RN Identity Cards (Form S.

1511) BRd 2

CHAPTER 78

RN IDENTITY CARDS (FORM S.1511)

(MOD Sponsor: FLEET PSyA)

CONTENTS

Para
7801. Royal Navy Identity Card, MOD Form 90 (Formally Form S.1511)

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CHAPTER 78

RN IDENTITY CARDS (FORM S.1511)

7801. Royal Navy Identity Card, MOD Form 90 (Formally Form S.1511)

Issue

1. The Royal Naval Identity Card, MOD Form 90 (Formally Form S.1511) is an official
accountable document which is issued to all officers of the RN, RM, RFA, QARNNS and
Reserves, to naval ratings, RM other ranks, RFA contract ratings, QARRNS personnel and
their Reserves serving at home and abroad. A version of the card is to be issued to officers
and men recalled to Service and to exchange personnel.

2. RN Identity cards are issued to members of the naval service as a means of

establishing their identity. Officers and ratings are to carry their identity cards at all times
except where special instructions not to do so are in existence.

3. Where RN Identity card data capture equipment is held at a unit or establishment, it is

to be used to collect data for initial issue and re-issue of the card in circumstances where
immediate re-issue is not required (i.e. change of rank/rate or other details). Replacement
cards for those lost, stolen or damaged beyond use are to be applied for using F
IDENT 1024. Where no data capture equipment is available, all applications for issue or
re-issue of RN Identity cards are to be made on F IDENT 1024 and forwarded in
accordance with the instructions therein to EDS SPVA, ID Card Section, Centurion
Building, Grange Road, Gosport, Hants, PO13 9XA.

4. Commanding Officers of all units and establishments are to authorise applications for
all issues or re-issues of RN Identity cards on F IDENT 1024. Authorisation may be
delegated to the Unit Personnel Office, or other RN Identity card issuing authority, as
appropriate; the minimum level of delegation for authorisation is Warrant Officer.

5. A record of receipt and issue of RN Identity cards is to be kept by all units and
establishments. These records are to be kept by units for three years or until paying off,
whichever is earlier, and by shore establishments for three years; they should then be
destroyed.

Loss/Theft

6. It is the responsibility of the bearer to ensure that RN Identity cards do not fall into the
hands of unauthorized persons. The transfer to another person, alteration, inauthorised
destruction, or loss/theft through neglect of this official document is an offence. Failure to
report the loss or theft of an Identity card as in the next clause is also an offence.

7. All losses/thefts are to be reported by signal to FLEET PSyA iaw current instructions.

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8. The loss or theft of an RN Identity card is to be reported immediately upon detection

by the bearer, to the Commanding Officer of his/her unit/establishment. The Commanding
Officer is to inform the police in the district in which the loss occurred if in the United
Kingdom. Abroad, the loss should be reported to the local British naval authority or British
consul, who will inform the police if necessary. Where there is no British naval or consular
authority, the Commanding Officer/Head of establishment should use his discretion
whether to inform the police or other local officials.

9. Detailed procedures to be followed in the event of each loss or reported theft are set
out in RNTMs and Provost Marshall (Navy) Technical Instructions.. These procedures and
instructions are to be rigidly adhered to in each case of loss or theft.

10. In the event of a RN Identity Card being recovered at any time after being reported as
lost or stolen and a replacement being issued, then the recovered card is to be destroyed.
No officer or rating is authorised to be in possession of more than one RN Identity Card.
FLEET PSyA is to be informed by signal in each instance of ID Card recovery.

Disposal

11. RN Identity cards and security passes are to be recovered from personnel leaving the
service as part of their discharge routine.

12. All RN Identity cards recovered following loss, theft, destruction (where application
has already been made for a replacement card) or discharge from the service are to be cut
into quarters and disposed of locally as RESTRICTED waste. A record of destruction is to
be kept by all units and establishments.

Photographs

13. Colour photgraphs for appending to F IDENT 1024, on occasions when data capture
equipment is not available, are to be of passport type and size, showing the head and
shoulders only.

14. Wherever possible, colour photographs are to be provided from local service sources.
When this is not possible they are to be obtained at the most economical rate available
and the costs incurred are to be brought to account as a charge against Vote 1E1 4170;
this article should be quoted on the supporting cash vouchers.

Temporary ID Cards

15. Form F/IDENT 693 or remaining stocks of Form S.1511 (Revised 4/98) may be used
by units and establishments for issue as temporary ID cards in the event of loss or damage
to MOD form 90 (ex S.1511). Form S.1511 (Revised 4/98) may also be issued, at
Commanding Officers discretion, to known persons not in possession of an RN Identity
card with regular and constant need to gain access to their unit or establishment.
Regulations applying to these cards remain in force (ie. the card is to be signed by the
holder, it is not valid until it has been signed and stamped by the issuing authority and is
only valid in the unit in which it was issued).

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16. Temporary ID cards are to be recovered from the holder when there is no longer a
valid reason for its retention. Recovered ID cards are then to be destroyed and the record
of original issue noted. Failure to recover a Temporary ID card from an overseas officer or
rating on exchange, loan or training duty with the Royal Navy is to be reported immediately
to the sponsoring authority for the period of loan, exchange or training.

17. The acceptance of MOD Form 90 (ex S.1511) as a means of identification and any
right of entry is entirely at the discretion of the Commanding Officer/Head of
Establishment.

Deployed Units

18. Locally Produced ID Cards(LPID) are a temporary form of identity document for use
when deployed outside UK waters. The LPID has no validity in UK ports and Naval Bases.
They have short term validity and are to be used instead of MOD Form 90 wherever they
are acceptable to local port security officials.

19. The LPID has been introduced as a security measure to minimize the possibility of
MOD Form 90 being used for illegal purposes by unauthorized persons.

20. Current instructions for the issue and management of the LPID scheme are set out in
RNTM.

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