CROSS-CURRICULAR TEAMS WHOLE SCHOOL DEVELOPMENT TEAMS

AHT Staff Development
TLR1 Pupil Progress Pupil Progress + 2 AHT’s E-Learning
TLR1 Teacher Development Teacher Development + 1 AHT + consultant. Global Partnerships
TLR1 Curriculum Development Curriculum Development + 2 AHTs Pastoral Development
Specialist School/Applied Learning
BSF
Pupil Progress Team Meetings: To monitor progress and standards across the Year Teams including – attendance and punctuality,
rewards and sanctions, intervention strategies, planning for Curriculum Weeks. To review strategies used in Year Teams, share best
practice and develop common approaches
Teacher Development Team Meetings: To report back on lesson observations taking place within Year Teams and ensure consistency in
application of the ALC. To identify best practice for sharing with colleagues, whole school issues emerging from observations and training
needs
Curriculum Development Team Meetings: To report back on lesson observations, curriculum mapping and identify curriculum related
issues causing concern e.g. pitch/challenge etc. To ensure consistency in the setting of homework and approaches to marking/feedback.
To oversee preparation for Curriculum Weeks.
 Management Responsibilities of SMT
Line Management overseen – Gerry Wadwa, Headteacher
Neil Bradford Alan Bate Kate Johnson Alka Patel Kamal Thacker Sapuran Gill
Deputy Assistant Assistant Headteacher Assistant Headteacher Assistant Assistant
Headteacher Headteacher Headteacher Headteacher
Title Director of Director of Director of Curriculum Director of Curriculum Director of Applied Director of Pupil
Innovation and Specialism Development (KS3) and Development for Children Learning and Progress and
Resources Cross Curricular with Additional Needs 14-19 Curriculum Intervention
Strategies Strategies
Year Team Year 8 Year 9 Year 10 Year 11 Year 7
Departments ICT; Maths P.E.; English; Geography; PSHE; MFL; Art Business Studies; Science; Economics
Library Citizenship; RE Health and Social
Care; Travel and
Tourism; YAs
E’ Learning Curriculum Curriculum Developers Pupil Progress Curriculum Developers Pupil Progress
Developers
Leading Edge and Sports Centre Global Citizenship SEN/ EAL/G&T Educational Visits and Transition
SIMS Partnerships School Sports Cover Learning Gateway
Programme
Liaison with AHT’s Redesignation Students as Partners in Creative Partnerships Timetabler Examinations and
for Assessment and Learning (SAPL) Directed Time Budget LM of Exams
Timetabling Calendar overseen Officer
IT Team; Facilities Healthy Enrichment including Student Services - SEN/ Curriculum Enrichment Data Manager and
Team Schools Curriculum Enrichment EAL/G&T support Weeks (Autumn) LM of SIMS
Weeks (Summer) Manager
Overseen all census Professional Learning Oversight of Year Team IAG/Careers & WRL MTL Coach
returns and SEF Community (support) structure
Section B
BSF overseen Target Setting Days Target Setting
Days
Whole School Sports Awards Prize Giving Prize Giving Disco Open Evening
Events * Evening
Governing Body Premises Sports Centre Full GB (Spring Term) Staffing and Curriculum Staffing & Curriculum Full GB (Autumn
Finance Management Term)
 Line Management overseen – Gerry Wadwa, Headteacher
Nicky Meston John Noel Alison Lusuardi
Assistant Headteacher Assistant Headteacher Assistant Headteacher
Title Director of Sixth Form Director of Inclusion Director of Quality Assurance and Continuous
Professional Development
Year Team Years 12 and 13 Year 11

Departments Psychology; Sociology SID; Student Services; Extended History; Performing Arts
Government and Politics Schools
Post 16 PLC Student Council including House Professional Learning Community Lead
Structure; SEN (EBSD)
Sixth Form Student Learning Mentors and Parent Advisers; Teacher Developers
Committee Visual Communications
Higher Education Transition Attendance and Behaviour including SEF and Ofsted preparation
Rewards and Sanctions
Notices Community Cohesion including CDQS INSET including Leadersip of MTL
Transition LM of Teacher Coach
Learning Gateway Governors Day; Governors Report
Pupil Planner New Staff and NQT Induction
Whole School Sixth Form Open Evening Open Evening; Y9 residential Oversight of Performing Arts events
Events *
Governing Body Staffing and Curriculum Full GB (Summer Term) Staffing and Curriculum

* All SMT are expected to share the support of Performing Arts events as advised by AL
 WHOLE SCHOOL DEVELOPMENT TEAMS
Staff E-Learning & Global Specialist BSF Pastoral/ SMSC
Development Fronter Partnerships School
Non Teaching
Harjinder Johal Neil Bradford Kate Johnson Alan Bate Neil Bradford John Noel
Alison Lusuardi James Mutton Alan Bate Kamal Thacker Gerry Wadwa Alka Patel
Faye Burvill Kris Bolt Sarah Bowles Andy Webb Richard Holden Katy Reeves
Juma Abdullahi Patrick Dawkins Eleanor Sanz Laura Varley Faye Burvill Pupil Progress TLRs
Katy Reeves Governor Parminder Bantleman
Nicola Magner Parent
Mamta Shastri Student
 Non-Teaching Management Responsibilities

• Finance and Personnel Managers report to the Head.

• ICT Systems Manager and Facilities Manager report to the Deputy Head
• Student Services Manager reports to the Director of Inclusion.

Meena Mandalia Harj Johal Harjinder Parminder Faye Burvill

Bhambra Bantleman
Title Senior Finance Personnel and ICT Systems and Student Services Facilities
Officer Administration Procurement Manager Manager
Manager Manager
LM Finance Staff LM of Admin Staff, Network Team Student Services Caretakers, Catering
Reception Staff, Cleaners
Maintenance of all Oversee recruitment, Administrative support Health and Safety
financial records payroll, timesheets, annual for SEN matters,
leave, personnel issues, Curriculum Enrich
Employment Law Weeks, Target Setting
Days
Producing monthly CFR Support Staff training and Casual admissions
style budget reports for development
Headteacher and GB
Liaison with auditors, Cover Medical Careplans Outsourced contractors
CEFM
Oversight of all matters SMSAs
relating to FMSIS
Governing Finance Staffing and Curriculum Exclusions Panel Premises
Sports Centre
Body
Management
 1.8 STAFF CODE OF CONDUCT
This code was agreed by all staff after full Union consultation:
Please refer to the:
London Borough of Ealing Code of Conduct for all Employees on www.ealing.gov.uk

1.8.1 Statement of Aims

The aims of this Code are to ensure that a high standard of professional conduct is
maintained. This will allow all staff to work together in a supportive atmosphere of trust and
respect. All processes and procedures of the school are developed to support and promote
these aims.

1.8.2 Treating Colleagues with Respect

All members of staff regardless of role are entitled to respect and should be treated as equals.
This fundamental principle should transcend all dealings between colleagues.

Certain actions/types of behaviour clearly are not consistent with this approach.

 Criticising colleagues in the presence of third parties, (including other members of

staff).
 Abusive language/behaviour. (The key is not what the perpetrator considers abusive
but what the other party might consider to be so).

1.8.3 Confidentiality
All staff should be aware that much of the information which they process is of a confidential
nature. If in doubt the rule of confidentiality should always be applied.

This covers dealings with pupils, parents, other members of the public, other staff etc.

1.8.4 Dealing with Problems

1. Any disagreements or grievances between colleagues should be resolved informally

and in confidence with the colleague concerned, wherever possible.
2. (a) A colleague having concern about another colleague’s conduct or standard of work
should first discuss the issues informally (no notes, agenda, minutes) with the
colleague concerned.
(b) Should there be no satisfactory resolution to (a) no further action should be taken
without first informing that colleague whenever possible. When not possible, they
should see their union representative or support colleague who will assist informally to
move the situation forward.
(c) Should there be no satisfactory resolution when (a) and (b) has taken place, an
agreed arbitrator should be approached to resolve the situation. (Union
Representative, Colleague, Line Manager).
3. Should a parent make a complaint or allegation about a colleague, no action should be
taken without informing the colleague of the nature of the complaint.
1.8.5 Dress Code

Featherstone High School Dress Code Policy for Staff (Draft)

This policy applies to all members of Featherstone High School teaching and support staff.

FHS recognises that all staff act as representatives of the school and should therefore be
dressed accordingly. The way in which FHS staff dress and present themselves plays an
important part in the image that the school portrays to students, parents and the general
public.

Whilst it is appreciated that those staff who are likely be in the classroom, should dress
appropriately, it is recognised that those staff who are within the IT, Facilities, Sports (PE) and
Science (technicians) department should wear clothing appropriate to the nature of their work.

Appropriate Dress
Male staff are required to wear a shirt, tie and smart trousers or a suit. Female staff are
required to wear smart office wear i.e. trousers, skirt and suitable top or dress. It would not be
acceptable to wear jeans, sport shorts, crop tops, and clothes made of see through material.

The above are just a few examples of what would be regarded as inappropriate dress wear for
the workplace. However staff are reminded that if they have doubts in their own mind as to
whether an article of clothing is appropriate, then it is likely that others will share this doubt
and may be offended, and the article of clothing should therefore not be worn.

FHS accepts that it is policy that the wearing of religious and cultural dress (including, head
scarves, skull caps and turbans) is allowable and will not be discouraged. The exception to
this protocol is where effective teaching and learning health, safety and welfare will be
compromised by wearing of such dress/ and or where this is likely to enhance the risk to other
persons.

Staff who do not adhere to this policy could be dealt with under the school Disciplinary
Procedure.
 2.0 SAFEGUARDING CHILDREN;
CHILD PROTECTION

Introduction
What is Safeguarding

The Government has defined the term ‘safeguarding children’ as:

‘The process of protecting children from abuse or neglect, preventing impairment of their
health and development, and ensuring they are growing up in circumstances consistent with
the provision of safe and effective care that enables children to have optimum life chances
and enter adulthood successfully.’

Schools have a wider role than simply protecting children and young people from neglect and
abuse. This role involves keeping them safe from accidents, crime and bullying and actively
promoting their welfare in a healthy and safe environment.

OUR FUNDAMENTAL ROLE IS TO ACHIEVE THE BEST OUTCOMES WITH CHILDREN

AND YOUNG PEOPLE. THAT IS, FOR EVERY CHILD TO;
BE HEALTHY
STAY SAFE
ENJOY AND ACHIEVE
MAKE A POSITIVE CONTRIBUTION
ACHIEVE ECONOMIC WELL BEING

These five points are the Every Child Matters outcomes. These outcomes are key to well-
being in childhood and later life.

2.1 Safer Recruitment

As part of the school’s recruitment process and in accordance with the Department for
Children Schools and Families (DCSF) staff must complete a EnchancedCriminal Records
Bureau (CRB) application form. Volunteers in school must apply for a CRB disclosure. Staff
who do not have a CRB disclosure will not be able to work in the school.

2.2 Child Protection

Schools have a vital role to play in the detection of child abuse. The school is often the main
contact for children outside the family.

There are four main types of child abuse.

Neglect Sexual Abuse

Physical Abuse Emotional abuse

It is possible that one or two students in your Tutor Group, Teaching Group Club, Team, etc,
will have experienced some form of abuse, whether it be physical, sexual, emotional in nature
or a matter of neglect. All staff should be aware of the guidelines set out in the School’s Child
Protection Policy.

The following points are extracts from the Policy:-

If a student discloses abuse you should:-

1. Listen – find the time and a private place to talk as soon as possible
2. Believe – it is helpful that you tell the pupil you believe them.
3. Acknowledge – the pupil’s feelings.
 4. Advise – the pupil that you will offer support, but that you must pass on the information
to the designated Child Protection Officers. You must not ask leading (why) questions,
since this may have legal implications if proceedings follow.
5. Immediately - inform the designated members of staff. Do not leave the pupil
deliberating over the problem. The incidents should never be left to the next day.

The senior child protection officer is;

John Noel
Director of Access & Inclusion

Contact details;
Ext 241. DL 020 8571 8788
jnoel@featherstonehigh.ealing.sch.uk
Office is situated on the ground floor of the main building opposite G1.

In John Noel’s absence the following people should be informed;

For KS5 students;

Loretta Miller
Lead Learning Mentor
Ext 215;
lmiller@featherstonehigh.ealing.sch.uk
Office situated in the mentoring suite at the rear of the A block.

For KS4 students;

Emma Coutts
Ext 242;
i/c KS4 Mentoring
ecoutts@featherstonehigh.ealing.sch.uk
Office situated in the seclusion area at the rear of the A block.

For KS3 students;

Tracey Simpson
Ext 323;
i/c KS3 Mentoring
tsimpson@featherstonehigh.ealing.sch.uk
Office situated in the mentoring suite at the rear of the A block.

6. Record the facts - as you know them. Write down everything that the child has told
you. If you suspect that the chid may have marks, never carry out a physical
examination alone with the child. If there is any obvious evidence of marks on the
body, it is necessary to draw a sketch showing specifically the size and position of any
bruises for example. Forward all details to the designated Officers. Please do not
discuss the case with any other member of staff unless requested to do so by John
Noel.

NEOST GUIDANCE on conduct for teachers, education staff, volunteers, Governors, etc
whose work brings them into contact with Young People. (September 2002) NATIONAL
EMPLOYERS ORGANISATION for SCHOOL TEACHERS
Introduction
This guidance is intended to assist LEAs and schools to develop and review Codes of
Conduct to help staff and volunteers to minimise the risk of being accused of improper
conduct towards the young people with whom they come into contact during their work.

It would be impossible and inappropriate to lay down hard and fast rules to cover all the
circumstances in which staff relate to pupils and where opportunities for their conduct to be
misconstrued might occur. Staff must exercise professional judgement in their dealings with
pupils. For the vast majority of staff this Code of Conduct will serve only to confirm what has
always been their practice. If staff have any doubts about the advice contained in this
document they should consult the Head Teacher.

From time to time, however, it is advisable for all staff to reappraise their teaching styles,
relationships with pupils and their manner and approach to individual pupils, to ensure that
they give no grounds for any doubts in the minds of colleagues, pupils or parents.

2.3 Guidelines for Staff

2.3.1 Private Meetings with Pupils

Staff and volunteers should be aware that private meetings with individual pupils may give rise
to concern. There will be occasions when a confidential interview or one to one meeting is
necessary, but, where possible, such interviews should be conducted in a room with visual
access, or with the door open, or in a room or area which is likely to be frequented by other
people, and another pupil or adult should be present or nearby. Where such conditions cannot
apply, staff should try to ensure that another adult knows that the interview is taking place.

Meetings with pupils away from the school premises should only be arranged with the specific
approval of the Head Teacher.

2.3.2 Physical Contact with Pupils

Physical contact may be misconstrued by a pupil, parent or observer. Touching pupils,
including well intentioned informal and formal gestures such as putting a hand on the shoulder
or arm, can, if repeated regularly, lead to serious questions being raised. As a general
principle staff must not make gratuitous physical contact with their pupils. It is particularly
unwise to attribute touching to their teaching style or as a way of relating to pupils.

Any form of physical punishment of pupils is unlawful as is any form

of physical response to misbehaviour unless it is by way of restraint. It is particularly important
that staff understand this both to protect their own position and the overall reputation of the
school.

2.3.3 Where Physical Contact May be Acceptable

There may be occasions where a distressed pupil needs comfort and reassurance which may
include physical comforting such as a caring parent would give. Staff should use their
discretion in such cases to ensure that what is, and what is seen to be by others present,
normal and natural does not become unnecessary and unjustified contact, particularly with the
same pupil over a period of time. Where a member of staff has a particular concern about the
need to provide this type of care and reassurance he/she should seek the advice of the head
teacher.

Some staff are likely to come into physical contact with pupils from time to time in the course
of their duties. Examples include: showing a pupil how to use a piece of apparatus or
equipment; demonstrating a move or exercise during games or PE, and contact activities.
Staff should be aware of the limits within which such contact should properly take place and of
the possibility of such contact being misinterpreted.

There may be occasions where it is necessary for staff to restrain a pupil physically to prevent
him/her from inflicting injury to others or self-injury, damaging property, or causing disruption.
In such cases only the minimum force necessary may be used and any action taken must be
to restrain the pupil. Where member of staff has taken action to physically restrain a pupil
he/she should make a written report of the incident in the form prescribed by the school‘s
policy on restraint.

2.3.4 Caring for Pupils with Particular Problems

Staff who have to administer First Aid should ensure whenever possible that other children or
another adult are present if they are in any doubt as to whether necessary physical contact
could be misconstrued.

Wherever possible, staff who have to help children with toileting difficulties should be
accompanied by another adult, and pupils should, wherever possible, be encouraged to
change themselves. It is accepted that there will be some situations where pupils will present
particular problems for staff and the emphasis will be on what is reasonable in all the
circumstances.

2.3.5 Relationships and Attitudes

All staff should clearly understand the need to maintain appropriate boundaries in their
dealings with pupils. Intimate or sexual relationships between staff and pupils will be regarded
as a grave breach of trust and any sexual activity between a member of staff and a pupil
under 18 years of age may be a criminal offence.

All staff should ensure that their relationships with pupils are appropriate to the age and
gender of the pupils, and take care that their language or conduct does not give rise to
comment or speculation. Attitudes, demeanour and language all require care and thought,
particularly when members of staff of either sex are dealing with adolescent boys and girls.

From time to time staff may encounter pupils who display attention seeking behaviour, or
profess to be attracted to them. Staff should aim to deal with those situations sensitively and
appropriately, but must ensure that their behaviour cannot be misinterpreted. In these
circumstances, the member of staff should also ensure that the Head Teacher or a senior
colleague is aware of the situation.

2.3.6 Where Conversation of a Sensitive Nature may be Appropriate

Many staff have a pastoral responsibility for pupils and in order to fulfil that role effectively
there will be occasions where conversations will cover particularly sensitive matters. Staff
must, in these circumstances, use their discretion to ensure that, for example, any probing for
details cannot be construed as unjustified intrusion. Other staff in schools may, from time to
time, be approached by pupils for advice. Pupils may also appear distressed and staff may
feel the need to ask if all is well. In such cases staff must judge whether it is appropriate for
them to offer counselling and advice or whether to refer the pupil to another staff with
acknowledged pastoral responsibility for the particular pupil.

2.3.7 Inappropriate Comments and Discussions with Pupils

As with physical contact, comments by staff to pupils, either individually or in groups can be
misconstrued. As a general principle therefore staff must not make unnecessary comments to
and /or about pupils which could be construed to have a sexual connotation. It is also
unacceptable for staff to introduce or to encourage debate amongst pupils in class, or
elsewhere, which could be construed as having a sexual connotation that is unnecessary
given the context of the lesson, or the circumstances. At the same time it is recognised that a
topic raised by a pupil is best addressed rather than ignored.

Systematic use of insensitive, disparaging or sarcastic comments is also unacceptable.

2.3.8 Extra Curricular Activities

Staff should be particularly careful when supervising pupils in extra curricular activities, or a
residential setting such as a ski trip, outdoor education camp or extended visit away from
home. Typically a less formal approach than usual is appropriate in these settings, but that
can be open to misinterpretation. Although a more informal approach is usual in such
circumstances, the standards expected of staff will be no different from the behaviour
expected within school.
Staff should take care in receiving or giving gifts to pupils which could be misunderstood. Gifts
to individual pupils from staff will be exceptional and should be assessed against the school’s
policy or by a senior member of staff. Inappropriate gifts from pupils should be reported as
described in paragraph 2.3.9

2.3.9 Reporting Incidents

Following any incident where a member of staff feels that his/her actions have been, or may
be, misconstrued he/she should discuss the matter with the Head Teacher. Where it is agreed
with the Head Teacher the member of staff or volunteer should provide a written report of the
incident. A detailed written report should always be made if a member of staff has been
obliged to restrain a pupil physically, or where a complaint has been made by a pupil, parent
or other adult.

2.3.10 Data Protection

Under data protection legislation, it is illegal to keep personal details about students on
“unprotected“ databases.

“Personal” in this sense means confidential information relating to the child and family,
addresses and home telephone numbers.

“Unprotected“ means a database which does not lock out unauthorized access through a
code.

There is only one protected database in the school, the SIMS administrative database.
 3 . 0 E - M A I L A N D I N T E R N E T P O L I C Y

Please also refer to the London Borough of Ealing guidance on Use of Internet and e-mail.
www.ealing.gov.uk

3.1 Purpose of the Policy

• To help protect the School against liability for the actions of its staff (and students)
• To help educate system users about the legal risks that they might inadvertently take
• To notify users of any privacy expectations in their communications
• To prevent damage to systems
• To avoid or reduce unnecessary time being spent on non work related activities.
• To make clear to users who they should contact about any particular aspect of the
policy

3.2 E-mail
• Pupils may only use approved e-mail accounts on the school system.
• Pupils must immediately tell a teacher if they receive offensive e-mail.
• Pupils must not reveal details of themselves or others in e-mail communication, such
as address or telephone number, or arrange to meet anyone.
• Access in school to external personal e-mail accounts may be blocked.
• Excessive social e-mail use can interfere with learning and may be restricted.
• E-mail sent to an external organisation should be written carefully and authorised
before sending, in the same way as a letter written on school headed paper.
• The forwarding of chain letters is not permitted.

All users of email should be made aware of possible pitfalls:

• Email is not merely an informal communication tool, but has the same weight as any
other communication to and from the organisation
• It should be regarded as published information
• E-mails are not secure, by and large, and can be read by anyone given sufficient
levels of expertise
• Defamation of colleagues or other parties (deliberate or otherwise) may occur
• Abrupt, inappropriate and unthinking use of language can lead to a bullying tone and
possible offence to others - even harassment

3.3 Legal Issues

Like other forms of communication, e-mail use is subject to regulations by law including data
protection, copyright, defamation, pornography, bullying, sexual and racial harassment. The
School’s policy for dealing with bullying and harassment provides a definition of the terms and
further information relating to the procedure for dealing with instances of bullying and
harassment through email use.

Any illegal email use or abuse of the Email Policy will be dealt with under the Featherstone
High Disciplinary Procedure.

Any unauthorised access to an individual's mail account (i.e. any access which doesn't comply
with procedure or which hasn't been processed by IT Services) will result in disciplinary action
through the Featherstone High Disciplinary Procedure.
3.4 INTERNET POLICY

3.4.1 Internet Access Authorised

The school will keep a record of all staff and pupils who are granted Internet access. The
record will be kept up-to-date, for instance a member of staff may leave or a pupil’s access be
withdrawn.

3.4.2 Appropriate Access

• In common with other media such as magazines, books and video, some material
available via the Internet is unsuitable for pupils. The school will take all reasonable
precautions to ensure that users access only appropriate material. However, due to
the international scale and linked nature of Internet content, it is not possible to
guarantee that unsuitable material will never appear on a school computer. Neither
the school can accept liability for the material accessed, or any consequences of
Internet access.
• The use of computer systems without permission or for inappropriate purposes could
constitute a criminal offence under the Computer Misuse Act 1990.
• Methods to identify, assess and minimise risks will be reviewed regularly.
• The Head Teacher will ensure that the Internet policy is implemented and compliance
with the policy monitored.

3.5 Staff Awareness of the Internet Policy

• All staff must accept the terms of the ‘Responsible Internet Use’ statement before
using any Internet resource in school.
• All staff including teachers, supply staff, classroom assistants and support staff, will be
provided with the School Internet Policy, and its importance explained.
• Staff should be aware that Internet traffic can be monitored and traced to the individual
user. Discretion and professional conduct is essential.
• The monitoring of Internet use is a sensitive matter. Staff who operate monitoring
procedures should be supervised by senior management.
• Staff development in safe and responsible Internet use and on the school Internet
policy will be provided as required.

3.6 Pupil Awareness of the Internet Policy

• Rules for Internet access will be posted in all rooms where computers are used.
• Pupils will be informed that Internet use will be monitored.
• Instruction in responsible and safe use should precede Internet access.
• A module on responsible Internet use will be included in the PSHE programme
covering both school and home use.

3.7 Security
• The school ICT systems will be reviewed regularly with regard to security.
• Virus protection will be installed and updated regularly.
• Security strategies will be discussed with the LEA, particularly where a wide area
network connection is being planned.
• Personal data sent over the Internet will be encrypted or otherwise secured.
• Use of portable media such as floppy disks, memory sticks and CD-ROMs will be
reviewed. Portable media may not be brought into school without specific permission
and a virus check.
• Unapproved system utilities and executable files will not be allowed in pupils’ work
areas or attached to e-mail.
• Files held on the school’s network will be regularly checked.
• The IT Co-Ordinator Network Manager will ensure that the system has the capacity to
take increased traffic caused by Internet use.
3.8 Filtering
• The school will work in partnership with parents; the LEA, DCSF and the Internet
Service Provider to ensure systems to protect pupils are reviewed and improved.
• If staff or pupils discover unsuitable sites, the URL (web address) and content must be
reported to the Internet Service Provider via the ICT Co-ordinator.
• Larger schools, generally secondary, will manage the configuration of their filtering.
This task requires both educational and technical experience.
• Senior staff will ensure that regular checks are made to ensure that the filtering
methods selected are appropriate, effective and reasonable.
• Any material that the school believes is illegal must be referred to the Internet Watch
Foundation.
• Filtering strategies will be selected by the school, in discussion with the filtering
provider where appropriate. The filtering strategy will be selected to suit the age and
curriculum requirements of the pupil.

3.9 Evaluation of Internet Content

• If staff or pupils discover unsuitable sites, the URL (address) and content must be
reported to the Internet Service Provider via the ICT co-ordinator.
• Schools should ensure that the use of Internet derived materials by staff and by pupils
complies with copyright law

3.10 Chat Rooms

• Pupils will not be allowed access to public or unregulated chat rooms.
• Children should use only regulated educational chat environments. This use will be
supervised and the importance of chat room safety emphasised.
• A risk assessment will be carried out before pupils are allowed to use a new
technology in school.

3.11 Complaints Regarding Internet Use

• Responsibility for handling incidents will be delegated to a senior member of staff.
• Any complaint about staff misuse must be referred to the Head Teacher.
• Pupils and parents will be informed of the complaints procedure.
• Sanctions available include:
- interview/counselling by Head of Year;
- informing parents or carers;
- removal of Internet or computer access for a period, which could ultimately prevent
access to files held on the system, including examination coursework.

3.12 Parents Support

• Parents’ attention will be drawn to the School Internet Policy in newsletters, the school
brochure and on the school Web site.
• Internet issues will be handled sensitively to inform parents without undue alarm.
• A partnership approach with parents will be encouraged. This could include
demonstrations, practical sessions and suggestions for safe Internet use at home.
• Advice on filtering systems and educational and leisure activities that include
responsible use of the Internet will be made available to parents.
4.0 SMOKING POLICY
 A QUICK GUIDE TO THE NEW SMOKE-FREE LAW

• England became smoke-free on Sunday, 1 July 2007. The new law introduced is to
protect employees and the public from the harmful effects of secondhand smoke.
• From 1 July 2007 it was be against the law to smoke in virtually all enclosed public
places, workplaces and public and work vehicles. There are very few exemptions
from the law.
• Indoor smoking rooms in virtually all public places and workplaces are no longer
allowed.
• Managers of smoke-free premises and vehicles will have legal responsibilities to
prevent people from smoking.
• The new law requires No Smoking signs to be displayed in all smoke-free premises
and vehicles.
• The new law applies to anything that can be smoked. This includes cigarettes, pipes
(including water pipes such as shisha and hookah pipes), cigars and herbal
cigarettes.
• Failure to comply with the new law will be a criminal offence. Penalties and fines for
smoke-free offences are set out below (for discounted amounts see table below).

Smoking in smoke-free premises or work vehicles: a fixed penalty notice of £50

imposed on the person smoking, or a maximum of £200 if prosecuted and convicted by a
court.
Failure to display No Smoking signs: a fixed penalty notice of £200 imposed on whoever
manages or occupies the smoke-free premises or vehicle, or a maximum fine of £1000 if
prosecuted and convicted by a court.
Failing to prevent smoking in a smoke-free place: a maximum fine of £2500 imposed on
whoever manages or controls the smoke-free premises or vehicle if prosecuted and
convicted by a court.

WHAT ARE THE PENALTIES FOR BREAKING THE LAW?

Anyone who does not comply with the new smoke-free law will be committing a criminal
offence. The fixed penalty notice and maximum fine for each offence are set out below:

Offence Who is liable? Fixed Fixed Court

Penalty penalty awarded fine
notice (if notice (if
paid in 15 paid in 29
days) days)
Smoking in a Anyone who smokes
smoke-free in a smoke-free place £30 £50 Up to £200
place

Failing to Anyone who manages

display or occupies the £150 £200 Up to £1000
required No smoke-free premises
Smoking signs or vehicle
Failing to Anyone who manages
prevent or controls the smoke- N/A N/A Up to £2500
smoking in a free premises or
smoke-free vehicles
place

Section 2(1) of the Health and Safety at Work Act 1974 imposes a general duty on employers
to their employees and provides that: “it shall be the duty of every employer to ensure, so far
as reasonably practicable, the health, safety and welfare at work of all his employees. Section
2(2) of HSAW 1974, places a specific duty on the employer in respect of employees:
 “to provide and maintain a safe working environment which is, so far as is reasonably
practicable, safe, without risks to health and adequate as regards facilities and arrangements
for their welfare at work”.

The act also imposes a further duty to ensure that other people, including visitors and
children, are not exposed to risks to their health and safety.

Polls show that people underestimate the health risks of smoking and the effects of passive
smoking. Every year, around 114,000 smokers in the UK die as a result of their habit. At our
school we are concerned for the health and wellbeing of our staff and providing a strong
message to our children and young people. It is for these reasons that we have adopted a No
Smoking Policy at our school.

4.1 Rationale
 To support the ethos of the Ealing Healthy Schools Scheme
 To reinforce government priority to reduce the prevalence of smoking
 To reduce harm caused by passive smoking, i.e. by inhaling smoke from other
people’s cigarettes.
 Smoking is a health and safety issue for all adults who use the school; staff and
parents, contractors and other visitors
 Everyone has the right to breathe smoke-free air, and non-smokers are in the majority
 Children need to receive consistent messages and require non-smoking role models
within the school.

4.2 Aims and Objectives

The risks to health caused by smoking and exposure to tobacco smoke are now well
recognised. Our school recognises that its staff act as role models for pupils in all aspects of
school life, including health promotion. The Policy aims to demonstrate our schools
commitment to promoting the health of pupils and staff as well as to support any current
smokers who want help in giving up smoking.

4.3 Our Aims:

 To help our students know and understand the dangers of smoking, and the harmful
effects that smoking can have on their bodies.
 To provide our students with the knowledge and information necessary for them to
make responsible choices in relation to smoking;
 To equip our students with the social skills that enable them to resist the pressure to
smoke, either from their peer group, or from society in general.

4.4 School Building

No smoking is allowed in the school premises (including grounds) at any time. This includes
events outside school hours.
Clear signs stating that the school is a No Smoking area are displayed at the gates and
throughout the school building. The school No Smoking Policy applies to all social events
When events are booked at the school, individuals are to be made aware of school’s policy.
4.5 Staff
(This includes all persons employed by the school, i.e. teachers, caretakers, kitchen staff,
cleaners)
Staff are not allowed to smoke in the presence/sight of pupils or parents. This includes trips
outside school hours
Staff are not allowed to smoke on the school premises
Smoking cessation advice and support in the form of stop smoking groups or one-to-one
counselling are to be offered to staff. This can be obtained by ringing your local smoking
cessation helpline 0845 111 0155
Contravention of the No Smoking rules will be regarded as a breach of discipline and the
matter will be pursued trough the disciplinary procedure.

4.6 Pupils
Smoking among pupils during school hours is not permitted
Smoking among pupils on school outings or trips is not permitted
Smoking cessation advice and support in the form of stop smoking groups or one-to-one
counselling are to be offered to any student who asks for it
Contravention of no smoking rules will be regarding as breach of discipline and/or behaviour
and the matter will be pursued through the appropriate procedures

The No Smoking policy applies to all people within the boundaries of the school. This includes
contractors, visitors and other adults and individuals on site.

4.7 Policy Implementation

Parents will be informed of the introduction of the policy
Members of staff shall inform school visitors of the policy
Signs and notices shall be posted in prominent positions throughout he school premises
Smoking issues to be addressed in PSHE lessons

4.8 Ealing Stop Smoking Service

The Ealing Stop Smoking Service provides a six-week programme of free support and advice
to any smoker who wants to quit. The service provides Nicotine Replacement Therapy (eg
Nicotine patches or gum) or Zyban on prescription and offers a structured behavioural support
programme. There is good quality, national evidence to suggest that combining these two
factors can increase a smokers likelihood of successfully quitting by four times. Our success
rates are high; 70% of people quit for at least four weeks.

Smokers are able to access services through an initial phone call to the core team and can
choose from various sites across the borough. They will be supported by their choice of a
motivational group clinic, a drop-in clinic or a trained Community Advisor operating on a one-
to-one basis.

If a number of staff, parents or pupils at a school express an interest in giving up smoking, the
Stop Smoking team can set up a six-week programme within the school. We can also train up
interested members of staff to become Community Advisors with opportunities to generate
income for the school. For further information please contract Louise Hurst on 0845 111 0155
or at louise.hurst@hounslowpct.nhs.uk
4.9 Support available for anyone who wants to stop smoking
There is excellent free support available from the NHS. This includes:

• Local NHS Stop Smoking Services

To find your local service, call the NHS Smoking Helpline free on 0800 169 0 169, visit
gosmokefree.co.uk, text ‘GIVE UP’ and your full postcode to 88088 or ask at your local
GP practice, pharmacy or hospital.

• NHS Smoking Helpline

Individuals can speak to a specialist adviser by calling 0800 169 0 169 (lines are open
daily from 7am to 11pm).

• Gosmokefree.co.uk
An online resource for all the advice, information and support needed to stop and stay
stopped.

• Together
This support programme is free to join, and is designed to help individual stop
smoking using both medical research as well as insights from ex-smokers. You can
choose to receive emails, text messages, mailing packs and phone calls. Call the NHS
Smoking Helpline on 0800 169 0 169 or visit gosmokefree.co.uk for details.
 5.0 STAFF ABSENCE

Please refer to the London Borough of Ealing for further detail

5.1 Introduction
The school relies upon staff to ensure that pupils are receiving a high quality and effective
education. Good staff attendance is a key factor in ensuring that the School delivers the
Curriculum effectively and efficiently. It is also a key factor in ensuring that staff covers, and
the extra burden this entails, is kept to a minimum and at a manageable level.

Senior management has the leading role in dealing with staff absence and must consider the
most appropriate ways of controlling and monitoring absence.

The school would not expect staff to work when they are unable to do so and/or when they are
legitimately absent. The school does expect staff to account for their absence(s) and meet
their contractual obligation to carry out their duties.

Measures taken to control absence must prove to be fair and consistent and ensure equitable
treatment for all staff. At the same time it is also recognised that each individual case must be
treated on it’s own merits and consideration will be given to all the specific circumstances of
the case.

5.2 Monitoring Absence

Teaching staff absence is recorded in the SIMS cover software package. Support staff
absence is also recorded in the same way. Monitoring of absence is the responsibility of the
Personnel Manager as she is in charge of cover.

5.3 Notification of Absence

All staff should telephone the Personnel Manager or Kamal Thacker DIRECTLY by 07.30 on
0208 571 8787.
(Employees who do not follow the procedures for sickness absence reporting may lose their
right to contractual sick pay and SSP. Please note that members of staff who repeatedly fail
to adhere to notification procedures will not go unchallenged and staff can face disciplinary
action)

You MUST say how long you are likely to be absent and when you are due to return to
school. You do not need to call each and every day if you have previously let the Personnel
Manager know you are going to be absent. Please call your Head of Department to arrange
cover.

This number is a direct line to the office and there is an answering service on this line at all
times when the phone is unattended.

It is assumed that staff are in school and on time unless information is received to the
contrary.

It is the responsibility of every individual to ensure that the Personnel Manager knows
exactly when he/she is away.

All staff are required under their contract of employment to comply with absence notification
procedures. Failure to adhere to the procedure could constitute a disciplinary offence. It would
be reasonable for Personnel to try and contact absent employees who are not complying with
notification procedures, to ascertain the reason for non-compliance and to advise them of the
likely consequences of continued non- compliance (e.g. loss of pay, disciplinary action).
  On the 4th Day of Absence, the Personnel Manager must be contacted again.
 From the 4th day onwards, a self-certificate is required. After the 7th calendar day,
(including non working days) a Doctor’s Certificate is required. Failure to promptly
submit a certificate could affect sick pay entitlement.
 For an absence of 14 Days (or more) a doctor’s certificate confirming their fitness to
Return to Work must be obtained.
 In all cases, for an absence of 4 days or more, a FHS self-certificate must be
completed regardless of whether or not a DSS or doctor’s certificate has been
obtained.

5.4 First Day after a Holiday or Last Day before a Holiday

A medical certificate should be obtained for an absence on the first day after a holiday or the
last day before a holiday.

Staff are asked to keep inconvenience caused to classes and / colleagues to a minimum and
Governors have instructed the following:

- Absences on the first and last day of term to be unpaid unless a medical certificate is
produced.
- Staff who leave during directed time (for non- emergency medical appointment) – to be
unpaid

5.5 Return to Work (RTW) Procedure:

Staff must see the Personnel Manager, on the first day back to work, to check/complete the
Sickness/Leave of Absence forms. Governors have confirmed that where absence forms are
not submitted by the end of the week they are to be completed through the Line Manager

5.6 Medical Appointments

Notification of planned absences due to the above ,which include emergency dental
appointments should be given to the Personnel Manager as soon as possible, with
supporting documentation i.e. appointment cards/letters. Failure to submit
documentation by the end of the week could disrupt payroll deadlines and thus
result in underpayment.

5.7 Leave of absence:

If staff are to be away for reasons other than illness, a “Leave of Absence Form” is required. A
Leave of Absence form must be filled in advance and presented to the Personnel Manager in
person. Only the Head Teacher can authorise the leave and staff will not be entitled to
payment for absences without authorisation.

Governors have decided that Leave of Absence with pay will only be granted for the reasons
outlined in the Ealing Conditions of Services booklet. (See table below).

Lieu time cannot be substituted for childcare / illness – this will be recorded as childcare /
illness.

5.8 Child Care

Governors have approved the provision of 2 paid half-days, per rolling year, for emergency
Child Care were staff have been unable to make any alterative childcare provisions.
Thereafter all other absences related to Child Care will be unpaid other than those on Table 1
on page 27

5.9 Extreme Events

In case of extreme weather events etc, staff are advised to keep the school informed and to
keep in regular contact with the Personnel Manager. The Head Teacher will look at each
individual case and consider if payment will be made for these days of absence.
 SALARY PAYABLE FOR A PERIOD NOT
REASON FOR ABSENCE EXCEEDING
Serious illness of Husband, Wife or Child 5 working days
Death of Husband, Wife or Child 5 working days
1) Serious illness or death of near relative 3 working days
2) Serious illness and death of near relative 5 working days
Attendance at funeral in approved 1 to 3 working days according to distance and
representative capacity circumstances
Wedding of near relative 1 working day
Removal of household effects 1 working day
To attend interview for other appointment 1-3 working days according to distance and
circumstances
Examination, if it is one that would improve the Period necessary to sit for examination
educational qualifications of the teacher.
Local Authority, Department of Education and Duration of course
Science and other approved short courses
Public duties In accordance with the general regulations of the
Council relating to officers as in force from time
to time
Attendance at Conferences In accordance with the general regulations of the
Council relating to officers as in force from time
to time
Religious Festivals Three days in any educational year as required
for observance of Religious Festivals. Other
days unpaid allowed
Attendance at Meetings of Examiners during Period necessary to attend – provided any fee
school time receivable is refunded to the Council
Duties as Examiner for Universities and similar Period necessary, subject to approval of Head
bodies Teacher and provided any fee receivable is
refunded to the Council
Duties as visiting Examiner for Certificate of 5 days in Education year provided any fee
Secondary Education receivable is refunded to the Council.
Duties as Justice of the Peace Reasonable periods to act as Justice of the
Peace in Court.
Table 1 Displays Teachers Conditions of Employment for Leave of Absence and Special Leave

5.10 Cover [Teaching Staff]

STAFF WHO ARE SICK MUST TELEPHONE & E-MAIL WORK TO THEIR HoD WITH A
COPY TO THE PERSONNEL MANAGER.

A draft cover for the day is posted by 08.30 or earlier each day and a copy is also placed on
the staff shared drive. If changes are necessary during the day, those staff concerned will be
notified individually.

Work should always be set for cover lessons, either by the absent teacher, or by the Lead
Teacher.

If the absence is known in advance (courses, meetings etc) the teacher MUST set work. It is a
condition of granting Leave of Absence that work is set. It may be conveniently stuck to the
teacher’s desk and a copy should be given to the Head of Department. It is the duty of the
Lead Teacher to ensure that work is set and that it is appropriate. It is also the duty of the
Head of Department to ensure that the cover teacher knows what the work is.

Please do not take it upon yourself to change the room that you have been assigned to
teach in, as this causes difficulty in locating teachers/pupils in emergencies. For any
room changes please consult the Deputy Head Teacher and inform Student Services.

The Head of Department should ensure that the class continues purposefully and does not
mark time with repetitive written work. This may mean that from time to time, the Head of
Department takes the classes and uses the cover teacher to cover his/her own class to enable
the class to move on.

Absences due to meetings and INSET require the approval of the Personnel Manager who
may cancel these at short notice when cover is high.

5.11 Support Staff Absence / Leave Entitlement

5.11.1 Annual Leave:
Employees who commence their employment with Council on or after 1st September 2001
have the following entitlement, with part time employees having a proportionate number of
days:
 Less than 5 years service: 24 days
 More than 5 years but less that 10 years: 27 days
 More than 10 years: 30 days

Employees must have leave authorised in advance by their designated Manager. To meet the
business needs of certain services, designated managers may have to restrict the amount of
leave that can be taken at certain times of the year.

Governors have requested that Line Managers are given 4 weeks notice for all holidays to
enable sufficient planning.

Governors have requested for annual leave to be taken during School holidays. Leave
during the School term MUST be authorised by one’s Line Manager and Head Teacher

Employees can carry over up to five days leave from one year to the next. Employees must
obtain authorisation from their designated Manager in advance to do this. A request in writing
is required (issued to the Personnel Manager).

5.11.2 Flexible Working Hours

The control period will be one calendar month. At the end of the control period, no more than
10 surplus hours or 10 deficient hours may be carried over (unless authorised by the
designated manager). Any surplus over 10 hours will be lost.

Where the business requires this, additional working hours can be worked and time off in lieu
(TOIL) granted. This must be agreed in advance by the designated Manager.

Signed completed timesheets (authorised by Line Manager) should be submitted

monthly to the Personnel Manager. Lunch times must be included within timesheet.

5.11.3 Special Leave Entitlement

Designated Managers can grant up to a maximum of 5 days paid Special Leave (examples
are on compassionate grounds, for care of dependents and for study leave before an
examination etc). Managers may also grant any period of unpaid leave.

Employees who have suffered a family bereavement are entitled to take up to 5 days paid
leave. Employees must notify their designated Manager as soon as possible of their absence.
Family bereavement includes partners (including same sex relationships), sons, daughters,
mothers, fathers, parents-in-law, brothers, sisters and grandparents.
a. Employees who have to make the funeral arrangements for any member of their family
not covered above are also entitled up to 5 days paid leave.
b. Paid Bereavement Leave is a separate provision from Special Leave. Any further
leave needed by the employee to deal with matters arising from bereavement which
affect his/her dependents (see (i) above) will be granted as unpaid Special Leave.
5.12 Trigger Point System
Please note that the Trigger Point System is based upon a Rolling Year Period. The
Rolling Year period is 12 months back from the month that one is currently in.

T H R E S H O L D = 1 5 P O I N T S

For each consceutive day of the first period of absence, 1 point will be accumulated per
day.

For each consecutive day of the second period of absence, 2 points will be accumlated
per day.

For each consecutive day of the third period of absence, 3 points will be accumulated per
day.

Once the number of points reach/exceed 15 points a First Sickness Review Meeting with the
Personnel Manager will be triggered.

5 single non-consecutive days will accumulate 15 points whereas 15 consecutive days will
have activated the Trigger.

Subsequent absence (following the first meeting) will trigger a Second Sickness Review
Meeting with the Personnel Manager.

Further absences, which may lead to disciplinary measures will result in the next stages –
Formal Meetings with the Head Teachers

1. First Formal Meeting with Head Teacher

2. Second Formal Meeting with Head Teacher
3. Referral to Governors

The school may initiate disciplinary procedures following repeated occasions of short-term
absence or prolonged periods of extended absence. The Trigger System outlined above is the
opportunity to support employees.

While the extent to which disciplinary measures would be pursued will depend upon the
individual circumstances of each case, it is nevertheless the policy of the school to manage
staff attendance as effectively as possibe.

In the interests of all pupils and staff, frequent periods of staff absence will not go
unchallenged.
5.13 Monitoring Lateness
Please note that the Trigger Point System is based on a Rolling Year Period. The
Rolling Year period is 12 months back from the month that one is currently in.

T H R E S H O L D = 5 L A T E S / E N T R I E S

1 ‘Late’ entry equates to 1 Point.

Once the number of entries reach/exceed 5 points a First Lateness Review Meeting with the
Personnel Manager would be triggered.

Following a first meeting with the Personnel Manager, if a further 5 late entries are made a
Second Lateness Review Meeting with the Personnel Manager will be triggered.

Further occurrences of lateness, which may lead to disciplinary measures, will result in the
next stages – Formal Meetings with the Head Teachers

1. First Formal Meeting with Head Teacher

2. Second Formal Meeting with Head Teacher
3. Referral to Governors

The school may initiate disciplinary procedures following repeated occasions of lateness. The
Trigger System outlined above is the opportunity to support employees.

5.14 Meetings as a result of reaching the Trigger Point System

Governors have the requested the following:
- For all absence / lateness meetings with the Personnel Manager, members of staff must
confirm their attendance/ or provide an alternative date (possibly due to Union
Representative availability) within 24 hours of the date of the letter. Failure will result in
Line Managers conducting the meeting.
- Memos issued to staff following the meeting (both absence and lateness) to be copied to
their Personnel file
- Members of staff who reach the threshold for absence / lateness will be excluded from
revision classes over the holidays – unless authorised by the Head Teacher
- Absence and Lateness monitoring operates on a Rolling Year basis.

5.15 Overtime
Governors have instructed that there should be no overtime for Support staff unless Line
Managers obtain confirmation by the Head Teacher

Governors expect members of staff to balance overtime hours through lieu time.

It is the responsibility of the Head of Department / Line Manager to seek authorisation from
the Head Teacher for any booster lessons / revision classes over the holidays / or during
weekends (for payment purposes).
 RARELY COVER – PROCESS GUIDE

The National Agreement included an objective that teachers should only

rarely cover and, in 2007, schools were advised that they should achieve
the position in which teachers only rarely covered from September 2009.

Teachers may cover only rarely in circumstances which are not

foreseeable.

Foreseen Absences

1. Absences declared prior to 7.30 am and for those staff who would
start at 8.30 am.
2. Absences declared prior to 8.00 am for those staff who would start at
10.30 am.
3. All Meetings - Not authorised if it causes 4 or more covers / there is a
history of disruption to a particular class or group.
4. INSET - Not authorised if it causes 4 or more covers / there is a
history of disruption to a particular class or group.
5. Only one absence per day in total authorised for meetings and INSET.
(Unless authorised by the Head teacher)
6. Other authorised absences as established by Ealing / that are declared in
advance. (24 Hours)

Unforeseen Absences

1. Those declared after 7.30 / 8.00 am.

2. Sudden illness: bereavement, medical appointment or childcare.

6.0 STAFF DUTIES

 6.1 School Times:
The school day starts at 08.20. Lessons are 45 minutes/ 1hr 30 minutes in duration.
Tutorials are held each day.

The extended day structure:

Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13

8.20 – SMALL GROUP TUTORIAL SMALL

GROUP
8.30am TUTORIAL
8.30- REGISTRATION REGISTER

8.45am
1 Periods 1 & 2 ONCE PER WEEK ON A Periods 1 & 2
8.45- MONDAY - PSHE
2 10.15am FOLOWED BY ASSEMBLY

Break 10.15- Arrival

10.30am
3 Periods 3 & 4
10.30-
12.00pm
4

5 12.00- Lunch Period 5 Lunch

12.45pm
6 12.45- Period 6 Lunch Period 6
1.30pm
7 1.30- Period 7 Lunch Period 7
2.15pm
8 2.15- 30 minute Assembly once per Periods 8 & 9
3.00pm fortnight

9 3.00-
3.45pm

3.45- REGISTRATION
4.00pm
10 4.00- SMALL GROUP Periods 10 & 11
4.45pm TUTORIAL 4.00 – 4.15pm for enrichment and
tutorial
11 4.45- 30 minute
5.30pm Assembly once
per fortnight

6.2 Form Tutor Teams: Refer to Appendix.

6.3 Assemblies:
Assemblies for each year group take place once per fortnight. All assemblies take place in the
main hall unless you are advised of a change in the venue. As well as TLRs other staff will be
assigned supervision duties for the duration of these assemblies.

Every week the following will be conveyed to tutors / teachers to deliver as part of our daily
collective reflection programme:

1. The thought for the week

2. The news of the week
3. The value for the week.
Assembly Rota

Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13

Wed Thu Thu Mon Mon Tue Tue
B B A A B A B
2.15à 2.15à 2.15à 9.45 à 9.45 à 4.00 à 4.00 à
2.45 2.45 2.45 10.15 10.15 4.30 4.30

Refer to Appendix for Assembly Supervision Duties

6.4 Duties:
Supervisory duties are the responsibility of all teaching staff in order to maintain good order
and discipline among the pupils and to safeguard their health and safety when they are
authorised to be on the school premises.

Students are not allowed to leave the school premises at any time without their parent’s
written permission.

Please be positive, firm and prepared to take initiative whilst on duty.

Alterations to the Duty Rota may only be made after consultation with a senior member of the
staff. In cases where absence is known in advance, please arrange for a colleague to swap a
duty with you. Please notify the Facilities Manager of any temporary changes.

In cases where absence is unforeseen, it may be necessary to ask staff at short notice to
undertake duty on a cover basis. Should this occur, please be understanding.

A full list of the daily duties is given in the Appendix

6.5 Description of Duties

At all times it is the responsibility of all staff on duty to ensure that discipline is maintained to
ensure the safety of all pupils.

Important Reminder
It is a statutory requirement that all staff assigned a duty, attend to the duty assigned for the
whole period required. This will be monitored and appropriate actions will be taken when staff
do not adhere to this.

All staff on site continue to exercise their duty of care towards pupils whether on a
blank period or their break or lunch time
6.5.1 BEFORE & AFTER SCHOOL DUTIES - 08.20 – 8.30am/ 2.15 – 2.30pm/ 3.45 –
4.00pm and 4.00pm – 4.15pm

Refer to Appendix for Break and Gate Duties

Morning 8.20 à 8.30am
Outer Gate Inner Gate Playground A Playground B
Check uniform. Direct Ensure orderly By the main By the B-Block.
visitors to the main entry of pupils into building. Ensure Ensure pupils head
reception. Ensure parents / the playground. pupils head directly directly for their
carers dropping off pupils do Ensure pupils head for their form rooms form rooms at soon
not park outside the outer directly for their at soon as the bell as the bell is heard
gate. Permit pupils form rooms at soon is heard at 8.30am. at 8.30am. Clear
attending small group as the bell is heard Clear the the playground.
tutorials to enter at 8.20am. at 8.30am. Clear playground.
Prevent entry of late-comers the playground.
after 8.30am (who should
be escorted to the main
reception).

Early Afternoon Duty 2.15 à 2.30pm & Late Afternoon Duty 3.45-4.00/4.00-4.15pm
Leader To check duty staff are in position and on time
Patrol The staff on patrol must work together. Collect a walkie talkie from the main
office so that you can call for help if the need arises. Your route should take
you across the road to Montague Avenue. At the head of Montague Avenue
check the bus stop. Walk down Western Road crossing Featherstone Road
towards the bus stop outside the Brilliant restaurant.
Cross the road towards the bus stop on the other side of the road prior to
returning to the school.
Outer Gate Prevent pupils from returning to the school. Keep the exit free of congestion by
moving pupils on. Direct visitors to the main reception. Ensure parents / carers
collecting pupils do not park outside the outer gate or enter the school site.
Ensure pupils leaving the school are looking smart to make a positive
impression on the local community.
Inner Gate Direct pupils towards the outer gate. Remain on duty until the area between
the inner and outer gates is cleared.
Clear Direct pupils towards the inner gate. Remain on duty until the playground is
Playground cleared.
Clear Main Check the A, G, S and F corridors and classrooms are cleared of all pupils.
Building Remain on patrol to ensure the corridors and classrooms are free of
unsupervised pupils.
Clear B Patrol the B block corridor and check classrooms to ensure all pupils have
Block cleared the building. Check there are no pupils in the toilets.
6th form Ensure the main entrance to the school and the 6th form building are kept free
building of pupils attempting to return onto the site. Ensure there is no authorised entry
into the 6th form building.

6.5.2 BREAK DUTIES – 10.15 to 10.30am

 Break 10.15 à 10.30/10.35am
Leader To check duty staff are in position and on time
Outer Gate Check uniform. Ensure Year 10 and 11 pupils are gathered between the
inner and outer gates. Direct any visitors to the main reception. Ensure
parents / carers dropping off pupils do not park outside the outer gate.
Prevent entry of late-comers who should be escorted to the main
reception.
Inner Gate & Permit entry of Year 10 and 11 pupils at 10.25am so that they are on time
bell for their lessons at 10.30am. Begin to ring the bell at 10.30am. Help to
clear the playground.
Playground A By the main building between the Hall and the Library. Ensure pupils
disperse to their form rooms as soon as the bell is heard at 10.30am.
Clear the playground.
Playground by By the B-Block up to the Library. Ensure pupils disperse to their form
B Block rooms as soon as the bell is heard at 10.30am. Clear the playground.
Clear B Block Patrol the B block corridor and check classrooms to ensure all pupils have
cleared the building for the playground. Monitor the use of the pupil toilets,
(6 users at any one time).
Entrance to B Ensure pupils make an orderly exit at the beginning of break time and an
Block orderly entry at the end of break time. Check uniform. Remain by the
doors at all times preventing pupils from re-entering the building until the
end of break time.
Library Assist the librarians to maintain good order in the library
Entrance by Ensure the orderly entry of pupils wanting to use student services, the
Library toilets or the library. Only 6 pupils at a time should be allowed entry to use
the toilets.
Clear F corridor Check the S and F corridors and classrooms are cleared of all pupils.
Remain on patrol to ensure the corridors and classrooms are free of
unsupervised pupils.
Student Assist staff at student services to maintain good order. Ensure pupils
Services waiting for attention at student services are doing so in a queue.
Quadrangle Keep the quadrangle free of pupils throughout break time. Remain on duty
immediately after the bell ensuring the orderly entry of pupils into the main
block until the area is clear. Check uniform.
Maths Stairs Keep the corridor and stair well free of pupils throughout break time.
Remain on duty immediately after the bell ensuring the orderly entry of
pupils into the main block until the area is clear. Check uniform.

6.5.3 Times for Lunch Sittings:

First Lunch 12.00 – 12.45 Year 7, 8 and 13

 Second Lunch 12.45 – 1.30 Year 9 and 10
Third Lunch 1.30 – 2.15 Year 11 and 12
Lunch arrangements
 Pupils are only allowed out of school if they go home to lunch and only if they
have a Home Dinner Pass.
 Lunches are served in the dining room and Dinner Passes must be shown to the
member of staff on duty.
 Students who have packed lunches eat in the dining room.
 NO eating or drinking is allowed anywhere else in the building.
 Lunches are paid for either by cashless vending or by showing their passes if they
qualify for a free meal.

Refer to Appendix for Lunch Duties

Lunch Duties
If you are free prior to lunch, try to arrive before the first pupils to ensure an orderly beginning
to the queue. Ask to see packed lunches. Do not let pupils in if they show you just a drink or a
packet of crisps. Staff inside the dining hall and main hall must ensure pupils stay in line and
do not jump the queue. Check uniform. Bags need to be placed in the containers provided.
Staff need to be vigilant and patrol the area to make sure that pupils pick up their plates and
cutlery after eating and put these away in the buckets provided. You must also ensure food
and drink is not taken out of the dining hall. Pupils on home dinners should show their passes
to the SMSAs at the inner gate.
LS1 12.00- Year 7 pupils line up at the door nearest the dining hall. Year 8 pupils by the
12.45 door near the stage. Staff A to control the line by the door near the stage. Staff
3 members B to control the line by the door near the dining hall. Staff C to stand outside
of staff the hall to help ensure pupils are stood in line (12.00-12.15). After most of the
line has cleared, (12.15 – 12.45) staff C is to patrol the playground. Staff A is to
patrol the playground from 12.25/12.30pm as soon as her/his line has cleared.
B is to clear the hall and dining hall and join the playground patrol from
12.35/12.40pm. Staff B and C should help to clear the playground of pupils at
the end of the lunch period. Staff A to stand by the Maths door to ensure the
orderly entry of pupils to the main building.
LS2 12.45 - Year 10 pupils line up at the door nearest the dining hall. Year 9 pupils by the
1.30 door near the stage. Staff A to control the line by the door near the stage. Staff
4 members B to control the line by the door near the dining hall. Staff C to stand outside
of staff the hall to help ensure pupils are stood in line (12.45-1.00). After most of the
+ SMT on line has cleared, (1.00 – 1.30) staff C is to patrol the playground.
call
Staff D is to assist in the main hall by the stage / dinner queue (12.45-1.00).
After that s/he is to join the playground patrol (1.00 – 1.30). Staff A is to patrol
the playground from 1.10/1.15pm as soon as her/his line has cleared. B is to
clear the hall and dining hall and join the playground patrol from 1.20/1.25pm.
3 of the staff should help to clear the playground of pupils at the end of the
lunch period. Staff A to stand by the Maths door to ensure the orderly entry of
pupils to the main building. The SMT on call will assist staff on duty from 12.45
to 12.55pm and from 1.25 to 1.30pm to help clear the playground.
LS3 1.30 - All year 11 pupils line up by the door nearest the dining hall. Staff A to control
2.15 the line by the door near the dining hall. Staff B is to assist inside the dining
2 members hall for the first 15 minutes prior to patrolling the playground. Staff A should
of staff clear the dining hall by 2.05pm and join B on patrol. Both staff should help to
clear the playground off pupils at 2.15pm.

7 . 0 D I R E C T E D T I M E ( 1 2 6 5 ) H O U R S
 DIRECTED TIME FOR TEACHERS WITHOUT RESPONSIBILITIES (1265 HOURS)

TEACHING AND DUTIES HOURS TOTAL

(within normal school cycle)
1 Teaching and timetabled duties (up to 56 periods per fortnight) 777 hours 777
including rare cover for colleagues where the absence is
unforeseen and timetabled lunch duties

28 periods X 45 minutes X 37 weeks / 60 minutes

2. Target Setting Days à 5 hours X 4 days 20 hours 797

3. PPA (10% of timetabled time)
à 3 X 45 minutes X 37 / 60 minutes 84 hours 881
4. Directed management time (NCP) including time used for 70 hours 951
escorting pupils to the LRC
à 2.5 periods X 45minutes X 37 weeks / 60 minutes
5. Assembly (once per fortnight) 9 hours 960
à 0.5 hours X 18 occasions over the academic year
6. Before school duties, after school duties and 28 hours 988
Break duties (6 per fortnight)
à 3 X 15 minutes X 37 weeks / 60 minutes
7. Monday morning Briefing 3 hours 991
5 minutes X 37 / 60 minutes
8. Registration and Small Group Tutorials 74 hours 1065
à 0.5 hours X 4 per week X 37 weeks
9. Staff review meetings / PDR 3 hours 1068
10. Lesson Observation Feedback 10 hours 1078
11. Department training and development meeting 27 hours 1105
à 1.5 hours X 18
1105 HOURS / 38 weeks = 29 hours per week or 5.8 hours per day (average)

OTHER ACTIVITIES (outside of normal cycle)

11. INSET days (5 hours X 5 Days) 25 hours 1130
12. After school Year team training and development meetings 1.5 23 hours 1153
hour X 15 (excluding Year 10 and 11 team)
13. Extra-curricular activities 38 hours 1191
(1 hour per week on average)
CONSULTATION WITH PARENTS inc. preparation time as directed
14. Open Evening 4 hours 1195
15. Curriculum or Options’ Evening 3 hours 1198
16. Awards’ Evening 2 hours 1200
17. Other parental consultation outside of the normal cycle 9 hours 1209
18. Year 6 Special Parents’ Meeting (for team) 3 hours 1212

An additional 53/56 hours of the time budget for each member of staff to be directed by the
head teacher

All tutors attached to Years 7 à 9 and 13 are expected to register their form groups from 8.30
to 8.45am
All tutors attached to Years 10 à 12 are expected to register their form groups from 3.45 to
4.00pm and conduct their small group tutorials thereafter (if not on duty)

DIRECTED TIME FOR TEACHERS WITH RESPONSIBILITIES

(1265 HOURS)
 TEACHING AND DUTIES (within normal school cycle) HOURS TOTAL
1 Teaching and timetabled duties (up to 48 periods per fortnight) 666 hours 666
including rare cover for colleagues where the absence is
unforeseen and timetabled lunch duties
à 24 periods X 45 minutes X 37 weeks / 60 minutes
2. Target Setting Days à 5 hours X 4 days 20 hours 686
3. PPA (10% of timetabled time)
à 2.5 X 45 minutes X 37 / 60 minutes 70 hours 756
4. Directed management time (NCP) including time used for 140 hours 896
escorting pupils to the LRC
à 5 periods X 45minutes X 37 weeks / 60 minutes
5. Assembly (once per fortnight) 9 hours 905
à 0.5 hours X 18 occasions over the academic year
6. Before school duties, after school duties and 28 hours 933
Break duties (6 per fortnight)
à 3 X 15 minutes X 37 weeks / 60 minutes
7. Monday morning Briefing 3 hours 936
5 minutes X 37 / 60 minutes
8. Cover for Registration and Small Group Tutorials 74 hours 1010
à 0.5 hours X 4 per week X 37 weeks
9. Staff review meetings / PDR 10 hours 1020
10. Lesson Observation Feedback 20 hours 1040
11. Department training and development meeting 27 hours 1067
à 1.5 hours X 18
12. TLR1 Line management meeting 27 hours 1094
à 1.5 hours X 18
13. TLR1 (CD/TD/PP) TADM 27 hours 1121
à 1.5 hours X 18
1121 HOURS / 38 weeks = 29.5 hours per week or 5.9 hours per day (average)

OTHER ACTIVITIES (outside of normal cycle)

14. INSET days (5 hours X 5 Days) 25 hours 1146
15. After school Year team training and development meetings 1.5 22.5 hours 1168.5
hour X 15 (excluding Year 10 and 11 team)
16. After school Middle management training and development 13.5 hours 1182
meetings 1.5 hour X 9
17. Extra-curricular activities 38 hours 1220
(1 hour per week on average)
CONSULTATION WITH PARENTS inc. preparation time as directed
18. Open Evening 4 hours 1224
19. Curriculum or Options’ Evening 3 hours 1227
20. Awards’ Evening 2 hours 1229
21. Year 9 and Year 11 Options’ Evening (6th form Open Evening 6 hours 1235
combined with Year 11 Options’ Evening)
22. Other parental consultation outside of the normal cycle 15 hours 1250
23. Year 6 Special Parents’ Meeting (for team) 3 hours 1253

An additional 12/15 hours of the time budget for each member of staff to be directed by the
head teacher. All TLRs attached to Years 7 à 9 and 13 are expected to oversee registration
in their year groups from 8.30 to 8.45am. All TLRs attached to Years 10 à 12 are expected to
oversee registration and small group tutorial in their year groups from 3.45 to 4.15pm (if not on
duty).

7.1 Gained Time for Teaching Staff

The National Agreement on School Teachers Pay and Conditions lays out the tasks that
teachers should not be doing over the next few years. This will allow teachers to focus more
on teaching and learning and away from administrative and clerical tasks. Thus teachers are
released from these activities and accrue “gained time”. The use of time is at the direction of
the Headteacher, The National Agreement suggests the useful activities as:-

 Developing/revising department /subject curriculum materials, schemes of work,

lesson plans and polices in preparation
 Assisting colleagues in appropriate planned team teaching activities.
 Taking groups of pupils to provide additional learning support.
 Supporting selected pupils with coursework.
 Undertaking planned activities with pupils transferring between year groups or from
primary schools.

From time to time members of the Senior Leadership Team will request staff to carry out any
of the above activities after discussion with the TLR’s. Staff are asked to keep records of
their use of “gained time”.

The school does not ask teaching staff to invigilate for the public examinations.

In addition, the school has taken further steps to reduce administrative and clerical tasks. A
Reprographics Officer carries out photocopying and some data handling tasks. The Pastoral
Manager manages exclusions, the Exams Officer arranges exam entries and the Personnel
Manager manages day to day cover.

All staff have timetabled protected lessons for preparation and marking equal to 10% of their
teaching time.

7.2 Extra-Curricular Activities

Governors have asked that in future, arrangements for students to be on site after school
should be formalised as followed:

a. There will be no activity beyond 17.30.

b. A list of students involved each day to be posted in the main entrance and given to
Student Services.
c. A register of attendance to be kept.
d. A letter must go out to parents seeking their permission for their children to participate
in activities. The letter should list the finishing time and the room/area where the
activity is asking place.

7.3 NQTs:
NQTs are supported and mentored by their professional tutor. Their teaching load is reduced
in their first year to allow for appropriate professional development, such as lesson
observations or joint planning, to take place.

7.4 Year Councils

Form representatives are elected annually by all members of each tutor group through a
secret ballot and meetings are held regularly.
 Forms meet monthly with their Form Tutor.
 Years meet monthly with their TLR 1 for pupil progress.
 The school meets monthly with John Noel, Emma Coutts and Loretta Miller.

Members of staff wishing to raise issues on the Year Council can do so through their Form
Representatives, or by approaching John Noel, Emma Coutts or Loretta Miller directly in
writing. Having duly considered an issue, the Council can refer matters on through the official
channels which exist in the school, including the Head Teacher, when they wish to bring
matters to the attention of the Governing Body.
Form Tutors are asked to make space available on classroom notice board for copies of
Minutes from Council meetings.

7.5 Staff Association

It is the aim of the Staff Association to provide an opportunity for both teaching and support
staff to address issues arising within the school and to offer support through regular meetings
and social activities. Regular meetings take place each half term. A committee is elected
yearly.

7.6 Union Representatives

ATL Linda Richards

APEX Vacant
GMB Vacant
NASUWT Andrew Webb
NUT REP Krista Grant
NUT HEALTH & SAFETY REP Sarah Bowles
UNISON Vacant
 8.0 STAFF GOVERNORS, LEA

8.1 The Governing Body

The School Governing Body was reconstituted in September 2003 and consists of 15
members: - 3 nominated by the London Borough of Ealing

(1) The Head Teacher

(5) Parent Members elected by the parents
(2) Teacher Members elected by the teaching staff
(4) Community Members
(3) Local Authority Members

This encourages a partnership of parents, teachers and the community to share responsibility
for the school’s successes and its relationships with the outside world. The Governing Body
reports annually to parents and a special meeting is held to discuss the written report.

LIST OF GOVERNORS

Mr. J. Plant Acting Clerk to the Elthorne Park High

(020 8566 1166 X206) Governing Body School
Mr. G. Wadwa Head Teacher

Mr. R. Pathak Chair of Governors and 120 Park Road,

020 8755 3287 (home)
Mr. Harjinder Bhambra
07958 296634 (mobile)
Miss Rachael Stribling
07956 118100 (mobile)
Mr. S.K. Sund
020 8571 2978 (Home)
07877 875059 (Mobile) e-mail: S.sund@hotmail.co.uk
Cllr. K.S. Dhindsa
0207 239 2311 (work)
0208 571 9659 (home)
Mr. K.S. Dhanda
07905 411124 (mobile)
020 8571 4764 (home)
Mrs. Haras-Gummer
07770 235581 (mobile)
020 8843 1988 (home)
Ms. Jennifer Adams,
020 8232 7962
adamsj54@btinternet.com
Mrs. B. K. Bains
020 8843 1692
Mr. K.S. Kallha
020 8574 5751 (Work)
020 8574 0748 (Home)
07904 684673 (Mobile)
Mr. U. Chander Sharma
020 8571 1894 (home)
Mr. M.S. Jeer
07956 156313 (mobile)
01753 519509 (home)
Mr. S.S. Prayag
07887 996517 (mobile)
01895 257022 (home)
020 8575 6462 (work)
Community Governor
15.09.2008. – 14.09.2012.
Staff Governor
05.10.2006 – 04.10.2010.
Staff Governor
22.07.2009
LEA Governor
02.05.2008 – 01.05.2012.
LEA Governor 10, Greenland Crescent,
21.01.2009 - 20.01.2013.
Parent Governor
28.10.2008 – 27.10.2012.
Parent Governor
28.10.2008 – 27.10.2012.
Parent Governor
14.05.09- 13.05.2013.
Parent Governor
05.10.06 – 04.10.2010.
Parent Governor
04.03.08 – 03.04.2012.
Community Governor
24.11.08 – 23.11.12
Community Governor
28.03.07 – 27.03.2011
Community Governor 22, Sweetcroft Lane North
07.12.05 – 06.12.2013.
prayag@btinternet.com
kpsp@btconnect.com
Hounslow, Middx.
TW3 2HB
c / o FHS
c / o FHS
50, Adelaide Road,
Southall, Middx.
UB2 5PX.
Southall, Middx.
UB2 5EP
51, Hartington Road,
Southall, Middx.
UB2 5AX
17, Ellis Road,
Southall, Middx.
UB2 4UB
54, Hillary Road,
Southall, Middx.
UB2 4PX.
42, Dudley Road,
Southall, Middx.
UB2 5AS.
20, Norwood Road,
Southall, Middx.
UB2 4DL.
21 Recreation Road
Southall, Middx.
UB2 5PE.
26 Buckland Avenue,
Slough, Berks
SL3 7PH
Hillingdon, Middx.
UB10 9LD.
 Ms. K. Sharma Associate Governor 27 Hogarth Gardens,
020 8577 7675 (home) Heston, Middx.
020 8577 7721 (home) TW5 0QS.
Mr. N.S. Shinhmar Associate Governor 32, Hammond Road
020 8574 6086 Southall, Middx.
manshah@btinternet.com UB2 4EG
Ms Jasbir Anand Local Authority Governor 148 Derley Road
Southall, Middx
UB2 5EW

FEATHERSTONE HIGH SCHOOL COMMITTEE MEMBERSHIP

DEPARTMENT/SUBJECT NAME
Mr. R. Pathak (Numeracy)
FINANCE Mr. S.S. Prayag
Mr. M. S. Jeer (Enterprise)
Mr. K. S. Kallha
Mrs. B. K .Bains
Mr. U. Chander Sharma (Science)
STAFFING & CURRICULUM Mrs. F. Haras-Gummer (SEN & Literacy)
Mr. N. S. Shinmar
Mrs .K. Sharma
Mr. K. S. Kallha
Mr. U. Chander Sharma
PREMISES Mr. M.S. Jeer
Mr. H. Bhambra
Mr. S. K. Sund
Mr. K. S. Kallha
Mr. R. Pathak
PUPIL DISCIPLINE Mr. S .K .Dhanda
Mrs. F. Haras-Gummer
Mrs B. K. Bains
Mr. R. Pathak
GOVERNORS APPEALS Mr. U. Chander Sharma
Mrs. F. Haras-Gummer
Mr. S. K. Sund
Ms. Adams
Mr. U. Chander Sharma
STAFF DISMISSAL Mr. S. K. Dhanda
Mrs. K. Sharma
Mr. R. Pathak
Ms. F. Burvill
SPORTS CENTRE Mr. U. Chander Sharma
Mr G. Wadwa
Ms. R Stribling
Mrs. F. Haras-Gummer
Mr. K. S. Kallha
Mrs B. K. Bains
STEERING GROUP Mr. Jeer
FOR Mr. H. Bhambra,
SIXTH FORM BUILDING Mr. K.S. Kallha
Mrs. K. Sharma
Mr. J. Hotti

SEN/CHILD PROTECTION/LOOKED Mrs. K. Sharma

AFTER CHILDREN

TRAINING Mrs. K. Sharma

LITERACY Mrs. J. Adams

NUMERACY Mr. N. S. Shinmar

SEX & RELATIONSHIPS Ms. R. Stribling

8.3 Ealing High Schools

School Head Teacher Tel Fax

Acton High Ms Mandy Golding 020 3110 2400 020 3110 2409
Gunnersbury Lane
Acton W3 8EY
Cardinal Wiseman Mr Mike Kiely 020 8575 8222 020 8833 2090
Greenford Road
Greenford UB6 9AW
Dormers Wells High Mrs Maggie Aylott 020 8813 8671 020 8813 8861
Greenford Road
Greenford UB6 9AW
Elthorne Park Mr Mohamed Sabur 020 8566 1166 020 8566 1177
Westlea Road
Hanwell W7 2AD
Twyford CE High Ms Alice Hudson 020 8752 0141 020 8993 7627
Twyford Crescent
Acton W3 9PP
Villiers High Ms Juliet Strang 020 8813 8001 020 8574 3071
Boyd Avenue
Southall UB1 3BT
West London Academy Mrs Hilary Macaulay 020 8841 4511
Compton Crescent
Northolt UB5 5LP
Ealing Education Centre 020 8578 6154
Mansell Road
Greenford UB6 9EG

8.4 Ealing Foundation Schools

School Head Teacher Tel Fax

Brentside High School Mr Arwel Jones 020 8575 9162 020 8833 2110
Greenford Avenue
Hanwell W7 1JJ
Drayton Manor High Sir Pritpal Singh 020 8357 1900 020 8357 1901
School
Drayton Bridge Road
Hanwell W7 1EU
Ellen Wilkinson School Ms Chris Sydenham 020 8752 1525 020 8993 6632
for Girls
Queens Drive
Acton W3 0HW
Greenford High School Mr Matthew Cramer 020 8578 9152 020 8578 8963
Ruislip Road
Greenford
UB6 9RX
Northolt High School Mr Chris Modi 020 8864 8544 020 8426 9207
Eastcote Lane
Northolt UB5 4HP
8.5 Primary Schools

School Head Teacher Tel Fax

Beaconsfield Primary Mr David Woods 020 8574 3506 020 8843 9441

Blair Peach Primary Mrs Anita Puri 020 8571 9947 020 8574 0683

Clifton Primary Mrs Polly Bennett 0208 574 5712 020 8843 9097

Dairy Meadow Primary Mr Graham Beeden 020 8571 7925 020 8571 6138

Dormers Wells Junior Ms Angela Briggs 020 8571 1230 020 8843 0689
School

Durdans Park Primary Mr Chris Duhig 020 8575 1477 020 8575 6826

Featherstone Primary Ms Kate Bailey 020 85718463 020 8574 6154

Hambrough Primary Mrs Veena Bedi 020 8574 2002 020 8813 9032

Havelock Primary Ms. Amritpal Nandha 020 8571 7204 020 8843 9880

Lady Margaret Primary Mr. Richard Rodgers 020 8575 8584 020 8566 6713

North Primary Mrs Jas Grewal 020 8571 7749 020 8574 0629

St. Anselms Primary Mrs I King 020 8574 3906 020 8571 6308

Three Bridges Primary Mr Matthew Burdett 020 8571 1491 020 8574 4914

Tudor Primary Mrs Kalra-Phull 020 8571 4818 020 8574 3576

Wolf Fields Primary Ms Sharanjit Gata-Aura 020 8843 9901 020 8571 3350

8.6 Hounslow Schools

Cranford Community School 0208 897 2001

Greenford School For Girls 0208 321 8080
Heath Land School 0208 572 4411
Heston Community School 0208 572 1931
Hounslow Manor School 0208 572 4461
Lampton School 0208 572 1936
8.7 Study Centres

Ealing City Learning Centre The Greer Centre, Gunnersbury
Head: Suzanne Miles Lane,
Acton, W3 8EY
Primary Behaviour Outreach Service Based at PRU Site, 573
Head: Mr John Hicks Greenford Road, Greenford,
UB6 8QJ
Study Group Provision- Yr 7-11 307/1103 The Study Centre
Head: Roddy Gilbert Compton Close, Ealing,
W13 0LR
Study Centre KS3 Group Provision Talbot Road,
Head: Mr Curtis Lewis Southall, UB2 5QH
Study Centre Pupil Support Talbot Road
Head: Veronica Griffin Southall,UB2 5QH
Tel: 020 8752 3240
Fax: 020 8752 3249
Tel: 020 8575 6067
Fax: 020 8813 4203
Tel: 020 8991 8570
Fax : 020 8991 8571
Tel: 020 8825 7200
Fax: 020 8825 9700
Tel: 020 8825 7200
Fax :020 8825 9700

8.8 Local Police Station

Southall Police Station: 0208 574 1212

Southall Green Ward Team

Norwood Green Police Station (Safer Neighbourhoods Police Team)
190 Norwood Road
Southall, Middlesex
UB2 4JT
Tel: 020 8246 1323
Email: SaferNeighbouthoods.NorwoodGreen-XB@met.polic.uk

Messages can be left on mobile phones to the following members for non-urgent matters.
In emergency use 999 system.

Kashmira Singh Mann 020 8721 2047

Jeremy Graves 07765 022 500
Grant Hill 07769 834 141
Imran Syed 07765 022 553
Lorraine Pope 07769 836 998
Faisal Ali 07748 615 347
School Police Liaison Officers are:-

PC Malcolm Spoor - Contact number: 07869 113212

Or
PC Rebecca Skinner – Contact Number: 07826 890890

If both are unavailable – Contact their Team on 020 8246 99492

 9.0 DAY TO DAY ORGANISATION

9.1 The School

9.2 Parking in School

Staff MUST give the Personnel Manager their vehicle details. Staff parking is on a first come
first served basis. There are four areas for staff parking:

 By the side of the Art block in front of the Sports Centre

 At the side of the main hall.
 Next to the Astro Turf
 Sixth form underground car park

Please note that all cars parked on site are at your own risk. The school will not be held
responsible for any damage that may occur.

Cars MUST NOT be parked in the following areas:

(This is due to emergency access requirement. Parked cars will be clamped and a £50 fine
will be charged)
a. In the disabled parking bay – unless you have registered with the Personnel Manager
as a disabled badge holder.
b. The bay nearest the main entrance in the parking area outside the dining hall (this bay
is allocated for the Head Teacher).
c. Directly in front of the main entrance (with the exception of delivery or collection of
items and once this is completed your car should be moved to the car park).
d. Next to the main boiler house/Paladin bin area.
e. On the roadway around the car park area.
f. The area directly outside the main delivery doors to the kitchen /side entrance to the
hall.
g. In front of the gates by the boiler house.
h. Please avoid all areas marked with double yellow lines.
9.3 School Plans
9.3.1 Main Building, Ground Floor, First Floor and Second Floor
9.3.2 B Block
9.3.3 Featherstone Sports Centre
 10.0 IT SERVICES AND SUPPORT

All teaching and support staff using these facilities accept this document and agree to
support its objectives

10.1 Network Service; Key Performance Indicators

 The academic servers network will have a guaranteed up time of at least 90% in the
academic year of 2009/2010.
 The physical academic network as a whole (excluding Internet & E-Mail access) will
have a guaranteed up time of at least 95% in the academic year 2009/2010.
 Internet & E-Mail will have a guaranteed up time of at least 90% in the academic year
of 2009/2010.

The academic school network system will be available to all users during the hours of 09.00 -
17.00 Monday to Friday, (Unless scheduled downtime for maintenance work). At all other
times outside of these hours, we cannot guarantee network services and/ IT Services Team.

Limited support will be available during School Holidays, as other project and planned
maintenance will be carried out by IT Services. IT Services reserves the right to revoke
network services without notice in this time period. The network system will be available,
although at the risk of the user. Services may be limited.

IT Services is always available on service between the hours of 09:00 – 17:00 Monday to
Friday except in extreme cases of network failures. After hours support services beyond
standard working hours must be requested and agreed four weeks prior to requirement. Hours
before 0900 & after 1700, support availability must be confirmed with the IT Services
department.

Requirements of the individual classes should be identified when the room is booked. The
teacher should inform the Network Manager of any changes to those requirements. If any
requirements are considered “Major work” two weeks arrangement time must be given to IT
Services.

System maintenance will be carried out as and when necessary. IT Services will ensure IT
equipment is functional & working. All users will be given notice via the Schools E-Mail or
memo except in emergency situation.

The E-mail & Internet facilities are provided by IT Services using Novell GroupWise for E-mail
& Internet Explorer 6 for Internet use. All users are given rights to use these facilities, although
users must adhere to the Users Conduct. Users are able to send E-Mail both internally and
externally.

10.1.1 Network Support Service

The service will include support for the following:

• Windows operating system (Office 2003 and Windows XP)

• Network Backup Systems
• Application software approved and tested to run on the Network (subject to standard
response targets)
• Internet connection to the LGfL or a recognised educational Internet Service Provider
• Network printing
• User and group setup and configuration
• Security policy definition and implementation
• Advice on cabling and general LAN hardware procurement
• Advice on LAN upgrades and software
Helpdesk will also be:

• Responsible for the day to day administration and operation of the Network within the
school
• First point of contact within the school for users problems

10.2 Helpdesk

10.2.1 General Description

The Helpdesk, operated by trained ICT staff, provides telephone support for all school
software and hardware problems. The Helpdesk operates from 09.00 to 17.00 from Monday to
Friday. All issues and requests regarding software, computers or printers and any other IT
Equipment should be directed to Helpdesk. All students should be encouraged to e-mail
Helpdesk for their requirements including Print Credits and Storage Quotas. Please note
although we holds keys for multiple rooms, we don’t offer a caretaker service, it is the
responsibility of the staff member who will be conducting their lesson to ensure they have
access into the room. This includes cover lessons and supply lessons, keys are only available
in the Library or the Caretakers.

10.2.2 DNA Helpdesk

All problems should be noted through DNA Helpdesk. This is an online database application
that helps IT Services and end users log job requests, and to view the progress of the job right
through to completion. This replaces the standard email and telephone facility in place.

A link to the DNA Helpdesk is situated on the staff intranet (SPIN) were it can be accessed to
log a job request. Users are encouraged to use this process instead of a direct email or phone
call to helpdesk.

10.2.3 Hardware; Repair Service

Computers and peripherals are repaired in school.

It is very important to note that this is (as titled) a repair service, i.e. the repair of equipment to
restore original operating condition from the school’s backup or standard image only.
Equipment deemed as IT are covered by this agreement is:
• Computers (desktop)
• Monitors (i.e. desktop display units with a dedicated PC type interface)
• Scanners / Digital Cameras (see note 1 below)
• Servers
• Notebook/Laptop/Tablet PCs (portable)
• Printers
• Interactive Whiteboards (see note 1 below)
• External storage devices (i.e. CD/DVD drives USB Memory Keys)

Equipment under manufacturer or other warranty cover should be referred for repair under the
original manufacturer or authorised warranty provider.
These, however, are specialised devices and we are able only to provide first-line support.
(First-line support is a simple fault repair and or identification of faults requiring repair by the
manufacturer or its agent.) Where appropriate we will endeavour to facilitate third party
specialist support and/or replacement(s) at an agreed cost.
Note
• Some items, e.g. interactive whiteboards, digital cameras and scanners are only
serviceable by the manufacturer. We will only provide service that is possible within
these restrictions, i.e. simple fault repairs and identification of faults requiring repair
and payment to the manufacturer or its agent.
 • All multimedia projectors need regular servicing to prevent overheating and potential
serious failure, which falls outside the cover offered by this agreement. All multimedia
projectors have lamps, which have a defined life expectancy and are deemed as
consumable items. If you have further queries please contact us for advice.
• The moving of hardware & the installation of software is the responsibility of IT
Services. If any movement of hardware or installation of software is done without
consent of IT Services, IT Services will not be able to provide any support.

10.3 Software

10.3.1 General Description

All PCs in the vicinity of the school shall be capable of running software that the school
requires for academic and organizational needs. IT Services reserves the right for legal
reasons to remove any software including operating systems of non-licensed origin. IT
Services will ensure all PCs holding software owned by Featherstone High School will be
licensed. Any other software will NOT be accepted without a license and accredited by the
school. All software must be fully licensed. IT Services will hold software licenses either
single or site licenses. Illegal software will be removed.

10.4 Remote Support

Where appropriate, IT Services will fix software problems without the need for a visit. Remote
support may be used for many of the services provided under the Curriculum Systems and
Admin Network System

10.5 Update
From time to time, software suppliers release enhancements to their products, to clear known
problems and introduce new features. These will usually be “service packs or patches” and
new anti-virus “definition files”.

The installations will be done either by remote connection or through a visit, by prior
arrangement.

10.6 Bookings

10.6.1 Room Bookings

All bookings with respect to IT Suites are managed by Chris Scotland in the Library. If any
member of staff needs to use any of these Suites they should book in advance. All staff who
use the IT Suites must ensure that all IT equipment is in place. Any equipment missing or
damaged should be directed and reported to IT services via e-mail or by phone

10.6.2 Projector Bookings

The Hall is now equipped with a Projector and a full PA sound system, staff who need to book
the projector should e-mail helpdesk 48 hours in advance or use the online booking form on
“SPIN”. Staff are expected to provide both Laptop and the Power Point presentation.

10.6.3 Headphones

The Library and LRC has its own set of headphones for each PC. All students who use the
headphones must give them back or they must be kept in a certain place as instructed by the
member of staff concerned. Any damage to the headphones must be reported to the IT
Services.

10.7 Backup

10.7.1 Procedure
It is the responsibility of the User to ensure he/she backs up files. All students must be
advised to save their work onto their home folder and then copy to a external Media (i.e. USB
Memory Sticks). IT Services will retrieve any files on the network accidentally deleted or if the
Server fails by using the weekly backup.

Every term a routine check is scheduled to remove unwanted and temporary files, these files
will be deleted and no back up will be available. If files are needed you are required to inform
the network manager four weeks prior.

10.8 Audits
All PCs are audited on a regular basis. This is for internal purposes.

10.9 Consultancy

10.9.1 Advice and Consultancy on IT Technologies

• Technical assessment of existing school IT facilities.
• IT system design and procurement of equipment, from single PCs to a whole new
upgrade on the network, including purchases.
• Advice on installation, operation and IT management, as well as network
commissioning.
• Advice on technical specifications for new and additional hardware equipment and
software.

10.10 Users

10.10.1 Code of Conduct

It is the responsibility of any staff member using the facility to report any faults or errors
encountered with IT equipment within one hour of the occurrence.

If students break the Code of Conduct their accounts will be disabled for one week, followed
by two weeks of non E-mail & Internet access. If the same student breaks the Code of
Conduct a second time disciplinary action will be taken and a letter will be sent to their
Parents/Guardians. If staff are found in breach of the code of conduct there may be an
investigation, and possibly disciplinary action.

It is an offence for “you” the user to install unlicensed software. Any unlicensed software
installed will lead to disciplinary action.

Accessing the Internet “you” the user are not permitted to use the internet in any other manner
other than for teaching and learning purposes, IT Services will not provide support other than
for teaching and learning purposes. You are forbidden to access websites involving activities
that are inappropriate or of illegal material, the following file types are classed by IT Services
as Forbidden *.mp3 *. Mpeg *.mp2 *.avi *.exe, these file types are not to be downloaded on
the School Network system or any type of removable media. IT Services will check student
and staff accounts randomly and delete any files with the extensions shown above. E-Mail
abuse of any sort including spamming will not be tolerated; the same potential disciplinary
action applies to this as the Internet access policy.
 11.0 FACILITY, HEALTH & SAFETY
MANAGEMENT

Facility Management

11.1 Defects
Please report any defects in your teaching areas and around the school generally. There is a
online Helpdesk system available.

11.2 Cleaning
This is done by a team of 12 cleaners, some of whom work from 06.00 to 08.00 and others
who work 15.30 to 17.30. Rooms should always be clean for the start of the day. Please
report any deficiencies via Helpdesk. A full time member of staff is available on site during the
day.

During each school holiday all areas of the site are cleaned thoroughly by rotation. Any
Departments wishing to clear out stores should see the Facilities Manager to agree how the
rubbish should be disposed of. Staff are asked NOT to leave piles of rubbish in the corridors.

At the end of the summer term all notice boards and walls should be cleared of papers.

11.3 School Opening Times

Staff may have access to the site between the hours of 06.00 to 17.30 on week days. Staff
present on school site at weekends must get advance permission from the Headteacher.

During school holidays, the site is accessible from 07.00 to 17.00. Staff must sign in and out
for Health and Safety reasons.

In exceptional circumstances and by arrangement with the Facilities Manager, staff may have
access during school closures, including weekends.

11.4 Use of School Minibuses

Car Licences held before 1st January 1997.

If you had entitlement to drive cars prior to 1 st January 1997 – shown as group A (B for
automatics) on an old style licence or as category B and D1 not for hire or reward on a new
style licence – you can drive a minibus provided:
You are 21 or over, the minibus has a maximum of 17 seats, including the drivers, and is not
being used for hire or reward. [DVLA May 2005] For more information visit
www.direct.gov.uk/motoring

Staff must submit their driving licence (old paper version and new credit card form) to
the Personnel Manager for insurance purposes.

1. Drivers must give a copy of their Driving Licence to the Personnel Manager.
2. Both Buses use DIESEL FUEL.
3. The Log sheets are on a clipboard on the front seats.
4. Keys are available from the Caretaker and the Facilities Manager only.
5. The vehicle must be checked on collection and returned BY THE DRIVER who is the
person legally responsible.
6. DRIVERS are personally liable for all fixed penalty, speeding and parking fines.
7. DRIVERS are personally liable for checking the road-worthiness of the vehicle on
departure and return.
8. DRIVERS are personally responsible for ensuring that the vehicle is left clean inside
on return to school.
 9. DRIVERS are personally responsible for the cost of replacement keys (currently at
£30). Keys are to be given to Caretaker (or the Duty Caretaker) on return to school in
the evenings or weekends.
10. It is often easier for members of staff to leave the keys in the Facilities Manager‘s
office tray (with the complete log sheet, please) rather than trying to find a caretaker-
this is perfectly acceptable.
11. Each bus has the following equipment:

 1 Bucket
 1 Dustpan and brush
 1 Sponge.
 1 Duster and polish
 1 First aid kit.
 1 Warning Triangle.

12. When a minibus is taken out it should be parked back within the quad area and not left
in the staff car park for any reason.

Whilst the Caretaker is able to check and refill the oil and water; he does not undertake to fill
the buses with diesel. This remains the responsibility of the driver, (who it is expected is the
person who has made the booking on the sheet in the staff room). He also does not clear
litter. No pupils should be allowed to eat or drink in the minibus because of the mess
which has been created in the past. Members of staff who are not prepared to enforce this
rule should not book the minibuses in future.

The named driver is to sign the back of the log sheet to verify that they have understood,
accepted and abided by all conditions of use. The school has registered with Transport for
London and we are exempt from Congestion Charges.

11.5 Security
a. All teachers MUST take the greatest care not to lose keys as this undermines the
security of the whole building.
b. Report missing keys both verbally and in writing to the Facilities staff straight away.
c. Lock cupboards when not in use.
d. Return loan equipment to the staff Resources Centre promptly.
e. Return keys to the Facilities/Personnel Manager when you leave the school to take up
another appointment elsewhere.
f. Return swipe cards to the Facilities/Personnel Manager when you leave the school to
take up another appointment elsewhere.
g. Do not remove school equipment from the site without written permission from the
Bursar.

11.6 Burglaries & Theft

Report burglaries and theft IMMEDIATELY to the FINANCE OFFICE, whose staff hold a
supply of forms for reporting to the LEA.

HEALTH AND SAFETY

The Key Health and Safety Manager is the Head Teacher; Gerry Wadwa

The person designated to act in his absence is Faye Burvill; Facilities and Health & Safety
Manager

The following item 11.7a is an extract from the Health and Safety Act Work Act 1974
11.7a Obligations of all Employees:

“It shall be the duty of every employee while at work:

a. To take reasonable care for the health and safety of themselves and of other persons
who may be affected by their acts or omissions at work, and
b. As regards any duty or requirement imposed on their employer or any other person by
or under any of the relevant statutory provisions, to co-operate with them so far as it is
necessary to enable that duty or requirement to be performed or compiled with”.
c. The Act also states:
“No person shall intentionally or recklessly interfere with or misuse
anything provided in the interests of health, safety of welfare in pursuance
of any relevant statutory provisions.”
d. In order that law be observed and responsibilities to pupils and other visitors to the
school and carried out.

All employees-school keepers, cleaners, clerical staff mid-day meal supervisors,

catering staff, teachers, technicians, learning resource staff – are expected:-

 To know the special safety measures and arrangement to be adopted in his/her own
working area and to ensure they are applied:
 To observe standards of dress consistent with safety and/or hygiene.
 To exercise good standards of housekeeping and cleanliness;
 To know and apply the emergency procedures and respect of fire and first aid;
 To use and not wilfully misuse, neglect or interfere with things provided for his/her own
safety of others.
 To co-operate with other employees in promoting improved safety measures in their
school;
 To co-operate with the appointed safety representative and the enforcement officer of
the Health and Safety Executive or the Public Health Authority.

e. Any member of staff who becomes aware of a potential safety hazard should report it
to his/her local contact.
f. The local contact will take action to remove or reduce the hazard or report the situation
to the key manager if unable to take action.
g. When workmen are on these premises and any member of staff notices an unsafe
situation the facts should be reported to the Facilities Manager or Senior Member of
staff on site who will:

 Telephone the appropriate office and report the situation.

 Take steps to ensure that all persons are kept well away from the area until the
danger is removed.
 Bring it to the attention of the senior representative of the contractor on site if the
danger is imminent.

h. New members of staff must be fully briefed on Health and Safety arrangements by
their Health and Safety contact. The local contacts are:

 Teachers holding a post of special responsibility (e.g. Deputy Head,

Head of Department.)
 Non-Teaching staff holding positions of special responsibility.
11.7b Special Obligations of the Local Contact

Inspect the area at least once in 4 months both from the point of identifying hazards, and to
assess the effectiveness of the local reporting systems and other arrangements detailed in the
Key Managers local statement.

When significant risks are identified Dept Heads must ensure that measures to control
these risks are written down and given their staff.

a. Take reasonable steps to ensure that staff are informed of the Local contact and any
other information relative to their health and safety which is issued from time to time.

b. Ensure the use of protective clothing and equipment where appropriate and to ensure
that such clothing and equipment is properly maintained and renewed when
necessary.

c. Ensure that employees new to a workplace are given every assistance to perform their
duties in a safe manner.

11.7c Special Obligations of the Student

The student is expected:

a. To exercise personal responsibility consistent with safety and /or hygiene.

b. To observe standards of dress consistent with safety and /or hygiene.
c. To observe all the safety rules of the school and in particular, the instructions of
teaching staff given in an emergency.
d. To use and not wilfully misuse, neglect or interfere with things provided for
his/her safety.

11.7d FIRE ARRANGEMENTS

In the event of fire it is the first duty of all concerned to prevent injury and loss of life.

THE FIRE ALARM SIGNAL IS A CONTINUOUS TONE ON THE CLASS CHANGE SYSTEM

Anyone discovering a fire should:-

1 a. Break the fire alarm glass.

2 b. Leave the building by the nearest available exit.
3 c. Report to assembly points in playground astro turf where all points are marked on
the far fence.
4 d. Do not return to the building until authorised to do so.
5 e. Do not use lifts.

IT SHALL BE THE RESPONSIBILITY OF THE SENIOR MANAGEMENT TEAM OR THE

SITE MANAGEMENT STAFF AND NO OTHER PERSON TO CONTACT THE FIRE
SERVICE.

11.7e Fire Drills

Fire drills are on display in all rooms.

They give particulars of the nearest fire alarm point, and the procedure to be followed when
the alarm sounds. Instructions about the route to be taken out of the building, and where to
assemble when outside.
Responsibilities
Staff must:
a. Line their pupils up in SINGLE FILE and close BUT NOT LOCK the door when the
room is empty.
b. Use the route shown on the evacuation plan.
c. Use the INSIDE of the staircase when evacuating from the TOP FLOOR.
d. Use the OUTSIDE of the staircase when evacuating from the FIRST FLOOR.

Special Obligations of Class Teachers

The safety of pupils in classrooms, labs and practical rooms is the responsibility of the Class
Teachers. If ,for any reasons ,(e.g. the condition or location of equipment ,physical state of the
room or the splitting of a class for practical work ,a teacher considers he cannot accept this
responsibility ),he should discuss the matter with the Head Teacher before allowing practical
work to take place.

A class teacher is expected:

a. To exercise effective supervision of the pupils and to know the emergency

procedures in respect of fire, bomb scare ,first aid and to carry them out;
b. To know safety measures to be adopted in his/her own special teaching areas
and to ensure they are applied.
c. To give clear instructions and warning as often as necessary (notices, posters,
hand –outs are not enough).
d. To integrate all relevant aspects of safety into the teaching process and, if
necessary give special lessons on safety.
e. To follow safe-working procedures personally:
f. To call for protective clothing, guards, special safe-working procedures etc. where
necessary.
g. To make recommendations to the HOD e.g. on safety equipment and on additions
or improvements to plant, tools, equipment or machinery which are dangerous or
potentially so.

Form Tutors Must:

a. Line their pupils up in register order under the Form Number Sign as close to the
fence as possible.
b. Check the pupils against the morning register.
c. Report any missing pupils to the Head of Year.
d. Remain at the head of the class line to maintain control and wait for instructions
from their Head of Year.

Head of Year must:

a. Collect the Fire Drill Registers from a member of Student Services and hand them out
to their Form Tutors.
b. Check that all pupils are accounted for by their Form Tutor Team.
c. Report checks to the senior teacher in charge of their year group.
d. Collect the registers from their Form Tutors and deliver then to Mrs Bali Sanghera in
the General Office.
e. Dismiss their year group in an orderly fashion after they have been asked to do so by
the Assistant Head in charge.
Receptionists in the Main Building and Sixth Building must:

a. Collect staff Signing-in Register (yellow folder) and Staff In & Out Book and hand them
to HR Manager (Harjinder Johal) for head count of all support staff.

In the event of a fire drill, the fire alarm will be turned off when the pupils are allowed back into
the building.

The Fire Brigade will be summoned on the authority of the Head Teacher when the school is
not in session; by the Site Manager or his Deputy, whenever an actual outbreak of fire occurs
or is suspected, however, trivial the outbreak may appear.

Faye Burvill is responsible for the main assembly areas.

Site Managers will follow their fire alarm instructions and keep in touch with senior staff.

At all times gates and roadways must be kept clear to allow for fire engines and other required
by the emergency.

In case of a fire drill, office staff and kitchen staff will send representatives to the assembly
area.

Movement
The building must be evacuated in an orderly manner, PUPILS MUST NOT RUN OR TALK.

If any staircase is blocked by the fire or smoke, pupils will proceed to the next staircase.

No unauthorised member of staff or pupils will be allowed back in the building until instructions
have been given by the senior member of staff in charge of the area.

Alarm occurring outside Lesson Times

If the alarm sounds during a break time, pupils proceed down the nearest staircase and
assemble with their Tutor Group. Attendance Reports will be taken to the area for Tutors to
collect and check.

If the alarm is before school, after school, or during the lunch break, children will assemble in
their Tutor Group and Senior staff and Site Managers will ensure that the building is clear.

Registers or Attendance Reports will be brought out to the assembly area for Tutors to collect
and check by the member of office staff responsible .Pupils arriving from off the premises will
be directed to their Tutor Group.

Procedural Checks
The Site managers will report immediately to the Head Teacher any deficiencies of fire-
fighting equipment, any deficiencies of the building which might in any way interfere with the
carrying out of these instructions, any instances of rooms used by pupils or staff in which the
instructions for fire drills are not clearly displayed.

The Site management staff carry out weekly testing of the fire alarm system.
11.7f Accidents, Incidents & Injuries
Procedures with regard to Accidents and Ill Health
In the event of an accident or illness the following procedures should be followed:-

• Ensure the person is as comfortable as possible BUT DO NOT MOVE the person if the
injury is self evidently serious.
• Send for one of the named First Aiders (name of all first aiders table below). Use the
swiftest means available – mobile, internal phone or pupil messenger.
• Note all the circumstances regarding the incident as soon as possible.
• Report the incident to Student Services if it involves a pupil. All staff accidents should
be reported to the Personnel Manager.
• Report serious injuries to Faye Burvill/Harjinder Johal as these will need to be
reported, via the Head, to the Local Authority and possibly the Health and Safety
Executive using the appropriate forms.
• If a pupil is ill and requires attention they should be sent to student services with a note
stating the time they were sent, the nature of the complaint and your signature.
• Pupils should normally be sent on their own, but may be accompanied by another pupil
if you feel it necessary.

Which Accidents should be Reported?

If you have an accident at work, or in connection with your work the law requires that you tell
your employer as soon as possible. You should do this by making an entry in the Accident
Book which is held by the Facilities Manager. This will protect your right to benefits, and will
help to ensure that action is taken to reduce the risks you face at work. You must do this
whatever the cause or seriousness of the injury. The school will investigate the cause of the
injury, and if it is serious, or if you are off work for more than 3 days as a result, the school
must report the accident to the Local Authority or the Health & Safety Executive (HSE).

When to report an Accident to the Local Authority or HSE

An accident to a Member of staff

Accidents to staff must be reported if they:
• result in death or major injury (this could be as a result of violence)
• prevent the injured person from doing their work for more than three days - these are
known as “over three-day” injuries and would include an injury caused by an act of
violence.

Reportable major injuries will include:

• any fracture other than to fingers, thumbs or toes
• any amputation
• the dislocation of the shoulder, hip, knee or spine
• temporary or permanent loss of sight
• a major injury to the eye
• any injury resulting from an electric shock that caused unconsciousness, required
resuscitation or hospital admittance for more than 24 hours
• any other injury that caused loss of consciousness or hospital admittance lasting for
more than 24 hours
• accidental release of any substance that may damage health, such as swimming pool
chemicals.

The regulations also stipulate the reporting of any work-related diseases. These include:
 • certain poisonings
• asbestosis
• legionellosis
• tetanus

Where it is necessary for a pupil’s medical condition to be known by staff this will be
communicated to you via the Senior Staff of the school, Head of Year or Form Tutor. This
information whether in verbal or written form (Confidential Communication Sheet) must
be kept as confidential.

Most accidents are trivial and pupils can be instructed to inform parents when they go home.
All head bumps MUST be noted by the teacher and the parents informed.
First Aiders
Andrew Webb John Andrews Katy Reeves Bubir Panesar
Teacher Teacher Pastoral Manager Library Assistant
Linda Richards Sharon Sond Baldish Singh Amy Maclean
Teacher Administrator Receptionist in Main Building Teacher
Kevin Barrett Natalie Shepping Kulvinder Toor Seema Fatania
Resident Extended Teaching Assistant Cleaner/
Caretaker Schools Lunch Time Controller
Marie Wyatt Anita Asid Kuldip Bnait
Exams Officer Teaching Student Services
Assistant
Nadia Najat Naccour Parmjit Gill
Habraszewski Science Lab IT Technician
Teacher

11.7g Risk Assessment

The Five Steps of Risk Assessment

1 1. Look for the hazards.
2 2. Decide who might be harmed and how
3 3. Evaluate the risks
4 4. Record the risks
5 5. Review your assessments annually

There’s no great mystery to risk assessment .It involves exactly what you’d think, i.e. looking
around your workplace for potential dangers and assessing them. Faye Burvill is responsible
for the site risk assessments.

The Health and Safety Executive has summed it all up in five simple steps:

1 1. LOOK for hazards. When you are doing the assessment yourself, walk around your
workplace and look afresh at what could reasonably be expected to cause harm. Ask
your team members.
2 2. DECIDE who might be harmed. Think about people who may not be in the
workplace all the time, such as cleaners, visitors, contractors, or parents.
3 3. EVALUATE the risks arising from the hazards and decide whether existing
precautions are adequate or more should be done. Even after all precautions have
been taken, usually some risk remains.

What you have to decide for each significant hazard is whether this remaining risk is high,
medium or low. Ensure you have complied with the law and that generally accepted industry
standards are in place. If you cannot get rid of the hazard, look at how you control the risk.

1 4. RECORD your finding in your Department Handbook. This assessment should show
that a proper check has been made and that reasonable precautions are in place.
2 5. REVIEW your assessment annually and revise it if necessary
Sooner or later you will bring in new machines, substances and procedures which could lead
to new hazards. If there is any significant change, you should add to the assessment to take
account of the new hazard.

Members of Departments have a responsibility to ensure that they abide by the policies of the
Department and the School.
12.0 SPORTS CENTRE

Featherstone Sports Centre is an extremely popular dual-use facility based within the grounds
of Featherstone High School. The Sports Centre has some of the best facilities within the
Borough which are as follows:

o Sports Hall
o Astro-Turf
o 27 Station Fitness Suite with free weight area
o MUGA
o 2 Studios

The Centre has a number of products on offer for the community which include:

o Casual Pay ‘n’ Play Sport

o Contract Hire
o Fitness Programmes
o GP Exercise Referral Scheme
o Junior Drop in Sessions
o Holiday Schemes
o Childrens Parties
o And many more

The Sports Centre is used by all sectors of the community from children celebrating their 1st
birthday with the Bouncy Castle to an 84 year old enrolled on our GP Referral Scheme. The
prices are extremely competitive and the centre is clean and well maintained.

For more information on the Sports Centre contact us on ext 307 or visit
www.featherstone-sportscentre.co.uk

12.1 Sports Centre Structure

12.2 Featherstone Sports Centre Organisational Structure
 13.0 FINANCIAL ARRANGEMENTS

13.1 Budgets
The Financial Year begins in April, but budgets are set by the Governing Body in May.
Requests for additional funding should be made directly to the Head Teacher with a clear
case made relating to the departmental development plan.

13.2 Payroll
The Governing Body formally approve all appointments, termination and salary levels. They
have established procedures to
 Ensure personnel are competent, suitably qualified and trained to the level consistent
with their responsibilities
 Provide clear statements of criteria for personnel selection
 Provide formal Job Descriptions
 Ensure that the cost of all appointments, regarding any other changes in conditions of
service of staff can be met within the resources available to the school.

The Head Teacher maintains a list of staff employed by the school and their current salaries,
which has been authorised by the Governing Body.

13.3 Orders
Please refer to the Finance and Order Policy. The key point to note is that if you wish to
purchase goods or services on behalf of the school then the Finance Office needs to raise a
Purchase Order. The relevant Officer is Indu Gupta and her role is to ensure that suppliers
used are reliable and represent good value for money and that budget holders have agreed to
meet the costs of purchases from their budgets. Members of staff MUST NOT order anything
independently, or else they run the risk of being held personally liable for any bills
subsequently received.

13.4 Purchasing
The Governing Body make their buying decisions in accordance with the principles of ‘best
value’ probity and accountability. Contracts are placed on a competitive basis and the reasons
for selecting a supplier are minuted. Divisible contracts are prohibited.

Unplanned expenditure in excess of £10,000 must be referred to the Finance Committee.

The Health & Safety competence of contractors is assessed, taking into account the policies
and procedures of the LEA.

Only contractors registered with their professional or trade association are employed to carry
out major work at the school.

13.4.1 Approved Suppliers

The Purchasing Officer maintains a database of approved regular suppliers. The Purchasing
Officer selects on the basis of their capacity to provide quantity, service, timely delivery and
price competitiveness. Volume discounts and credit terms are taken into account.

Consortia are used where they provide value for money.

Suppliers are selected from:
 Business directories
 Trade journals
 Supplier catalogues and mail shots
 Information from other schools
 Information provided by the LEA

The listing of approved suppliers is reviewed and approved on an ongoing basis by the Senior
Finance Officer and on a termly basis by the Finance Committee.

13.5 Quotations
Quotations are obtained as follows:

 Purchases of £5000 and over – three written quotations. This is the responsibility of
the Purchasing Officer
The school keeps a record of suppliers who have been contacted but who have declined to
provide a quotation. This is the responsibility of the Purchasing Officer.
Copies of all quotations are retained for the duration of the supply plus two years.

13.5.1 Purchase Orders

Purchase Orders are not raised for agency supply staff, utilities, rates, catering supplies and
petty cash purchases.
Computerised, pre-numbered orders are used for all other goods and services and all orders
are placed by the Purchasing Officer.

Orders are only made by telephone in exceptional circumstances and then confirmed in
writing. A copy of any spoiled Order is retained on the computer, and marked as such. Official
school Orders are not generated for the private use of individuals.

13.5.2 The Ordering Process.

a. The Budget Holder raises and signs a Requisition Note or Purchase Order stating
the number of items and price of the order to be raised. Order forms will be
emailed to each member of staff at the start of term.
b. The Budget Holder sends the requisition to the Purchasing Officer who checks that
the Budget Holder has sufficient funds for the purchase. Provided that there are
sufficient funds, the order is usually placed within forty eight ours, except at
peak periods.
c. The Finance Office generates a two-part official computer order.
d. The relevant member of the SMT approves the official Order before it is
despatched
e. The relevant member of the SMT signs the official Order
f. The Finance Office distributes the copy orders as follows
i. Top copy (official Order) to the supplier, by post or fax and the 2nd copy
to the SMT.
 ii. A copy is retained by the Purchasing Officer
g. The Purchasing Officer records all orders placed that have not yet been invoiced
on the SIMS commitment system when the official order is sent to the supplier. The
Purchasing Officer provides a list of Orders to the relevant budget holders on
request.
h. Cancelled orders are marked as such, by the Purchasing Officer, with the reason
for cancellation, and retained in the Finance Office.

13.5.3 Receipt of Goods

All good received are delivered to the Finance Department who will arrange for them to be
delivered to the relevant department for detailed checking.

Goods should be checked against the Delivery Note/Purchase Order. This must then be
signed to indicate receipt and returned to the Finance Department.

The relevant member of the SMT who approved the Order is responsible for following up any
shortages or defective items with the supplier and for arranging their return where necessary.
The Finance Officer is to be notified of any such shortages or defectives items.

13.5.4 Purchase Invoices

 The Purchasing Officer records invoices on the computer as soon as they are received
by the school
 The Purchasing Officer grid stamps the invoice and passes it to the Budget Holder for
coding
 The Purchasing Officer checks the invoice against the order and delivery note and
evidences this on the invoices.

13.5.5 Payment of Invoices

The Finance Officer reviews the Purchase Ledger regularly and selects invoices for payment

It is the policy of the school to pay all invoices by the due date and to take advantage of
any discounts available for early settlement where this is to the school’s advantage.

The school follows the Payment of Debts Act 2000. Invoices are not paid early as a matter of
course. Payments in advance of receipt of goods or services are only made where it is a
condition of the supplier and the Head Teacher is satisfied that there is no alternative.

Payment is made when the Finance Department has made the following checks

 Goods or services have been received and checked against the Order and Delivery
Note by the Purchasing Officer
 The purchase represents valid school expenditure
 Payment has not already been made
 Prices agree with quotations, tenders, contracts or catalogue prices
 The arithmetic on the invoice is correct
 The invoice has been correctly coded
 Discounts have been taken where applicable
 VAT is properly accounted for and not claimed on Pro-forma invoices

13.5.6 Cheque Payment

All supporting documentation is passed to the Finance Officer for payment

All paid invoices are endorsed with the cheque number and securely retained.

13.5.7 Completeness of Supplier Balances

Invoices and credit notes are posted to the computer system as soon as the school receives
them.
The Finance Officer reconciles individual supplier balances to supplier statements, where
available, on a monthly basis.

13.6 Expense Claims

Should you incur expenses out of your own pocket on behalf of the school, then you may
claim reimbursement using an Expense Claim Form obtainable from the Finance Department.
Your receipts MUST be attached to the Claim Form, which should be completed in the
presence of their Line Manager. Claims will not be reimbursed until an authorised signatory
has signed the form to indicate approval. Once the claim has been approved, the Finance
Department will effect payment. Claims for £25 or less may be paid in cash or by cheque;
claims for more than £25 will normally be paid by cheque.

13.7 Receiving Money

Teachers are no longer expected to collect money from pupils. Pupils should be directed to
take money in sealed envelopes, marked with their name and form and the reason for the
payment, to Student Services. Cheques received should be made payable to Featherstone
High School. Should you be given money in loose form, then take it as soon as possible to the
Finance Office where you will be given a receipt for the money handed over.

13.8 Making Private Telephone Calls

You can receive a personal dialling-out code from IT Services. A print-out logging calls is
given to staff by the Finance Office and staff are expected to pay for personal calls only.

For further information please refer to the School Handbook and School Intranet
14.0 STUDENT SERVICES

The Student Services office is situated at the bottom of the stairs by G5 and the opposite the
Careers Office.
Student Services looks after KS3 and KS4. For any information relating to KS5 please refer to
the PA for Sixth Form.

Opening Times

8.30am-8.45am Registration
10.15am-10.30am Break
12pm-2.15pm Lunch
3.45pm-4.00pm After School

Listed below are some of the tasks which it performs

• All students with medical appointments during the school day should be sent to
Student Services.
• Collection of trip monies. If you wish to organise a trip it is your responsibility to let the
Pastoral Manager and Finance know in advance with details relating to the trip
• Issue of Free School Meal/Ramadan/Mosque and Home Dinner passes to pupil.
• Support of the Cashless Vending system
• Creation of FTE and Seclusion letters
• Organisation of Cookery for KS3
• Casual Admissions
• Support in the organisation of Target Setting and Curriculum Week
 • First Aid for pupils. Please note First Aid is not when a child has a headache, stomach
ache, period pains, hay fever or feeling sick. Student Services only deals with pupils
requiring First Aid-any others will be sent back to class.

Student Services is not a place for naughty pupils. Pupils must not be left in Student
Services and should be supervised at all times.

15.0 REGISTRATION AND ATTENDANCE

Full details relating to changes in the electronic Registration Procedure will be

sent to all staff early next term. Below is a draft summary of procedures.

15.1 Registration Procedure:

*Please note that pupil registration and attendance monitoring is a legal requirement.

Electronic Registration is done by the Subject Teacher every lesson and then by the Form
Tutor during form time in the afternoon.

The Teacher accesses their class through SIMS Attendance Module and records attendance
or absence in line with codes provided. It is good practice to head count the number of
students present and check it against the number of pupils that have been marked present.
Registers should be taken early in the lesson.

If you cannot access an electronic register write it on a piece of paper

15.2 Lateness:
If the student arrives late this must be recorded using the appropriate code.

15.3 Accounting for absence:

Absences are accounted for either by telephone message to the Administrator or by a letter.
There will be a statement of absences of students who have been absent earlier in the week
provided. Tutors should ask those pupils for their Absence Notes.
15.4 Students out of class:
If teachers take students from their usual class (visits, music lessons, or for other activities in
or out of school), a list of names and forms MUST be given beforehand to the office.

This is important because the Administrator for Pupils faxes data and telephone
numbers of all pupils who are absent on the first morning of absence. The school is
using a call centre to phone the homes of all pupils who are marked absent in the
morning, during Period 1, registration. A phone call is made after 12.00, to avoid
parents getting distressed or complaining that their child is shown as absent when
they should be in school. It is vital that all registers are accurately marked.

It is extremely embarrassing for the Administrator and the school and worried parents when
Call Divert telephones the parents of a student who is actually in school.

15.5 Tutorial:
On the Monday tutorial period, the Tutor receives a Register printout for the previous four
weeks. This enables the Tutor to see patterns and to follow up students who have not
accounted for their absences. Tutors also use this data during small group tutorials
IT IS OF THE UTMOST IMPORTANCE THAT REGISTERS ARE MARKED
METICULOUSLY AS PHONING HOME TO PARENTS TO SAY THAT THEIR CHILD IS NOT
PRESENT, WHEN THEY ACTUALLY ARE, NOT ONLY CAUSES EXTRA WORK FOR
OFFICE STAFF, BUT ALSO DOES NOT GIVE A GOOD IMPRESSION OF THE SCHOOL’S
MONITORING OF STUDENTS.

THE ONUS IS ON THE INDIVIDUAL TO ENSURE THAT REGISTERS ARE COMPLETED

CORRECTLY (WITH THE CORRECT DATE AND CORRECT CLASS) AS THIS IS A LEGAL
DOCUMENT.

15.6 Attendance Procedure

Attendance is one of the key OFSTED criteria for school effectiveness.

Schools have a statutory requirement to complete accurate Registers twice a day.

a. Subject teachers need to complete electronic registers each lesson.

b. Form tutors needs to complete the Register for their form during the afternoon
registration period.
c. The Tutor, Teacher or Cover Teacher should complete Attendance Registers
accurately. Under no circumstances should a child be entrusted to take the
Register.
d. A head count should be made at every Registration Period to ensure that no pupil
is marked absent incorrectly.
e. The Social Inclusion Team will supervise a student who arrives late for the morning
session until the beginning of period 2 so that they do not interrupt lesson 1. Where
a student arrives late for the afternoon Registration Period they should be marked
accordingly. Students who are late in the morning get a detention at the end of the
day with their Tutor followed by a detention with their HOY after their assembly.
f. If no Register is accessible for the member of staff responsible for completion, they
should collate a list of students who are present, and return the list to Student
Services.
g. All staff responsible for taking students out of school should ensure that a list of
names is given to the Pupil Administrator, in the Office and Student Services so
that Registers can be completed.
h. In no circumstances should “no-mark” be recorded in a register.
i. All information / hand-outs placed in Registers should be distributed to students as
appropriate. This includes letters relating to attendance.
j. Tutors should request notes / reasons for absences from students. They also have
a monitoring role and should make Assistant Heads of Year aware of any concerns
they have about a student’s attendance. This is part of the Form Tutor’s
responsibility for the pastoral care of students.
 16.0 LIBRARIES

• The Main Library is open at lunch-time and after school for pupils to do homework,
read or borrow books, and use computers. The Library is also available for class use.
Please arrange these in advance with the Librarians. Y7 & Y8 classes have a regular
library lesson within their English timetable. If sending individual pupils or small groups
to the Library during a lesson you should send a note, and ensure that they
understand the purpose of their visit. Do not send pupils who cannot be trusted to
behave sensibly out of class. If the Library is full, they will be sent back. Please do not
send pupils during Periods 5 & 6 & 7 (Lunch times).
• The Sixth Form Library is open from 8.30-5.00 for quiet study. It is sometimes used for
cover lessons. If teachers wish to bring groups to work in the Library this should be
arranged in advance.
• Both Libraries have a range of books, magazines, newspapers and other resources.
Most items can be borrowed, but others are kept for reference use.
• Staff may borrow books for use in lessons to support research activities. Please
arrange for larger project loans in advance.
• Please advise library staff about syllabuses, coursework and projects. Suggestions for
additional resources are always welcome, and research lessons can be jointly
planned.
• Reminders to pupils with overdue books may be sent to form tutors. Please pass these
on and stress the importance of returning books on time. Fines are charge in the Sixth
Form Library.
• Both libraries have computers and printing facilities. Please note that pupils are unable
to print out lengthy coursework and past exam papers.

17.0 CAREERS EDUCATION

Sophie Kempka is the schools Work Related Co-ordinator, who is responsible for careers
education and guidance throughout the school

The Connexions Personal Adviser has special responsibility for vocational guidance for the
school and visits the school three days a week.

The careers library is within the library area on the ground floor.

18.0 THE REPROGRAPHICS ROOM

Ranjan Bhardwa works in the Reprographics Dept. Requests for bulk copying may be made
on the request sheets, which are available in the Resources Room. Paper can also be
requested in this way.

All Departments have an allocation number.

Requests for bulk quantities of paper (for computer printers for example) should be made to
the Reprographics room.

A weekly stock-take will allow Departments to be informed about the use of their capitation
Budgets.

The colours of paper (80gms) and card (160gms) are displayed in the Reprographics room.
Staff can request particular colours on their Reprographics Request Sheets. Laminating and
binding requests can be made in the Reprographics Room. Laminating sheets will be
provided by relevant department.