Appointment Letter

Date :

To,
Mr.X along with Address

Dear Mr. X,

We are pleased to offer you employment in the Management Cadre in our organization on the
following terms & conditions:

1. Date of Joining
2. Designation
3. Monthly Salary Break up is as follows.
Remuneration Part I

Basic Pay :
HRA :
Conveyance Allw. :

Part II
Company’s Contribution
Provident Fund :
ESIC :
Gratuity :
Bonus : .
Total Monthly Cost to Company Rs.--- /-p.m. (addition of part I and II)
Total Annual Cost to Company Rs.--- /-p.a. (above amt * 12)

a. Bonus will be paid yearly.

b. Gratuity – You will be entitled to Gratuity as per the provisions of the
payment of Gratuity Act.

4. Leave Privilege or Earned Leave :

Casual Leave :
Special Leave :
Paid Holidays :
Systems and procedures are to be followed as per leave rules framed by
the company.
5. Probation You will be on probation for a period of six months from the date
of joining duties. The company shall be entitled to extend the period of
your probation from time to time and if your services are not found
satisfactory the company shall have a right to terminate your services
without assigning any reason thereof. During the period of your
probation you will not be entitled to any other benefits, which may be
available to the permanent employees of the company.
6. Transfer The Company may utilize your services in any section, department,
office or establishment and/or related companies forming a part
of our organization, in any part of India and also to any concern
 which the Company may possess or acquire in future. In such an
event you will be required to shift to the new location without any
additional remuneration or compensation. On transfer to the
new location, you will be bound by the working rules,
regulations, timings, leave entitlements, weekly off days, paid
holidays etc applicable at that location for the employee of that
cadre.
7. Termination a. If for any reason you wish to resign from the Company’s
services, you may do so by giving 1 (One) months’ notice in
writing or pay the Company 1 (One) month salary in lieu
thereof. Similarly, the Company can at its discretion terminate
your services by giving 1 months’ notice in writing or 1
months’ salary in lieu thereof.
b. This contract of employment may be terminated without notice
or any compensation in lieu thereof, if any act of yours is
detrimental to the interest of the Company after due process of
law.
c. If any time you are found guilty of dishonesty, disobedience,
disorderly behavior, negligence, indiscipline, absence form
duty without permission and/or any other conduct which is
considered by the Company detrimental to the interest of the
Company or violation of one or more terms of this letter, your
services can be terminated without notice.
d. Moreover, if and when the Management feel suspicious about
your integrity or loose confidence in you, your services are
liable to be terminated after due process of law.
e. You are also aware that you are involved in production
processes/in work which is of highly confidential nature as
such. If it is found during the course of your employment with
us that you are involved in taking bribe/commission to favor
any individual/party/employee, the management shall have
right to terminate your services with immediate effect and
your dues shall be forfeited.

8. Outside You will not, without obtaining prior written permission from the
Employment Company carry on any business or enter into any contract or be
employed by any other firm Company or person during the tenure
of this contract with our organization. You will devote your entire
attention to your duties to promote the interest of the Company.
9. Secrecy a. You will be just and faithful employee of the Company in all
matters and shall not at any time except under the legal
process divulge to any person and shall use your best endeavor
to prevent the publication or disclosure of any trade secret or
manufacturing process or any other information concerning or
in respect of the items as manufactured or marketed by the
Company or dealing transactions or affairs which may come to
 your knowledge during the pendency of your employment and
even thereafter for five years.
b. You will be responsible for the safe keeping and will return in
good condition and order all the properties of the Company
such as tools, equipment, calculators, books etc. in your
custody. The Company reserves the right to deduct the money
value of such things from your dues and take such other action
as deemed proper in the event of your failure to account for
such property to its satisfaction
c. You shall inform the Company immediately about any new or
novel process, techniques or design you may come across
discover or invent. All such discoveries or inventions will be
the property of the Company. The Company may at its
discretion take out patents in your name for such discoveries
or inventions and the Company will retain the rights to such
patents as the sole beneficiary.

10 Validity of This appointment is offered to you based on the information

information provided by you in writing and during the course of subsequent
correspondence and meetings. In the event of any of the
information being proved to be incorrect, the Company will view it
seriously and take appropriate action.
11. Security Every Personnel in this Organisation is liable to be Security Checked,
Check Irrespective of his Status and Designation.( Unless otherwise Specified
by the Directors through a written circular)
12. Policies, The facilities and amenities granted by the Company in excess of
facilities and the statutory requirements do not form a part of the conditions of
Amenities service and are subject to change at the discretion of the Company.
Any change in the rules, regulations, policies and orders announced
by the Company from time to time and applicable to you will form
a part of this contract of employment.
13. Change of You will keep the Company informed of any change in your
Address residential address.
14. Date of Birth We have recorded you date of birth as DOB_based on data
submitted by you.
15. Retirement You will retire on reaching an age of 60 (Sixty) years and this
contract will automatically lapse. At that time your dues will be
settled along with all retirement benefits available to you.
16. Training During your service with the Company if you agree to be sent
abroad for training at Company’s expense you will be required to
sign an agreement with the Company to serve for 3 (Three) years
from the date you return to India. The contract has a penalty clause
in case you decide to leave the Company before completion the
period of time specified.
17 E-mail E-mail facility provided by the Company is to be used exclusively
for Company’s official business. The Company will have the right
to check the e-mail sent and received. Sending of any
 information related the Company’s commercial / financial /
technical data to unauthorized persons will be treated as a breach of
trust and a serious offense. You will be responsible for the misuse
of e-mail and all its consequences including litigation arising
therefore.
We welcome you as a member of our organization. We hope that our association will be
a mutually happy and rewarding one.

Please sign and return the duplicate copy of this letter in token of your acceptance of the
above terms and conditions, at the earliest.

Yours faithfully,

Company Name

Authorized Signatory

I confirm that all the information given by me is true and my appointment in your
Organization is subject to the validity of this information. I also hereby confirm having
read and having understood, agreed to abide by the above terms and conditions.

I have joined duty on __________________

Date : (Signature)
Offer Letter

Date : Offer Letter

Dear X,

We refer to the discussions held with you earlier and take pleasure in offering you the
position of “Designation ” in the organization. Your job specifications will be provided
to you separately.

We shall be offering you salary as discussed mutually at the time of interview you had
with us. All other benefits will be as per the existing policy of company for which you
will be entitled upon your joining the organisation.

The terms and conditions of your appointment will be spelt out in detail in the
appointment letter to be given to you on joining the orgnisation.

This appointment is offered to you based on the information provided by you in writing
and during the course of subsequent correspondence and meetings. In the event of any of
the information being proved to be incorrect, the Company will view it seriously and take
appropriate action.

This offer is open for your acceptance on or before_______,2006. We look forward to a

very rewarding mutual relationship to the benefit of yourself and the company.

Yours faithfully,

HR Department
 EXIT INTERVIEW

Name of Employee:
Department :
Designation:

1) Reason for leaving Company?

2) Things you like in ?
3) Things you dislike in ?
4) If you will get a chance to work in again, can you work?
5) Did you receive enough Training while working?
6) Did your Boss recognize your Contribution?
7) Did your Superior listen to your problems and helped you?
8) Any suggestions for Improvements?
9) During your service period, were you happy about your pay?
10) Which is the thing, if we would have done then you would have stayed?
11) What do you mean by Job Satisfaction?
12) What are the good things about your Boss?
13) What is your opinion about Performance review?
14) What are the weaknesses of (put ur organization name) ?
15) What are the strengths of (put your organization name)?
16) What is your experience about recognition program?
17) What is a Motivator for you?
18)Do you think whatever exposure you have got is good for your future?
19)Which of your skills that you have not use in this company?
20) Did this company help you to fulfill your career goals? \
21) Do you have any tips to help us find your replacement?
22)Based on your experience with us, what do you think it takes to succeed at this
company?
23) Any other comments?