ENGINEERING

DEPARTMENT
(ONSHORE)
FAX : 44293637

MINUTES OF MEETING

Subject : GC10106300 – EPIC or Automation Upgrade at Jaleha Degassing Station at Dukhan

Minutes of Weekly Progress Meeting No. 4

Date: 16 November 2011 Time: 8:00 am

Venue : A-71
Attendees: QP Al-HandasaComplex

QP Circulation:
Nabil Elsaid : EDD/23 Those present, plus;
Mohamed Harris : EDT/334
Dana Al-Masseh : EBN/104 QP
Anirban Datta : EBN/1 ED
Subhash : EDT 3112 EDD
CNE
EBN
Contractor
EDD/2
Husam Khilla : Deputy General Manager CNE/1
OEF(D)
Swamy Sannapu : Project Manager
EDT/1/2/3
Mohammad Hussein : Lead Structural/Civil Engineer EDT/227
Radwan Rafiq : Civil Project Coordinator EDD/5
EBN/41
Syam Sankarankutty : Planning Engineer
Abigail Buan : Document Controller TADMUR
Bhupendra Pal Chabra : Contractor Representative (QDC) Azzam Kalaoun
Sai Sreedhar : Project Coordinator (QDC)
Navnith Pillai : Project Engineer (QDC)
Pradeesh Pradeep : Lead Architect (QDC)

Minutes By: Swamy Sannapu -Tadmur Trading and Contracting

Date : 16 November 2011
Est.

Venue:
Next Meeting: Time:
A-71 EDD Conference Rm
30 November 2011 08:00 am
QP Al-HandasaComplex

Summary: This meeting was convened as a progress meeting for the subject project;
Contract Effective Date : 01 August 2011
Contract Completion : 30 June 2013
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1.0 Introduction

1.1 QP advised TADMUR that the Effective Date of the Contract is TADMUR
01.08.2011 and Completion Date is 30.06.2013 (23 months).
2.0 Safety

Nothing to report.
3.0 Communication

All correspondences in respect to the Technical and Contractual

3.1 matters shall be addressed to QP Representative Mr. Sultan A. INFO

Sultan - EDD at Fax No. 4429-3637, and copied to QP
Representative nominated Deputy, Mr. Nabil Elsaid - EDD/23.

For field based construction activities including site survey, all

correspondences shall be sent to QP Lead Construction Supervisor,
3.2 Mr. Len Coote – EDD/5 at Dukhan, Tel: 4471-6422, Fax: 4429-3651. INFO
All site communications between

TADMUR and EDD/5 shall be copied to EDD & EDD/23.

TADMUR informed that all correspondences/transmittals from QP to

TADMUR shall be addressed to Contractor Representative Mr.
3.3 Azzam Kalaoun (Contract Rep.) the nominated contact person for INFO
this project.

Mob: 5551-3971 Fax: 4401-9777

4.0 Document Control

Nothing to report.
5.0 Mobilization

TADMUR informed QP that the project team mobilization has been

5.1
completed. INFO

Tadmur informed that all the project key personals CVs have been
INFO
5.2
approved by QP.

6.0 Site Survey & Data Collection

6.1 TADMUR
TADMUR informed that the Site Survey Report for Jaleha was already th
16 NOV 2011
submitted on 27th October 2011 and Site Survey Report for Umm Bab
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and Diyab shall be submitted for approval.

QP provided the few advance comments on Jaleha Site Survey report .

QP raised their concern regarding the submittal of deliverables and CVs

and advised TADMUR to bring the CVs and other deliverables for INFO
6.2
discussion before submitting it officially to avoid further delay in approval
cycle.

QP advised TADMUR to conduct a Design Review Meeting on 21 st

November 2011 after the submission of the site survey report and DBM.
TADMUR has to do a DBM presentation.
TADMUR
6.3 TADMUR informed QP that DBM for Civil, Structural, Architectural and 05th Dec 2011/
Building Services has been submitted and DBM for Automation will be 17th Nov 2011
submitted on 17th November to QP for approval.

However, TADMUR explained that the DBM presentation can be

arranged by 08th December 2011 instead of 21st November 2011.

6.4 TADMUR informed QP that all the interfacing projects are reviewing and TADMUR
all the observations have to be documented and submitted to QP.

7.0 Programme and Progress Monitoring

7.1 Project Execution Programme (PEP)

TADMUR informed QP that the Planning Package was already

QP
approved with comments and to resubmit the revised one and waiting
for QP Approval.

Progress Meeting

Weekly progress meeting to review and discuss the project progress

status will be held on bi weekly basis as follows:

Day: Wednesday
Venue: QP Al-Handasa Bldg. TADMUR
7.2
Time: 8:00 AM

First Meeting will be held on QP Al-Handasa Bldg.

TADMUR to prepare minutes of meeting within two working days for QP

review/comment. All minutes shall be mutually agreed and signed by
both parties.
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Monthly Progress Reports to be submitted latest within five-calendar

days after the cut-off date being the last Thursday of the month. No
weekly report will be submitted separately for the last week of the TADMUR
month, as the progress will be covered in the Monthly report.
TADMUR to submit soft copy via transmittal for information only.
7.3

Monthly Progress Reports shall include Bar Chart Programme,

Pictures & S-Curves showing actual progress vs. planned, updated TADMUR
Drawing Register and Material Status Report. Template of Progress
Report EFS.00.14.03 was emailed to Tadmur to follow.

Progress Breakdown

PROGRESS BREAK-DOWN AS ON 10-NOV-2011

CUMULATIVE UP TO LAST
NET THIS WEEK CUMULATIVE UP TO DATE
LEVEL 1 WEEK
WORK
WEIGHT
DESCRIPTION
S PLAN ACTUAL VARIANCE PLAN ACTUAL VARIANCE PLAN ACTUAL VARIANCE
% % % % % % % % %

Engineering 10.00% 3.44 1.50 -1.94 0.21 0.20 -0.01 3.65 1.70 -1.95

Procurement 50.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Onshore
Fabrication / 35.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Construction

Commissioning &
5.00% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Start-up

Total 100.00% 3.44 1.50 -1.94 0.21 0.20 -0.01 3.65 1.70 -1.95

TADMUR
7.4 Invoicing

QP advised that invoices preparation/submission shall be as per the

Contract Document Requirements and shall be backed–up with all
supporting documentation for substantiation. Draft shall first be sent
to QP Engineering & Eng. Business Departments for
review/acceptance prior to formal submission to QP Finance
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Department.

Project Organization Chart

8.0

8.1 TADMUR informed QP that the Project Organization Chart has been INFO
approved.
9.0 Sub-Contractors

TADMUR informed QP that the following subcontractors has been

approved:

 WorleyParsons – Engineering Consultant (Automation, Loss

Prevention, Electrical and Telecom. INFO
9.1
 Qatar Design Consortium – Jaleha Main Control Room
Civil, Architectural, Structural, Building Services Design
Consultant
 ACES – Geotechnical Survey
 MTC – Topographical Survey

TADMUR informed QP that QA/QC Procedures, Project Quality Plan

9.2 and Method Statements from approved Sub-contractors have been QP

approved with comments and resubmitted by TADMUR for final
approval.

TADMUR informed QP that PQD for Ergonomic Consultant has been

9.3 approved with comments by QP and issued on 16th November 201. TADMUR
QP advised TADMUR to send CVs of focal point for CGM on urgent
basis.
10.0 Engineering

TADMUR to provide a detailed Document Register listing all

deliverables with planned vs. actual issue dates for each TADMUR
10.1 17th Nov 2011
drawing/document. Document Register shall identify all documents
for issue review/approval as well as those for information. TADMUR
to resubmit in accordance with Appendix D.
10.2 TADMUR
QP advised TADMUR that as per new Security requirements, blast
load for new control building need not be considered and also
advised TADMUR to meet QP Loss Prevention Engineers to discuss
on the process blast load as soon as possible.
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However, the confirmation from QP on blast load requirements shall

be requested through a FAX and QP will confirm the same.

However, security blast load requirement will be followed for security

guard house as specified in the FEED documents.

QDC informed QP that, QDC can apply Khatiyah Control building

10.3 Design in Jaleha project once TADMUR gives the clearance. INFO
TADMUR informed QDC to proceed with the same for the new
control building and finish the design as soon as possible.
11.0 Procurement

TADMUR to submit an updated and consolidated technical offers for

11.1 all major systems, incorporating all clarification/confirmation

INFO
addressed/agreed during tender evaluation and clarification stage, to
QP for review/approval.

Un-priced copies of all Purchase Orders complete with all Vendors

11.2 Technical Data shall be submitted by TADMUR to QP for information INFO

and records.

12.0 Construction

QP will convene a Construction Kick-off Meeting two weeks prior to

TADMUR/QP
commencement of site mobilization. However, QP has highlighted
the following matters:

12.1 TADMUR shall be responsible for obtaining all work permits INFO
including his Subcontractors.

12.2 TADMUR Safety Officer is required at all times during Construction INFO
stage.
13.0 Commissioning

Nothing to report.

14.0 QA/QC Procedures

14.1 INFO
Project Quality Plan has already been submitted for QP’s approval.
15.0 Project Dossier & As-built

Nothing to report
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16.0 Any Other Business

Nothing to report

Agreed as true record of meeting

For TADMUR For Qatar Petroleum

Swamy Sannapu Nabil Elsaid (EDD/23)

Project Manager Senior Project Engineer

Date: Date: