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KERALA STATE ELECTRICITY BOARD

Board Secretariat
Vydyuthi Bhavanam
Thiruvananthapuram
No. CP/R&P/Plg.1/AP/2011-12/ Date: 11.10.2010

CIRCULAR

Sub: Preparation of Annual Plan for the year 2011-12 – Guidelines issued
Ref: B.O. (FM) No. 2639/2010 (CP/R&P/Plg.1/AP/2011-12) dated 11.10.2010

Planning process for the year 20011-12 had been kicked off with a series of meetings
convened by the Chairman, KSEB with the senior officers of Distribution and
Transmission wings and with the planning core committee. These meetings served the
purpose of critically analyzing the decentralized plan process and identifying the thrust
areas for the coming year. Various suggestions were evolved based on the discussions in
these meetings to improve the plan process. The Board vide order read above has
approved these proposals and directed to issue the following guidelines for the
preparation of Annual Plan for the year 2011-12.

1. Decentralized planning method in practice during the last 3 years shall be followed
for the year 2011-12 also. This decision is justified by the better results we could
achieve compared to the earlier period.
2. However some areas require more attention while implementing the plan in the
coming year. These are Cost/benefit analysis, Project scheduling, Maintenance plan,
Technical analysis of the projects and Performance evaluation.
3. Importance of cost/benefit analysis was discussed and it was decided to carry out
the cost/benefit analysis in the Distribution wing by clubbing together all the works
undertaken in an Electrical Section as one project. In the Transmission wing, the
cost/benefit analysis it is to be done for all newly proposed works. It is to be
ensured that the IRR is positive for implementing the project.
4. Proper scheduling of the projects shall be made compulsory and should be forwarded
along with the plan proposals.
5. Maintenance plan should be based on the schedule as provided in the approved
maintenance manual in both Transmission and Distribution. Major considerations in
deciding the maintenance plan are listed below:
Distribution
a) Sufficient quantity of Safety equipments shall be made available in all Electrical
Sections.
b) Maintenance of all Distribution installations and equipments as mentioned in the
maintenance manual shall be incorporated in the maintenance plan. Priority shall
be given for undertaking required maintenance of Distribution transformers.
c) All Electrical Sections of KSEB shall be made faulty meter free by end of 2011-12.
d) Indexing of 100% consumers and electric poles – pole directory shall be prepared
by the end of 2011-12 in all Electrical Sections.
e) All Distribution Transformer stations shall be standardized in 24 months, 11 kV
lines in 24 months and LT lines in 30 months.
f) All damaged poles shall be replaced in a phased manner.
g) All electro-mechanical meters shall be converted to static meter in a phased
manner.
h) Wherever the number of service connections given from a pole is more, providing
pole-top Distribution box for service connections can be considered.

Transmission:

In addition to the routine maintenance works, the following areas may be given due
consideration.
a) Provision shall be made in the plan for improving the earthing of substation
equipments, wherever necessary.
b) Proper plan for implementing the recommendations of PET reports received up to
31st October 2010 shall be incorporated in the Maintenance plan for next year.
c) Deteriorated tower stubs & foundations shall be identified and rectified.
d) Strengthening of DC system and protection system.
e) Ensuring correctness of the metering system.
f) Re-conductoring of worn-out conductors.
g) Replacement of worn-out earth wires.
h) Replacement of deteriorated disc insulators.
i) Replacement of all 11 kV Bulk Oil Circuit Breakers which are presently in use.

6. Technical analysis is to be given the due consideration while identifying the works as
well as to prove the worthiness of the works executed. The idea is to increase the
engineering content of the projects. The possible activities in Distribution and
Transmission wing are listed below:

Distribution
Various technical parameters to be considered for selection of projects are:
Minimum fag end voltage of LT feeders
HT:LT ratio of the Section
Maximum length of LT feeders
Maximum load on transformers
The activities under technical analysis should include among others:
Load balancing of transformers and feeders
Load sharing between transformers
Interlinking of HT & LT feeders
Transformer neutral current measurement
Transmission
The following areas may be given due consideration:
Measurement of the earth resistance of the station through different seasons
Periodic analysis of the oil in transformers
Load sharing of transformers
Under / over loading of feeders
Scheduling the maintenance of breakers based on their number of operations
Trend in the load growth of station and feeders

7. Loss reduction targets shall be brought down to the Electrical Section level for which
at least one Section in each Electrical Division, which is not covered by the R-APDRP
scheme, shall be provided with DTR meters and border meters.
8. Activities aimed at improving the safety level should be given utmost importance in
plan formulation. Some suggestions on this aspect are listed below:

Distribution

• Necessary safety equipments shall be provided in all Electrical Sections. This shall
be arranged by the Assistant Engineer / Assistant Executive Engineer.
• Safety classes shall be conducted in all Electrical Sections on a monthly basis,
once in three months in all Electrical Subdivisions and once in six months in all
Electrical Divisions. All concerned officers and employees shall compulsorily
attend these meetings.
• Functioning of the existing Electrical Division level safety squads shall be
strengthened by carrying out surprise inspections at work sites and reporting
non-conformance of safety standards to the concerned authorities. In case the
safety squads are not functioning in any Electrical Divisions, immediate action
may be taken to form such safety squads with Assistant Executive Engineer as
head of the squad. One Assistant Engineer, two Sub Engineers and a
representative of recognized trade unions shall be members of the squad. The
squad shall conduct safety audit at Electrical Section office of another Electrical
Sub Division. Surprise inspections shall be conducted regularly at the work site
of contract workers and employees. The squad should submit regular report to
Executive Engineer and action may be taken based on the report.
• Ensure necessary tools and plant in all Electrical Sections. This shall be arranged
by the Assistant Engineer / Assistant Executive Engineer. The list of tools and
plant which shall be available in the Section is listed below:
o Toolkit - 2 Set
o Adjustable fiber ladder - 2 Nos.
o Earthing Rod - 3 Nos.
o Safety belt - 6 Nos.
o Helmet - 12 Nos.
o 11 kV gloves pairs - 8 Nos.
o Torch - 2 Nos.
o Lock & Key - As per requirement
Transmission
• It should be aimed at achieving 100% safety in all installations and work sites.
• All stations should have adequate number of safety equipment in proper
condition. Necessary tools & plants and safety equipment required in
Transmission wing shall be procured by the concerned officers based on the price
of items, frequency of usage etc.
• It is to be ensured that all operators including contract staff attend safety
sessions at least once in every 3 months.
• Safety auditing must be given due weightage during the inspection of stations by
senior officers.

9. Priority areas in the capital works of Distribution wing are discussed in below:
a) It is found that many substations are under loaded due to lack of proper power
evacuation system. 11 kV network shall be extended to ensure power evacuation
from these substations. Action plan for improving the loading of substations by
rearrangement of feeders and load balancing shall also be considered.
b) All AAC conductors should be replaced with ACSR conductor
A minimum quantity of 1 km per month per Electrical Section shall be
ensured in the Annual Plan works (minimum 12 km per annum)
c) In the case of HT, all copper and non-ACSR conductors shall be replaced with
ACSR conductors
d) 11 kV feeders in municipal and corporation areas shall be interconnected to get a
ring main facility. This will provide back feeding facility during supply
interruptions, thereby reducing duration of interruption as well as overloading of
feeders.
e) Nearby Distribution transformers in municipal and corporation areas shall be
interconnected with 3-phase lines. This will provide back feeding facility during
transformer failure thereby reducing duration of supply interruption as well as
overloading of Distribution transformers.
f) Eliminate low voltage areas (ensure at least 200 V per phase at the fag end).
Works necessary to rectify the low voltage shall be included in the annual plan
and completed by the end of the 2011-12.
Single Phase to Three Phase conversion – a minimum quantity of 1 km per
month per Electrical Section shall be ensured in the Annual Plan works
(minimum 12 km per annum)
g) The priority of works shall be decided based on the following criteria:
• Urban - Area where length of LT Line (Transformer to Fag end) is more
than 0.5 km
• Semi Urban - Area where length of LT Line (Transformer to Fag end) is
more than 1 km
• Rural - Area where length of LT Line (Transformer to Fag end) is more
than 1.5 km
10. For fulfilling the objectives of model sections, modifications including civil works are
required in most of the selected section offices (such as enquiry counter, cash
counter, material stacking area, facilities for customers etc.). The requirement for
these works in model sections shall be captured in the Annual Plan.
11. The Board is considering implementation of some projects on selected areas in both
Distribution and Transmission wings based on a study conducted by six-sigma core
group. Provisions for incorporating the additional requirement of resources for
implementing these projects shall also be made in the Annual Plan.
12. Some pilot projects evolved based on the training of senior officers at IIM, Bangalore
will also be implemented by the Board. Provision for these projects shall also be
made in the Annual Plan for the next year.
13. Provision for the works related to 100% electrification of Assembly constituencies
and Kuttanad package shall be included in the Annual Plan for the next year.
14. Executive Engineers of Electrical Divisions shall arrange training / interactive sessions
at Divisions by involving the Assistant Executive Engineer, Divisional Accountant and
Assistant Engineers in estimate preparation, tendering, bill preparation and
processing etc.
15. Finalisation of the plans at district level will be made at the two-day workshops with
the participation of Transmission and Distribution officers.
16. Deputy Chief Engineers of Electrical Circles are authorized to finalise the Annual Plan
under their jurisdiction. The plans, both capital and maintenance, approved by the
Deputy Chief Engineers shall be forwarded through the Chief Engineers to the Board
for sanction. The Circle level plans of Transmission wings shall be forwarded to the
Board for finalization and approval
17. The Executive Engineers shall carry out month wise scheduling of each work. They
shall also do re-scheduling, if any, based on achievement monitored every month.
The material allocation to Electrical & Transmission Divisions shall be based only on
the scheduling of Annual Plan works.
18. The Executive Engineer of Circle office shall be the nodal officer for Annual Plan
works. They shall ensure the following
a. Coordinate with field officers in the preparation of Annual Plan works
b. Scrutinize the plans prepared by Divisions before forwarding to higher offices
c. Ensure that scheduling of works for the entire year is carried out by the
Divisions at the beginning of the year and rescheduling, if any, based on
achievement is carried out every month.
d. Monitor the implementation of Plan works and report the progress of works
regularly to higher offices. The progress reports prepared by the Divisions
shall be properly scrutinized before forwarding it to higher offices.

The Assistant Executive Engineer of Electrical Divisions shall carry out the
above functions at their respective Divisions.
19. The generation plan for the current year include projects that are scheduled to be
completed during this year and those which will be commissioned during the coming
years. The generation plan for 2011-12 shall contain provision for all ongoing
projects as well as new projects which will be taken up during the next year,
including investigation works. While formulating project proposals, detailed
investment proposals including cost benefit analysis shall be carried out. Detailed
implementation schedule of all ongoing and newly proposed projects shall be
prepared with major milestone charts.

20. The Tentative Schedule for the finalisation of Annual Plan 2011-12 is given below:

3rd and 4th week of


Senior Officers’ conference (Plan initiation)
September
Development of boundary conditions (budget, materials) 1st week of October
Preparing handbook/Developing templates 1st week of October
Selection and orientation of facilitators 1st week of October
Refresher training at Circle level 2nd week of October
Circle level planning workshop 1st week of November
Plan finalisation at Circle office 15-11-2010
Develop state level plan through a joint effort of
1st week of December
Corporate Planning and TC&M wings
Finalisation at board level 15-12-2010
Final unit plans 31-12-2010

All field officers are directed to follow the above guidelines in the preparation and
implementation of Annual Plan for the year 2011-12.

Sd/-
(B.Mohanan)
Secretary
To:
Chief Engineer Distribution (South/Central/North) / Chief Engineer Transmission
(South/North) / Chief Engineer (Generation) / Chief Engineer (CC-South /North) /
Chief Engineer (Civil-I&P) / Chief Engineer (Civil-DS) / Chief Engineer (TC&M)
All Deputy Chief Engineers, Electrical Circles & Transmission Circles
All Executive Engineers, Electrical Divisions & Transmission Divisions
Copy to:
Director (IT) / TA to Chairman / TA to Member (Distn.) / TA to Member (Trans.) /
TA to Member (Gen.) / PA to Member (Fin.) / Public Relations Officer / Senior CA
to Secretary / Fair Copy Superintendent / Stock file
Forwarded/By order

Assistant Engineer

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