WHAT’S NEW

What’s New
IBS Enterprise 6.0
 IBS, IBS ENTERPRISE, IBS INTEGRATOR and IBS PHARMA are registered
trademarks of IBS AB, in the European Union and in other
countries. All other trademarks or registered trademarks
mentioned herein are the property of their respective holders.
The information contained in this document is summary
in nature, subject to change and intended for general
information only. The details pertaining to functionality and
routines are based on IBS software, post release 6.0. For
updates of this information, please contact your local IBS
representative. © IBS 2005.

2 What’s New - IBS ENTERPRISE 6.0

CONTENTS
3 CONTENTS
4 INTRODUCTION
6 CRM AND SALES ORDER MANAGEMENT
6 IBS SALES AND MARKETING SUPPORT
6 IBS DISTRIBUTION
10 IBS REQUESTS AND RETURNS
10 IBS SHIPMENT PREPARATION
11 IBS NETSTORE
13 DISTRIBUTION AND WAREHOUSING
13 IBS WAREHOUSE MANAGEMENT
15 PLANNING AND FORECASTING
15 IBS PLANNER VIEW
15 IBS INVENTORY CONTROL
16 IBS DEMAND PLANNING
16 IBS SALES AND OPERATION PLANNING
17 IBS SUPPLY PLANNING
18 SRM AND PROCUREMENT MANAGEMENT
18 IBS SUPPLIER MARKETING SUPPORT
19 MANUFACTURING AND ASSEMBLY
19 IBS MANUFACTURING
20 IBS PRODUCT CONFIGURATOR
21 IBS TIME
22 FINANCIAL MANAGEMENT
22 IBS FINANCIALS
25 IBS CASH FLOW MANAGER
26 BUSINESS INTELLIGENCE AND PERFORMANCE
MANAGEMENT
26 IBS BUSINESS INTELLIGENCE
28 INTEGRATION AND COLLABORATION
28 IBS BUSINESS PROCESS TRACKER
29 IBS INTEGRATOR
30 GENERAL SYSTEM ENHANCEMENTS
30 IBS ENTERPRISE 6.0
30 IBS USER INTERFACE
31 IBS ADVANCED PROJECT MANAGEMENT
31 IBS PLANNER VIEW
33 IBS ALERT MANAGEMENT
34 VERTICAL INDUSTRY PROGRAM
34 IBS PHARMA

What’s New - IBS ENTERPRISE 6.0 3

INTRODUCTION
Introducing IBS ENTERPRISE 6.0
The total solution for
efficient supply chain management
The new release of IBS´ Supply Chain Management-
focused ERP-software, IBS ENTERPRISE 6.0 is a total
solution for large and midsized companies. The
software suite contains a number of new modules
and enhancements as well as functionality for easy
integration to customers, suppliers and partners
throughout the supply chain.
IBS ENTERPRISE 6.0 is the latest release of IBS’ specialised
business software suite (formerly known as ASW).
Customer profitability a central theme
With customer profitability as a central theme, IBS
delivers new and enhanced functionality to help its
customers improve supply chain communication,
customer service, future planning and business
process automation. The enhanced product suite
uses a services oriented architecture and has a new
Web-based User Interface as well as several entirely
new modules.
“With this new release, we secure continued
business improvements and competitive edge for
our customers. The benefits of IBS ENTERPRISE 6.0 will
also be available to new customer segments as we
introduce multiplatform versions of the software
during next year,” says Magnus Wastenson, CEO
of IBS.
4 What’s New - IBS ENTERPRISE 6.0
Highlights include:
• The enhancement of automated workflow
routines that increase the efficiency of
Customer Relationship Management, while
providing decision support and driving reduced
transaction processing costs.
• New modules for planning and forecasting
which allow forecasts on multiple business
levels to provide greater accuracy and visibility
• A powerful integration tool which further
improves communication between IBS ENTERPRISE
and external systems, offering advanced
integration and automation of system-to-
system business processes.
• Extended data warehouse and business
performance measurement modules
(IBS BUSINESS INTELLIGENCE) with extended
SCOR (Supply-Chain Operations Reference)
functionality.
• A new Web-based User Interface,covering
the entire product suite, that can easily be
customised to fit individual needs and
preferences, thereby facilitating improved
customer service and quality.
Supply chain automation
for increased competitiveness
IBS ENTERPRISE’s new flexible pricing routines, as
well as built-in automated business processes,
will enable customers to run operations more
efficiently. One example is improved automated
returns handling which provides potentially huge
cost savings for companies. It is not unusual for
distributors to deal with thousands of returns per
day. With the new integrated return automation
process, customers can be served promptly.
IBS ENTERPRISE 6.0 is also enabled for RFID handling.
Extended business performance
measurement with SCOR-metrics
A key element of IBS ENTERPRISE 6.0 is the extended
IBS BUSINESS INTELLIGENCE module with its ability to
collect data from a number of different sources,
not just from within the ERP-system. In that
way, the entire supply chain can be monitored,
including internal and external parts that use
different systems. An important component of
the module is the SCOR-application (Supply-Chain
Operations Reference-model), which is a powerful
tool for streamlining the supply chain from the
suppliers´ supplier to the customers´ customer.
The application covers level 1, 2 and 3 metrics for
Key Performance Indicators (KPIs) such as delivery
performance, fill rates, order fulfillment lead-
times, cost of goods sold, value-added employee
productivity, inventory days of supply and asset
turns.
“There is an increasing demand for improved
management information that enables managers
to secure process efficiency. Our mission is to
provide business value to our customers, and the
IBS BUSINESS INTELLIGENCE solution makes it possible
to manage and evaluate the ongoing improve-
ments,” says Mark Cockings, Vice President IBS
Global Software.
Fast, simple and effective integration
IBS ENTERPRISE 6.0 includes a fast and effective inte-
gration tool for program to program integration.
The integration tooling reduces costs of individual
business relationships, and increases revenue
potential by enabling new trading arrangements
that would not be possible by traditional means.
The solution is packed with more than 550 useful
features and functions for data integration,
application integration, process integration and
B2B integration.
Industry-specific functionality
IBS ENTERPRISE 6.0 is developed specifically for large
and mid-sized companies or subsidiaries of large
international groups in selected industries. A
common denominator for these industries are,
among others, the need to handle high transaction
volumes in mission-critical systems, together with
high demands for customer service and quality.
Availability and roll out of IBS ENTERPRISE 6.0
In Q4 2005, IBS will initiate the roll out of
IBS ENTERPRISE 6.0 and the new release will be available
in all IBS countries by mid-2006. The product suite
will initially be offered for iSeries/i5OS and will be
followed by additional Java deployment versions
later in 2006 for customers who wish to run the
solution in other environments such as Windows,
Linux and Unix.
What’s New - IBS ENTERPRISE 6.0 5
CRM AND SALES ORDER MANAGEMENT
IBS SALES AND MARKETING SUPPORT
ASW SAM 5.50 with LND 6.x
In line with IBS’ commitment to align our products
to those of our strategic alliance partner IBM, as
of release 5.50 and 6.0, IBS SALES AND MARKETING
SUPPORT is compatible with Lotus Notes Domino 6
and up.
Microsoft Outlook Integration
IBS recognises that a number of our customers
prefer Microsoft Outlook for email and calendar
functionality rather than Lotus Notes. With this in
mind, integration between IBS SALES AND MARKETING
SUPPORT (SAM) and Microsoft Outlook (email and
calendar) has been developed and is part of
standard IBS SAM.
Quotation line replication
To give you a complete view of your current busi-
ness, quotation lines are now replicated. Included
in the replication are quantities, prices, quotation
status and won/lost information.
Quotation lines will be accessible from the Business
Partner Navigator.
Sales staff efficiency
The contact management part of SAM has been
extended to allow improved follow-up of sales
staff efficiency. You can now define meeting
categories in the Meeting form along with type,
status and time stamps to see which activities are
the most efficient from a sales perspective.
New views have been created to easily monitor
sales staff activities and efficiency.
6 What’s New - IBS ENTERPRISE 6.0
Search engine improvements
One of the most important parts of CRM is the
ability to distinguish where to spend time and
resources to get the most out of your customer
relationships. Therefore, improvements have been
made to the search engine to facilitate more
detailed searches.
For example, it is possible to perform searches on
item level to get a more detailed view on your
customers’ buying patterns, i.e. to see what your
customers buy (or don’t buy), or what they used to
buy but don’t anymore.
Through the replication of quotation lines, you can
even search for customers who have been offered
certain items or items from certain item groups.
The quotation line replication also allows for
searches involving the expiration date for quotations,
and to search for quotation lines that have been
won or lost.
The new fields in the Meeting form have also been
added to the search engine. A typical search using
these fields could be to see what activities are the
most common among your sales staff.
Additional sales reports
Through the replication of sales on item level,
two new reports have been created. One report
shows what items (sorted by item group) your
customers have bought. The other report is based
on salespersons and shows what items (sorted by
item group) your sales reps have sold.
Miscellaneous enhancements
The Business Partner Navigator can now be launched
from outside of the Lotus Notes environment, for
example, from a screen in IBS ENTERPRISE.
A ’Return receipt‘ may be activated for outgoing
email documents, meaning that a receipt will be
sent to the sender’s email inbox.
When importing suppliers into SAM, the purchase
handler in IBS ENTERPRISE will be set as responsible
on the supplier record. If the company is a customer
and a supplier, the purchase handler and salesperson
will both be set as responsible.
IBS DISTRIBUTION
Back orders and sourcing policies
IBS ENTERPRISE 6.0 now supports more automated
customer order handling by utilising a system of
order fulfilment policies. Customer requirements
regarding the handling of back orders and order
fulfilment are now controlled by parameters
which are activated on an individual customer
level. These policies speed up the overall ordering
process and provide you with additional decision
support when dealing with order intake. These
new possibilities benefit manual order taking, as
well as automated order processes such as EDI and
via the Internet.
Order line fulfilment rule
In order to support different methods of automatic
order handling, a so-called ’order line fulfilment
rule’ (OFR) has been introduced in IBS ENTERPRISE 6.0.
This code, when applied against the customer file,
reflects the customer’s individual needs concerning
ordering and delivery.
When an order line fulfilment rule is defined for
a customer, it also implicitly defines which back
order rules should be applied to orders during
processing.
Four variations of the order line fulfilment rules are
available to define:
1. A requested quantity will be delivered on
a requested date (the customer wants one
delivery of the item).
2. A requested quantity will be delivered on
an adjusted date (the customer expects to
get one delivery of the item, and the date
may be adjusted to a later date).
3. An adjusted quantity will be delivered on a
requested date (the customer expects to get
one delivery of the item, and the quantity
may be adjusted).
4. A split into several order lines. In this case,
one order line is created for the items that
are available in stock on a requested date,
and another line is created for the remaining
requested quantity that will be dispatched
later.
The appropriate OFR will then be applied to incoming
customer orders to identify how individual order
lines should be managed within the system.
Automated lost sales recording
In coordination with the defined order fulfilment
rule (OFR), and as an alternative to holding indi-
vidual orders or order lines, it is possible instead to
automatically reject an order line and create lost
sales statistics.
Two new set-up options for automatic lost-sale
recording are available, one for interactively
entered orders and one for batch created. If these
options are activated, then lost sales information
will be generated when order fulfilment rules
are applied and an order line cannot be fully
supplied. If a sales order is entered manually, you
are notified that lost sales statistics will be created
when the OFR is ’3‘ and the ordered quantity is
automatically reduced by the system. If a sales
order is created in batch, lost sales statistics will be
created automatically. As a failsafe to the system,
an alert will be created if a whole order is rejected
in batch mode.
Unfulfilled supply
When you apply the new fulfilment rules, you can
also now also print unfulfilled supplies information
on sales order confirmations, pick lists, transport
notes, invoices and in corresponding DI files. The
source for this information can be either lost sales
statistics, lines to be delivered later or alternate
supply (dispatch from a different warehouse than
originally requested). More than one document
can be defined for printout of unsupplied items.
If all lines for an order received via DI result in the
lost sales statistics file, an alert will be created.
Pricing
Major enhancements to order pricing in IBS
ENTERPRISE 6.0 have added automation, flexibility
and visibility to the overall pricing routines that are
available within the system.
Short term pricing
‘Short term pricing’ is introduced for applying
different validity dates to the same sales pricing
methods, allowing several methods to overlap in
time. For example, one price might apply for the
whole year, but during two weeks in November
you might wish to apply another price temporarily.
Qualifying quantities
A qualifying quantity can be specified for a pricing
method. If the qualifying quantity is not met on
the order line, the method will not be used for
pricing. For example, you might want to apply a
certain price if a customer purchases 1000 items.
What’s New - IBS ENTERPRISE 6.0 7
Description of key values
IBS ENTERPRISE 6.0 introduces a new toggle feature
which makes it possible to switch (toggle)
between viewing the representative values and
narrative descriptions of sales-related keys during
the pricing set-up process. This enhancement is in
response to more pricing options available to users
and to customer requests. This functionality gives
you a better overview of any key values entered
and makes the system more user-friendly. The toggle
functionality is introduced in all places where
sales-related key values are entered or displayed.
Buying groups
IBS recognises a growing trend in many industries
towards the formation of buying groups. These
buying groups can be customers who want to
increase their purchasing power or, alternatively,
suppliers who wish to target or promote to either
specific areas or customer groups who are not
naturally grouped for reporting or logistical purposes.
Within IBS ENTERPRISE 6.0 you can now create
multiple buying groups and attach individual
customers to them. Any customer may belong
to more than one buying group, and a preferred
buying group sequence may be indicated for each
customer. For instance, when the same item is
promoted with different benefits associated to one
or more buying groups, the individual customer
pricing terms can be determined according to the
pre-defined sequence.
Order summary discounts
Customers can now get a discount when a certain
quantity or amount has been reached within a
prescribed group, e.g. item group, and on the
same order. For example, a discount might be
calculated on each order line for a certain item;
when the order is closed, however, an additional
discount might be applied based on several order
lines where the sum of the order lines (quantity or
amount) qualifies for an additional limit discount.
The introduction of Order summary discount type
replaces the previous Order discount and Order
value discount that were set up for business partners.
Baskets (parcels)
A ‘basket’ is a new term in IBS ENTERPRISE 6.0. It
consists of thirteen item-related elements, such
as items or item groups, which together form an
entity upon which order summary pricing methods
can be applied. Basket pricing is then activated
and calculated when a defined qualifying quantity
or value on each element in the basket is reached,
or where qualifying quantity and value limits are
reached for all elements within the basket.
Baskets are available as a key for sales price methods
that are applied at order summary, but they are not
valid for methods applied at order line level.
You can also apply benefits from more than one
basket to a sales order, but this requires individual
8 What’s New - IBS ENTERPRISE 6.0
pricing methods to be defined for each basket.
These multiple benefits can also be limited by
using the ‘Stop search’ field for basket summary
pricing methods.
Sales price visibility
The calculation of pricing has been made more
visible and transparent within IBS ENTERPRISE 6.0
through a number of enhancements to existing
enquiries within the system. In addition, new
where-used enquiries have been introduced to
assist with pricing maintenance.
The Customer Service Enquiry now displays in more
detail the way in which a sales price is calculated,
including details from the source, i.e. the cost and
basis, the base price and any discounts that are
applied, together with intermediate values.
The Customer Price and Discount Summary
Enquiry has been changed to allow the entry of
an item code and quantity. When these values are
entered, all possible prices appear in a new panel,
along with all of the other pricing methods that
can be applied.
Two new where-used enquiries have been intro-
duced. One enquiry displays all of the sales pricing
methods in which any defined sales related key
is used. The other does the same but on Basket
level: it shows all sales pricing methods in which a
specific basket is used.
Order entry discount override
To speed up and simplify order entry when using
manual overrides of pricing policies, a new
method of setting a default discount percentage
or value has been introduced in IBS ENTERPRISE 6.0.
When you enter order lines, it is now possible to
specify a discount amount or percentage together
with a discount ID, without entering a price. Any
discount entered in this way will act as a default
for the entry of subsequent lines on that order.
The discount is applied to the undiscounted price
in a similar way as when a default percentage is
entered in ‘Smart’ sales order entry.
Hold on order line
A greater level of flexibility when dealing with
order and order line hold possibilities has been
created in IBS ENTERPRISE 6.0. This new functionality
enables individual lines within an order to be
held without having to hold the total order. If an
order line is put on hold, the sales order header
will show that the order contains lines that are
on hold. It is also possible to see which lines are
on hold and the hold reason in the ‘Work with
sales order lines’ information. The sales order
confirmation will also print text explaining that
the individual lines are on hold. The routine ‘Work
with held sales orders’ will indicate that part of
an order is held, and which lines are held. It is also
possible to release a subset of the lines as required.
Sales restrictions
Order date and dispatch date check
In order to prevent the entry of inaccurate order
dates and dispatch dates, you can now define x
number of days that are valid for both the future
and history dates.
Delivery address category
A new address category has been introduced to
support sales restrictions on delivery addresses.
These address categories can be defined and
associated with customer addresses such as phar-
macies, private premises and hospital stores.
New restriction keys and types
With IBS ENTERPRISE 6.0, you can now use new
key fields as sales restriction keys, including new
customer categories, address category, handling
status and price list. New types of sales restrictions
include: check for minimum and maximum order
line quantities, min/max order line value, min/max
order value, min/max order and order line margin.
Credit check and payments
Credit overdraw percentage
A credit overdraw percentage has been introduced
to cater for markets with low capital investment
and difficult cash flows. In these situations, it is
important to be able to supply individual customer
orders that extend the credit exposure temporarily,
without resorting to permanently increasing the
overall credit exposure against the individual customer.
This credit overdraw value is expressed as a per-
centage of the ordinary credit limit. For instance,
on an ordinary credit limit of 100.000 and an
overdraw limit of 20%, the total credit limit will be
120.000. When taking orders, you will receive a
warning message when the ordinary credit limit is
exceeded. If the overdraw percentage is then also
exceeded, the order will automatically be held.
Credit hold on order line level
To enable orders to be processed up to the defined
credit limit of any customer account, a new credit
hold on order line capability has been introduced
in IBS ENTERPRISE 6.0. If the customer’s credit limit is
exceeded when an order is taken, it is now possible
to hold only the order lines that have caused the
credit warning. If a credit hold on order lines applies,
the sales order header will show whether any order
contains lines that are on hold; only non-held lines
will be processed.
TOP defined for sales order type
IBS ENTERPRISE 6.0 introduces the possibility to
specify terms of payment (TOP) on a sales order
type that will override the TOP in the customer file.
This new functionality supports business practices
such as ‘forward charging’, which refers to goods
dispatched in one period but invoiced and due as
if dispatched in the future. Many suppliers use this
type of extended credit terms to pull forward and
smooth out demand, both to meet sales targets
and also to get highly seasonal products - such as
cold and flu remedies or popular Christmas products
- into the market ahead of time.
Orders in error
If an order is created by copying a quotation, sales
order, service order or invoice or by being retrieved
from Data Interchange (EDI, MDC, etc.), the order
is not stopped anymore when some information is
invalid. In previous releases, a DI order was stopped
from being processed, and during an interactive
copy process the user was forced to correct the
order immediately.
In IBS ENTERPRISE 6.0, all retrieved or copied orders
are created in the system. If an order fails during
validation, the order will be marked as being ‘in
error’ and will be stored together with correct sales
orders. As with earlier releases, alerts will then be
sent to the appropriate recipients identifying that
there are orders in error. These ’orders in error‘
can then be displayed in the sales order enquiry
and corrected using the standard Work with sales
orders routine operating in a specific correction
mode. This functionality is also valid when handling
service orders.
Miscellaneous enhancements
A number of miscellaneous enhancements have
been made to sales order management routines
as a result of customer requests and as a means of
enhancing the flexibility of IBS ENTERPRISE 6.0.
Supplier’s reference on sales orders
This function supports ‘commission orders’, when a
manufacturer sells directly to an end customer but
the distributor delivers the actual goods and sends
the invoice.
If this function is activated, a supplier and a supplier
order number must be added when a sales order
is entered. This is to record and keep track of the
reference to the order from the manufacturer.
Fees defined per customer
Administration and invoice fees are now possible
to define per individual customer in the customer
file. This enhancement supports differentiated fees
per customer and also makes it possible to define
the validity and application of fees through against
individual order types.
New customer categories
Three additional customer categories have been
added and are available as balance file keys, SMS
keys, sales pricing keys and sales restriction keys.
Handling status code on item/warehouse level
Handling status code has been available in earlier
releases on an item level. In IBS ENTERPRISE 6.0, how-
ever, it is now also available on an item/warehouse
level, as the status of a product can vary between
warehouses.
If a sale is lost due to handling status codes that do
not allow sales, lost sales statistics can be created.
What’s New - IBS ENTERPRISE 6.0 9
A backlog code in the handling status table has
been introduced to control backlog handling on a
higher level than item.
IBS REQUESTS AND RETURNS
Within IBS ENTERPRISE 6.0, the former ASW BUSINESS
PARTNER REQUEST module has been renamed as IBS
REQUESTS AND RETURNS. This application has been
enhanced to further support the return functionality
and workflow handling that was introduced in the
previous release. The focus for this new release
has been on visibility, automation and follow-up of
the returns process.
Visibility of order
and invoice related transactions
In order to increase the visibility of all transactions
that can be associated with customer orders or
returns, IBS ENTERPRISE 6.0 now makes it possible
to see all related transactions from the sales order
enquiry and from invoice enquiry, with full drill-
across / drill-down capability. For example, you can
now view the credit note(s) related to an invoice.
Related transactions are:
• For an order – related invoices and related credits
• For an invoice – related orders and related credits
• For a credit – related orders and related invoices.
Default refund percentage
A default refund percentage can be defined on
action level and not just on the request line level.
This means that a certain type of action can be
associated with a predefined refund percentage,
which removes the need for manual entry.
Validation of request line
If a customer tries to return a greater quantity
than what was originally dispatched, either a
warning message or an error message can be
specified to display. If an error message is applied,
the request line is rejected.
New pricing methods
Three different pricing methods are currently
available in the action table:
• Current - When the action is created, the price
is retrieved according to ordinary pricing
routines.
• Original - The price is retrieved from the
original sales order line, i.e. the line that is
referenced on the BPR line.
• Free of charge - The price is set to free of charge.
10 What’s New - IBS ENTERPRISE 6.0
IBS ENTERPRISE 6.0 also introduces two new pricing
methods, which are intended to simplify the
correction process if the price on the original order
was wrong. Instead of creating two correction order
lines (one to credit the original order and one to
debit the correct price), this method requires only
one order line with the price difference.
• Original - Current - The difference between the
original price and the current price is set on the
action. E.g. if the original price was 10 SEK but
the current price is 8 SEK, the price on the
action will be 2 SEK.
• Original - Defined price - In this case, ’original
price‘ is retrieved by entering a reference to the
sales order line or invoice line. The ’defined
price‘ is entered manually.
Note that when the new pricing method is used,
the result is a net sales price, without any discounts.
Follow-up on returns
You can now do follow-up on returns using keys
such as reason, customer, item and route. Fields
for external problem code, internal problem code,
resolution code and action will be added to the
sales order line when a sales order is created from
IBS REQUESTS AND RETURNS. These four new fields
are also added as keys in the Business Information
Warehouse, thus making it possible to use the fields
in Report Writer. This helps you perform follow-up
on, for example, the number of credits of a certain
type per route.
IBS SHIPMENT PREPARATION
Customer service and efficiency are in focus with
the latest version of IBS SHIPMENT PREPARATION. The
application supports a more flexible assignment of
routes and utilises planned routes for picking up
returns.
Route assignment
A specific route to an order can now be assigned
manually from order entry. The route can be
selected from a list of all available routes. Besides
selecting any ordinary routes, the order taker can
also assign a route where the customer’s destination
normally is not included, assign a route that is
already closed, or assign a route where the cut-off
time has expired. This means that the order taker
has a tool to force a high priority order.
Outbound shipment value control
Insurance reasons might require a specified limit
on the value of goods that are transported on a
certain vehicle. On the other hand, it might not
be profitable to dispatch a shipment with a value
that is less than the cost of shipping. To be able
to handle these two situations, profitability and
value-exceeding limits for each shipment can be
specified in IBS ENTERPRISE 6.0.
Customer return collection
Some delivery situations require a driver to deliver
goods for a specific route, and also to pick up
customer returns and bring them back to the
dispatching warehouse. Whenever a route delivery
list is printed, any request lines or credit order lines
in the ‘return collection’ status will be printed on
the delivery list. This will notify the driver of the
return.
Cash on delivery
Some businesses commonly pay sales orders with
cash on delivery (COD). To make this process
easier, ‘Cash on delivery’ can be defined in the
terms of payments. The COD value will auto-
matically be calculated and printed on all freight
documents for COD orders.
Warehouse diversion
In some very rare but also costly and critical
situations, such as a warehouse fire, all dispatches
from a specific warehouse might be stopped. To
support ongoing customer service, shipments and
sales orders need to be diverted to another ware-
house. A new function makes it possible to:
• Change the designated warehouse for a
whole outbound shipment
• Change the designated warehouse for a
specific shipment address (to prioritise certain
customers)
• Change the designated warehouse for specific
shipment lines.
You can also redirect certain sales order lines to
another warehouse from ‘Work with sales orders’
in the item view panel.
Third-party freight documents
It is quite common that third-party software is
used to produce printouts of freight documents. A
fourth freight document type has been added to
IBS ENTERPRISE 6.0. The use of this type produces a
file that is transferable to the third-party software.
IBS NETSTORE
IBS NETSTORE has been improved to meet the
requirements of the growing number of custom-
ers who rely on the Internet for placing orders.
Enhancements for IBS ENTERPRISE 6.0 are aimed at
supporting e-business and increasing your chances
of selling more via the Internet. For example, it
is now easier for your IBS NETSTORE users to place
orders without signing on, and to visually compare
items side by side.
Product Search
In order to increase the flexibility of product search
operations, you can now toggle between three
different search modes on the Product Search
page: standard, advanced and free text mode.
Standard mode contains only a few search option
fields, to enable quick and easy searches.
The advanced mode allows more fields, has an
AND/OR option and an alternative to exclude
values. The free text mode has one field that
allows text entry for one or more words or phrases
to search for on an item. You can also configure
which item attributes to search for. The availability
of all three modes can be configured. A search by
description, ignoring case, is now also supported.
Shopping lists
It is now possible to disable Shopping list images,
so that the possibilities to create lists or add items
to a list are suppressed in menus and on screens.
The Shopping list feature is not displayed if an
IBS NETSTORE user has no active lists.
Manner of transport (MOT)
The customer default MOT, as defined in
IBS ENTERPRISE 6.0, is used as the default in IBS
NETSTORE, but can be overridden. Available MOT
values can be restricted, or the field can be
removed from the page.
Stock availability information
Stock availability can be displayed in different
ways and can be defined per application, per user
group or per user. Display options include:
• Yes/No icons
• Yes/No text
• An ‘information’ icon that links to the
warehouse information page, where users
can choose how warehouse information is
displayed
• Actual available quantity, where a lower
or higher value can be defined (e.g. ‘never
display minus quantities or quantities
exceeding 100’). Another example is to display
‘0’ if quantity is less than 1
• If stock is not available, an availability date can
be displayed.
Interrupted orders
Temporary orders that have been interrupted are
automatically updated when accessed by web
users, in terms of stock availability, prices and
sourcing.
Substitute parameters
General information such as customer, company,
web user, date and time etc. are displayed using
‘substitute parameters’. Here, the parameter is re-
placed with a value as it appears in IBS NETSTORE. For
instance, the substitute parameter ‘&USER’ displays
the current web user’s name in related fields.
Item comparison
Items and item information can be displayed side-
by-side to make it easier for web users to compare
items. Item comparison can be launched either
from the search result in Product Search, or from a
product catalogue.
What’s New - IBS ENTERPRISE 6.0 11
Order entry by sundry customer
The IBS NETSTORE default User ID is connected to a
sundry account in IBS ENTERPRISE 6.0. This means that
the IBS NETSTORE web user can register an order with-
out signing on. Users with IDs can sign on at any time
during the process to access customised prices, etc.
If the user has no ID and password, the order is
still registered and a temporary order number
created, but the user must key in shipping address,
payment information, etc. A sundry account in
IBS NETSTORE uses a credit card for the payment
method. The number series is validated instantly
but the online authorisation will be run later.
Cookies
Cookies have been implemented for IBS ENTERPRISE 6.0
and are used to:
• Load interrupted, temporary orders registered
by sundry users
• Recall what language was used at last log-on
• Recall user IDs, so that users need only enter
their passwords.
Notification of the use of cookies will be provided,
as stipulated by law in certain countries.
Shopping cart
Shopping cart header information (text, delivery
and payment information) have been divided
into three pages that web users can also reach
via icons on the shopping cart page. These pages
will be displayed sequentially when a sundry user
confirms the order.
The order confirmation page now holds all order
information. When an order is closed a ’thank you‘
text appears, along with action buttons that allow
users to print an order receipt or perform other
actions.
The ’complete delivery flag‘ can be overridden on
a user level. ’Your order‘ is now suggested if text is
not entered.
Sales restriction
IBS NETSTORE uses the sales restriction setup in
IBS ENTERPRISE 6.0 at order entry. A sales restriction
might concern minimum or maximum order line
value or order value. It might generate a warning
or even prevent a user from adding an item to
the cart. Please see the section ’IBS DISTRIBUTION’ for
more details on sales restrictions.
Addresses
When an address is entered or displayed, the
state/province code, county and the order of
postal code and area are determined by the
country’s standard.
Back office
Information on which record (e.g. user profile) is
being worked on is constantly available as users
jump between different pages.
12 What’s New - IBS ENTERPRISE 6.0
When working with the different settings, it is
possible to see what settings currently apply on
application level, user group level and user level.
IBS ENTERPRISE 6.0 makes it easier to select items to
add to a product catalogue. It is possible to view
the complete catalogue hierarchy when maintaining
product catalogues, and to jump directly to any
catalogue. Also, it is easier to delete items and
categories from catalogues, as well as to delete or
add customers from or to a web user profile.
Miscellaneous enhancements
IBS ENTERPRISE 6.0 now offers printer-friendly for-
mats for printing order receipts or confirmations,
including temporary orders.
Web users can delete orders up to a pre-defined
status level (normally status 20).
When activated to do so, search pages for orders
and quotations can automatically display all
related orders or quotations. No initial search is
required.
The shopping cart contains a scroll list. Icons will
indicate whether a warning or additional information
is available for each order line.
Messages are displayed along with icons to
indicate the severity level of the information, e.g.
information, warning or error. More information
about the message can be displayed as a ‘mouse-
over’ feature.
When IBS NETSTORE is closed from the administration
menu, a specific message can be entered instead
of the default message. Additionally, the preload
function must be confirmed when activated to
prevent unintentional shut down of IBS NETSTORE.
’Back‘ buttons have been added for certain pages
to improve navigation and prevent ’Page has
expired‘ errors being displayed.
Many pages allow configuration for showing
product code, description or both in columns or
rows. Also, height, length and width have been
added to the product detail page.
Technical improvements
To make it easier for web agencies and other
users to adapt IBS NETSTORE in terms of colours,
fonts, format etc., the amount of code has been
reduced to fewer Java statements. The installation
routine has been improved to resemble Windows
style. The time required to implement IBS NETSTORE
and WebSphere Application Server has also been
reduced.
DISTRIBUTION AND WAREHOUSING
IBS WAREHOUSE MANAGEMENT
IBS has collaborated with customers to focus
IBS ENTERPRISE 6.0 on improved efficiency within the
warehouse. For example, the same item is often
stored in different packages, making it difficult
for efficient picking. New enhancements make
the picking process more effective, as the picker
is guided to pick large quantities in bigger cases,
instead of emptying the primary pick location for
one order.
Inventory reception and replenishment
Reception
Some minor enhancements streamline the reception
process and help to ensure correct reception.
These include the possibility to enter extra supplier
information, and a view control to handle sorting
of lines. For example, the supplier’s item descriptions
can be used because this is how the supplier
presents them on the shipping documents.
Put-away
In order to control how to store and later pick
different packages of the same item, the put-away
logic can suggest the different units to be stored
in different zones and/or locations within the
warehouse.
Replenishment
The enhanced unit handling ensures that only full
packages are picked from the overstock for the
replenishment,
Labels
In order to increase accuracy, it is now possible to
print additional address labels in conjunction with
printing of put-away or replenishment suggestions.
You can put the additional labels directly on each
case to help ensure that the correct case is placed
in the correct location.
Picking
Preferred pick unit
In earlier releases, an item could be stored and
picked in pallets and/or stock units. In reality, a
pallet often has outer cases, with each containing
one or more boxes inside. With IBS ENTERPRISE 6.0,
these contents can be identified and labelled in
the warehouse, which enables the best packages
to be picked for covering the ordered quantity.
This helps increase efficiency, as the ordered
quantity is picked using the best available units.
Accuracy can also improve, since the pick list
suggests different packages to build up the whole
requested quantity, which reduces the risk of an
incorrect quantity for picking.
Pick suggestion print
Volume picking control has been added. This
function allows the system to suggest large pick
quantities from the overstock locations and small
quantities from the primary pick location.
Suspend short picked
When an item is ‘short picked’, there is an obvious
problem with the stock balance on that item and
location. With IBS ENTERPRISE 6.0, it is possible to
automatically suspend the location, meaning that
no more activities are created against that location.
An alert about stock take can be created.
What’s New - IBS ENTERPRISE 6.0 13
Merge lines for pick
In order to have one merged pick – instead of
picking all independent order lines – order lines
with the same item, customer number and delivery
address will always be merged. This means that
when pick list per order is selected, the same items
within the order will be merged. When running
pick list per customer, multiple orders with the
same items will be merged.
This enhancement also helps select a more suitable
location and more suitable pick unit for fulfilling
the total merged quantity.
Third party freight documents
It is quite common that third-party software is
used to produce the printout of freight documents.
Therefore a fourth freight document type has
been added to IBS ENTERPRISE 6.0. The use of this
type produces a file that is transferable to the
third-party software.
Stock take
A new interface called ‘Work with concept’
enhances stock take handling. All open stock
take lists are displayed and different tasks can be
selected, such as entering transactions or printing
a control list.
New percentages have been introduced to help
prioritise the counts that make up the most sig-
nificant part of the difference. These percentages
also make it possible to eliminate or confirm larger
differences as quickly as possible, and include:
• Total variance percentage for counted
quantities
• A percentage of how many lines have been
counted from the total list.
In addition, stock-take units have been added
to location type level, which makes it possible
to count the same item using different units in
different locations.
14 What’s New - IBS ENTERPRISE 6.0
Manufacturing -
Warehouse Management interface
IBS ENTERPRISE 6.0 now makes it possible to split
manufacturing work order handling into two dif-
ferent processes: picking components and working
with the manufacturing order.
New locations are added to be used as component
locations for the manufacturing order. At the ware-
house level, you can define a common component
location. Additionally, a specific component location
can be defined for every work centre. Kitting list
printing and confirmation is always checked against
these component locations. If any components
are left when the manufacturing order is closed,
they can be put away into the normal stock using
put-away from bulk, or they can be stored on the
component location to be used for the next manu-
facturing order.
When the kitting list is printed, over-allocation
is created against component locations and the
demand can then replenished from normal stock
locations into production. This also gives the
possibility to merge multiple manufacturing work
orders into a single replenishment.
The older method of picking components directly
from stock locations is of course still available. In
addition, part of the normal stock locations can be
defined as component areas. These locations are
only available for manufacturing orders and can
not be picked for customer orders.
Replenishment of component locations follows the
same process as replenishment of item assigned
locations. Put-away labels and/or RF can be used
when picking for manufacturing orders.
PLANNING AND FORECASTING
As companies move towards demand-driven
supply chains, they must fulfil demand for prod-
ucts according to customer needs or necessary
market adjustments. This translates to a need for
a comprehensive planning structure that covers
requirements for both the manufacturing and
distribution industries. IBS ENTERPRISE 6.0 handles
customers on both sides, and the solution now
offers one planning and forecast solution that suits
the entire customer base. New functionality in
IBS ENTERPRISE 6.0, as well as the re-architecture of
some existing components, helps ensure that all
customers can benefit from IBS ENTERPRISE planning
and forecasting capabilities.
The Planning and Forecasting process consists of
four components:
• IBS INVENTORY CONTROL
• IBS DEMAND PLANNING
• IBS SALES AND OPERATION PLANNING
• IBS SUPPLY PLANNING.
The last three components are new and are add-on
components that can run independently on top of
IBS INVENTORY CONTROL.
Note that the new structure replaces the following
components or functions under ASW 5.50:
• Long Range Planning
• Distribution and Resource Planning
• Sales and Operation planning within
ASW INDUSTRIAL MANUFACTURING.
This enhancement for IBS ENTERPRISE 6.0 offers a
comprehensive solution that includes two methods
of forecasting and planning:
• Demand-driven forecasting – automatic
forecasting controlled by rules and methods
• Planned forecasting – manual forecasting
controlled by the market and capacity.
This structure provides a ‘red thread’ from long-term
to short-term planning capabilities and opens up
much new functionality to both distribution and
manufacturing customers.
IBS PLANNER VIEW
The new Planning and Forecasting process for
IBS ENTERPRISE 6.0 includes a graphical planning user
interface for all three new components. You can
now view the planning details in a graphical mode
including pivot tables, as well as updates and
simulating functionality.
IBS INVENTORY CONTROL
Enhancements to IBS INVENTORY CONTROL (IC) address
the restructuring for Planning and Forecasting.
Demand plans or sales and operation plans with
active status are included in IC forecasts and,
consequently, in calculations of safety stock,
re-order point and economic order quantity. The
retrieval of an activated demand plan or sales
and operation plan is performed automatically in
inventory calculation.
What’s New - IBS ENTERPRISE 6.0 15
In order to be able to use IC demand data as input
to IBS DEMAND PLANNING, the system also keeps track
of demand figures per customer. Demand data will
be held on item, warehouse, customer and period.
An enquiry program is also available. Retrieval of
production demand is now automated, dependent
on item class.
To ensure correct forecast figures after a promo-
tion or campaign, IC sales promotion has been
enhanced to include handling of discrete values
and feedback of a promotion analysis. It is now
possible to automatically normalise historic data
for the promotion period(s).
IBS DEMAND PLANNING
IBS DEMAND PLANNING is an excellent and dynamic
tool that makes it easy to work with sales fore-
casts. It allows you to quickly update, delegate
and review the forecast figures. When the sales
forecast is settled, it can be:
• Used as input to inventory calculations to
ensure optimal stock
• Transferred to the date warehouse, for future
sales analysis
• Used for promotions in quantities
• Used for stock build for new products or old
products on new markets.
Demand planning is very dynamic and can be
tailored to each business need as follows:
• The initial figures in a new demand plan
can be based on other demand plans, sales
statistics, calculated forecasts or direct
demand from IBS INVENTORY CONTROL.
• Demand planning can be performed on several
item-related fields combined with customer
related keys. Altogether, the mixture of fields is
combined in a demand plan hierarchy.
• Several forecasting units can be used, e.g.
sales value, cost value, weight, volume or
stock unit.
• Both bottom-up and top-down forecasting
are supported. You can forecast and
retrieve a base on item level, then aggregate
the forecast to see the full forecast per
salesperson, or determine forecast per
salesperson, then break it down into item
level.
• It is possible to view a demand hierarchy
in alternating views, e.g. to view the
forecast bottom-up or top-down, and to see
the summarised figures on any level within the
chosen hierarchy.
• Several demand plans with different keys can
be used at the same time.
• The demand plan can be allocated different
status codes during the process. When a
demand plan is set to status ‘active’, it will
affect forecast figures in Inventory Control
within its time range.
16 What’s New - IBS ENTERPRISE 6.0
• Internal review and delegation of demand
plans is supported with full security. This
means that several salespersons can update/
maintain the same demand plan without
seeing each other’s figures.
• Different calculation rules – fixed or flexible
– can be used when figures are reviewed
or maintained. This control of the change
on detailed level can be set to affect
the whole demand plan or not. For example,
you can specify if an increase of one item
group should automatically generate a
proportioned decrease on other item groups.
Season profiles can also be used for calculation.
• Demand plans can be defined per week or
month or day and each demand plan can
cover unique time periods. Additionally, the
plan can exceed one calendar year, but can
also be part of one year.
• A demand plan can be exported to the
Business Information Warehouse for sales
and promotion follow-up. If the demand plan
period is not equal to a month, values in
demand planning will be recalculated to values
on monthly level.
• A demand plan can be marked for control
functions in order entry. The consumption of
a customer forecast, for example, can be
registered and checked for each order line,
giving a warning message when the forecast is
consumed. Alternatively, the quantity on order
line can be placed in the next available forecast
period.
Customer benefits
This planning enhancement offers IBS customers
an enhanced tool for creating and managing sales
budgets, armed with information about earlier
demand and sales figures. You can obtain a better
perspective of the entire process and can create
more precise sales forecasts. You also have the
option to use the budget/demand plan as an input
to IC forecasts, having a direct impact on the daily
operations.
Note: IBS DEMAND PLANNING replaces sales forecast
functionality in the 5.50 version of ASW INDUSTRIAL
MANUFACTURING.
IBS SALES AND OPERATION PLANNING
IBS SALES AND OPERATION PLANNING (SOP) is an overall
planning tool within IBS ENTERPRISE 6.0. SOP allows
a big picture of demand and supply figures over
time on an aggregated level, such as item group,
item family or item sector. The IBS INVENTORY CONTROL
(IC) forecast or demand plans will provide input
to SOP. The purpose of SOP is to balance demand
and supply figures for use in long-term budgeting.
It can actively affect the daily operations and even
be used as a controlling mechanism.
SOP allows the simulation and calculation of these
supply plan values:
• Supply capacity
• Inventory turnover targets
• Desired service level
• Inventory within inventory limits
• Lead-time targets (purchase or manufacturing).
Build-ahead to meet the demand in future periods,
e.g. moving supply to earlier periods, is made
possible by changing the supply figures.
Several sales and operational plans can exist at
the same time, which allows simulations before
one plan is selected for operational use. During
simulation, you can change supply figures in the
plan, which is useful in instances such as when
a build-ahead situation occurs. Changed supply
figures will affect the forecast figures in IC, once
the SOP version is activated.
Customer benefits
SOP continues to gain manufacturing customers,
building on earlier SOP functionality in previous
releases of ASW INDUSTRIAL MANUFACTURING. New
capabilities for manufacturing customers include
the possibility to define more targets and limit
definitions.
All distribution customers will have a tool that
can simulate different inventory targets, such
as service level or maximum stock value on an
aggregated level, in order to determine the cost
impact. An activated operation plan maintained
with desired values will, as mentioned above,
update forecast figures in IC. These values can also
be transferred to the data warehouse for further
follow-up and analysis. Furthermore, it is possible
to simulate supply from different limitations
through a new resource table. For example, you
can fine-tune purchase volumes against available
resources in the warehouse area.
Note: IBS SALES AND OPERATION PLANNING (SOP) is now
a stand-alone module and will be disconnected
from IBS MANUFACTURING under IBS ENTERPRISE 6.0.
SOP planning remains as a part of ASW INDUSTRIAL
MANUFACTURING version 5.50.
IBS SUPPLY PLANNING
Demand can be clarified by using IBS DEMAND PLANNING
and IBS INVENTORY CONTROL, and balanced demand
and supply can be achieved through IBS SALES
AND OPERATION PLANNING. The next step is to provide
detailed planning for replenishment, or to plan
what (on an item level) should be replenished and
where (on a warehouse level). With IBS ENTERPRISE 6.0,
this is possible directly with purchase suggestions
based on IBS INVENTORY CONTROL calculations or
through IBS SUPPLY PLANNING.
A manufactured item will usually go through
IBS SUPPLY PLANNING, depending on the product mix
and type of production. This module can also be
valid for a distributed item, especially items with
long planning time or items that are stored in several
warehouses in a hierarchy. It is normally more
economical to calculate and do purchasing based
on total demand figures, instead of working with
re-ordering points in each and every warehouse.
You can decide on an item or warehouse level if
an item is to be included in a supply plan and then
handled with a Re-order point method, or through
a Supply Planning method through purchase
suggestion in IBS INVENTORY CONTROL (IC). Input to
the supply plan includes the IC forecast, sales and
manufacturing orders, safety stock, replenishment
orders etc. For supply plan items, the creation of
purchase suggestions or internal replenishment
suggestions is based on the supply plan, if the
planning method is specified as IBS SUPPLY PLANNING.
It will also be the base for manufacturing, as input
into MRP calculation. One base supply plan is
defined as base and is always considered as the
active one, and it is continuously updated when
running the job in the IC job calendar.
Note: IBS SUPPLY PLANNING will replace both DRP and
Requirement forecasting in the 5.50 version of ASW.
Customer benefits
Manufacturing customers gain several enhance-
ments from IBS SUPPLY PLANNING compared to
Requirement forecasting:
• Supply Planning makes it possible to take
advantage of a warehouse hierarchy
• The planning period will not be fixed; that
is, the nearest period can be defined as a
week, the next period defined as two weeks
and future periods defined as a month.
Distribution customers also benefit from IBS SUPPLY
PLANNING in comparison to DRP:
• IBS SUPPLY PLANNING makes it possible to do
manual adjustments to the plan
• You can view the most urgent requirements
with a quick glance, as all demand lines can
be sorted according to cover time, and a
shortage code defines the priority. For
example, you can see if back orders exist or if
the requirement is only a safety stock refill.
What’s New - IBS ENTERPRISE 6.0 17
SRM AND PROCUREMENT MANAGEMENT

IBS SUPPLIER MARKETING SUPPORT

IBS SUPPLIER MARKETING SUPPORT (SMS) was added as a
new application in ASW release 5.50. This module
allows the creation of supplier marketing support
agreements that are used to calculate rebates
for sales order lines. Once the sales order lines
are invoiced, these rebates can be claimed from
suppliers.

IBS ENTERPRISE 6.0 makes it possible to claim

discounts that are given to a customer, on sales
orders that are connected to SMS agreements. For
instance, if a customer gets a ten-dollar discount
on an order line, the system can automatically create
a claim of the same amount or a percentage of
that amount from the supplier.

This enhancement will work for all new discount

types that are available in IBS ENTERPRISE 6.0, including
order summary discount. Refer to Sales Order
Management and Pricing for more information.

18 What’s New - IBS ENTERPRISE 6.0

MANUFACTURING AND ASSEMBLY
In line with IBS’ commitment to existing customers,
most of the new functionality in IBS ENTERPRISE 6.0
is a result of requests from our customer base. The
range of enhancements helps to ensure that both
existing and new customers within manufacturing
will be able to run their processes more efficiently
and with improved profitability.
IBS MANUFACTURING
Enhanced batch handling
As of January 2005, traceability is a legal obligation
in the European food sector. This means that
traceability has become a vital market access issue:
suppliers who are unable to meet traceability
requirements can be denied access to European
markets and customers, regardless of the quality
or price competitiveness of their products. Within
IBS, we understand that the same trend is valid for
many industry segments. This trend has fostered
IBS ENTERPRISE 6.0 enhancements within batch
handling, all in order to increase full traceability
throughout the supply chain.
Reserving batches and booking material
When components are batch-controlled, it is
sometimes necessary to reserve a certain batch
before the pick list is printed. IBS ENTERPRISE 6.0
now makes it possible to reserve batches for the
included material in Manufacturing order mainte-
nance for the bill of materials (BOM).
Batch number generation at
manufacturing order creation
You can now generate a batch number for the end
product and the alternative products according to the
batch mask setup at manufacturing order generation.
A new panel has been created to handle manufac-
turing order reception, which allows entry of dates
for batch-controlled, date-handled items. Those
dates include manufacturing date, incubation
date, last arrival date and use-by date.
Kitting list allocation
Some changes regarding the kitting list (WHM)
generation and re-creation are also included in
IBS ENTERPRISE 6.0. To ensure that all components
within a manufacturing order come from the
same batch or the same location, the component
allocation created when the kitting list is printed
will remain reserved until the order is closed. The
material will also be re-allocated when you refresh
the kitting list if components were unavailable
at the original allocation time. Accordingly, the
printing and creation of pick lists now includes any
available or reserved batches.
Manufacturing alternative products
(co-products)
Sometimes manufacturers are not sure what the
end-product will be. A producer of porcelain,
for example, might have an end result of either
a first-class or a second-class product, or even a
combination of the two. To resolve this issue,
IBS ENTERPRISE 6.0 introduces a functionality that
allows manufacturers to produce alternative
products or even co-products as a result of a
manufacturing order.
What’s New - IBS ENTERPRISE 6.0 19
Alternative products are defined in the manufactur-
ing structure file as possible items to be produced,
as a specified percentage or quantity that can be
produced as an alternative product in relation to
the real product.
The manufacturing reception function is used to
define whether the product is the planned end-
product or an alternative that should be received
to stock.
This new enhancement in IBS ENTERPRISE 6.0 will
benefit all manufacturers of products that can be
classified into different qualities.
Pull planning option for MRP products
IBS manufacturing software is based on two
different policies for production planning. Some
items are connected to traditional MRP planning,
which is normally based on forecast and demand.
Other items are demand-driven, which is based on
the pull concept. The pull concept’s many benefits
include the possibility to do priority and shortage
analysis based on current demand situation.
Some items can not be handled, however, according
to the pull concept, as they have long production
times or very complex structures. IBS ENTERPRISE 6.0
now makes it possible to do priority and shortage
analysis even for MRP products, as those can be
included in the pull-planning proposal creation.
Besides giving you a tool to increase your customer
service levels, it also gives you the possibility to
simulate a pull-planning concept without changing
the basic data.
Miscellaneous manufacturing enhancements
IBS MANUFACTURING for IBS ENTERPRISE 6.0 contains a
number of enhancements in addition to the major
improvements that were described earlier, including:
• Cancellation of completed back reporting with
back flushing of material has been enhanced.
• A new function makes it possible to lock/unlock
a manufacturing order. This function also offers
the option to choose a specific attribute for
re-scheduling and/or locking the selected
operations.
• ASW 5.50 added functionality to calculate
product costing by using a maximum of six
decimals, which proved to be insufficient.
With IBS ENTERPRISE 6.0, six more decimals are
added. Calculations are also more accurate,
due to basing the calculated cost on the s
standard quantity of produced items. This has
the effect of further minimising the rounding of
cost figures.
• To ensure that manufacturing orders or
purchasing orders are not indicated as
re-scheduled as soon as a customer order
or a production demand is re-scheduled,
IBS ENTERPRISE 6.0 now has a feature that
fine-tunes the re-scheduling indication. It lets
you define a specific number of days when
re-scheduling should not be suggested.
20 What’s New - IBS ENTERPRISE 6.0
• You can now make mass deletions or
replacements of components with a selection
on parent item information. You can, for
example, specify that a component should
be replaced in all BOMs for all produced items
within a specific item group. Besides the ability
to delete or replace components, it is also
possible to update or replace work centres and
to update component quantities in BOMs and
BORs for a selected work centre. The run
labour, machine, set-up internal and set-up
external times can also be updated.
• In the time axis enquiry program, MRP
forecasting has been added to specify
information about ATP (available to promise).
IBS PRODUCT CONFIGURATOR
Increased flexibility
A product configurator must be able to meet all
different requests and requirements from your
customers. This requirement for a flexible response
is the reason why IBS ENTERPRISE 6.0 offers increased
flexibility with IBS PRODUCT CONFIGURATOR. The en-
hancement can make it easier for you to define, for
example, different rules for calculating both prices
and cost, based on the customer ordering the
product and on different product dimensions.
User-defined tables
User-defined tables for IBS PRODUCT CONFIGURATOR
are introduced. These tables provide you with the
ability to define data in two-dimensional tables.
The keys for the dimensions can be selected from
predefined keys (customer group, customer, item
group, item, price list, configurator attributes,
etc.). The user-defined tables can be referenced in
Product Configurator formulas and accessed by the
Product Configurator for calculating the usage of
material, times per operation and additional price.
Sales price and product costing
It is now possible to reference the above user-
defined tables in the cost model. These tables allow
you to define customer- and/or item-related margin/
markup of cost to the set price of a configurable
item. You can also define a separate cost model
to be used in the Product Configurator for pricing
based on product costing.
Miscellaneous enhancements
In the old version of the IBS PRODUCT CONFIGURATOR,
the variant of a component item was always the
standard/main variant when the manufacturing
order was created from a configuration. It is now
possible to define the variant of the component
items in the configuration BOM.
For configurable items, you can now define the
order type to be used when creating a manufacturing
order from a configuration.
IBS TIME
Key words for an effective time system are flexibility,
in order to adopt new rules or working processes,
and ease of use. As part of IBS ENTERPRISE 6.0, the
IBS TIME module contains a number of enhance-
ments that help increase flexibility while improving
maintenance.

Miscellaneous enhancements
IBS ENTERPRISE 6.0 allows the creation of a separate
table for ‘balance calculation’ (rules to define how
time transactions are created), which simplifies
maintenance of day schemes. This means that all
‘balance calculation rules’ are defined only once,
and several different ‘day schemes’ may use the
same rules.

To reduce maintenance, it is now possible to

define a rolling scheme that it is valid for several
scheme groups. For example, you may use the
same rolling scheme for several groups of employees
when you create calendars.

The definition of overlapping intervals is extended,

making it possible to automatically create additional
time transactions. In earlier releases, it was only
possible to create transactions for ‘presence’ time.

To further increase efficiency, it now possible

to do mass-update attesting transactions. This
means that you can simultaneously attest a whole
group of employees for a defined time interval.
An alternative start panel shows total time per
employee for a selected time interval.

What’s New - IBS ENTERPRISE 6.0 21

FINANCIAL MANAGEMENT
IBS FINANCIALS
In order to offer more automation within the finan-
cial processes and to improve user-friendliness,
usability and performance, enhancements have
been made to financial routines in IBS ENTERPRISE.
AP invoice matching
Automatic invoice matching
IBS ENTERPRISE 6.0 introduces a routine for auto-
matic matching of A/P invoices received by Data
Interchange and similar techniques. This routine
makes it possible to receive electronic invoices
from suppliers and let the invoice land in your A/P
completely accounted for – with no manual inter-
ference. This feature can save time and resources
in the workflow for handling incoming invoices.
The automatic matching is performed when the
invoices are transferred to the A/P from the General
Interface. Invoice line information stored in a new
General Interface file is retrieved and validated.
Invoices that are accepted based on the tolerance
limits are matched automatically to the purchase
order lines identified in the invoice line file. You
have the option to keep the matched invoice
as preliminary or to automatically make it final.
Each preliminary invoice document type can be
associated with a final document type, which gives
flexibility in deciding the final document type that
an invoice should receive.
Once the invoice is transferred successfully to the
A/P, with or without complete matching, you can
view and print the invoice lines in the A/P transaction
enquiry and printout programs.
22 What’s New - IBS ENTERPRISE 6.0
If the goods have not yet arrived when the invoice
is transferred, the invoice is still updated in the A/P,
as preliminary or final depending on the set-up.
You may re-start the automatic matching routine
once the goods have arrived.
Tolerance limits are possible to define not only on
invoice level, as available in the previous release,
but on invoice line level as well. Invoice and
invoice line level tolerance limits may be set up on
a supplier level or on a system general level.
The acceptable divergence on invoice level, e.g.
coin adjustments, is automatically posted using the
pseudo account philosophy. The acceptable price
difference on invoice line level is posted automati-
cally, based on a new transaction type definition.
To easily follow up invoices that do not fall within
the acceptable tolerance limits, a new list and a
new enquiry program are provided to identify the
rejected invoices. Unless the tolerance limits are
adjusted and the A/P automatic routine matching
routine is re-started, the rejected invoices must be
matched manually.
Three-way match – Sort order
Additional sorting sequences make it easier for
you to check the items listed on the supplier’s
invoice against the purchase order when working
with the manual matching panel.
To make it even more usable, this panel also shows
remaining quantity, unit net price and extended
value. You can choose whether the extended value
is presented with VAT (GST in Australia) included
or excluded.
Forward charge date
If the trading terms on the supplier invoice differ
from the terms on the matched purchase order,
then it’s most common that the purchase order
terms should be used and the invoice’s due date
should be recalculated. A new option in the
manual matching in IBS ENTERPRISE 6.0 lets you
override the invoice’s current Terms of Payment.
A/R payments
IBS ENTERPRISE 6.0 features further enhancements
in the handling of A/R payments and receipts in
order to improve usability, flexibility and automation.
The manual payment programs have been
redesigned using the ‘Work with’ concept. More
sequences and positioning possibilities have made
the manual payment handling more flexible and
user-friendly. It is possible, for example, to leave
the settlement panel without completing or
cancelling the whole settlement.
IBS ENTERPRISE 6.0 now displays status error messages
on a settlement level. These messages can guide
any user in recovering an abnormally interrupted
A/R settlement, without help from a system admin-
istrator or IBS consultant. The system will show
exactly which settlement(s) must be reviewed
because of the interruption.
Cancellation of settlements
Customer financial environments usually have
high transaction volumes with complex settle-
ments, including several invoices and settlement
discounts. The need for a completely automated
settlements cancellation process has become
inevitable. Recent system development brought
more functionality to the process of handling
payments/receipts in A/R and A/P, such as: Cash
Book, A/P Payment proposal, Cheque writer,
Cheque inventory and A/R manual payments. The
existing ‘Reverse settlement’ routines, however,
had not been developed according to these
changes and were therefore neither sufficient nor
considered user-friendly.
Because of this, a new ‘Cancel settlement’ function
has been developed for both A/R and A/P within
IBS ENTERPRISE 6.0, with or without the use of Cash
Book and Cheque inventory. In addition, a new
‘Cancel’ function is available in the Cash Book.
Re-opening a settled document is now a completely
automated process and therefore much more user-
friendly than the previous method. The following
routines have been enhanced:
Work with A/R and A/P transactions
A new ‘Cancel settlement’ option has been added
to the existing routine to work with A/R and A/P
transactions. An option that lets the user view
settlements connected to a document prior to
cancellation is also available. The new ‘Cancel
settlement’ option will automatically:
• Re-open previously settled documents by
restoring amounts previously settled
• Create reverse difference documents in A/R
and A/P
• Create reversal of all related G/L postings
such as cash discounts and control account
adjustments
• Print a receipt of the performed cancellation.
Work with cash book reconciliation
A new ‘Cancel’ option is now introduced in the
Cash Book reconciliation routine. Another option
that lets you view settlements connected to a
document prior to cancellation is also available.
Assisted by a new entry panel, the ‘Cancel‘ option
will automatically:
• Create new reversal A/R or A/P documents
from each of the payment documents related
to the Cash Book entry
• Re-open previously settled documents and
create reverse difference documents in A/R
and A/P
• Reverse all related G/L postings
• The new reversal A/R or A/P documents
will settle the re-opened main settlement
documents
• Create a new reversed Cash Book entry
• Change the status to ‘cancelled’ in the
Cheque inventory.
Cheque inventory
A new status of 9 = cancelled has been introduced
in the Cheque inventory. The status will be either
updated automatically when cancelling a Cash
Book entry or manually in the Cheque inventory
maintenance.
A/P payment proposal
A link between the A/P payment document type
and the Cheque inventory entry is established
during payment order confirmation in order to
automatically update a cancellation status for
voided or lost cheques.
Consolidation
In order to increase usability and performance,
a number of improvements have been made in
IBS ENTERPRISE 6.0 to the company consolidation
process:
• G/L balances from the originating company
will create transactions in the corporate
company interface file.
• The update in the corporate company can be
done for one period at a time, enabling the
use of different exchange rates for each
period. If an update is performed for a period
range, the same exchange rates will be applied
for all periods.
• Several updates can be run for each period,
and only differences will be transferred.
• It is also possible to run a complete new
update for a selected period or period range.
What’s New - IBS ENTERPRISE 6.0 23
 • Budget balances are transferred from the
requested period and the remaining periods of
the selected year.
• You can drill down from an online report in the
corporate company to the actual balances in
the originating companies.
• Account parts may be used in combination
with summary identities when defining
the consolidation structure for the originating
company.
• Redesign of the menus and improvements of
the descriptive field text for several panels and
printouts.
The advantages with these enhancements include:
• All updated transactions in the corporate
company will remain as is, with correct
exchange rate for each period.
• Possibility to transfer preliminary financial
statements, with an option to transfer
only the changed account values for the final
financial statement.
• Enhanced follow-up of the consolidation since
a G/L journal will be created for
each company/transfer.
• No deletion of balances when new updates
to the corporate company are done, which will
improve the performance.
• It is possible to identify account balances
before and after revaluation in the corporate
company. Revaluated transactions will receive
the company code of the corporate company,
whereas the balances before revaluation are
identified by the company code of the
originating companies. This is achieved
by updating the company code on a
transaction level in the corporate company. In
other words, the company code is now
available in the G/L transaction files solely
for the purpose of supporting the enhanced
consolidation routine.
• Enhanced user friendliness and improved
flexibility in the set-up.
Re-ageing of open documents
When a debtor or a supplier changes ownership, it
is desirable to have an overview of all documents
that need to be settled.
A new feature called ‘Re-ageing of open
documents’ allows you to see the outstanding
department, including settlement credit, and to
change due dates for all open documents for a
specific debtor or supplier.
Deletion of outdated records
Outdated transaction file records are deleted
at period roll-over. The currently used routine
works error-free, provided that the saving periods
defined in the G/L control file are adequate. The
aim is to simplify and streamline the handling. The
performance of the deletion process has also been
improved, including:
24 What’s New - IBS ENTERPRISE 6.0
• Deletion of log file records will use the same
parameters and almost the same principles as
deletion of G//L transaction records
• Log file and VAT transactions file records will
not be deleted if they are linked to existing
A/R-A/P documents
• Deletion of logistic accounting transactions log
file records will be based on ’last closed period’
instead of ’actual period’.
Asset management
In order to improve the flexibility in the IBS Asset
Management module, a number of enhancements
have been added within IBS Enterprise 6.0.
Depreciation time axis list
In addition to calculating the depreciation value
based on the actual depreciation type values, it
is now possible to simulate depreciation value
by referring to a related depreciation type. This
feature is available even if the actual and the
related depreciation type are not in phase or do
not have the same time schedule.
Enhancements also include improved maintenance
of the depreciation time axis list program.
Asset balance list
You now have the option to print the residual
value with the non-depreciable amount included
or excluded.
Additional depreciation variables
The following two new variables are now available
to use in the depreciation process:
1. Accumulated depreciations at period start
2. Insurance value.
The variable previously named ‘Accumulated de-
preciations at period start’ has now been renamed
to ‘Accumulated depreciations up to period’.
Serial number
It is now possible to define a Serial number for an
asset. The field is available for viewing and mainte-
nance in the following routines:
• Asset base information file (AAOABI)
• Asset maintenance – panel Additional
information
• Asset maintenance template – panels for
Additional information
• Asset enquiry – panel Additional information
• Asset file printout.
Miscellaneous enhancements
EU Intrastat – IDEP
The Intrastat Data Entry Package (IDEP) was devel-
oped by Revolux for the Eurostat Statistical Office
of the European Union. IDEP is free software
and may be installed from CD or via the web. It
is a multi-lingual package supporting all official
European languages.
The system’s Intrastat Declaration routine is now
extended to optionally create two files, Arrivals
and Dispatches, to be used as input to IDEP.
A/P transaction list
Two additional sequence fields have been added.
It is now possible to both select and sequence on
attester and payment mode.
VAT handling code table
A copy function has been added to the VAT
handling code table.
Balance enquiry – Inventory transactions
You can now drill down to inventory transactions
from the balance enquiry.
Elimination over year-end
When using the elimination feature in the routine
Enter G/L transactions, it is now possible to
decide whether to create the elimination transac-
tions in the year-end period or in the first period
of the next fiscal year. The option to use is set up
on company level in the G/L control file.
INVOIC DI-documents
– transfer of A/P invoice lines
The DI routine, which transfers INVOIC DI-documents
to A/P invoice interface files, now also handles the
transfer of A/P invoice lines. This change makes it
easier to use the DI interface for retrieving invoices
for automatic matching. Please note that the
online correction program is still only available
for the A/P invoice header information and is not
available for the A/P transaction lines.
The bank reference number is now also transferred
from the INVOIC file to the A/P invoice interface file.
A/P manual invoice entry
Making a preliminary invoice final has been im-
proved and made more user-friendly. The system
now automatically suggests the final document
type associated with the preliminary document
type in the document type table.
IBS CASH FLOW MANAGER
Managing and improving your cash flow requires
immediate access to reliable information about ex-
pected payments. With the completely integrated
IBS PLANNER VIEW tool, information about expected
payments is automatically and continuously
collected from IBS ENTERPRISE 6.0 and presented in a
calendar view.
The existing cash flow forecast role in IBS PLANNER VIEW,
named Cash flow manager, has been enhanced
into a new product for IBS ENTERPRISE 6.0 named
IBS CASH FLOW MANAGER. This module may be
activated and sold separately. You can perform all
tasks related to the Cash flow manager role, even
if the data is stored in and retrieved from the
IBS ENTERPRISE database.
The previous cash flow analysis showed expected
payments retrieved in real-time from A/R, A/P,
Sales order and Purchase order lines on a day
level, based on the payment terms. It was possible
to show the balance for each day as well as the
accumulated balance for the selected currency.
Major enhancements
The new IBS CASH FLOW MANAGER module includes a
number of improvements.
It is possible to manually add taxes, loans to be
paid off by instalments, upcoming payrolls, and
other recurring cash expenses to get a complete
picture of a company’s cash flow.
The actual opening balance for the cash and bank
accounts is included as a starting value for the
cash flow forecast.
A true multi-company environment is available
for the Cash manager role. You can view the cash
flow forecast on a company by company basis, as
well as an aggregated forecast for several compa-
nies. IBS PLANNER VIEW can retrieve information from
different database environments, such as DB2
on an iSeries server or Microsoft SQL server on a
Windows server.
Because debtors do not always pay their outstanding
debt on the due date, it is possible to adjust the
projected payment date for sales orders, accounts
receivables, purchase orders and accounts payable
based on the previous payment behaviour of the
debtor. The previous payment behaviour reflects
the average payment deviation days, in relation to
the due date, utilised during a selected time span.
The cash flow forecast can be based on due dates
or on previous payment behaviour of the debtor
and on the supplier payment history.
The cash flow forecast can be presented in system
and reporting currency, in addition to transaction
currency. Optionally, you can view the cash flow
forecast based on the initial calculated system/re-
porting value, or a revaluated system/reporting
value that is calculated using the latest available
exchange rates in the system.
In order to improve the flexibility and performance
of the cash flow forecast, a new cash flow balance
file has been introduced. Loading the balance file
by batch jobs run on a regular basis (e.g., nightly
or weekly) also provides a greater flexibility in
calculating the expected payment amount.
A user guide that describes the Cash manager role
is included for this release. With IBS PLANNER VIEW, it
is easy to change sorting sequences, add calcula-
tion columns and make changes to the panel
layout. The user guide describes how to work with
the specific Cash manager role panels in the UI.
What’s New - IBS ENTERPRISE 6.0 25
BUSINESS INTELLIGENCE AND PERFORMANCE MANAGEMENT
Businesses in all industries are developing an
increasing reliance on business intelligence and
performance management to help them identify
and set goals, measure and improve perform-
ance, and use information to build profitability.
IBS ENTERPRISE 6.0 extends the industry-leading
standards of IBS business intelligence software
with further improvements in inventory analysis,
financial reporting and SCOR metrics.
IBS BUSINESS INTELLIGENCE
Introduction
At its initial inception, Business Intelligence at IBS was
developed primarily as a reporting tool to support
the Virtual Enterprise solution environment. However,
with changing demand in the general market and
an identified need for IBS to extend its reporting and
business analysis capabilities outside of traditional
IBS ENTERPRISE solutions, the scope of the product, and
therefore its potential, was extended.
This resulted in the launch of IBS BUSINESS INTELLIGENCE
as part of the ASW 5.50 release and its promotion
in the market as a general data warehouse and
business performance analysis tool. It was used
not only with the total IBS international product
portfolio, but with potential as a stand-alone solution
for companies operating multiple solutions from
multiple vendors.
IBS ENTERPRISE 6.0 extends and improves IBS BUSINESS
INTELLIGENCE in a number of areas.
26 What’s New - IBS ENTERPRISE 6.0
General and technical improvements
IBS ENTERPRISE 6.0 includes a number of technical
enhancements within Business Intelligence. The
Central Data Warehouse (CDW) and OLAP cubes
are extended to include more predefined dimensions
and properties. The incorporated demo environment
has been broadened to include demo data for
Financials and Inventory.
The installation process has been improved in each
new version of IBS BUSINESS INTELLIGENCE, and this
release is no exception. The Business Intelligence
processes are configured automatically during
installation, as are the included OLAP cubes. The
new version will also support MS SQL Server 2005,
which is expected to be released before the end of
this year.
Financial reporting application
As part of IBS ENTERPRISE 6.0, a Business Intelligence
financial application has been developed in co-
operation with IBS customers. Data is collected
from G/L actual transactions and from the budget.
The application makes it possible to ‘slice and dice’
for any combination of all account parts and all
summary identities. Hierarchies are built up in the
OLAP cube so that a number of summary levels
can be accessed. Any time dimension from year
through to quarter, month and day can be used.
Values can be shown in transaction, system and/or
reporting currency and quantity.
Inventory analysis application
The Inventory analysis application in this release of
IBS BUSINESS INTELLIGENCE includes the following main
areas of analysis:
• Monthly analysis with comparison over time,
such as same period previous year, last twelve
months and last twelve months previous
year, etc. It gives possibilities to slice and dice
by company, warehouse, period, and a variety
of product categorisations and classifications,
product responsible, main supplier etc., down
to individual items.
• The inventory analysis reviews stock levels
both in quantity and capital, tied up
capital, stock turn around rates, inventory
days of supply and much more. It will reveal
goods without movement as well as any slowly
moving goods etc.
Extension SCOR application
The Supply-Chain Operations Reference-model
(SCOR) is a powerful tool for streamlining the
supply chain, from the suppliers’ supplier to the
customers’ customer. SCOR makes it possible for
companies to define important key values and
measure processes, regardless of the business
software that is used. Companies can use the
model to discover deviations and eliminate weak
links in the supply chain, as well as to compare
results with other groups.
The SCOR application is an important component
of IBS BUSINESS INTELLIGENCE. A first version of this was
delivered with release 5.50. With IBS ENTERPRISE 6.0,
the application is extended to an expansive
degree. Seven of the thirteen level 1 metrics from
SCOR 6.1 are covered in the application, as are
corresponding level 2 and level 3 metrics. The
application contains a flexible drill-down structure,
where SCOR performance attributes and the SCOR
process structure (Plan, Source, Make, Deliver,
Return) are two important report views.
A set of standard reports can be tailored to what
is actually possible to get from IBS ENTERPRISE 6.0.
However, the underlying database has also con-
sidered other values and dimensions that provide
valuable information and which might be found in
other sources. Therefore, a set of sample reports
that demonstrates the full possibilities of IBS BUSINESS
INTELLIGENCE is also provided with this release.
The SCOR card at level 1 contains thirteen metrics,
and the following list of seven metrics is available
with this release of IBS Enterprise 6.0:
• Delivery performance (to customer commit
and request date)
• Fill rates
• Order fulfilment lead-times
• Cost of goods sold
• Value-added employee productivity
• Inventory days of supply
• Asset turns.
Implementation methodology
IBS has been involved in a number of business
intelligence customer projects in Sweden. The
knowledge gained from this collaboration has been
used to create an implementation methodology for
business intelligence projects.
This methodology contains three main parts:
• A guide documenting how to set up and
execute a business intelligence project.
• A set of examples on how to document your
requirements.
• A set of examples on how to document the
technical business intelligence information.
Documentation of this methodology will be
included for IBS ENTERPRISE 6.0.
What’s New - IBS ENTERPRISE 6.0 27
INTEGRATION AND COLLABORATION
IBS INTEGRATOR has now been installed at over
100 customer sites, and development is rapidly
enhancing the product. IBS INTEGRATOR 6.0, released
in conjunction with IBS ENTERPRISE 6.0, is a major
release that contains one new module, four new
areas of functionality and some minor additions,
plus various bug fixes and other enhancements.
IBS BUSINESS PROCESS TRACKER
IBS INTEGRATOR streamlines business processes by
bridging the gaps between the business systems of
supplier and customers. Today’s process chains are
ever more complex and require much time spent in
error handling and finding errors in a supply chain.
With the new IBS BUSINESS PROCESS TRACKER (BPT)
module, you can view your business processes in
real time. The BPT gives a consolidated view of all
critical business processes and monitors them to
show errors.
The BPT module is especially useful for support
organisations, with automatic error handling that
helps reduce manual work.
The module also has support for non-events, mean-
ing that it issues an alert if an expected process has
failed within a given time. In addition, the BPT also
provides a monitoring tool for seeing which parts of
a process are functioning and how many orders or
other documents are being processed at a particular
moment. IBS BUSINESS PROCESS TRACKER is sold as a
separate module for IBS INTEGRATOR and can run on
several operating systems.
28 What’s New - IBS ENTERPRISE 6.0
IBS INTEGRATOR
Major new areas of functionality
EDI framework
Many companies have a need to use EDI for
communicating with selected business partners.
With IBS INTEGRATOR, it is possible to consolidate all
electronic communication and convert between
different formats such as EDI and XML. This has
two advantages: you can allow any type of message
into and out of your business application without
altering it, and it does away with the need for
specialised EDI solutions.
Integrator EDI framework was shipped with
IBS INTEGRATOR 3.1 in November 2004. The first sup-
ported EDI standard was EDIFact and ANSI X.12 is
now added. IBS INTEGRATOR is able to work with the
following versions of EDIFact:
D93A D94A D94B D95B D96A D96
D97A D97B D98A D98B D99A D99B
D00A D00B D01A D01B D01C D02A
D02B D03A D03B D04A
In coming releases more EDI standards, such as
Odette, will be included, but already today there is
support for easily adding new standards as customer
modifications. The documentation for EDI has
been extended to cover not only the normal help
text but also an EDI guide.
Web services
Service Oriented Architecture (SOA) is rapidly
becoming a standard that many larger companies
use to get data in and out of their systems. In many
cases, larger manufacturers require their business
partners to use this functionality – especially using
web services. SOA is supported in IBS INTEGRATOR 6.0.
SOA replaces old standards such as DCOM or
CORBA and also makes it easier for companies to
outsource parts of their business by implementing
service architecture.
Publishing an IBS INTEGRATOR script as a web service
is now very straightforward. A web wizard guides
the user through the steps needed for publishing
a script as a web service.
Microsoft MQ
IBS INTEGRATOR 6.0 supports working with Microsoft
Message Queuing (MSMQ). This technology
enables applications running at different times to
communicate across heterogeneous networks and
systems. Applications send messages to queues
and read messages from queues. MSMQ provides
guaranteed message delivery, efficient routing,
security, and priority-based messaging. This
further enhances support for different platforms,
as it is now easier to integrate to a Microsoft
environment that is using MS MQ, available in all
Microsoft servers. There is now a MS MQ category
in design studio, making it easy to drag and drop
a connection, send a message and generally
work with Microsoft in a similar manner to iSeries
queues, Oracle queues and MQ Series queues.
Exchange partner information
When setting up rules for communication with
business partners there is not always support in
the ERP system Names File for all possible forms of
communication. These forms, such as FTP server
and HTTP port settings, might also be different
for various documents such as order confirmation
and invoice. The new Exchange Partner Informa-
tion function now provides an easy way to store
information about business partners. Any type of
text-based information for an exchange partner,
such as an e-mail address or an FTP server address,
can be added. That information can then be
retrieved from Design Studio for dynamic use in
scripts.
Minor additions
General information
Any text information can now be added into a
data container for use in scripts. For example, the
outgoing SMTP mail server can be added as an
attribute that, at a later stage, can get the value
for any script. It is very easy to add a new field
with data. This makes scripts more flexible and
less dependent on external data sources, while
also improving performance.
Connection pool monitor
The runtime server now comes with a pool moni-
tor, which shows an administrator the current
status of active Connection pools. The following
properties will display after a Connection pool is
selected:
• Locked resources - The number of resources
that are currently locked
• Unlocked resources - The number of resources
that are currently unlocked
• Resource count - The total number of
resources currently managed by this pool.
Other IBS INTEGRATOR enhancements
• The timer service has had a calendar function
added, so that the timer can run on a specific
date. The folder watcher has been updated so
that it can now monitor Linux systems.
• IBS INTEGRATOR includes IBS ENTERPRISE order
functions and other, more specific functions
that make integration to IBS ENTERPRISE simpler
and faster.
• MQ SSL support is to be added for SSL
(encryption) for IBM MQ Series connectivity.
• An external IBS INTEGRATOR Quickplace
and discussion forums will be accessible for
customers, and will provide a place for sharing
information about projects.
Minor fixes and enhancements
• General fix for IBM MQ Series, a new package
that works with MQ version 5.3
• A new enhancement that allows setting of a
MQ Series message type
• Fix so that the language property can be set
on any data base connection
• The EDI ’saveToEDI‘ can now create an
interchange with multiple messages
(UNH/UNT messages).
• Corrected error caused by multiple segments
in EDI documents.
• Enhanced documentation for iSeries category
• Minor fixes for Domino
• Upgrade of MySQL driver
• A small fix for ODBC pool on select connection.
What’s New - IBS ENTERPRISE 6.0 29
GENERAL SYSTEM ENHANCEMENTS
IBS ENTERPRISE 6.0
Mass-update and forward maintenance of
items and business partners
The maintenance of files for large numbers of
items and business partners should be as easy and
efficient as possible. IBS ENTERPRISE 6.0 introduces a
new mass-update function called Forward main-
tenance that can be used to mass-update items or
business partners. The changes can be specified
to take place immediately or scheduled to be
applied on a future date, thus the name Forward
maintenance.
Items and business partners to be changed can be
chosen through several selection criteria.
The mass-update process is performed in several steps:
• Creation of a forward maintenance proposal
including the selection of items or business
partners to be changed
• Maintenance of new values for attributes (e.g.
item group, customer group) to be changed
on the selected items or business partners
• Applying the new attribute values to the
selected items or business partners.
IBS USER INTERFACE
As part of IBS ENTERPRISE 6.0, IBS introduces a totally
new User Interface (UI). This new UI is based on
Java and Eclipse and replaces the former JWalk-
based UI.
The new UI is actually a Java-based thin client
application that is downloaded and installed
30 What’s New - IBS ENTERPRISE 6.0
automatically to the user’s PC. This minimises
maintenance and support for the companies using
IBS ENTERPRISE, but still provides a rich-client UI for
the end user, with all the functions and features
of a traditional Windows-based UI. The new
client uses the same communication protocol as a
browser and runs over the Internet or an intranet.
The data exchange between the client and the
server is thin, which makes remote access over
slow modems possible.
The new UI has more dynamic features compared
to the previous UI in terms of using Eclipse stand-
ard features for tailoring views and perspectives.
The fields in the subfiles on the application panels
can also be rearranged by the end user. It is also
possible to run several functions in parallel, each
opening a view within the client and enabling
several parallel functions to run in IBS ENTERPRISE.
Other important features from the former UI
– such as the tree menu structure with free text
search – are still available in the new UI. The new
client also supports more advanced extensions in
Java, which opens up access to all controls and
data on the screens.
The new Java UI for the iSeries-version of
IBS ENTERPRISE 6.0 will be identical to the UI for the
future versions on multiple platforms that will
be launched during 2006. The new Java client
will also be deployed for all other IBS standard
applications in the future, which will ensure one
standardised and consistent UI for end users.
The new Java client basically replaces the General
UI from ASW 5.50. The Advanced UI from ASW
5.50 will still remain, however, working together
with the new Eclipse-based client of IBS ENTERPRISE
6.0. This means that an end user can take advan-
tage of Advanced UI features, while using the new
client for the rest of the system not covered by the
Advanced UI.
The new IBS ENTERPRISE 6.0 client works with system
data via queues and, therefore, does not use the
interactive feature of the iSeries server. This means
that IBS ENTERPRISE 6.0, with this new UI, can be
sold and installed on an iSeries with no interactive
processing power (cpw).
The new IBS XT framework includes the tooling to
work with the new UI client when designing and
modifying panels.
IBS ADVANCED PROJECT MANAGEMENT
IBS ADVANCED PROJECT MANAGEMENT is a graphical
tool used for the dynamic steering of projects and
processes, gives you full control of all resources
– both material and human.
IBS ADVANCED PROJECT MANAGEMENT is already available
for release 5.50 (ASW). The new version of this
module will be available for new customers
from IBS ENTERPRISE 6.x – the next version after
6.0. Meanwhile, release 5.50 will be available to
customers who request this functionality.
IBS ADVANCED PROJECT MANAGEMENT functionality
includes:
• Handling of a combination of vertical and
horizontal management flows
• Support of virtual teams
• Support of a distributed working force
• Management of shared resources
• Facilitates shorter lead-times
• Integrated for handling financial transactions,
procured material and bought services.
IBS ADVANCED PROJECT MANAGEMENT is available as
an add-on to the existing ASW PROJECT CONTROL
application.
IBS PLANNER VIEW
IBS PLANNER VIEW is a graphical planning and simula-
tion tool that serves a wide range of purposes for
IBS customers. The IBS PLANNER VIEW client itself is
not bound to any specific ASW / IBS release, so all
enhancements made to the general client will be
available on all roles and panels, regardless of the
ASW / IBS release. Enhancements and changes in
the roles and panels are described in the following
text.
General client enhancements
Restructure
Major changes have been made to the general
structure of the application. These enhancements
make the application more flexible to install and
administrate in different environments such as MS
Terminal server and Citrix.
Flexible role structure
It is now possible to manually create a role
structure with Windows Explorer, put panels inside
each role and then bring in the whole structure
automatically to IBS PLANNER VIEW. Users can ef-
fortlessly drag a complete role with panels and
procedures from one client to another.
Client administrator removed
The Client administrator functionality has been
moved into the property handling in IBS PLANNER
VIEW. With administrator rights, the user can now
maintain servers, connections, roles, business
objects etc. from the normal IBS PLANNER VIEW
properties panel.
Changed procedure handling
Each procedure has a separate setting file, which
makes it possible to specify much more functional-
ity for each dialogue. This enhancement also
provides more possibilities to run different process
procedures from each panel (e.g., BeforeDataRe-
fresh, AfterDataRefresh etc.).
Restructure of workspace
(formally known as Main panel)
The main workspace of IBS PLANNER VIEW has been
restructured to make the workspace easier and
more logical to work with:
• The side bar has been replaced with a
Navigator containing a tree view with all
Perspectives, Panel type panels and Business
object panels. It is now possible to search
in the tree and get a list of all perspectives
and panels that match the searched string.
It is possible to show/hide pictures in the
tree view and also decide if the Navigator
should stay visible when you open a panel or
perspective from it.
• Available roles are moved to an ordinary menu
item.
• Connected connections can be found in an
ordinary menu item, where it is possible to
switch the default connection directly by
clicking one of the connected connections.
• Role-related property pages and Client-related
property pages have been separated and can
be called from individual menu items.
Perspectives (formerly known as Panel groups)
To enhance availability, it is now possible to define
a start-up perspective for each role. The start-up
perspective will be opened automatically when
the role is selected. For each perspective it is also
possible to specify if an automatic data refresh
should occur when the perspective is opened.
What’s New - IBS ENTERPRISE 6.0 31
Enhanced Panel properties dialogue
A number of enhancements have been made
in the Panel properties dialogue. It is easier to
navigate between the different columns in the
panel grid. All field tabs now include a number
of categories that can be used when displaying
different types of settings for the columns.
The main tab now includes the possibility to define
sub-panels (see below).
Timer-Automatic refresh of open panels
It is now possible to set a timer that will refresh all
opened panels in the workspace with the interval
that you specify. The timer can be used on com-
puters that are left unattended (e.g. shop floor,
etc.). It can also be used in combination with a
projector that displays the workspace on the wall,
so that everyone can see actual information.
Sub-panels
This release of IBS PLANNER VIEW makes it possible to
define sub-panels for each specific panel in a role.
Sub-panels are related panels that can be opened
from the panel toolbar or by right-clicking on a
selected row. When the sub-panel is opened, all
relational keys are sent to the panel and a data
refresh is performed.
Multiple filters
In the release 5.50 IBS PLANNER VIEW client, users
could define one filter for a panel. In the new
IBS ENTERPRISE 6.0 release, multiple filter handling is
introduced. It is now possible to define and name
an infinite number of filters and switch between
them from the filter tool. One of the filters can
be used as default filter for the panel. This filter is
applied automatically when the panel is opened.
The name (description) of the filter is shown in the
panel caption when the filter is used.
New column function - Substitutions
The new Substitutions column function makes it
possible to substitute a specific column value for
a text string. The substitutions are managed from
the Panel properties dialogue and are combined
with the existing column icon’s function.
New panel type - GANTT Scheduler View
The GANTT Scheduler View panel is typically
used to display appointments, tasks or other
programmed activities for a resource. The different
tasks are presented as GANTT items or milestones,
and users can re-schedule these items directly in
the scheduler. Users can also zoom in or out on
the schedule in 15 different levels (from minutes
up to approximately 10 years in one view).
Sample panels include:
• Service engineer group schedule for
re-assigning and re-scheduling various service
jobs
• Manufacturing order operations schedule
• Project overview.
32 What’s New - IBS ENTERPRISE 6.0
New panel type - Pivot View
The typical use of the Pivot View panel is to analyse
data interactively. Data is displayed in a row and
column format and can be moved, filtered, sorted
and calculated in any way. The content can be
exported to MS Excel and can also be shown in a
chart. The Pivot View is based on Microsoft Web
components.
Miscellaneous changes
Almost all of the supporting panels in IBS PLANNER
VIEW have been redesigned for IBS ENTERPRISE 6.0
(e.g., Login panel, Role properties panel and Panel
properties).
New and changed roles
Users can customise all IBS PLANNER VIEW settings,
such as menus, panels, and panel groups, by
roles that include warehouse planner, service
planner and so forth. IBS ENTERPRISE 6.0 introduces
a number of new roles, some of which are based
on new modules launched with this version. For
an overview of the content of these modules,
please read the corresponding sections in ‘What’s
Planned’. In total, more than 400 panels in differ-
ent roles are available.
New roles
Cash flow manager
This role is used to work with a company’s cash
flow. Many new enhancements are introduced to
support this role, making it more flexible to work
with the information from IBS PLANNER VIEW. Pay-
ment data is stored in the system in a new balance
file. It is now possible to maintain budget values
from the IBS PLANNER VIEW client.
Demand planner
This role is used to work with sales forecasts. All
work with sales forecasting, except basic data
maintenance, is now possible from IBS PLANNER VIEW.
Sales and operations planner
This role supports planning for balancing demand
and supply on an aggregated level. All work
except basic data maintenance is now possible
from IBS PLANNER VIEW.
Supply planner
This role is used to plan the replenishment of the
demand generated in the demand plan. All work
except basic data maintenance is now possible
from IBS PLANNER VIEW.
Changed roles
Many new panels are added to the existing roles
for IBS PLANNER VIEW in IBS ENTERPRISE 6.0. A number
of these new panels use the new panel types Pivot
View and GANTT Scheduler View in many existing
roles.
Some of the new IBS PLANNER VIEW role changes
include:
• Purchase order handler – new procedures
- Change or delete purchase suggestion
- Create purchase order from suggestion
- Change purchase order reference
- Confirm purchase order
- Adjust base forecast and demand.
• Manufacturing order handler – new
procedures
- Release preliminary manufacturing order
- Create batch clearance
- Change manufacturing order priority and
sequence.
• Pull planner – new procedures
- Create purchase order from priority or shortage.
• Service engineer planner – new procedures
- Propose engineers to service job
- Assign traditional engineer to service job.
IBS ALERT MANAGEMENT
The supply chain event management concept
continues to be expanded within IBS ENTERPRISE 6.0.
All enhancements mentioned below make it easier
for you to dynamically tailor the alert system to your
unique needs. IBS’ ambition is to make it easy for
you to set up the system as effectively as possible.
Easier to connect action handling to alerts
One of the great benefits of IBS ALERT MANAGEMENT
is the ability to perform actions directly from an
alert. New technical enhancements make it easier
for each installation to set up actions through
pre-loaded tables.
Exclude parameters for filter comparison
The creation of too many alerts harms the con-
ceptual thought behind alert management. Alerts
should be limited to significant events that do not
occur frequently. With IBS ENTERPRISE 6.0, it is possible
to exclude parameter values when filtering events.
For example, by excluding ‘line number’ on the
‘late purchase order line’ event, it is possible to set
up the system so that only one alert is created per
purchase order, instead of having an alert for each
single purchase order line.
Event parameter replacements
A parameter value replacement is introduced in
this version of IBS ALERT MANAGEMENT. This makes
it possible to replace parameter values: in other
words, to change a code into more proper and
understandable text. The replacement value will
be retrieved and displayed when more information
about an alert is requested.
What’s New - IBS ENTERPRISE 6.0 33
VERTICAL INDUSTRY PROGRAM
IBS PHARMA
IBS PHARMA includes a wide range of enhancements
in conjunction with the release of IBS ENTERPRISE 6.0.
Logistics
Container assignment basics
Many improvements enhance and automate
container workflow with the introduction of:
• Pick labels
• Number of pick instruction lines per container
• Fill rate enhancement in container assignment
• Item consolidation sequence
• Container documents output formats
• Container confirmation for batch controlled items.
Loading location information
To ensure that all goods that are to be delivered by
a given route actually arrived at the loading location,
a new function supports the final completion check.
Pick quality control
A new pick quality control routine confirms quality
controlled containers.
34 What’s New - IBS ENTERPRISE 6.0
Shipment enhancements
After the container confirmation has been com-
pleted, shipment documents are usually created
which supply information on the shipment to be
dispatched. These documents can include:
• Loading list
• Route delivery list
• Shipment manifest
• Shipment confirmation sheet.
IBS PHARMA adds container information to all of the
shipment documents mentioned above.
Single step RF reception
The IBS PHARMA Radio Frequency (RF) reception is
enhanced with the following functionality:
• It is possible to decide, per RF reception,
if items are to be put away directly to the
warehouse locations without any review.
• All new functionality in the standard
IBS WAREHOUSE MANAGEMENT module, ‘Inventory,
reception’, described earlier in this document,
is also included in the IBS PHARMA RF reception
process. These enhancements include label
printouts, entry of supplier invoice information,
the use of the so-called preferred put-away
unit and issue of warning in case of ‘over
reception’.
Sales
Wake-up call as alert
The purpose of the wake-up call function is to re-
mind customers who have not placed their orders
before the order deadline of a route to do so.

With IBS ENTERPRISE 6.0, the present function is

extended with an alert message which is displayed
in the AMT module. It is possible to distribute the
alert with the standard client function via mail,
5250, GSM, SMS etc.

Invoice splits for narcotics

Some businesses require separate invoicing for
certain items (or groups), such as narcotics. With
IBS ENTERPRISE 6.0, rules can be set up for splitting
items into several invoices.

Item cross reference for

promotional campaigns
The upcoming version of IBS Pharma makes it
possible to define a quantity and unit for promo-
tional campaigns and substitutions in the item
cross-reference, e.g., one Aspirin 20 is substituted
by two Aspirin 10.

Substitutions
It is now possible to activate item substitutions on
the customer level in the Business Partner file.

General enhancements
CDM (corporate data maintenance) and Forward
maintenance support for the IBS PHARMA business
partner, item and table extensions have been added.

What’s New - IBS ENTERPRISE 6.0 35

IBS worldwide

IBS, International Business Systems, is a leading IBS has some 5,000 customers in more than
provider of specialised enterprise solutions that 40 countries, including ABB, CIBA Vision, Galexis,
optimise and increase the efficiency of the entire Nautor’s Swan, Nintendo, General Electric, Honda,
supply chain. IBS’ solutions include effective routines Maxell, Scribona, Miele and Volvo.
for sales support, customer relations, order handling,
procurement and supply chain management,
demand-driven manufacturing and distribution,
financial control and flexible business performance
measurement. Regardless of platform, our solutions
let you collaborate with your business partners and
integrate both your processes and systems.

IBS AB Corporate Headquarters • P.O. Box 1350 SE - 171 26 Solna, Sweden

Telephone + 46 (0)8 627 23 00 • Fax + 46 (0)8 764 59 65 • info@ibs.net • www.ibs.net