Stakeholder Register/Analysis

Key Stakeholder
Stakeholder Name: Dr. Lipsett (Project Owner/client)
(Y/N): YES
Interests: Dr. Lipsett (the client) needs a smooth transition to the new laboratory. He needs the
complete plan for the new laboratory to be finished by the end of the winter term. He expects no
disruption to existing research projects.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

Updates upon completion of Meetings are to be scheduled Stakeholder has a busy

milestones and consultations well in advance and should, schedule limiting availability
regarding any major problems preferably, take place at the for meeting.
or difficulties University of Alberta
Avenues For Communication:
Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Valuable knowledge regarding laboratory and researcher needs as well as
Strengths:
experience dealing with the University of Alberta and its administrations.

Weakness
Has a busy schedule and requires advanced notice.
es:

Opportuni Stands to benefit from project primarily through the reusability of the plan slated
ties: for development

Missing the relocation deadline could hinder other University research programs as
Threats:
well as Dr. Lipsett’s own research.

Stakeholder Influence On Project:

The stakeholder, being the project team’s client, has the greatest influence on this project.
Schedule, cost, objectives, requirements and virtually all other project aspects have and continue
to be developed around the client’s needs.

Stakeholder Expectations Management (Key Stakeholders only):

The stakeholder requires a relocation plan and laboratory layout plan. These requirements put
major emphasis on scheduling. Scheduling must be completed precisely and with significant time

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

allocated for last minute changes, unforeseen stakeholder needs, and relocation time slot
flexibility. The project scope needs to be wide enough to accommodate a potential large amount
of needs from Dr. Lipsett’s researchers.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Efficiency, safety, functionality, organization and schedule adherence.
Interests:

Key Stakeholder A well devised plan that meets the needs of himself, his researches
Priorities: and colleagues.

Principal Objective: To relocate and setup a new laboratory with the use of the teams plan
and strategies.

Consequences Resulting From Missed Principal Objective: Interruption to research,

colleagues and the daily activities at the University of Alberta.

Key Stakeholder
Stakeholder Name: Shannon MacDonald (Project Manager)
(Y/N): NO
Interests: Project manager needs timely achievement of project goals within the approved
budget. She expects improvement in her professional growth as well as to gain project
management experience.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

Updates upon completion of
tasks and advanced notice of
difficulties and prompt
circulation in new information.
Avenues For Communication:
In Person Meeting (Y/N):
YES
Team Meetings take place
every Monday at 5:00 pm. Any
additional meeting must
scheduled well in advance and
take place at the University of
Alberta (ETLC).
Telephone (Y/N): YES
Stakeholder has a busy
schedule limiting availability
for meeting making efficiency
a priority.
E-mail (Y/N) : YES

SWOT Analysis
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Strengths: Experience with project management, efficient, and has great organizational skills

Weakness
Has a busy schedule and requires advanced notice to address issues.
es:

Opportuni Stands to benefit from project primarily through the gaining experience and
ties: expanding her references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.

Stakeholder Influence On Project:

The stakeholder, being the project manager, has the final say on project direction as well as
facilitates communication between the client (Dr. Lipsett) and the teams Supervisor (Dr. Sami
Fahmy ). The stakeholder defines the team’s culture and takes responsibility for the projects
deliverables.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Stakeholder Name: The University of Alberta and Key Stakeholder

Administration (Y/N): YES
Interests: The University of Alberta’s interests lay in the commissioning a fully functional
laboratory compliant to relevant technological and safety standards. It expects introduction of a
new laboratory to provide more experimentation options to the professors, students and
researchers. Thus, the University is interested in a well developed laboratory relocation and
layout plan.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication initiation Stakeholder’s representatives

from the project team is have a busy schedule limiting
required. In the event the (DNA availability for meeting
university is needed it can be making.
contacted through its
representatives
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): YES E-mail (Y/N) : YES
YES

SWOT Analysis
Stakeholder represents a great deal of knowledge and experience. The stakeholder
Strengths: will also provide infrastructure, personnel, furnishings, supplies and various other
pieces of equipment.

Weakness
Contact and consultation will be difficult.
es:

Opportuni The University will benefit from as a result of the research yielded from students
ties: who have benefited for the laboratory design.

Threats: Failure to accomplish goals could lead to loss of research time and quality.

Stakeholder Influence On Project:

The University of Alberta will provide many of the resources needed for the project to be
completed and will, in some areas, control the scope of the project. The project must also meet
and adhere to all of the Universities policies, rules, and regulations.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Stakeholder Expectations Management (Key Stakeholders only):

The stateholder requires a plan that does not affect operations of its other research projects,
departments, and personnel. The University has allocated laboratory space currently being
occupied by Dr. Lipsett’s researchers to another research team. In order for the other research
team to move forward Dr. Lipsett’s must vacate his current laboratory. University students must
not be affected by the move ether.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Laboratory is vacated and a new one is setup.
Interests:

Key Stakeholder
Safety is a priority and also scheduled deadlines are met.
Priorities:

Principal Objective: The lab Space is available and new research can begin while Dr. Lipsett’s
research continues.

Consequences Resulting From Missed Principal Objective: Loss of research time and
potential losses in research due to experimentation alterations and or delays.

Key Stakeholder
Stakeholder Name: The Project Team
(Y/N): NO
Interests: Project team is interested in completing this project to the satisfaction of the client
(Dr. Lipsett) and the team’s supervisor (Sami Fahmy). The team is also looking to gain
experience in the field of project management and to further develop each member’s skills.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

Updates upon completion of
tasks and advanced notice of
difficulties and prompt
circulation in new information.
Team Meetings take place
every Monday at 5:00 pm. Any
additional meeting must
scheduled well in advance and
take place at the University of
Alberta (ETLC).
Stakeholders have a busy
schedule limiting availability
for meeting making efficiency
a priority.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Avenues For Communication:

In Person Meeting (Y/N):
Telephone (Y/N): YES E-mail (Y/N) : YES
YES

SWOT Analysis
Together, the teams represents a great deal of knowledge and experience and are
Strengths:
proficient communicators and problems solvers

Weakness
Varying schedules make holding additional meetings difficult.
es:

Opportuni The team stands to benefit from this project primarily through the acquiring
ties: experience and expanding our references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.

Stakeholder Influence On Project:

The stakeholders, being the project team, collectively control the quality of work that is done.
Our experiences, thoughts, and ideas will shape every aspect of this project in an attempt to
provide a high quality finished product. The project team members are all held accountable to
each other and the project manager to meet the needs of the team and client.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Stakeholder Name: Undergraduate Mechanical Key Stakeholder

Engineering Students (Y/N): NO
Interests: The undergraduate mechanical engineering student’s interest in this project revolves
around their productivity remaining unencumbered. The students are to be minimally affected by
the move and in no way is their safety to be compromised. The new laboratory must not create
any noise that may affect students learning in class room or study areas.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

None of the undergraduate This stakeholder group

students have expressed any
need or desire to be informed
(DNA represents a large number of
individuals, it is nearly
of the about planning progress impossible to all of them..
or direction
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): NO E-mail (Y/N) : NO
YES

SWOT Analysis
Students represent a great deal of knowledge and can be polled for ideas,
Strengths:
concerns, and constraints.

Weakness
Their numbers will make them difficult to survey.
es:

Opportuni
Future labs in which they can utilize for their research.
ties:

Threats: Disruption to the students can hinder their productivity.

Stakeholder Influence On Project:

The stakeholder group must be affected as little as possible. The arrangement of the lab must
ensure that the limited study and classroom space in the Mechanical Engineering building is not
affected by laboratory noise. Students must also be able to access the laboratory in the event

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

teachers or researchers are T.A’s for their respective courses.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Stakeholder Name: Researcher’s and Individuals Using the Key Stakeholder

Laboratory (Y/N): YES
Interests: This stakeholder group requires a well equipped laboratory which allows them to
experiment and conduct analysis in a comfortable atmosphere. They expect that the new
laboratory will not be unfamiliar to them and that it is a safe place to work and study. This
stakeholder group must also not be greatly affected by the migration. The plan must
accommodate their schedules and experiments.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

They require no updates or This stakeholder group is Stakeholders have a busy

communications on a regular extremely busy and do not schedule.
basis. They need only to be require meetings.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

given specifics.

Avenues For Communication:

In Person Meeting (Y/N):
Telephone (Y/N): NO E-mail (Y/N) : YES
YES

SWOT Analysis
Stakeholder group represents a great deal of knowledge and experience. The
Strengths: stakeholder will also provide details regarding their needs to help successfully plan
the move and laboratory.

Weakness
Contact and consultation will be difficult.
es:

Opportuni A laboratory and migration which accommodates their schedule and research
ties: needs.

Threats: Failure to accomplish goals could lead to loss of research time and quality.

Stakeholder Influence On Project:

This stakeholder group’s requirements must be met as they work for the project team’s client Dr.
Lipsett. Their needs will help to define the true project scope as well as every aspect of both the
laboratory layout plan and migration plan.

Stakeholder Expectations Management (Key Stakeholders only):

The stakeholder group requires a plan that does not affect their research projects or education.
Their equipment must be moved safely and securely during a research phase that allows for it to
be moved.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
A smooth transition into the new laboratory
Interests:

Key Stakeholder
A fictional ergonomic laboratory
Priorities:

Principal Objective: Plan a functional laboratory and migration that meets the needs of the
researchers

Consequences Resulting From Missed Principal Objective: Loss of research time and
potential losses in research due to experimentation alterations and or delays. Long term
research inefficiency.

Key Stakeholder
Stakeholder Name: Mechanical Engineering Technicians
(Y/N): NO
Interests: The provide the team with an idea of what assistance and resources will be made
available and can be used during both the planning and actual moving portions of this project.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication is needed. In person during working hours Stakeholder has a busy

Details regarding the schedule at the University of Alberta. schedule limiting availability
and plan will need to be for meeting making efficiency
communicated. a priority.
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): NO E-mail (Y/N) : YES
YES

SWOT Analysis
Strengths: Experience with similar laboratory relocation will allows for better planning.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Weakness Stakeholder group has a busy schedule and requires advanced notice to address
es: questions/concerns.

Opportuni
Stands to benefit from project primarily through the gaining experience.
ties:

Threats: (DNA)

Stakeholder Influence On Project:

This stakeholder group will affect the scheduling of the project. They will, from a technical and
equipment perspective, inform the project team of what can and can’t be done with the
resources available to them.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Stakeholder Name: Dr. Glen Thomas Key Stakeholder

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

(Y/N): NO
Interests: Dr. Glen Thomas is interested in minimizing the impact of the laboratory and
migration and the individuals that us the Mechanical Engineering building. He also interested in
what is required from him so he can find time to assist the team in the planning process. Dr.
Thomas would be interested in dealing with any discovered deficiencies with respect to
infrastructure to meet the needs of the researchers and professors.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication is needed. In person Thursdays during Stakeholder has a busy

Details regarding the schedule working hours at the schedule limiting availability
and plan will not to be University of Alberta. for meeting making efficiency
communicated. a priority.
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): YES E-mail (Y/N) : YES
YES

SWOT Analysis
Experience with similar laboratory relocation and with administration at the
Strengths:
University of Alberta.

Weakness
Bust Schedule.
es:

Opportuni
(DNA)
ties:

Threats: (DNA)

Stakeholder Influence On Project:

This stakeholder will have a minimal effect on the project provided that the rules and regulations
outlined in the University Calendar are adhered to. He is willing to address any infrastructure
deficiencies that the project team encounters to provide researchers with the best possible lab.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Key Stakeholder
Stakeholder Name: Roger Marchand
(Y/N): NO
Interests: Roger Marchand interests include knowing well in advance specifics relating to the
logistics and scheduling of the movement of the large mill. He expects the scheduling will not
affect his ongoing commitments and activities.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication is needed. In person during working hours Stakeholder has a busy

Some Details regarding the at the University of Alberta. schedule limiting availability
schedule and be for meeting making efficiency
communicated. a priority.
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): NO E-mail (Y/N) : YES
YES

SWOT Analysis

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

A great Deal of experience with similar laboratory relocation and with

Strengths: administration at the University of Alberta. Roger Marchand will also be able to
provide attritional resources in the form of advice, personnel and equipment.

Weakness
Bust Schedule.
es:

Opportuni
(DNA)
ties:

Threats: (DNA)

Stakeholder Influence On Project:

This stakeholder will not affect the scheduling of the project. The scope of the project may
deviate somewhat based on the experience and recommendations of Roger Marchand. His
advice will determine some specific details regarding the organization of the new laboratory.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Stakeholder Name: Professors Allocated Dr. Lipsett’s Old Key Stakeholder

Laboratory (Y/N): YES
Interests: The professors which need Dr. Lipsett’s old laboratory space are primarily concerned
with scheduling. The space is to be provided according to the date agreed upon. The lab space is
also to be usable; it should retain its entire infrastructure and be “ready to move”.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication for the

stakeholder has been
requested.
(DNA (DNA
Avenues For Communication:
Meeting (Y/N): NO Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis
Strengths: (DNA)

Weakness
(DNA)
es:

Opportuni
Stands to benefit from project by being provided with a clean ready to use lab.
ties:

Missing the relocation deadline could hinder other University research programs as
Threats:
well as the stakeholders’

Stakeholder Influence On Project:

The stakeholder influence on the project is minimal. The only affect is the state the old
laboratory must be left in as well as the delivery date of the old laboratory.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Key Stakeholder
The old lab space is clean and has all preexisting infrastructure
Interests:

Key Stakeholder
Schedule adherence.
Priorities:

Principal Objective: To relocate and setup a new laboratory according to the agreed upon
schedule

Consequences Resulting From Missed Principal Objective: Interruption to research, loss of

research time, and possible experimentation damage.

Stakeholder Name: Guests/Visitors To The Mechanical Key Stakeholder

Engineering Building (Y/N): NO
Interests: This stakeholder group represents future students and their families as well as
potential investors and alumni. They are interested in viewing the building without being
hindered by the move. Visitor safety is paramount and will not be comprimesed.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication is needed.
Details regarding the schedule
and plan will not need to be
(DNA (DNA
communicated.
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): NO E-mail (Y/N) : NO
YES

SWOT Analysis
Strengths: (DNA)

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

Weakness
Stakeholder group may slowdown or interfere with migration.
es:

Opportuni
(DNA)
ties:

The migration involves heavy equipment and Guests/Visitors present a liability

Threats:
when in the vicinity.

Stakeholder Influence On Project:

This stakeholder group will affect the scheduling of the project. I there is a major open night or
alumni function the move will need to be conducted around those events.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests: (DNA
Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Stakeholder Name: Vendors and Suppliers Key Stakeholder

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.
Stakeholder Register/Analysis

(Y/N): NO
Interests: This stakeholder group will be provide various materials and services and will need to
be informed of the schedule well in at advance to provide them with organizational time.

Stakeholder Communications Strategy:

Communication
Communication Needs: Meeting Preferences:
Limitations:

No communication is needed.
Details regarding the schedule
and plan will be
(DNA (DNA
communicated.
Avenues For Communication:
In Person Meeting (Y/N):
Telephone (Y/N): YES E-mail (Y/N) : YES
NO

SWOT Analysis
They will be able to provide suggestions and estimates for certain aspects of the
Strengths:
project.

Weakness
Associated cost may be outside of our working budget.
es:

Opportuni
To provide the mechanical engineering staff with future services
ties:

Threats: Schedule threatens this stakeholder group, advanced notice is required by them.

Stakeholder Influence On Project:

This stakeholder group will affect the scheduling of the project. Some of the services and
materials needed during the migration and lab setup may affect laboratory commissioning. The
scope may also be affected as their services may provide many of the new labs requirements.

(DNA only):
Stakeholder Expectations Management (Key Stakeholders

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.

(DNA
Stakeholder Register/Analysis

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder
Interests:

Key Stakeholder
Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed
inconsequential.