How to Use Google Docs: Office Tools

Contents

Getting Started

Document

Spreadsheet

Presentation

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Contents

File Saving

File Uploading

File Sharing

File Opening

File Downloading
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Scope

Focus on creating Microsoft Office-like (Word,

Excel, Powerpoint) files

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Google Docs?

A Google service where one can

create/modify/download documents and
forms

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Getting Started

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Go to docs.google.com

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Use your Google/Gmail account as log-in

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Document

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See Home Screen after login

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 Click to create a new Doc item

Dropbox
appears

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For this tutorial, only the following are
covered

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Click “Document”

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See that the page looks like an MS Word
Document

Document

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Though MS Word-like, tools are limited

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At least you can...

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Undo/Redo

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Manipulate Font and Formatting

Google
Docs
has very
limited
fonts

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 Lists

Bulleted list

Numbered list

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 Increase/Decrease Indent
Decrease Indent

Increase Indent

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Indent can also be changed by dragging

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Left Align

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Center Align

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Left Align

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Justify Align

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 Line Spacing

Set it before typing or highlight text first

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 Tables

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 Insert

Separate
tutorial for insert

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Spreadsheet

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Click “Presentation”

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Looks like Powerpoint

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In a Presentation, you can...

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Add text (like in a Document)

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Add Slides

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Choose layout

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See new slide

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Change Theme/Background

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Choose Theme/Background

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See Theme/Background

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 Insert

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See inserted object

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 Tables

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Add Notes

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Notes are not seen in the slide show

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Start Presentation

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See a new window for the slide show

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Spreadsheet

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Click “Spreadsheet”

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Looks like an Excel spreadsheet

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In a Spreadsheet, you can do...

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Manipulate Text

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Formulas

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Formulas are calculated automatically

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Add Sheets

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See new sheet

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 Charts

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Set Chart details

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See Chart

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Now you've seen some features of Documents,
Presentations and Spreadsheets

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Next...File Management

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File Saving

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Let's go back to te spreadsheet earlier

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Docs are autosaved by default

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You can save manually after modifying by
clicking “Save now”

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Go to your Home tab to check your file

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Now go back to your Doc

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Click to rename your file

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Input a new name

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See new name

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Go to Home to see renamed file on list

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File Uploading

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Click “Upload”

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Click “Select files to upload”

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Choose compatible file

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Click “Start Upload”

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See upload progress

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After uploading, click “Back to Google
Docs”

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See uploaded file on list

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File Sharing

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On selected file, click “Settings” beside
“Sharing”

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Enter emails of people

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Set Edit or View priviledges

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See permissions

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Send email notification to yourself and/or
the recepients

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Click “Share” to apply

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See new “Sharing” settings

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File Opening

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Simply click the name of a file

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File opens in another tab

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Dowloading Files

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Hover beside a file to reveal “Actions”

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Click Actions > Download

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Select file format of download

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Click “Download”

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Download normally

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End of Tutorial

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