Approval Authority Agenda Item Template

To: Bay Area UASI Approval Authority

From: Heather Tannehill-Plamondon, Interoperability Program Manager

Jeff Blau, Interoperability Project Manager

Date: 03/16/2011

RE: Item # _6_: Discussion/Possible Action –North Bay Interoperability Project

____________________________________________________________________________
Action or Discussion Item:
Discussion

Background:
The Approval Authority has requested a status update of all of the Interoperable
Communications Projects being worked on with the scope of the UASI Interoperability
Initiative. These include projects funded with Urban Area Security Initiative (UASI) FY
06-09, Public Safety Interoperable Communications (PSIC) 2007 Grant, and the COPS
Technology 2007 Grant.

Discussion/description:

Summary of BayRICS Investments (2006-2009) $54,076,571

Grant Grant Amount Match Amount Total Budget

UASI FY06 $7,197,643 $0.00 $7,197,643
UASI FY07 $11,554,639 $0.00 $11,554,639
UASI FY08 $10,214,185 $0.00 $10,214,185
UASI FY09 $13,429,967 $0.00 $13,429,967
PSIC FY07 $14,941,971 $3,735,494 $18,677,470
COPS Tech FY07 $5,733,991 $1,911,323 $7,645,314

Page 1 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
Project Description Amount Percent

ECOMM Santa Clara County MW $11,175,045 20.6%

EBRCS Alameda & Contra Costa Counties $11,847,285 21.9%

Regional P25 700 MHz Voice System

SMIRC San Mateo County Interoperable $7,052,444 13.0%

Radio Communications

SFMATS San Francisco Mutual Aid $5,556,884 10.3%

Trunked System

Oakland P25 Oakland P25 800 MHz System $5,256,479 9.7%

BayLoop Regional Microwave System $3,339,012 6.2%

BART P25 P25 800 MHz Trunked Mutual Aid $1,500,000 2.8%
Underground
System

NorthBay P25 700 MHz Conventional Mutual Aid $1,352,725 2.5%

RCS and Consultant Planning Reports

Information Santa Clara & San Mateo Counties $5,249,327 9.8%

Sharing CopLink and Contra Costa County ARIES

Other Oakland Command Vehicle, Satellite $1,747,370 3.2%

Investments Phones, Portable Radios, MDT’s,
Federal Engineering Regional P25 RFP,
P25 Subscriber Upgrade

TOTAL $54,076,571

Page 2 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
ECOMM (Emergency Communications Microwave)

Investment SOW Sub Recipient Grant Project Amount

Phase 1 - 24 Hop MW incl 15

1 PSAP + 9 Radio sites (Payment 1) City of San Jose UASI 06 G $ 2,949,508.00
2 ECOMM PM & Planning City of San Jose UASI 06 G $ 76,531.00
Phase 1 - 24 Hop MW incl 15
3 PSAP + 9 Radio sites (Payment 2) Santa Clara County UASI 07 F $ 2,154,814.00
4 ECOMM PM & Planning City of San Jose UASI 07 F $ 253,791.00
5 P25 Planning (Bearingpoint) SVRIP UASI 07 F $ 218,890.00
Phase 2 - 15 additional Radio
6 Sites Santa Clara County PSIC 07 D $ 4,821,511.00
7 Phase 3 - NEPA/CEQA Santa Clara County UASI 09 B $ 100,000.00
8 Phase 3 - 2 Additional Radio Sites Santa Clara County UASI 09 B $ 600,000.00

Total $ 11,175,045.00

San Jose and Santa Clara County were funded a total of $11,175,045 (20.6%) from PSIC and
UASI grants to build the regional SVRIA 41 site Microwave System providing connectivity
between all 15 dispatch centers and 41 radio sites (dispatch centers are also radio sites). The
final $700,000 allocation will be completed the summer of 2011. In the future ECOMM will be
connected to BAYLOOP, MBAMS, and additional radio sites within the County in support of the
regional “voice” communication system (SVRCS). The project also received two grants outside
of the UASI management in support of ECOMM “Phase I”.

EBRCS (East Bay Regional Communication System)

Investment SOW Sub Recipient Grant Project Amount

1 Consultant Service Alameda County UASI 06 G $ 1,985,967.00

LMR
2 Equipment/Staging/Shipping Contra Costa County UASI 06 G $ 919,376.00
Planning and Engineering
3 Services EBRCS UASI 07 F $ 535,868.00
4 City of Livermore Consoles EBRCS UASI 07 F $ 414,311.00
Planning and Engineering
5 Services Contra Costa County UASI 07 F $ 325,183.00

Page 3 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
 P25 700 MHz LMR Contra Costa County UASI 07 F $ 189,297.00
Site Improvements (Pearl &
6 Turquoise) Contra Costa County UASI 08 A $ 520,711.00
700 MHz Antenna Systems
(Sunol, Dub BART, Doolan &
7 Altamont) Alameda County UASI 08 A $ 511,111.00
8 Fleet Mapping Contra Costa County UASI 08 A $ 100,000.00
Dispatch Consoles (SO, CCC
9 Fire, Richmond & Pinole) Contra Costa County PSIC 07 D $ 1,944,749.00
Site Improvements (UCB, Dub
10 BART, Altamont, Sunol) Alameda County PSIC 07 D $ 1,944,749.00
West County MW Loop &
11 Nichol Knob LMR Contra Costa County COPS Tech 07 - $ 1,480,778.00
12 Pleasanton Consoles A EBRCS COPS Tech 07 - $ 196,185.00
13 Nice Recorder Alameda County UASI 09 B $ 400,000.00
14 Pleasanton Consoles B Contra Costa County UASI 09 B $ 197,000.00
15 Cummings Peak A Contra Costa County UASI 09 B $ 182,000.00

Total $11,847,285.00

Alameda and Contra Costa County formed a JPA called EBRCSA. The two counties have
received funding totaling $11,847,285 (21.9%) from PSIC, UASI and COPS Tech grants. Two
simulcast cells both with 4 radio sites, 10 channels each; Dispatch Consoles for 6 Dispatch
Centers, a Logging Recorder and some additional Microwave Equipment has been purchased.
The West Contra Costa County Cell serving the cities of Richmond, San Pablo, El Cerrito, El
Sobrante, Pinole, Kensington, Hercules, Rodeo and Crockett is installed and will be operational
during the summer of 2011. The East Alameda County Cell serving the cities of Dublin,
Pleasanton and Livermore as well as a large unincorporated area in the East Alameda County
Region will be operational by the end of 2011. When the entire system is complete it will total
30 radio sites and 23 dispatch centers. The two counties plan to provide the last $27.5M from
General Funds to complete the build out of the infrastructure. Completion is scheduled during
the summer of 2012.

SMIRC (San Mateo Interoperable Radio Communications)

Investment SOW Sub Recipient Grant Amount

1 Consultant Services - Project Planning San Mateo County UASI 07 F $ 474,716.00

2 Master Site Upgrade San Mateo County UASI 07 F $ 515,000.00
Master to P25 & Console Interface
3 Upgrades San Mateo County COPS Tech 07 - $ 1,304,918.00
Page 4 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
 4 P25 700 MHz LMR (Huddart) San Mateo County COPS Tech 07 - $ 360,134.00
P25 700 MHz LMR (Pise, HOJ & San
5 Bruno Nike) San Mateo County PSIC 07 D $ 2,411,009.00
P25 700 MHz LMR (North Peak,
6 Brisbane & Towneridge) San Mateo County UASI 08 A $ 1,266,667.00
P25 700 MHz LMR (Rolph Peak &
7 Pigeon Pt A) San Mateo County UASI 09 B $ 720,000.00

Total $ 7,052,444.00

San Mateo County has begun building a P25 trunked Public Safety network. The network when
completed will consist of 20 radio sites configured in a 12 site simulcast cell and 8 repeater
sites. The County was funded $7,052,444 (13%) from PSIC, UASI and COPS Tech Grants to build
out an 6 site, 10 channel simulcast cell, 2 stand alone sites (6 channels) and an upgrade to their
Master Site and Console Interface. San Mateo County will complete their first phase of their
P25 700 MHz trunked system by 2nd Quarter 2011. The system will provide radio coverage
along the I-101 and I-280 corridors providing coverage to 19 cities as well as a large area that is
unincorporated. This first phase will also allow Public Safety users from San Mateo County and
the City of San Francisco to directly communicate in the field. Discussions have begun between
these agencies to develop tactical West Bay talk groups. The highlighted sites have been built
with grant funding shown in the above chart.

San Francisco P25 700 MHz Interoperable Trunked Radio System

Investmen
t SOW Sub Recipient Grant Amount
Staging/Shippin City & County of San
1 g Francisco UASI 06 G $ 51,448.00
Master Site City & County of San
2 Upgrade Francisco UASI 07 F $ 940,102.00
Consultant City & County of San
Services Francisco UASI 07 F $ 148,600.00
P25 700 MHz City & County of San
3 LMR Francisco PSIC 07 A $ 2,411,009.00
City & County of San COPS Tech
4 HPD Francisco 07 - $ 150,000.00
P25 700 MHz City & County of San COPS Tech
5 LMR Francisco 07 - $ 1,068,006.00
P25 700 MHz City & County of San
6 LMR Francisco UASI 08 A $ 839,167.00

Total $ 5,556,884.00

Page 5 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
San Francisco was funded $5,556,884 (10.3%) from PSIC, UASI and COPS Tech Grants to build
out a P25 700 MHz 4 site, 6 channel Trunked Radio System for the primary purpose of
Interoperability for incidents requiring Mutual Aid from outside the City and a HPD (High
Performance Data) System. The P25 700 MHz Trunked Voice Interoperable System will be
operational by mid 2011 and the HPD was operational in 2010.

Oakland P25 800 MHz Interoperable Trunked Radio System

Investment SOW Sub Recipient Grant Amount

1 Oakland Portable Radios Oakland UASI 06 A $ 316,373.00
2 P25 800 MHz LMR - 3 ch Single Site (GWIN) Oakland UASI 07 F $ 962,848.00
3 Consultant Services EBRCS UASI 07 F $ 233,236.00
4 P25 800 MHz LMR Oakland PSIC 07 B $ 933,944.00
COPS Tech
5 City MW Loop Oakland 07 - $ 998,967.00
6 Dispatch Consoles (PD & FD) Oakland UASI 08 A $ 511,111.00
7 P25 800 MHz LMR Oakland UASI 09 B $ 1,300,000.00

Total $ 5,256,479.00

Oakland was funded $5,256,479 (9.7%) from PSIC, UASI and COPS Tech Grants to build out a
P25 800 MHz 2 site, 7 channel Trunked Radio System, 1 site Receive Only, 1 site, 3 channel
Stand-Alone P25 800 MHz Overlay and a 9 site Microwave Network to support their Wireless
Communication Systems. The City of Oakland will complete their P25 800 MHz trunked system
by mid 2011.

North Bay RCS

Investment SOW Sub Recipient Grant Amount

1 P25 700 MHz Conventional Mutual Aid (9 sites) Marin UASI 09 B $ 650,000.00
2 Consultant Services Sonoma UASI 07 F $ 247,542.00
3 Consultant Services Solano UASI 07 F $ 92,933.00
4 Consultant Services Marin UASI 08 A $ 362,250.00

Total $ 1,352,725.00

Marin County will begin the build out of a P25 700 MHz Conventional Overlay on National
Mutual Aid Channels with the first investment being completed by mid 2011. UASI 10 funding
will be used by Solano County who plans to install 3 Mutual Aid Channels on 4 sites and 2 Call
Channels at one centrally located site. Sonoma County plans to purchase 2 Gateways and
repeaters in the 45 MHz, 155 MHZ, 450 MHz and 800 MHZ Bands operating on National Mutual
Aid Channels. They will be used for day to day interoperability between Sonoma County public
Page 6 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
safety agencies and could easily be used by agencies responding to mutual aid requests into
Sonoma County, not just from the Bay Area. The remaining UASI 10 funding will go towards the
Marin P25 700 MHz Conventional Overlay.

BART P25 Underground

Investment SOW Sub Recipient Grant Amount

P25 800 MHz LMR (Colma &
1 Oakland Yard) BART UASI 09 B $ 1,500,000.00

Total $ 1,500,000.00

Bay Area Rapid Transit should complete their P25 800 MHz Interoperable Trunked System
providing coverage within their 31 miles of track located underground by mid 2011. This
system will consist of two sites, Colma and the Oakland Shop providing 6 channels. This system
is being funded by UASI 09 ($1.5M) (2.8%)

Page 7 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications
Information Sharing (CopLink & ARIES)

Investment SOW Sub Recipient Grant Amount

1 CopLink Santa Clara County UASI 08 L $ 2,866,660.00
2 ARIES Contra Costa County UASI 08 L $ 1,333,333.00
3 CopLink San Mateo County CopLink Node UASI 08 L $ 333,334.00
ARIES to San Mateo County
4 CopLink Node San Mateo County UASI 09 A $ 78,000.00
ARIES Roll Out to Planned
5 Counties/Cities Contra Costa County UASI 09 A $ 300,000.00
Connect SMC CopLink Node to
6 Marin, Napa & Sonoma Counties San Mateo County UASI 09 A $ 300,000.00
7 Project Management San Mateo County UASI 09 A $ 38,000.00

Total $ 5,249,327.00

Other Investments (Interoperable Communications/Information Sharing)

Investment SOW Sub Recipient Grant Amount

1 Oakland Command Van Oakland UASI 06 A $ 458,030.00
2 Satellite Phones Oakland UASI 06 S $ 55,722.00
3 Portable Radios San Jose UASI 06 A $ 205,511.00
4 3 MDTs Contra Costa County UASI 07 F $ 27,855.00
Federal Engineering - Regional P25 Voice
5 RFP Region UASI 07 F $ 592,132.00
6 P25 Subscriber Upgrade for BART PD BART UASI 07 F $ 408,120.00

Total $ 1,747,370.00

Budget or Fiscal Impact:

$54,076,571 Total

Staff Recommendation:
NA

Action Requested of the UASI Approval Authority:

Information Only

Page 8 of 8
031611 Meeting: Agenda Item #6 Interoperable Communications