Records Required During Maintenance Indexing

Location : Date :
Applicable? Available?
SNo Records/ Reports Remarks
(Y/N) (Y/N)
Tanks
1 Data Card
2 History Card
3 PM/ PDM Records
4 Valves Data Card
5 As Built drawing
6 Steam Coil Pressure Testing report
7 PV Valve calibration Record
Pipelines
8 Pressure testing report
9 Pipe/ Valve data card
10 History Card
11 PM/ PDM records
12 Isometric Drawing of the pipelines
13 Pipeline Route Layout
14 P&ID Diagram for all the pipelines
15 Test Records of all pressure relieving devices
16 DCVG Report
17 CIPS report
18 PSP Reading records (TLP)
Pumps / Pump house
19 Monthly Vibration Records
20 Pump/ Motor Data card
21 History Card
22 PM/ PDM Records
TLF
23 Pressure Test report of Hoses
24 Electrical Continuity test report of Hoses
Electricals
25 Transformer oil test report
26 Transformer Data card
27 Transformer History Card
28 Relay calibration report
29 Single line diagram
30 Cable insulation resistance Test report for HT and LT
31 Cable layout/ Earthing layout
32 Earthing Certificate
33 DG Set Monthly vibration records
34 DG Set Data card
35 DG Set history card
 Instrumentation
36 PD Meter Calibration Report
37 Operating manual for automation system
38 AMC Report for Automation system
Test Certificate of pressure vessels ( Boiler,
39 Compressor, Heat Exchangers etc. ) and Safety
valve by factory inspector
40 Calibration records of Pressure Gauges
Calibration records of Weigh bridges/ Weighing
41
platform/ scales from authorized agencies
Calibration certificate for lifting tools and tackles/
42
cranes/ chain pulleys from authorized agencies
Roads and drains
Layout drawings of all types of drains including
43
OWS/ ETP
Fire Fighting System
44 Monthly vibration records
45 Fire engine/ pump data card
46 Fire engine/ pump History card
47 PM/ PDM records
48 Records of recirculation
49 Fire Network diagram and Recirculation plan
50 Hydrotesting records of Fire Extinguishers