[toolbars] [shortcut] [euro] [new2002] [new2003] [deactivate] [reassign] [mykeys] [formatting]

[winkey] [autofit]
[calc] [volatile] [rclick] [cursor] [ErrMsgs] [HELP] [accessibility] [related] [more]

Shortcut Keys in Excel 2000 through

Excel 2007
Applies to ALL versions of Excel though started from Excel 2000 (Excel Vers. 9).
Location: http://www.mvps.org/dmcritchie/excel/shortx2k.htm
Home page: http://www.mvps.org/dmcritchie/excel/excel.htm
[View without Frames]

Keyboard shortcuts and keyboard help is available in many "Help" files of

Microsoft products. To find the keyboard shortcuts, go to Help and in the contents or
index area, type in "keyboard", from a Tip in Keyboard Assistance and Shortcuts for
Microsoft Products [fixed Microsoft link] which lists links to keyboard shortcuts for
leading Microsoft products (be sure to use the "Show All" to expand links on the
individual Microsoft pages). In the builtin HELP you cannot expand information but
have to go through several pages and if you can't find what you want when you want it
the feature isn't going to do you any good for as long as you don't know about it or can't
find it.

documentation of builtin and userdefined toolbar menus and icons: (nothing in Help)
(#toolbar)

• CBList (Command Bar List), addin by John Green, faceidsList of menu items,
tool bar buttons, faceids, used in a workbook can be documented by the CBlist
addin. Shows the icons used with the menu items and toolbar items, does not
show the macroname or the macro's location.
• The barhopper macro documents toolbars containing "Tool" as part of the name
and which are not builtin menus. Listing shows menu title, the macro invoked,
and the macros location. (code: barhopper_ws) Can be used to help restore use of
your own menus into use of Excel 2007 .
• Information on Toolbars can be found in Toolbars, Custom Buttons and Menus

Rather than just telling you to create a Shortcut keys sheet in an Excel file I decided to
show you what mine looks like. Since converting it to HTML, I find this HTML file so
much easier and faster to use than the original Excel version.

The logical arrangement of the keyboard shortcut keys is exactly as from the Excel HELP
file. You can use FIND (Ctrl+F) within a HELP page, but not on all of the shortcut keys
pages at once. So having them all on one web page has a huge advantage.

Creation of Shortcut keys spreadsheet (#shortcut)

Shortcuts are entirely optional. A shortcut key can be assigned to a macro using: Tools
--> Macro --> (select a macro) --> Options. Excel will Warn you if you attempt to utilize
a short cut key already in use -- it will change the form of assignment for instance. You
will have to remember them or write them down somewhere. I highly recommend
creating a sheet for your MS Excel installed shortcut keys so that you can use FIND to
find a shortcut yourself. You could even add your own at the bottom. Also recommend
creating another sheet for function keys. You can get a list of your own shortcut keys
assigned to macros with an addin by Ivan F Moala.

Create your table of builtin shortcut keys as follows:

• HELP --> Index --> Shortcut keys --> built-in keyboard shortcuts
• copy and paste each category into a ShortCutKeys spreadsheet
• Put topics in Red 12 point bold font, the rest Black 10 point Normal (all Arial)

Alternatives to shortcut keys: Toolbar menu item, more information on menus and
shortcuts on my Toolbars and Menus page. Assign a shortcut to a Shape, or use an
Event Macro. An interesting pair of Event macros (sheet activate and double-click) to
sort a worksheet can be found on my sorting page under activate.

I have assigned a short-cut key [Ctrl+k] or a tool bar menu item [* XL2HTML - simple
conversion*] to some of the macros I wrote or use.

Function keys
Function SHIFT+Fn [Shift+F1, shift+F2, Shift+F3,
Shift+F4, Shift+F5, Shift+F6, Shift+F7, Shift+F8,
keys Shift+F9, Shift+F10, Shift+F11, Shift+F12]

Context Sensitive Help or What's

F1 Get online Help or the Answer Wizard
This (prior to 2003)
Activate a cell and the formula bar
If you do tools>option>edit and uncheck
F2 Edit a cell note (edit a comment)
edit directly in cell, then F2 will put you in
edit mode in the formula bar.
F3 Paste a name into a formula Display the Function Wizard
Repeat the last action. Repeat a Find or Go To action,
F4 Cycle through absolute/relative links a the Find next blank cell in a selection
locaiton bar. or used range if no selection
Carry out the Find command (Edit
F5 Carry out the Go To command (Edit menu)
menu)
F6 Go to the next pane Go to the previous pane
Carry out the Spelling command (Tools
F7
menu)
F8 Extend a selection (expand see extend) Turns Add mode on or off
F9 Calculate all sheets in all open workbooks Calculate the active sheet
F10 Activate the menu bar Display a shortcut menu
F11 Create a chart
Carry out the Save As command (File Carry out the Save command (File
F12
menu) menu)

Function keys (continued)

Function CTRL+Fn [Ctrl+F2, Ctrl+F3, Ctrl+F4, Ctrl+F5, Ctrl+F6, CTRL+Shift+Fn [Ctrl+Shift+F3,
keys Ctrl+F7, Ctrl+F8, Ctrl+F9, Ctrl+F10, Ctrl+F12] Ctrl+Shift+F6, Ctrl+Shift+F12]

F1 Toggles "minimize/restore ribbon" in 2007

F2 Display the Info window
F3 Define a name Create names from cell text
F4 Close the window
F5 Restore the window size
F6 Go to the next workbook Go to the previous workbook
Carry out the Move command (Control
F7
menu)
Carry out the Size command (document
F8
Control menu)
F9 Minimize the workbook
F10 Maximize the document window
F11
Carry out the Print command (File
F12 Carry out the Open command (File menu)
menu)

Function keys (continued)

Function
ALT+SHIFT+Fn CTRL+ALT+Fn
keys
Insert a new worksheet [Alt+Shift+F1] or
F1
menus [Alt+I+W]
Recalculate all cells on all
F9 worksheets in all open workbooks
[Ctrl+Alt+F9]
Show the Smart Tag Menu (added
F10
since Excel 2000) [Ctrl+Shift+F10]

Menus: At least some of the following keyboard shortcuts found in the menus (#menus)
do not appear in HELP. Find [Ctrl+F], Replace [Ctrl+H], GoTo [Ctrl+G] are not found in
HELP.

With the replacement of menus in Excel 2007 by the ribbon and the removal of actual
HELP files which are online in Excel 2007 and are poorly indexed (no match for a Google
search on the same database), it becomes almost imperative to learn a lot more keyboard
shortcuts than ever before. In this group you should be using all of them, and before
Excel 2007, I had not bothered remembering the one for format -- but that is all changed.

Edit Menu:
Undo [Ctrl+Z], Repeat [Ctrl+Y],
Cut [Ctrl+X], Copy [Ctrl+C], Paste [Ctrl+V]
Fill Down [Ctrl+D], Fill Right [Ctrl+R]

clear contents [Del]

Find [Ctrl+F], Replace [Ctrl+H], GoTo [Ctrl+G] (none of these 3 are

in help)
If you want you could install these into your Edit menu from customize
Paste Values, Paste Formatting

Format Menu:
Format Cells [Ctrl+1]

Tools Menu:
Spelling... [Ctrl+F7]
Macro:
Macros [Alt+F8]
Visual Basic Editor (VBE) [Alt+F11]
Microsoft Script Editor [Alt+Shift+F11]

Help Menu:
Help [F1]
What's This [Shift+F1] -- also known as Context Sensitive Help [not available in Excel
2007]

Keyboard Access to Menus:

Use of Alt+ and the underscored letter on a menu.
Also works within Help -- to see the menu names move the cursor over the symbols.

Note these shortcuts are with transition navigation keys option turned off. If you have a
problem with any of these shortcuts -- tools, options, transition, make sure transition
navigation keys is off -- also make sure that you do not have Scroll Lock on (there is an
indicator light and you can have sound warning with ToggleKeys</A< font Lock)<
Scroll for> /* required outside generated table*/.
 XL2000 Keyboard Keystrokes to
Shortcuts invoke
Location: http://www.mvps.org/dmcritchie/excel/shortx2k.htm
Use FIND to locate a shortcut Use FIND to locate a shortcut

If you create your own table in Excel from the Help files it will contain shortcuts to
the HELP files, and give you some experience in copying data. This table was
created by copying from the HELP file. Segments have been swapped left and right
to make this more readable using move Column C by dragging the side of selected
cells to Column A then using Edit, Shift cells to right. This table is similar to the one
in SHORTX95.HTM where you will find additional information on Calculation and on
working with disabilities (accessibility options).
(shortx2k -- Created from webpages.xls [ShortX2K] file 2000-06-25)
Keys for working in a spreadsheet
s1 Keys for moving and scrolling in a worksheet or workbook
s2 Keys for previewing and printing a document
s3 Keys for working with worksheets, charts, and macros
Keys for working with data
1 Keys for entering data
2 Keys for formatting data
3 Keys for editing data
4 Keys for selecting data and cells
5 Keys for selecting charts and chart items
6 Keys to use with databases and lists
7 Keys for outlining data
8 Keys to use with PivotTable and PivotChart reports
x9 Keys to use with the OLAP Cube Wizard
Keys for working in Microsoft Office
10 Keys for menus and toolbars
11 Keys for windows, dialog boxes, and edit boxes
12 Keys for the Office Assistant
13 Keys for working with the Open and Save As dialog boxes
14 Keys for sending e-mail messages
15 Keys for working with drawing objects, AutoShapes, WordArt, and other objects

Keys for working in a spreadsheet

Keys for moving and scrolling in a worksheet or workbook

Windows Shortcuts Note To enlarge the ALT+SPACEBAR then X

Help window to fill the screen, press (Maximize)
ALT+SPACEBAR and then press X. To restore ALT+SPACEBAR then R (Restore)
the window to its previous size and location, ALT+SPACEBAR then M (Move)
 press ALT+SPACEBAR and then press R. To
print this topic, press ALT+O and then press P.
Use of ALT+SPACEBAR is also good to move
a window when the titlebar gets stuck under the
top of the screen. More on handling Windows
Window and an Excel Window.

This topic lists:

Keys for moving and scrolling in a worksheet or workbook
Keys for moving in a worksheet with End mode on
Keys for moving in a worksheet with SCROLL LOCK on

s1 Keys for moving and scrolling in a worksheet or workbook

Move one cell up, down, left, or right Arrow keys
Move to the edge of the current data region
Mouse alternative: double-click on cell border CTRL+arrow key
in direction wanted.
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL+HOME
Move to the last cell on the worksheet, which is
the cell at the intersection of the rightmost used
column and the bottom-most used row (in the CTRL+END
lower-right corner), or the cell opposite the
home cell, which is typically A1
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT+PAGE DOWN
Move one screen to the left ALT+PAGE UP
Move to the next sheet in the workbook CTRL+PAGE DOWN
Move to the previous sheet in the workbook CTRL+PAGE UP
Move to the next workbook or window CTRL+F6 or CTRL+TAB
CTRL+SHIFT+F6 or
Move to the previous workbook or window
CTRL+SHIFT+TAB
Move to the next pane in a workbook that has
F6
been split
Move to the previous pane in a workbook that
SHIFT+F6
has been split
Scroll to display the active cell CTRL+BACKSPACE
Display the Go To dialog box F5
Display the Find dialog box SHIFT+F5
Repeat the last Find action (same as Find Next) SHIFT+F4
Move between unlocked cells on a protected
TAB
worksheet
 Keys for moving in a worksheet with End
s2
mode on
Turn End mode on or off END
Move by one block of data within a row or
column
END, arrow key
(a shortcut for this shortcut is to double-click on
a cell border)
Move to the last cell on the worksheet, which is
the cell at the intersection of the rightmost used
column and the bottom-most used row (in the END, HOME
lower-right corner), or the cell opposite the
home cell, which is typically A1
Move to the last cell to the right in the current
row that is not blank; unavailable if you have
selected the Transition navigation keys check END, ENTER
box on the Transition tab (Tools menu, Options
command)

s3 Keys for moving in a worksheet with SCROLL LOCK on

Turn SCROLL LOCK on or off SCROLL LOCK
Move to the cell in the upper-left corner of the
HOME
window
Move to the cell in the lower-right corner of the
END
window
Scroll one row up or down UP ARROW or DOWN ARROW
Scroll one column left or right LEFT ARROW or RIGHT ARROW

Tip When you use scrolling keys (such as PAGE UP and PAGE DOWN) with
SCROLL LOCK turned off, your selection moves the distance you scroll. If you want
to preserve your selection while you scroll through the worksheet, turn on SCROLL
LOCK first.

Keys for working with data

1 Keys for entering data
Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.

This topic lists:

Keys for entering data on a worksheet
Keys for working in cells or the formula bar
 Keys for entering data on a worksheet
Complete a cell entry and move down in the
ENTER
selection
Start a new line in the same cell (IBM ALT+ENTER (Mac: Ctrl
ThinkPad problem...) Command Enter)
Fill the selected cell range with the current
CTRL+ENTER
entry
Complete a cell entry and move up in the
SHIFT+ENTER
selection
Complete a cell entry and move to the right in
TAB
the selection
Complete a cell entry and move to the left in
SHIFT+TAB
the selection
Cancel a cell entry ESC
Delete the character to the left of the insertion
BACKSPACE
point, or delete the selection
Delete the character to the right of the insertion
DELETE
point, or delete the selection
Delete text to the end of the line CTRL+DELETE
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line HOME
Repeat the last action F4 or CTRL+Y
Edit a cell comment SHIFT+F2
Create names from row and column labels CTRL+SHIFT+F3
Fill down CTRL+D
Fill to the right CTRL+R
Define a name CTRL+F3

Keys for working in cells or the formula bar

Edit the active cell and then clear it, or delete
the preceding character in the active cell as you BACKSPACE
edit cell contents
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER
Cancel an entry in the cell or formula bar ESC
Display the Formula Palette after you type a
CTRL+A
function name in a formula
Insert the argument names and parentheses for
a function after you type a function name in a CTRL+SHIFT+A
formula
Insert a hyperlink CTRL+K
Activate a hyperlink ENTER (in a cell with a hyperlink)
Edit the active cell and position the insertion
F2
point at the end of the line
 Paste a defined name into a formula F3
Paste a function into a formula -- [fx] toolbar
SHIFT+F3
button, replace missing button
Calculate all sheets in all open workbooks F9
Calculate all sheets in the active workbook CTRL+ALT+F9
Calculate the active worksheet SHIFT+F9
Start a formula = (equal sign)
Insert the AutoSum formula ALT+= (equal sign)
Enter the date CTRL+; (semicolon)
Enter the time CTRL+SHIFT+: (colon)
Copy the value from the cell above the active
CTRL+SHIFT+" (quotation mark)
cell into the cell or the formula bar
Alternate between displaying cell values and CTRL+` (accent grave /not a
displaying cell formulas quotation mark)
Copy a formula from the cell above the active
CTRL+' (apostrophe / single quote)
cell into the cell or the formula bar
Display the AutoComplete list (i.e. cell with data
ALT+DOWN ARROW
validation dropdown)

2 Keys for formatting data

Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.
Display the Style dialog box ALT+' (apostrophe / single quote)
Display the Format Cells dialog box CTRL+1
Apply the General number format CTRL+SHIFT+~
Apply the Currency format with two decimal
places (negative numbers appear in CTRL+SHIFT+$
parentheses)
Apply the Percentage format with no decimal
CTRL+SHIFT+%
places
Apply the Exponential number format with two
CTRL+SHIFT+^
decimal places
Apply the Date format with the day, month, and
CTRL+SHIFT+#
year
Apply the Time format with the hour and
CTRL+SHIFT+@
minute, and indicate A.M. or P.M.
Apply the Number format with two decimal
places, thousands separator, and minus sign (-) CTRL+SHIFT+!
for negative values
Apply the outline border CTRL+SHIFT+&
Remove outline borders CTRL+SHIFT+_
 Apply or remove bold formatting CTRL+B
Apply or remove italic formatting CTRL+I
Apply or remove an underline CTRL+U
Apply or remove strikethrough formatting CTRL+5
Hide rows CTRL+9
CTRL+SHIFT+( (opening
Unhide rows
parenthesis)
Hide columns CTRL+0 (zero)
CTRL+SHIFT+) (closing
Unhide columns
parenthesis)

3 Keys for editing data

Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.

This topic lists:

Keys for editing data
Keys for inserting, deleting, and copying a
selection
Keys for moving within a selection

Keys for editing data

Edit the active cell and put the insertion point at
F2
the end of the line
Cancel an entry in the cell or formula bar ESC
Edit the active cell and then clear it, or delete
the preceding character in the active cell as you BACKSPACE
edit the cell contents
Paste a defined name into a formula F3
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type a
CTRL+A
function name in a formula
Insert the argument names and parentheses for
a function, after you type a function name in a CTRL+SHIFT+A
formula
Display the Spelling dialog box F7

Keys for inserting, deleting, and copying a selection

Copy the selection CTRL+C
 Cut the selection CTRL+X
Paste the selection CTRL+V
Clear the contents of the selection DELETE
Delete the selection CTRL+HYPHEN [Ctrl+-]
Undo the last action CTRL+Z
CTRL+SHIFT+PLUS SIGN [Ctrl+
Insert blank cells
+]

Keys for moving within a selection

Move from top to bottom within the selection
(down), or move in the direction that is selected ENTER
on the Edit tab (Tools menu, Options command)
Move from bottom to top within the selection
(up), or move opposite to the direction that is
SHIFT+ENTER
selected on the Edit tab (Tools menu, Options
command)
Move from left to right within the selection, or
move down one cell if only one column is TAB
selected
Move from right to left within the selection, or
SHIFT+TAB
move up one cell if only one column is selected
Move clockwise to the next corner of the
CTRL+PERIOD
selection
Move to the right between nonadjacent
CTRL+ALT+RIGHT ARROW
selections
Move to the left between nonadjacent
CTRL+ALT+LEFT ARROW
selections

4 Keys for selecting data and cells

This topic lists:
Keys for selecting cells, columns, or rows
Keys for extending the selection with End mode
on
Keys for selecting cells that have special
characteristics

Keys for selecting cells, columns, or rows

Select the current region around the active cell
(the current region is a data area enclosed by CTRL+SHIFT+* (asterisk)
blank rows and blank columns)
Extend the selection by one cell SHIFT+arrow key
Extend the selection to the last nonblank cell in
CTRL+SHIFT+arrow key
the same column or row as the active cell
Extend the selection to the beginning of the row SHIFT+HOME
Extend the selection to the beginning of the
CTRL+SHIFT+HOME
worksheet
Extend the selection to the last used cell on the
CTRL+SHIFT+END
worksheet (lower-right corner)
Select the entire column (remains valid in Excel
CTRL+SPACEBAR
2003)
Select the entire row (remains valid in Excel
SHIFT+SPACEBAR
2003)
Select the entire worksheet
(the grey button to the left of column headings (A-B-C), and above
CTRL+A (unless you have Excel
the 2003)
row headings (1-2-3) is similar but does change the active cell)
Select only the active cell when multiple cells
SHIFT+BACKSPACE
are selected
Extend the selection down one screen SHIFT+PAGE DOWN
Extend the selection up one screen SHIFT+PAGE UP
With an object selected, select all objects on a
CTRL+SHIFT+SPACEBAR
sheet (Excel 2003 behavior is broken by design
(broken by Excel 2003)
just like Excel 2003 Alt+A)
Alternate between hiding objects, displaying
CTRL+6
objects, and displaying placeholders for objects
Show or hide the Standard toolbar CTRL+7
Turn on extending a selection by using the
F8
arrow keys
Add another range of cells to the selection; or
use the arrow keys to move to the start of the
SHIFT+F8
range you want to add, and then press F8 and
the arrow keys to select the next range
Extend the selection to the cell in the upper-left
SCROLL LOCK, SHIFT+HOME
corner of the window
Extend the selection to the cell in the lower-
SCROLL LOCK, SHIFT+END
right corner of the window

Return to top

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with
SCROLL LOCK turned off, your selection moves the distance you scroll. If you want
to keep the same selection as you scroll, turn on SCROLL LOCK first.

Keys for extending the selection with End mode on

Turn End mode on or off END
Extend the selection to the last nonblank cell in
END, SHIFT+arrow key
the same column or row as the active cell
Extend the selection to the last cell used on the
END, SHIFT+HOME
worksheet (lower-right corner)
Extend the selection to the last cell in the END, SHIFT+ENTER
 current row. This keystroke is unavailable if you
selected the Transition navigation keys check
box on the Transition tab (Tools menu, Options
command).

Return to top

Keys for selecting cells that have special characteristics

Select the current region around the active cell
(the current region is a data area enclosed by CTRL+SHIFT+* (asterisk)
blank rows and blank columns)
Select the current array, which is the array that
CTRL+/
the active cell belongs to
Select all cells with comments CTRL+SHIFT+O (the letter O)
Select cells in a row that don't match the value
in the active cell in that row. You must select the CTRL+\
row starting with the active cell.
Select cells in a column that don't match the
value in the active cell in that column. You must CTRL+SHIFT+|
select the column starting with the active cell.
Select only cells that are directly referred to by
CTRL+[ (opening bracket)
formulas in the selection
Select all cells that are directly or indirectly
CTRL+SHIFT+{ (opening brace)
referred to by formulas in the selection
Select only cells with formulas that refer directly
CTRL+] (closing bracket)
to the active cell
Select all cells with formulas that refer directly
CTRL+SHIFT+} (closing brace)
or indirectly to the active cell
Select only visible cells in the current selection ALT+; (semicolon)

5 Keys for selecting charts and chart items

Keys for selecting a chart sheet
Select the next sheet in the workbook, until the
CTRL+PAGE DOWN
chart sheet you want is selected
Select the previous sheet in the workbook, until
CTRL+PAGE UP
the chart sheet you want is selected

Keys for selecting an embedded chart

Note The Drawing toolbar must already be
displayed.
1. Press F10 to make the menu bar active. F10
2. Press CTRL+TAB or CTRL+SHIFT+TAB to CTRL+TAB
select the Drawing toolbar. CTRL+SHIFT + TAB
 3. Press the RIGHT ARROW key to select the
RIGHT ARROW
Select Objects button on the Drawing toolbar.
4. Press CTRL+ENTER to select the first
CTRL+ENTER
object.
5. Press the TAB key to cycle forward (or
SHIFT+TAB to cycle backward) through the
TAB
objects until sizing handles appear on the
embedded chart you want to select.
6. Press CTRL+ENTER to make the chart
CTRL + ENTER
active.

Keys for selecting chart items

Select the previous group of items DOWN ARROW
Select the next group of items UP ARROW
Select the next item within the group RIGHT ARROW
Select the previous item within the group LEFT ARROW

There are also keys to use with PivotChart

reports.

6 Keys to use with databases and lists

Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.

This topic lists:

Keys for working with a data form
Keys for using AutoFilter

Keys for working with a data form

ALT+key, where key is the
Select a field or a command button underlined letter in the field or
command name
Move to the same field in the next record DOWN ARROW
Move to the same field in the previous record UP ARROW
Move to the next field you can edit in the record TAB
Move to the previous field you can edit in the
SHIFT+TAB
record
Move to the first field in the next record ENTER
Move to the first field in the previous record SHIFT+ENTER
Move to the same field 10 records forward PAGE DOWN
 Move to a new record CTRL+PAGE DOWN
Move to the same field 10 records back PAGE UP
Move to the first record CTRL+PAGE UP
Move to the beginning or end of a field HOME or END
Extend a selection to the end of a field SHIFT+END
Extend a selection to the beginning of a field SHIFT+HOME
Move one character left or right within a field LEFT ARROW or RIGHT ARROW
Select the character to the left SHIFT+LEFT ARROW
Select the character to the right SHIFT+RIGHT ARROW

Keys for using AutoFilter

Arrow keys to select the cell that
Display the AutoFilter list for the current column contains the column label, and then
press ALT+DOWN ARROW
Select the next item in the AutoFilter list DOWN ARROW
Select the previous item in the AutoFilter list UP ARROW
Close the AutoFilter list for the current column ALT+UP ARROW
Select the first item (All) in the AutoFilter list HOME
Select the last item in the AutoFilter list END
Filter the list by using the selected item in the
ENTER
AutoFilter list

7 Keys for outlining data

Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.
Group rows or columns ALT+SHIFT+RIGHT ARROW
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Display or hide outline symbols CTRL+8
Hide selected rows CTRL+9
CTRL+SHIFT+( (opening
Unhide selected rows
parenthesis)
Hide selected columns CTRL+0 (zero)
CTRL+SHIFT+) (closing
Unhide selected columns
parenthesis)

8 Keys to use with PivotTable and PivotChart reports

Note To enlarge the Help window to fill the ALT+SPACEBAR then X
screen, press ALT+SPACEBAR and then press ALT+SPACEBAR then R
X. To restore the window to its previous size
and location, press ALT+SPACEBAR and then
press R. To print this topic, press ALT+O and
then press P.

This topic lists:

Keys for the PivotTable and PivotChart Wizard
Keys for page fields in a PivotTable or PivotChart report
Keys for laying out a PivotTable or PivotChart report
Keys for grouping and ungrouping PivotTable items

Keys for the PivotTable and PivotChart Wizard

Select the previous or next field button in the
UP ARROW or DOWN ARROW
list
Select the field button to the left or right in a
LEFT ARROW or RIGHT ARROW
multicolumn field button list
Move the selected field into the Column area ALT+C
Move the selected field into the Data area ALT+D
Display the PivotTable Field dialog box ALT+L
Move the selected field into the Page area ALT+P
Move the selected field into the Row area ALT+R

Keys for page fields in a PivotTable or PivotChart report

Select the entire PivotTable report CTRL+SHIFT+* (asterisk)
Arrow keys to select the cell that
Display the list for the current field in a
contains the field, and then
PivotTable report
ALT+DOWN ARROW
Arrow keys to select the page field
Display the list for the current page field in a
in a PivotChart report, and then
PivotChart report
ALT+DOWN ARROW
Select the previous item in the list UP ARROW
Select the next item in the list DOWN ARROW
Select the first visible item in the list HOME
Select the last visible item in the list END
Display the selected item ENTER
Select or clear a check box in the list SPACEBAR

Keys for laying out a PivotTable or PivotChart report

1. Press F10 to make the menu bar active. F10
2. Press CTRL+TAB or CTRL+SHIFT+TAB to CTRL+TAB
select the PivotTable toolbar. CTRL+SHIFT+TAB
3. Press the LEFT ARROW or RIGHT ARROW LEFT ARROW
key to select the menu to the left or right or,
when a submenu is visible, to switch between RIGHT ARROW
the main menu and submenu.
 4. Press ENTER (on a field button) and the ENTER* + DOWN ARROW
DOWN ARROW and UP ARROW keys to select
the area you want to move the selected field to. ENTER* + UP ARROW

Note To scroll to the top or bottom of the field list, press ENTER on the More
Fields or button

Keys for grouping and ungrouping PivotTable items

Group selected PivotTable items ALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable items ALT+SHIFT+LEFT ARROW

Return to top
Keys for working in Microsoft Office
10 Keys for menus and toolbars
Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.
Make the menu bar active, or close a visible
F10 or ALT
menu and submenu at the same time
Select the next or previous button or menu on TAB or SHIFT+TAB (when a
the toolbar toolbar is active)
CTRL+TAB or CTRL+SHIFT+TAB
Select the next or previous toolbar
(when a toolbar is active)
Open the selected menu, or perform the action
ENTER
assigned to the selected button
Show a shortcut menu SHIFT+F10
Show the program icon menu (on the program ALT+SPACEBAR then X
title bar) ALT+SPACEBAR then R
DOWN ARROW or UP ARROW
Select the next or previous command on the
(with the menu or submenu
menu or submenu
displayed)
Select the menu to the left or right or, with a LEFT ARROW or RIGHT ARROW
submenu visible, switch between the main
menu and the submenu
Select the first or last command on the menu or
HOME or END
submenu
Close the visible menu or, with a submenu
ESC
visible, close the submenu only
Display the full set of commands on a menu CTRL+DOWN ARROW

Tip You can select any menu command on the menu bar or on a visible toolbar
with the keyboard. To select the menu bar, press ALT. (Then to select a toolbar,
 press CTRL+TAB repeatedly until you select the toolbar you want.) Press the
underlined letter in the menu name that contains the command you want. In the
menu that appears, press the underlined letter in the command name that you want.

11 Keys for windows, dialog boxes, and edit boxes

Note To enlarge the Help window to fill the
screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.

This topic lists shortcut keys for:

Keys for windows
Keys for dialog boxes
Keys for edit boxes in dialog boxes

Keys for windows

Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active workbook window CTRL+W or CTRL+F4
Restore the active workbook window size CTRL+F5
Move to the next pane in a workbook that has
F6
been split
Move to the previous pane in a workbook that
SHIFT+F6
has been split
Switch to the next workbook window CTRL+F6
Switch to the previous workbook window CTRL+SHIFT+F6
Carry out the Move command (workbook icon
menu, menu bar), or use the arrow keys to CTRL+F7
move the window
Carry out the Size command (workbook icon
menu, menu bar), or use the arrow keys to size CTRL+F8
the window
Minimize the workbook window to an icon CTRL+F9
Maximize or restore the workbook window CTRL+F10
Copy the image of the screen to the Clipboard PRTSCR
Copy the image of the active window to the
ALT+PRINT SCREEN
Clipboard

Return to top

Keys for dialog boxes

 Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
CTRL+TAB or CTRL+PAGE
Switch to the next tab in a dialog box
DOWN
CTRL+SHIFT+TAB or
Switch to the previous tab in a dialog box
CTRL+PAGE UP
Move between options in the active drop-down
list box or between some options in a group of Arrow keys
options
Perform the action assigned to the active
button (the button with the dotted outline), or SPACEBAR
select or clear the active check box
Letter key for the first letter in the
Move to an option in a drop-down list box option name you want (when a
drop-down list box is selected)
ALT+letter, where letter is the key
Select an option, or select or clear a check box for the underlined letter in the
option name
Open the selected drop-down list box ALT+DOWN ARROW
Perform the action assigned to the default
command button in the dialog box (the button ENTER
with the bold outline — often the OK button)
Cancel the command and close the dialog box ESC

Return to top

Keys for edit boxes in dialog boxes

Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
Move one word to the left CTRL+LEFT ARROW
Move one word to the right CTRL+RIGHT ARROW
Select or unselect one character to the left SHIFT+LEFT ARROW
Select or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning
SHIFT+HOME
of the entry
Select from the insertion point to the end of the
SHIFT+END
entry

12 Keys for using the Office Assistant

Get Help. Displays the Assistant balloon if the
F1
Assistant is turned on.
 ALT+number (ALT+1 is the first
Select a Help topic from the list the Assistant
topic, ALT+2 is the second, and so
displays
on)
See more Help topics ALT+DOWN ARROW
See previous Help topics ALT+UP ARROW
Close an Assistant message or a tip ESC

13 Keys for working with the Open and Save As dialog boxes

Note To enlarge the Help window to fill the

screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR + x
and location, press ALT+SPACEBAR and then ALT+SPACEBAR + R
press R. To print this topic, press ALT+O and
then press P.

Display the Open dialog box CTRL+F12 or CTRL+O

Save the active workbook ALT+F2 or F12 or CTRL+S
Display the Save as dialog box ALT+SHIFT+F2 or SHIFT+F12
Go to the previous folder () ALT+1
Open the folder up one level from the open
ALT+2
folder (Up One Level button )
Close the dialog box, and open your World
Wide Web search page (Search the Web button ALT+3
)
Delete the selected folder or file (Delete
ALT+4
button )
Create a new subfolder in the open folder
ALT+5
(Create New Folder button )
Switch between List, Details, Properties, and
ALT+6
Preview views
Show the Tools menu (Tools button) ALT+7

14 Keys for sending e-mail messages

To use keys to send e-mail messages, you must configure Microsoft Outlook as
your default e-mail program. If Outlook Express is your default e-mail program, you
cannot use most of these keys to send e-mail messages. [OE shortcuts]

Note To enlarge the Help window to fill the

screen, press ALT+SPACEBAR and then press
X. To restore the window to its previous size ALT+SPACEBAR then X
and location, press ALT+SPACEBAR and then ALT+SPACEBAR then R
press R. To print this topic, press ALT+O and
then press P.
Move to the e-mail message header. Cell A1 SHIFT+TAB
 must be the active cell when you press these
keys.
Send the active spreadsheet as an e-mail
ALT+S
message
Open the Address Book CTRL+SHIFT+B
Check the names in the To, Cc, and Bcc boxes
ALT+K
against the Address Book
Open the Address Book in the To box ALT+PERIOD
Open the Address Book in the Cc box ALT+C
Open the Address Book in the Bcc box ALT+B
Go to the Subject box ALT+J
Open the Outlook Message Options dialog box
ALT+P
(View menu, Options command in a message)
Create a message flag CTRL+SHIFT+G

Keys for working with drawing objects, AutoShapes, WordArt, and other
15
objects

Inserting drawing objects

Insert an AutoShape ALT+U
Insert a text box
Insert a WordArt object

Selecting drawing objects

Select a drawing object F10 for toolbar

Editing drawing objects

Rotate a drawing object
Change the size of a drawing object
Copy the attributes of a drawing object

Rotate a drawing object by using the keyboard

1. Use the keyboard to select the drawing object you want to rotate.
2. On the Format menu, select the command for the type of object selected — for
example, AutoShape or Text Box — and then select the Size tab.
3. In the Rotation box, enter the amount of rotation you want.

Change the size of a drawing object by using the keyboard

1. Use the keyboard to select the drawing object you want to resize.
2. On the Format menu, select the command for the type of object selected — for
example, AutoShape or Text Box — and then choose the Size tab.

Select the options you want. For help on an option, select the option, and then
 press SHIFT+F1.

Copy the attributes of a drawing object by using the keyboard

1. Use the keyboard to select the drawing object with the attributes you want to
copy.
If you select an AutoShape with attached text, the look and style of the text as well
as the attributes of the AutoShape are copied.
2. to copy the object attributes. Press CTRL+SHIFT+C
3. to select the object you want to copy the
Press TAB or SHIFT+TAB
attributes to.
4. to copy the attributes to the object. Press CTRL+SHIFT+V

This webpage was created via XL2HTML macro available at 02/27/2001 10:56 via
HL2HTML
http://www.mvps.org/dmcritchie/excel/xl2htmlx.txt
Will handle Right Justified, Font Color, bold, italic, Font size, merged cells -- tested
only in XL2000. Think vertically merged was added in XL2000.
Will handle hyperlink when it is the only value in a cell.
Will not handle: Interior color, hyperlinks when not only value in a cell

Shortcuts NOT documented in Excel 2000 (see menus) Find [Ctrl+F], Replace
[Ctrl+H], GoTo [Ctrl+G] are not found in HELP
Find Ctrl+F

Replace Ctrl+H

xx Shortcuts added in later versions of Excel

reveal the smart tag menu ALT+SHIFT+F10
A similar table, Loughborough University - Excel 2000 Keyboard Shortcuts (92.4 KB /
20 pages / Dreamweaver)
Microsoft Office Assistance: Keyboard shortcuts for Excel 2003, be sure to click on
“Show All” to see all descriptions (27.24KB, 22 pages). (for things to come in
Excel 12 see David Gainer -- Charlie's list).

The following include keys not found in Excel 2000 Help but are available:
Ctrl+{2,3,4,6,7,8}
A table by Key and auxiliary key(s), Chip Pearson, Excel Keyboard Shortcuts (163KB / 2
pages, produced via Front Page)
A table by key and auxiliary keys(s) (72 KB / 8 pages), Russel Proctor - Better Solutions,
Microsoft Excel > Shortcut Keys,
A single page reference by category, Debra Dalgleish, Microsoft Excel Keyboard
Shortcuts (1.3KB / 1 page)
Just as a point of reference the page you are looking at is 128 KB produced manually
with help from XL2HTML, size as determined by the Lori Firefox extension and though
not intended to be printed would be 33 pages (2006-03-18). (see Right-Click menus in
Internet Explorer manual composition, and XL2HTML for tables). (formerly IE Booster
was last used here to find space 2003-09-18, but IEB is no longer free, you may find
additional alternatives in bookmarklets)

Excel Cheat Sheet (PDF), Deb Sklar (PDF, 23 KB, print 2 pages). Technology Traning
Resources, University of Washington, Tacoma

Euro Currency Symbol (#euro)

You can key in the Euro with Alt+0128 (on the numeric keypad). Outside of the US
there are other choices involving the AltGr key. Euro Currency Symbol, FAQ 12

Excel 2002 additions (#new2002) Excel 2002 additions

Excel 2002 includes keyboard shortcuts to access the border styles buttons on the Border
tab of the Format Cells dialog box. (Q277581) Use the following keyboard commands
to select the specified border styles:

ALT+T Top Border ALT+R Right Border

ALT+H Horizontal
ALT+B Bottom Border ALT+D Diagonal and Down
ALT+V Vertical
ALT+L Left Border ALT+U Diagonal and Up

Q288981 XL2002: How to Use Speech Recognition to Select Cells, Rows, and Columns

Excel 2003 additions (#foobar)

Restore normal Ctrl+A before risking your data. Ctrl+A has always meant one thing
(Select everything) in all PC applications that have any selection or editing ability. Excel
2003 has deviated from this standard. The following macro uses
application.RecordMacro to generate the code that you would not otherwise see within a
recorded macro when a macro was invoked (ability was lost in recording a macro in
versions after Excel 95). ; Of course if you have macros disabled then even this macro is
not going to help you with Excel 2003. Though not shown in the shortcuts for this
Ctrl+Shift+SpaceBar will also NOT select all cells like Ctrl+A in Excel 2003, though it
still at least does not change the active cell – if it is a cell(s) selection that you start with.
Sub Ctrl_A()
'Excel 2003 Ctrl+A is FUBAR·ed in Excel 2003
' use this shortcut to cut your loses, (D.McR 2004-06-16)
' BEFORE you destroy your data integrity.
'Ctrl+A is fixed on this machine if assigned to Ctrl+A
'You must preserve the active cell or use of Ctrl+A
' for normal use such a preselecting a cell before Ctrl+A, then sort
Dim acell As Range
Set acell = ActiveCell
Cells.select
Application.RecordMacro "'Comment from Ctrl_A in " _
& ThisWorkbook.Name
 Application.RecordMacro "Cells.Select ' Ctrl_A"
acell.Activate
Application.RecordMacro "Range(""" & acell.Address(0, 0) _
& """).activate ' Ctrl_A"
Beep 'if you want to indicate restored usage
End Sub
When recording a macro, these lines will be inserted in the recorded macro:
'Comment from Ctrl_A in personal.xls if C8 was the active cell
Cells.Select ' Ctrl_A
Range("C8").Activate ' Ctrl_A
Excel 2003 has eliminated all or most of the context menu (Shift+F1). You can no longer
use Help, What's this (Shift+F1) to:

• Can't -- Point to a menu item for more information.

• Can't -- Point to a toolbar button for more information.
• Can't -- Point to more buttons such as on formatting toolbar and get more
information for each item.
• Can't -- Point to a any other part of the spreadsheet for more information, i.e. Title
bar, minimize/restore/maximize/close buttons, font box, name box, formula bar,
column heading, row heading, worksheet area, sheet navigation arrows, sheet
tabs, status bar, window sizing border, scroll bar

Also see Excel 2003 Review, by John Walkenbach and he didn't even go into what's
broke to not recommend it. Actually he did touch on the Help system without actually
saying that a lot of it didn't work anymore.

Excel 2007 (Ctrl+A gets worse)

If the worksheet contains data, CTRL+A selects the current region (Ctrl+*).
Pressing CTRL+A a second time selects the current region and its summary rows.
Pressing CTRL+A a third time selects the entire worksheet.

The only valid bypass (non solution) is to make sure that you invoke Ctrl+A at least
three times as there is no problem with hitting this shortcut more than three times.
Failure to change the way you invoke Ctrl+A will result in the ultimate destruction of a
worksheet in a worksheet when you fail to change your habit(probably a very large
worksheet) after sorting data, unless you can reverse (UNDO) the changes or exit without
saving. There is no visual indication that you have selected the entire worksheet, nor is it
likely that you would always for such an indication if there were.

You can click on the "Select All" button between the row headers and the column
headers, but it will change the selected cell as well. Ctrl+A (times 3) does not change the
selected cell which is an important distinction.

See Excel 2007 Ergonomic Hell, A not so smooth conversion to Excel 2007 from
previous versions.

For those of you stuck with Excel 2007, your best bet is to learn as many keyword
shortcuts as you can and to make heavy use of the Context menus, which have been
slightly improved but will problably see the same "improvements" as you've seen with
ribbons destroying functional main menus.

OnKey to Reassign a key or shortcut (#onkey)

Deactivate a Shortcut key (#deactivate)

' Disable Copy keyboard shortcut

Application.OnKey "^c", ""
' Reactivate Copy keyboard shortcut
Application.OnKey "^c"
Use of ONKEY to invoke a macro from a Function Key (#onkey)
Reference “OnKey Method [Excel 2003 VBA Language Reference]”
http://msdn.microsoft.com/library/default.asp?url=/library/en-
us/vbaxl11/html/xlmthOnKey1_HV05203370.asp

Would not really suggest changing your basic keys, and keyboard shortcuts, but here is
how you can change the HOME key not use of braces in the following (not parens).

Sub botchup_home()
Application.OnKey "{HOME}", "Alternative_Home"
end sub
sub unbotch_home()
application.onkey "{HOME}", ""
end sub
Sub alternative_Home()
range("F14").activate
end sub

• F-key to open a particular worksheet, Dave Peterson, misc, 2004-03-28. Use of

Auto_Open to set function key, and of Auto_Close to restore normal use of the
Function key. Chip Pearson has a shorter, less rigorous solution in same thread.

• Here is a clever use of onkey to intercept a single key stroke into a cell;
otherwise, if not a specific key it acts normal. If you need to begin cell content
with a lowercase “e” you can use the formula bar. (Jason Zischke, 2006-02-23,
programming)
• Private Sub Worksheet_Activate()
• Application.EditDirectlyInCell = False
• Application.OnKey "{e}", "Macro1"
• End Sub
• Private Sub Worksheet_Deactivate()
• Application.EditDirectlyInCell = True
• Application.OnKey "{e}"
• End Sub

The above are event macros installed with the sheet, the sample macro1 is
installed in a standard module in the same workbook.
 Sub Macro1()
msgbox "Hi David, you pressed 'e'"
end Sub
For more information on Onkey and codes used see Onkey Method and Onkey Method
Example in your VBA Help.

Some of my own additions -- Creating your own shortcut keys (#mykeys)

Listed above were all of the shortcut keys for Excel. You can also make your own short
cut keys.

To create a shortcut key for a macro

Alt+F8 (Tools, macro, macros), select the macro, options, key in shortcut key.

You will get a warning if you attempt to change an existing shortcut. But there could be
shortcuts in other non open workbooks.

Actually I invoke most of my own macros from menus or toolbar buttons. Also see
summary of how to invoke macros).

Enter data using shortcut keys

User added Shortcut Keys
Join, join cells together by words (see join in join doc) Ctrl+J (lowercase)
PasteSpecialvalues, Paste Special Values Ctrl+SHIFT+V
PasteSpecialFormats, Paste Special Formats (like Format Painter) Ctrl+SHIFT+P
Reset the last cell (see lastcell doc) Ctrl+K (lowercase)
ReversI, reverse order of cells (see ReversI in join doc) [wipes out fill
Ctrl+Shift+R
to right_
SepTerm, separate first word (see SepTerm in join doc) Ctrl+T (lowercase)
SepLastTerm, separate last word (see SepLastTerm) Ctrl+L (lowercase)
Ctrl+M
PreviousDay, macro with Activecell.value = now - 1
(lowercase)
Available keys for own usage: (if you've not already used them yourself)
Ctrl+ available are: E, F, G, H, J, L through T, Y
Ctrl+Shift+ available are: C thru F, H thru N, Q thru T, and Y
Some additional personal shortcuts that will probably prove of interest

• Name Box Shortcut, Chip Pearson, macro shortcut to the Name Box on the
formula bar. (suggests CTRL+SHIFT+N as a shortcut). F5 is GoTo and allows
you to select a cell or range the same as using the name box.