MINUTES OF THE FIRST MEETING OF THE MANAGEMENT COMMITTEE OF THE

ABC FOUNDATION HELD AT _____________AT HELD ON __________

MEMBER TRUSTEE PRESENT

1. Shri A Trustee
2. Smt. B Trustee
3. Shri C Trustee

As this was the first Meeting of the Trustees of ABC Foundation, the Trustees
proceeded to appoint Managing Trustee for the meeting of the Trustees.

1. ELECTION OF MANAGEMENT TRUSTEE

It was unanimously decided by the Trustees of the ABC Foundation that

Mr. A shall be the chairman of the meeting of the Trustees and Managing Trustee of
the Trust. Following resolution was unanimously passed:

“RESOLVED THAT Shri A, member Trustee of the Trust be and is hereby appointed
as Chairman of the meeting and also Managing Trustee of the Trust.”

2. CONFIRMATION OF PRINCIPAL OFFICE

The Chairman of the meeting informed the Trust that the principal place of business
as per registered Trust deed is _______________ The Member Trustees took note of
it.

3. MAINTENANCE OF STATUTORY BOOKS:

The Chairman informed the Member Trustees that the Trust has to maintain its books
of accounts and other records as prescribed under the various Acts. He proposed to
the members Trustee that it would be convenient to maintain the books of accounts
and other records of the Trust at , Nehru Place, New Delhi. The Trustees after
discussions passed the following resolution:

“RESOLVED THAT the statutory records and books of accounts of the ABC
Foundation be maintained at the , Nehru Place, New Delhi.

RESOLVED FURTHER THAT Shri A, Managing Trustee of the Trust be and is hereby
authorised to take all such necessary steps as are necessary for keeping statutory
records and books of accounts of the Trust.”
4. APPOINTMENT OF AUDITORS:

The Chairman informed the Trust that he had discussed with M/s AB & Associates,
Chartered Accountants, New Delhi, to take up the office of the auditor of the Trust and
that the said chartered accountants firm had agreed to take up the office of the
auditors of the company. The Trustees after discussion unanimously passed the
following resolution -

“RESOLVED THAT M/s AB & Associates, Chartered Accountants, New Delhi, be and
are hereby appointed as Auditors of the Trust. at a remuneration to be decided
between the auditors and Shri A.”

The Chairman was authorised to communicate the above appointment to the said
auditors.

5. FINANCIAL YEAR OF THE TRUST:

The Chairman proposed to the Trustees to decide the financial year of the Trust. After
discussion, following resolution was passed unanimously:

“RESOLVED THAT the first financial year of the Trust be the period from the date of
registration of the Trust, viz. 24/01/2007 to 31/3/2007, both days inclusive and that the
subsequent financial year of the Trust be the period from 1st day of April in one year
to 31st day of March in next year.”

6. GENERAL AUTHORISATION TO TRUSTEES TO SIGN & EXECUTE

DIFFERENT DOCUMENTS:

The Chairman proposed to the Trustees to authorise a Trustee for signing of

documents etc as are required for the day to day activities of the Trust. The Trustees
after discussions passed the following resolution:

“RESOLVED THAT Shri A, Managing Trustee of the Trust, be and is hereby

authorised to sign and execute all agreements, undertakings, applications, returns,
papers, receipts, all papers related to any tax authority and all other documents
including agreements related to the purchase and sale of properties in the name of
company which require authentication in the name and on behalf of the company and
to do all or any of the acts, deeds, matters and things as may be considered expedient
and necessary on behalf of the company.”
“RESOLVED FURTHER THAT Shri A, Managing Trustee of the Trust, be and is
hereby authorised to act on behalf of and represent the Trust in all matters before
Central government, State Government and similar other authorities, public bodies,
public officers and other officers of the Municipalities and to sign and execute all
applications, returns, objections, documents, agreements and papers that may be
required for and on behalf of the Trust in and in relation to any matter in which it is
interested or may be concerned in any way.”

“RESOLVED FURTHER THAT Shri A, Managing Trustee of the Trust, be and is

hereby authorised to incur such expenditure for the conduct of the business of the
company such as payments of salary, rent for the building, electricity and water
charges etc. and such other expenditure as he may deem necessary and proper.”

7. VOTE OF THANKS:

As there was no other business the meeting concluded with a vote of thanks to the
chair.

Place:
Date: CHAIRMAN
MINUTES OF THE SECOND MEETING OF THE MANAGEMENT COMMITTEE OF
THE ABC FOUNDATION HELD AT
.
MEMBER TRUSTEE PRESENT

1. Shri A Trustee
2. Smt. B Trustee
3. Shri C Trustee

1. CHAIRMAN
Shri A, Chairman and Managing Trustee of the Trust took the chair.
2. OPENING OF BANK ACCOUNT
The Chairman informed the Trustees that it is necessary to have a banking account in the
name of the Trust. The Trustees discussed on the various options. After discussion the
Trustees passed the following resolution:

“RESOLVED THAT a Current Account be opened in the name of “ABC FOUNDATION” with
the Centurion Bank of Punjab Ltd. at their branch at 89 Hemkunt Chambers, Nehru Place,
New Delhi - 110019. (Hereinafter called “ The Bank”).
RESOLVED THAT The Bank be and is hereby authorized to honour cheques, Bills of
Exchange & Promissory Note drawn, accepted or made on behalf of the Trust by the following
authorised signatories:

1. Mr. A
2. Mrs. B

Jointly for and on behalf of the Trust and to act on any instructions so given relating to the said
current account .

FURTHER RESOLVED THAT the Bank may rely upon the authority conferred by this entire
Resolution of the Management Committee of the trust till the receipt by it of a certified copy of
a Resolution of the Trustees revoking or modifying the same.

FURTHER RESOLVED THAT Mr. A, Managing Trustee of the Trust be and is hereby
authorized to communicate the above decision of the Management Committee of Trust and to
verify, attest signatures of all above Authorised Signatories and to sign, execute for and on
behalf of the Trust any letter, documents and other papers as required by Bank in this regard
and to act on any instructions so given relating to the said current account.”

3. VOTE OF THANKS

As there was no other business the meeting concluded with a vote of thanks to the chair.

Place:
Date: CHAIRMAN