BYLAWS

of the
ROCKY MOUNTAIN MOTORHOME ASSOCIATION, INC.
A not-for-profit Corporation, an affiliate of Family Motor Coach Association, Inc.

Adopted on September 17, 2005

Amended on October 14, 2006
Amended on October 14, 2009

ARTICLE I PURPOSE OF THE ORGANIZATION

ARTICLE II OFFICERS AND ADMINISTRATION
ARTICLE III MEMBERSHIP
ARTICLE IV BOARD OF DIRECTORS
ARTICLE V FISCAL & ORGANIZATIONAL YEAR
ARTICLE VI MEETINGS
ARTICLE VII VOTING
ARTICLE VIII DUTIES OF OFFICERS
ARTICLE IX LIABILITY
ARTICLE X COMMITTEES
ARTICLE XI PARLIMENTARY AUTHORITY, RULES & PROCEDURES
ARTICLE XII AMENDMENT OF BY LAWS
ARTICLE XIII STANDING RULES
ARTICLE XIV LIQUIDATION AND DISSOLUTION

ARTICLE I – PURPOSE OF THE ORGANIZATION

SECTION 1.1 – NAME

The name of this organization shall be the Rocky Mountain Motorhome Association, Inc.
(RMMA) of the Rocky Mountain Area (RMA). This Association shall operate within the
boundaries as defined by the Family Motor Coach Association (FMCA).

SECTION 1.2 – ASSOCIATION BUSINESS OFFICE

The principal office of this corporation for the transaction of business shall be the address of the
incumbent President.

SECTION 1.3 – ASSOCIATION INCORPORATION

This Association shall be operated without profit and shall be incorporated as a not-for-profit
Corporation in the State of Wyoming.

SECTION 1.4 – PURPOSE

The purpose of this Association is to promote and enhance communication between Member
Chapters and the national organization, the Family Motor Coach Association (FMCA) as defined
by FMCA. This Association shall assist the National Area Vice President (who is also its

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President) in communications, visiting chapters, forming new chapters, and assist chapters to
recruit new members. This Association, with the concurrence of the Board of Directors, will
provide support, assistance, and coordinate the efforts of all Member Chapters contributing
toward the conduct of area-wide events, planning and execution of an Area Ramble, or similar
events that will benefit the members of chapters within the Rocky Mountain Area. The
Association shall also serve as a resource for assisting FMCA with its International Conventions
within the Rocky Mountain Area.

ARTICLE II – OFFICERS AND ADMINISTRATION

SECTION 2.1 – EXECUTIVE BOARD

All Rocky Mountain Area chapter officers and/or chapter members may serve on the Executive
Board. The Executive Board may meet as necessary.

2.1.1 – COMPOSITION
The Executive Board of this Association shall consist of the RMMA President, a Senior Vice
President, and one Vice President from each designated Region, a Secretary, a Treasurer,
and the Immediate Past President. The FMCA National Area Vice President shall serve as
the Association President.

2.1.2 – SUPERVISION
The Executive Board shall have general supervision of the affairs of the Rocky Mountain
Motorhome Association. The Executive Board shall be subject to the orders of the
Association, and none of its acts shall be in conflict with the Association or FMCA.

SECTION 2.2 – VACANCY

In the event of a vacancy in any RMMA office caused by death, resignation, removal, or any
other means, the Executive Board shall elect a replacement to fill the unexpired term from a
slate of candidates presented by the Nominating Committee.

SECTION 2.3 – TERM OF OFFICE

A term of office is considered to be the period of time between two (2) Association Meetings
(Rambles) or a time span of approximately two (2) years. Length of time will vary because
meetings (Rambles) are not exactly a year apart. RMMA officers may hold office for two (2)
terms or until he/she resigns, is removed, or is otherwise disqualified to serve as an officer, or
until his/her successor shall be elected, whichever comes first. No officer shall serve more than
two (2) consecutive terms for these offices. An officer who has been approved to serve a partial
term is also allowed his/her two (2) elected terms. The Rocky Mountain Area National Vice
President, who also serves as the RMMA President, is exempt from this rule as directed by the
National FMCA Bylaws.

SECTION 2.4 – ELIGIBILITY

2.4.1 No more than two (2) people from the same chapter may serve on the Executive
Board at the same time, nor may husband and wife serve on the Executive Board at the
same time.

2.4.2 Any member of an Area Chapter, including any elected officer of an Area Chapter, is
eligible to serve in an elected office of the RMMA.

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 2.4.3 Election to the Nominating Committee shall not prohibit that person from being
nominated to an elective office.

2.4.4 Association officers, Senior Vice President, Secretary, and Treasurer must reside
within the Rocky Mountain Area. Regional Vice Presidents must reside within the region
they represent.

SECTION 2.4 – COMPENSATION

All members of the Association shall serve without compensation. Reasonable expenses may
be reimbursed as directed by the Association President, with the concurrence of the Executive
Board. Reimbursement shall not exceed the prevailing rate as stated in current FMCA Policy
and Procedures.

ARTICLE III – MEMBERSHIP

SECTION 3.1 – REGIONS

RMMA shall be formed into three (3) geographical regions as established by this article. The
purpose of the regions is to assist the President in enhancing communications and forming
chapters. The names of the regions and chapters therein are described in the Standing Rules.

SECTION 3.2 – MEMBERS

All FMCA members in the Rocky Mountain Area are automatically members of the Rocky
Mountain Area Association.

ARTICLE IV – BOARD OF DIRECTORS

SECTION 4.1 – REPRESENTATION

Each chapter shall have representation on the Board of Directors. The Board of Directors is
composed of all members of the Executive Board and one (1) Designated Representative from
each chapter. Associate Chapters do not have a vote on the Board of Directors.

SECTION 4.2 – DESIGNATED REPRESENTATIVE

The National Director or Alternate National Director elected by the Chapter shall be the Voting
Delegate to represent the Chapter on the Association Board of Directors. The Chapter must
notify the Association Secretary by correspondence signed by the Chapter President, of such
designated representation within thirty (30) days of their election. In the event that neither the
National Director nor the Alternate National Director is available to attend the Board of Directors
meeting, the Chapter may elect a Temporary Delegate for that meeting only. The name of the
Temporary Delegate must be furnished to the RMMA Secretary, by the Chapter President, at
least seven (7) days prior to the Board of Directors meeting. This notification can be by e-mail
or regular mail, but must be in writing.

ARTICLE V – FISCAL YEAR AND ORGANIZATIONAL YEAR

SECTION 5.1 – FISCAL YEAR

The fiscal year of this Association shall be January 1 through December 31.

SECTION 5.2 – ORGANIZATION YEAR

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The organizational year of this Association shall be January 1 through December 31.

ARTICLE VI – MEETINGS

SECTION 6.1 – OFFICIAL MEETINGS

Official meetings of the Association shall be held annually at such place or places within the
FMCA Rocky Mountain Area, which shall have been designated by the Executive Board and/or
the Association President. Official meetings are usually held at Association Rambles.

SECTION 6.2 – SPECIAL OR EMERGENCY MEETINGS

Special or emergency meetings of the Executive Board and Board of Directors may be called by
the President or (if he/she is absent or is unable, or refuses to act) by the Senior Vice President.
Any three (3) members of the Executive Board may call a meeting of the Executive Board.
Such meetings shall be held within the FMCA Rocky Mountain Area designated by the
person(s) calling the meeting.

SECTION 6.3 – SPECIAL MEETING NOTICE

Notice of special meetings of the Executive Board and the Board of Directors shall be given to
each member of the Board by the President or the person(s) calling the meeting. Such notice
may be accomplished by telephone, mail, e-mail or FAX. Such notice, except in an emergency,
shall be no less than fourteen (14) days in advance of the meeting date.

SECTION 6.4 – PRESIDING OFFICER

The President shall preside over all meetings. In the absence of the President, the Senior Vice
President shall conduct the meeting. In the absence of the President and Senior Vice
President, an officer elected by the Executive Board shall preside.

SECTION 6.5 – EXECUTIVE BOARD QUORUM

A quorum for conducting business of the Executive Board is two-thirds (2/3) of its elected
members, with at least two (2) Regional Vice Presidents present.

SECTION 6.6 – BOARD OF DIRECTORS QUORUM

A quorum for conducting business of the Board of Directors is a simple majority of the Executive
Board and a minimum of one-third (1/3) of the eligible members of the Board of Directors. (i.e.
Chapter National Directors or other designated voting delegates)

SECTION 6.7 – COMMITTEE QUORUMS

A quorum shall be a majority of the Committee membership.

SECTION 6.8 – RAMBLES & OTHER AREA ACTIVITIES

The Executive Board may schedule a Ramble (or other activities) for members at times they
deem suitable. The Executive Board shall make, or cause to be made, all arrangements and
programming for such events.

6.8.1 – CHAPTER PARTICIPATION

Each chapter in the RMMA will be given an opportunity to furnish a portion of the volunteers
to an Area Ramble on a schedule/participation basis as determined by the Executive Board.

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 6.8.2 – RAMBLE NET PROCEEDS
All Ramble income shall remain in the Association treasury and shall be used to benefit
RMMA and its members.

ARTICLE VII – VOTING

SECTION 7.1 – VOTER ELIGIBILITY

Each chapter has one (1) vote executed by the National Director/Alternate National Director. If
the chapter is to be represented by a designated representative other than the National
Director/Alternate National Director, the Chapter President shall provide written notice of the
identity and “F” number of the chapter representative to the Area Secretary. Notification must
be received by the Area Secretary no less than seven (7) days prior to the association meeting.

SECTION 7.2 – VOTING DELEGATE

The chapter National Director is the Voting Delegate and shall vote on all matters at Association
Meetings by displaying a Delegate Voting Credential or by a written ballot. Voice voting will not
be used.

SECTION 7.3 – ELECTION OF OFFICERS

Association officers shall be elected by ballots cast by Voting Delegates at the Association
Meeting. No later than ninety (90) days prior to the date of the election, the Nominating
Committee shall certify by a report filed with the Executive Board, through the Association
President, either a single or multiple-candidate slate for Association Officers and Nomination
Committee. The slate will also note those offices for which a candidate has not been obtained
and nominations must come from the floor at the Association Meeting. The slate of candidates
shall be mailed to the Voting Delegates (RMMA Board of Directors) not less than sixty (60) days
prior to the date of the election. It shall be noted that nominations from the floor for any office
may be accepted as long as the individual is a member in good standing of a Rocky Mountain
Area chapter and agrees to serve in the position for which nominated.

SECTION 7.4 – ELECTION OF NOMINATING COMMITTEE

Members of the Nominating Committee shall be elected by ballots cast by the Voting Delegates
at the Association Annual Meeting.

SECTION 7.5 – MAIL BALLOTS

A mail ballot of the Voting Delegates (Board of Directors) may be undertaken when a proposed
matter is determined to be of such importance or urgency, as determined by a majority of the
Executive Board, that a decision cannot wait until the Association Meeting.

SECTION 7.6 – OFFICER ELECTION SCHEDULE

To provide continuity of office, election of Association officer positions shall be accomplished on
a schedule so that only three (3) officer positions will be scheduled for election each year. If an
officer is replaced for any reason, the replacement officer will complete the term of the elected
individual. The office will be filled by a person elected on the scheduled year for that particular
position. See Standing Rules for schedule.

ARTICLE VIII – DUTIES OF OFFICERS

SECTION 8.1 – EXPLANATION OF DUTIES

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This section authorizes RMMA of the Family Motor Coach Association, Inc. the authority to
establish the Officers and Committee Member Handbook which defines the duties of the RMMA
Officers and Committee Members and may contain suggested methods of business operation.

ARTICLE IX – LIABILITY

SECTION 9.1 – INDEMNIFIED

The Executive Board, Board of Directors, or an FMCA member shall be indemnified in
accordance with FMCA Bylaws.

ARTICLE X – COMMITTEES

SECTION 10.1 – GENERAL

The President may, from time to time, establish a committee or committees for the RMMA with
approval of the committee members by the Executive Board. The Chairman of each committee
shall submit all committee reports to the President and the Executive Board. The reports shall
be available, upon request, to any member of RMMA through their Chapter President or
National Director. The President shall be an ex-officio non-voting member of each committee,
except the Nominating and Audit Committees.

SECTION 10.2 – NOMINATING COMMITTEE COMPOSITION

The Nominating Committee consists of three (3) members, one (1) to be elected from each
region. The term of office for Nominating Committee members is the same as Executive Board
Officers.

SECTION 10.3 – AUDIT COMMITTEE COMPOSITION

The Audit committee of three (3) members will be appointed by the RMMA President. They
may be selected from any Region and the chairperson will be designated by the President.

10.3.1 – AUDIT
An audit of the financial records shall be undertaken within ten (10) days before the
Association Annual Meeting and a written report shall be submitted to the Executive Board
prior to the meeting. The Committee Chair will present the report to the membership at the
Association Meeting.

10.3.2 – SPECIAL AUDIT

A special audit of the financial records shall be undertaken within forty-five (45) days after
the date the Treasurer resigns, is removed, or is otherwise disqualified to serve as
Treasurer. Upon the completion of the special audit, the committee will submit a written
report to the Executive Board.

ARTICLE XI – PARLIAMENTARY AUTHORITY, RULES & PROCEDURES

SECTION 11.1 – AUTHORITY

This Association shall be democratically self-governed; deriving its existence and authority from
the consent of its membership assembled in meetings or, in certain instances, by mail vote on
stated propositions.

SECTION 11.2 – GOVERNANCE

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The current edition of ROBERT’S RULES OF ORDER NEWLY REVISED shall govern all
meetings and proceedings of this Association except in those circumstances in which they are
inconsistent with the Constitution and Bylaws of FMCA.

SECTION 11.3 – RULES & PROCEDURES

RMMA shall operate in accordance with the policies and procedures for Area Associations as
set forth in the FMCA Member and Volunteer Handbook.

11.3.1 – APPLICATION OF NATIONAL CONSTITUTION AND BYLAWS

This Association accepts and agrees that the Association Bylaws shall conform to any
mandatory requirements stipulated in the National Constitution and Bylaws of FMCA.
Except in authorized circumstances, the Association shall be without power, by its own
actions, to in any manner bind or obligate FMCA.

ARTICLE XII – AMENDMENT OF BYLAWS

SECTION 12.1 – PROCEDURE TO AMEND

A chapter within the Association’s scope may submit a proposed amendment to these Bylaws
by submitting the addition, deletion or change in writing to the President at least one hundred
twenty (120) days prior to the annual meeting. The proposal must include the proponent’s
rationale for acceptance.

SECTION 12.2 – SUBMISSION

The President will submit the proposed amendment to the Executive Board within thirty (30)
days of receipt. The Executive Board shall submit the proposal (with their rationale for
acceptance or rejection) to the Board of Directors sixty (60) days prior to the next scheduled
Association meeting of the Board of Directors for a vote. A two-thirds (2/3) vote of those
present and voting (a quorum being present) shall be sufficient to amend these Bylaws.

SECTION 12.3 – EFFECTIVE DATE

Amendments to these Bylaws shall become effective immediately upon their adoption, or at
such later time as specified in the amendment.

SECTION 12.4 – MANDATORY AMENDMENTS

Amendments applicable to Association operations shall be automatically adopted as required by
mandatory amendments to the National FMCA Constitution and Bylaws. Such mandatory
amendments are not subject to voting by the Association Board of Directors.

SECTION 12.5 – DISTRIBUTION

A copy of approved changes, additions, amendments, or revisions to these Bylaws shall be sent
to all RMMA National Directors and Alternate National Directors. Also, a copy shall be
forwarded to the FMCA National Office.

ARTICLE XIII – STANDING RULES

SECTION 13.1 – STANDING RULES AUTHORIZATION

This section authorizes RMMA of the Family Motor Coach Association, Inc. the authority to
establish Standing Rules and grants the Executive Board the authority to regulate the day to

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day business operations of the Association through the Standing Rules proposed and adopted
in duly called meetings. The Standing Rules not only regulate the day to day business but
describe the mechanics of various sections of the Bylaws.

SECTION 13.2 – CHANGES TO STANDING RULES

Any member desiring to propose a change to the Standing Rules may present the desired
change in writing to the President before the regular scheduled meeting or may bring the
desired change up as new business at a regularly scheduled Association meeting. A majority
vote of those Voting Delegates in attendance (a quorum being present) shall be sufficient to
change the Standing Rules. The changes are effective immediately and may be for only one (1)
meeting or indefinitely as stated in the change proposal.

ARTICLE XIV – LIQUIDATION AND DISSOLUTION

In the event of dissolution of the RMMA of FMCA, by majority vote of the RMMA, all remaining
assets of the RMMA shall be contributed to the purpose(s) for which this Association is
organized or to a qualified non-profit charity or charities.