CHAPTER 1 INTRODUCTION

1.1 Background of the Study

Metro Truck Builders Inc. in Dasmariñas, Cavite and its other branches is

known to manufacturer different product for truck body building and assembling

for its customers of over 5,000 corporations in the country. Since the company’s

warehouse holds large amount of inventory, and every week they need to find out

how many items or products were lessen from the products they have since the

first day of the week of transaction, it is more difficult for the employee involved

in keeping record to remember approximately inventory records and balances.

With the current situation at the company’s warehouse, department uses

manual file system to manage about 250 items/products. When a new stock is

added or a new stock is deducted, records are modified with the use of pen and

paper, which we know can cause of inconsistency.

Metro Truck Builders Inc. Inventory System

 1.2 Statement of Objectives

Using pen and paper to record each transactions have been made has a

high chance of data inconsistency.

• Misplaced records

• Not enough security for the record items

• Transactions are not quite slow and inaccurate in tracking the

records

1.2.1 General Objective

To design and develop an inventory management system for the

warehouse of Metro Truck Builders,Inc.

1.2.2 Specific Objective

• To avoid losing of records

• To provide data Security

• To make transaction easy and accurate in tracking the

number of inventory

Metro Truck Builders Inc. Inventory System

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 1.3 Significance of the Study

This study is made to make a computerized product inventory

management for the warehouse of Metro Truck Builders, Inc wherein

every week they will have a report on all about their products/items.

Since they have a large amount of inventory, it is necessary for them to

have a computerized system.

Using the system, the staffs who are in charge of the process can

easily determine products which are lessen on how many items are

purchased, subtracted and added for a week of transaction. Also, the

company will benefit a lot from the system since if they use the

proposed system, inventories will accurate. The contractors will be

easily notified of the items available and items which are not.

The study aims to develop an inventory management system which

can be very helpful for the company

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Metro Truck Builders Inc. Inventory System
 1.4 Scope And Limitation

Scopes

• It can do several functions like adding, search, deleting, modifying

or editing.

• It can tell the levels of inventory, the number of stocks that enters

and exits the system and the total quantity after those transactions.

• It can print weekly reports of the transactions that has been done.

Limitation

• Only focuses on tracking and accurate keeping of inventory

records.

Metro Truck Builders Inc. Inventory System 1-3

 CHAPTER 2.0 Methodology of the Study

Prototyping is the process that enables the proponents to create a

model of the software to be built. A prototype is an original type, form, or

instance of something serving as a typical example, basis, or standard for

other things of the same category.

Figure 1.0 Prototyping Model

The Prototyping has the following phases:

Metro Truck Builders Inc. Inventory System

 PLANNING

In this phase, the proponents plan how to develop the development of the

inventory system gathers data needed for building the system. The proponents are

required to conduct series of interviews and research that are needed in the study.

Analysis

In the modeled the existing System and carefully analyzed the

Requirements needed to develop the system.

Designing

In the Designing phase, the proponents will construct and study the

design, structure and components of the system suitable for Metro Truck Builders,

Inc.

Implementation

The developer used Microsoft Visual Basic 6.0 by Microsoft Corporation

Ensure that the system will be compatible in all standard window based operating

System.

Maintenance

Tested the system by observing, operating and one-by-one testing, in this

Procedure, we can see the result much better and we could adjust errors if

Possible, also to ensure the user that the system is functional and well built.

Metro Truck Builders Inc. Inventory System

CHAPTER 3.0 DATA GATHERING PROCEDURE AND OUTPUT

The interview is the primary technique for gathering information for the

development of the project. The proponents interviewed the person in charge for tracking

and keeping inventory records, and gathered all the necessary information that we needed

creating and developing our proposed system through interviews. The proponents asked

her several question with regards to their current system and what the problems are they

encountered. The proponents analyzed each statement that they gave for them to know

what would be the things they should consider in creating the system.

These are some of the question that we asked and their response.

• How does your system? Semi Manual.

• How long does your system work? Since from the start of this company.
• How do you keep your records? Using a desktop pc.
• Do you encounter problems on Yes, frequently we do encounter that type

keeping your records using your of problem.

current system?
• Do you want to replace your old Definitely, we want a new system.

system with a new one?

Metro Truck Builders Inc. Inventory System

 • How long does making your 3 days.

inventory take?
• How often does your supplies Every week.

produce
• What is the main problem does The material inventory control.

your system encounters?

• How long does it tooks to deliver a More than or less than a week.

new set of supplies?

• How much time is spending when It takes more or less 2 hours.

updating records?

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Metro Truck Builders Inc. Inventory System

Physical Environment

The project will function in very computer that has adequate resources.

Microsoft Windows 2003 and later will be needed in order to function properly,

Must have at least 128mb of memory and 32-bit depth of screen resolution.

The system can only be used by the manager, secretary and the owner of

The Company.

Functionality

The system can do several functions like managing the orders, and

Managing the available stocks in the warehouse, the user should do some events

In order to process.

Resources

Any person will do maintenance as long as he knows the current flow of

The system and he knows working on computer software. The system will need a

Fully qualified computer operator in order to function very well and stable.

Security

The information of the system is restricted to people who are connected to

The company and the person to have a right to alter data entered on the database.

4.0 The Existing System

4.1 Company Background

Metro Truck Builders Inc. Inventory System

Founded in 1980, Metro truck builder’s Inc. roots started in a humble rented shop along
the comers of Marconi and Dalton streets in Makati City. Armed with only 15,000.00 and
guts as its starting capital, Nemy Barrameda, president and general manager of MTBI,
recognized the growing potential of truck body requirements and started the venture
tapping his previous corporate accounts as his initial customers and developing new
patrons and emerging commercial enterprise clientele as his target market.
After one year in operation, the company expanded its manufacturing operation and
acquired a lot along CAA Rd, Pamplona Las Pinas City. MTBI’s products gained
recognition and demand for its product grew along the years while it expanded acquiring
another site at IMPEX Industrial Subdivision and J Aguilar Ave. also at Las Pinas City.
The Three plants produced riveted aluminum vans, high side pickup with roof (HSPUR),
Drop side and Jeepney-type bodies for all brands of vehicles.
In 1991, the company acquired a new site for its expansion program located at km. 28 E

Mission
To be the country leading logistic solution provider through innovative truck body
Design and reliable assembly.
Serving its customers with punctual delivery and remarkable quality in its
workmanship

To provide its customers quality products through innovation and flexibility in line
with their needs of truck body requirements.

Vision

To maintain harmonious and reliable business relationship among its employee

Business partners and customers

To remain profitably enterprising in all its business, Activities through flexibility

and continuous growth

To become the most preferred supplier of truck body requirement in all industries.

4.2 Description of the System

Metro Truck Builders Inc. Inventory System

Metro Truck Builders, Inc. Dasmariñas, Cavite has a semi manual system in monitoring
their supplies or materials since when the person in charge in the warehouse start working
in the said company. Editing records are done with the used of pen and a sheet of paper.
For example, a number of items are added or subtracted in the warehouse, person in
charge will just manually compute for the sum or difference and then write in the paper,
where the records are temporarily kept, that may cause of data loss and lack of data
security.

4.3 Data Flow Diagram

Context diagram

Metro Truck Builders Inc. Inventory System

Data Flow Diagram

DIAGRAM 0

CUSTOMER

1.0
Parts/Contract

2.0 Warehouse
Product
Availability

3.0
Product
Approval

4.4 Data Dictionary

Part Number = {Legal Number}

Part Name= {Legal Character}
Beginning Inventory= {Legal Character}
Purchase= {Legal Character}
Withdrawal= {Legal Character}
End Inventory= {Legal Character}
Date= Month+Day+Year

4.5 Problem Areas

The Metro Truck Builders Incorporation encountered a problem regarding in
updating the previous records in inventory and orders to monitor the records.

Metro Truck Builders Inc. Inventory System

5.0 The Proposed System
5.1 System Overview
The system is only intended for the use of Metro Truck Builders
Inc. Inventory system. It also has data reports of the products.

5.2 Process Specification

5.2.1 Data Flow Diagram
See at Chapter 4.3
5.2.2 Data Dictionary

Part Number = {Legal Number}

Part Name= {Legal Character}
Beginning Inventory= {Legal Character}
Purchase= {Legal Character}
Withdrawal= {Legal Character}
End Inventory= {Legal Character}
Date= Month+Day+Year

5.3 Data Specifications

5.3.1 Entity Relationship Diagram

5.3.2

Metro Truck Builders Inc. Inventory System

 5.1 Schedule of Activities

Activities Table 1.0 The Schedule of Activities

Month June July August September October

Week 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3
Customer
Communication
Planning

Data
Gathering
- Interview
- Research

Analysis

Construct
/ modify
Mock-up
Design
- Database

- Interface

- Programming
Testing and
debugging
Documentation

Metro Truck Builders Inc. Inventory System

 5.2 Cost Estimation

Table 1.1 Cost Estimate

Item Quantity Unit Price Total

Electricity 216 hours P15.00 /hour P 3240.00

P.C rentals 10 hours P15.00 /hour P 150.00

Printings 64 P 3.00 P 192.00

Folders 8 P 10.00 P80.00

Book bind 1 P 40.00 P 100.00

Total P 3762.00

CHAPTER 6.0 REQUIREMENT ANALYSIS AND SPECIFICATION

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Metro Truck Builders Inc. Inventory System

 6.1 Process Specification

The company uses a manual system. Editing records are done with the use of pen

and sheet of paper. For example, a number of items are added or subtracted in the

warehouse, the person in charge will just manually compute for the sum of difference and

then write in the paper, where the records are temporarily kept, which is, we can say

could be a cause of data loss and lack of data security.

Figure 2.0 Data Flow Diagram of the Existing System

Add
Input Record

ADD MTBI

Update
PERSON
In
Charge
Update MTBI

Update

Pringting
Update Print

Metro Truck Builders Inc. Inventory System

 Figure 2.1 Context Diagram

Supplier

Request Deliver parts

Parts

List parts reports

Inventory
System
Request Parts

Contractor Secretary

6.2 Data Specification

The existing system of Metro Truck Builders, Inc. is the manual way of Inventory

managing, updating and saving information of their tools and supplies. Base on the

research and interviews done by the proponents, the following are the attributes included

in the system.

Table 2.0 Data Specification

Data Field Data Type

Description Text
Unit Text
Beginning Balance Text
Purchase Text

Metro Truck Builders Inc. Inventory System

 Withdrawal Text
End Inventory Text
CHAPTER 7.0 SOFTWARE DESIGN SPECIFICATION

7.1 Process Specification 6-1

Figure 3.0 Data Flow Diagram

Add
Input
Record
ADD Record Database
(supplier, item)

PERSON Modify Update

In Database
Update Stock
Charge

Search
Search
Item
Search
Verify Record

Generate
Report Update
Report Print
Print

Metro Truck Builders Inc. Inventory System

 Figure 3.1 Context Diagram

Supplier

Request parts Deliver Parts

Report
List parts
Inventory
Request Parts System

Contractor Secretary

7.2 Data Specification

Table 3.0 Data Specification

Data Field Data Type
Supplierid Text
Suppliername Text
Itemdesc Text
Unit Text
Quantity Number
Numofitems Number
Dateofpurc Date
Contractor Text
Numofout Number
Dateofout Date

8.0 SOFTWARE IMPLEMENTATION

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8.1 Programming Considerations, Issues, and Tools

Metro Truck Builders Inc. Inventory System

 In order to use the system the user must have knowledge in MS Visual

Basic 6.0 because this software is operated by that programming language. It is

also better to use Intel Pentium 3 with at least 1 Gigabyte hard disk space. The

Inventory System uses also Sybase Central for the database of the patient record.

8.2 System Requirements Specification

8.2.1 Hardware Requirements

• Intel Pentium 3 2.3 GHz

• 128 Memory

• At least 1 Gigabyte Hard Disk Space

• Printer

8.2.2 Software Requirements

• MS Windows XP

• MS Visual Basic 6.0

• Sybase Central

8.2.3 Human Resources Requirements

Metro Truck Builders Inc. Inventory System

 The user must be computer literate and have the authority to access

the record. User must be higher than the staff to secure the records.

8.3 Software Testing

8.3.1 Testing Activities

White-Box Testing – a test case design method that uses the

control structure on the procedural design to derive

test cases.

Black-Box Testing – enables the software engineer to derive sets

of input conditions that will fully exercise all

functional requirements for a program.

8.3.2 Test Case

Cases Yes No

1. Is the system has a protection for all the data? 

2. Is the system requires full data? 
3. Is the system produce the exact reports? 
4. Is the system has a unique key for every 
data?
5. Is the transaction performs quickly? 

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Metro Truck Builders Inc. Inventory System