WELCOME TEAM PARENTS

It is with great excitement that we welcome you as a Team Parent. Our new
board has been working diligently to make the 2011 season memorable for
everyone.

For those of you who are new to the Team Parent role, this handbook should
provide many answers to the multiple questions you may encounter. For any
other answers not provided within this handbook, please feel free to reach out
to us as we are more than willing to help. For those seasoned Team Parents,
your experience can no doubt benefit us all and we look forward to your
guidance.

We are confident that your involvement as a Team Parent will lighten the load
of duties for your Managers and Coaches. Your team’s parents are usually more
than willing to help – please don’t feel as if you are doing it all alone. Your child
(ren) will realize the time and effort you have dedicated and will hopefully
thank you somewhere down the line.

The league’s website will provide the most updated information, please feel
free to use it as a resource for you and your team:
wcyouthpony.clubspaces.com. The website also allows you to create your own
team website! We encourage you to check it out. Our contact information is
below, please feel free to contact at anytime with any questions or concerns.
We hope to get to know each of you during the season!

Angela Esquivel Michelle Romero

Gloria Hernandez
Team Parent Coordinator Ways & Means Team Parent Coordinator
~Foal, Shetland & Pinto~ Coordinator ~Mustang, Bronco & Pony~
angnjoe1229@yahoo.com michelleromero@live.com
gortizhdz1824@verizon.net
(626) 384-1272 (626) 638-5756 (626) 533-4028

2011 W.C.Y.P.B. TEAM PARENT HANDBOOK

Team Parent Purpose & Responsibilities

PURPOSE – The West Covina Youth Pony Baseball (WCYPB) volunteer

position of team parents is intended to carry out duties as directed by the
Team Parent Coordinators.

ORGANIZATION – Team Parent helps the coach by following through on

the non-coaching details so he or she can concentrate on coaching.

NOTIFICATION – Team Parent makes the phone calls, texts & emails.
TEAM SPIRIT – A fun team is a Happy Team! Team Parent can help by
organizing team functions off the baseball field.

INFORMATION – Parents will come to you first with all of their questions.
As the Team Parent, you are their best source of information about your team
and league. So keep your Parent Handbook and Bylaws close at hand.

MANAGER HELPER – Your first and most important duty is to help the
manager/ coach with all the little things they are too busy to do. Our children
have limited time during practices and in order to free the coach up to spend
more time with the kids, its is your responsibility to help with the “non-
 coaching” things that are required to make a great team. Try to attend as
many practices as possible to aid in the communication with the coaches and
parents.

SPECIFIC DUTIES AND RESPONSIBILITIES –

The team parent is expected to:
• Distribute information to the coaches, players, and families of the West Covina Youth
Pony Baseball team(s).
• Assist team parent coordinators with the distribution of team and individual photos,
fundraising materials, and awards or certificates to the players.
• Communicate with managers, coaches & parents regarding games, practices,
snack/drink schedule and upcoming events.

Qualifications and Desired Skills

To be considered for the position of team parent, the applicant should:
• Be a good organizer.
• Be a good communicator.
• Be dependable.

Supervision Protocols
While performing as the team parent, the volunteer is:
• Subject to the bylaws, rules, regulations, policies, procedures, and guidelines
of the WCYPB.
• Under the overall authority of and directly supervised by the WCYPB board
members
• To maintain the recommended supervision ratio of 1:8 or less; that is one
adult for every eight or fewer children and two adults be present at all times.
For the protection of both the children and the volunteer, no volunteer should
permit himself or herself to be alone with any child or group of children
(except his or her own) during WCYPB sponsored activities.

PHONE CALLS
You will sometimes need to help the coach with calling team members. Sometimes practices
are canceled and the players need to be notified as soon as possible. Please be willing and
ready to help your coach get in touch with the team if this situation occurs. Work with the
coach to relay information to team members. Find out from families when and where are the
best way to contact them. Give every team member a team roster. Encourage parents not to
drop off kids and leave, but to walk out and say hello to the coach. If the coach or another
responsible adult is not at practice yet, they should not leave the child unattended.

SNACKS
At each game there should be one family responsible for providing a snack at the end of each
game, plus extras for the coaches and umpire. Traditionally, the snacks consist of a bag of
chips and a drink, or a cookie and a drink. Or any treat preferred by the children. We also
have great snacks available at our snack bar, but be sure to allow snack bar attendee enough
time to prepare, usually right before the game begins is a good idea. You may want to take the
first game’s snack so you can set an example as to what to provide for the other parents. If it
is at all possible try not to ask the coach to bring snacks to a game. They are busy enough with
the responsibility of coaching and already having enough things to carry to the field. The snack
schedule can be incorporated with the game schedule. Try to remind the designated parent a
couple of nights before the game. Encourage the children to pick up after themselves.

BE SURE TO ENCOURAGE
Try to make every effort to encourage team friendships by introducing parents to one another
throughout the season. A team will bond together more quickly if friendships form among the
parents and the players. Keep your eyes open for opportunities to help parents and team
members to get to know one another. Set a good example to display courtesy and respect all
the coaches, other participants and most importantly the umpires.
SNACK BAR DUTY
You will receive a schedule as to when your team is assigned snack bar duty. Please
encourage parents to sign up or they will lose their opportunity to earn back their $40 snack
bar deposit. Once snack bar duty is complete a check will be issued the following week. You
must be at least 18 years of age to work in the snack bar.

COLLECTING MONEY
Collecting money for the fundraisers, banner, parties, and coaches gifts will not be your
favorite duty, but it has to be done. You can manage the team finances the way you are
comfortable. Some teams collect a set amount up front. Other teams collect as things become
due. Unless you are planning an expensive coach’s gift, you will want to collect $20 - $30 per
team player to cover these expenses. Adjust the cost as you see fit. Your team may also want
to purchase shirts or sweatshirts with the team name on it, if so, this may be an additional
expense, but try not to make those who cannot afford to purchase them feel badly. A running
spreadsheet showing your teams finances is always a good idea to show your parents what
their money and your time is going towards. It’s also a good idea to have a receipt book to
show proof of money collected as well.

PLEASE MAKE NOTE THATALL MONEY TURNED IN FOR FUNDRAISERS

WILL BE IN FORM OF MONEY ORDER OR CASHIER’S CHECK ONLY!!

TEAM BANNERS OR PENNANTS

Each team should have a banner or pennants. The Team parent is responsible for the
organization and the preparation or purchase of the banner or pennants. Design it during
practice, getting suggestions from the parents and players. The banner can be made
inexpensively with simple craft items such as felt, glue and scissors, or if the team prefers,
money from the parents can be collected and one can be ordered through a banner company.
It would be great if the banner or flag can be completed by picture day, as it makes a great
backdrop for the team picture. The following should be included on the banner or pennant:
Team name, team sponsor, players, manager, coaches and Team Parent.

YEARBOOK
Each player will receive a yearbook at the end of the season. The yearbook will capture
pictures of the players, teams and events throughout the season. We will also offer “Tags” for
parents to purchase. Tags are special messages written by you and parents for your
players/team and will be featured inside the yearbook. *Tag Purchase information will follow
soon.*
Please contact your Team Parent Coordinators Gloria Hernandez or Angela Esquivel for
more details.

COACHES GIFTS
At the end of the season the team presents the coach with something to show their
appreciation for all the time and effort they have put into coaching. It is the Team Parent who
decides what to get and makes the purchase. Lucky You! The cost of the gift is shared by all
of the team’s families. Some suggestions can be Coach’s shirts, photo albums, scrapbooks,
coffee mugs, plaques, key-chains and or gift certificates. Get parents to donate their second
prints to put together a photo album that the players themselves can personalize. Get input
from the parents. Anything with the team name, year, personalized by the players is always a
big hit.

SAFETY/FIRST AID
It is also a good idea to have some basic first-aid supplies on hand at the practices and games.
Mild sprains and scrapes are quite common. The following items will cover most injuries:
antiseptic spray or ointment, band-aids in several sizes, and ice packs. This should be brought
to each practice and game. All incidents that occur when a player is injured needs to be
reported to the board member on duty and an incident report will need to be filled
out.

Please make sure you carry the player/parent medical release & code of conduct
forms at all times. There will be random checks for them throughout the season.

FIELD USE
Please be aware of the all regulations that we must abide by while using Walmerado Park and
Walnut Grove School. Please refer all parents to our Code of Conduct. We all need to follow
the league’s Code of Conduct. This Code needs to be followed during the practices as well as
the games. There shall be NO ALCOHOL beverages on the premises. Anyone not following
the Code will be asked to leave the property.

FIELD CLEAN UP
Let’s be courteous to our fellow teammates and surrounding neighborhoods by making sure
our teams do not leave behind any trash at either the games or practices. Please bring a bag
with you to each game or practice and have the kids’ pickup their trash before leaving practice
field and game field.

If everyone helps just a little it will help those that work all day at the baseball field
to get home a little quicker.

ACTIVITIES
Activities away from the playing field can contribute a great deal to team spirit. It also can
make a season more fun, no matter what happens out on the field. Some traditional activities
are pizza parties, swim parties, picnics, and barbecues. Make sure when you plan your event
you call for reservations. Be sure that everyone has a ride and money even if the parents
cannot make it. With older teams there will be more kids without parents at the party
therefore don’t forget to set ending times for pick-ups.

Swim parties, picnics and barbeques can also be fun. If one of the parents volunteers their
pool, great! Make sure someone is responsible to watch the children at all times. These
parties can be done potluck or even bring in pizza. Provide a sign up sheet and remind parents
the week prior to the party what they volunteered to bring. Plan some activities to keep things
interesting. Use your imagination and get the parent’s input. Maybe even put a parent in
charge of an event.

Above all else, all the board members of the West Covina Youth Pony Baseball League want for
you to all have a great time. Taking on all the responsibilities yourself can make a not so
happy Team Parent. The key to having a good time as a Team Parent is to utilize all of the
parents. Ask for help; put them to work, delegate responsibilities. You volunteered to organize
the team functions; you did not volunteer to do everything involved in making these functions
work. Spread the work around and have fun. Get everyone involved. Keep them informed and
most of all HAVE FUN!!!!!

The key to your success is to get the other PARENTS involved. Delegate, Assign, Plead, Beg, do
whatever it takes, to get the job done. Most parents are willing to help out they just need to be
asked, so…… GET YOUR TEAM’S PARENTS INVOLVED!!!!!
 Important Sponsorship Information

MANDATORY LEAGUE SPONSORSHIP

As a Team Parent you may need to help your team secure a sponsor. A good
place to start is by asking the parents on your team. Each team is required
to turn in a $200.00 sponsorship. The sponsorship money goes to the
league to help with operating expenses and to keep the fees down. Sponsors
should have their name on the team banner, and will receive a letter for tax
purposes. Your coach was given the sponsorship information sheet and an
extra one is included in this packet too. It is a nice idea for you as the Team
Parent to also send the sponsor a “Thank You” note and have the coach and all
of the players sign it. You may want to include a game schedule and invitation
for the sponsor to attend a few games. The sponsor monies are due March
15th, 2011. This year the sponsorship amount is $200.00. Any sponsorship
money turned in after your initial sponsorship will go directly to your team. No
% Percentage will be going towards West Covina Youth PONY
Baseball.

Failure to turn in Sponsorship monies on the due date will result in the manager
being removed from coaching his team until Sponsorship is turned in.
Sponsorship money may be submitted after March 15, 2011 however,
managing and coaching an All Star Team privileges will be forfeited. If you
have any additional questions regarding sponsorships, please contact Michelle
Romero at: michelleromero@live.com.

Sponsorship money and forms should be turned into our Ways &
Means Michelle Romero or Treasurer Tony Torres.

The first sponsor will be given a plaque at no charge. Each additional

sponsor plaque will be $5.00 each. You are required to purchase a
plaque for each additional sponsor.

TREASURER:
If you need to be in contact with our league treasurer Tony Torres regarding
money/checks/sponsorship, please communicate with him during the following
times. Please keep in mind he may be unavailable if he is in the middle of
coaching his team. You can also reach him via email at: ttonytorres@msn.com.
 Wednesdays- 6:00pm - 8:00pm or
Saturdays - 10:00am - 2:00pm
(depending on his game schedule)

LEAGUE FUNDRAISERS

FUNDRAISERS
DUE TO PAST UNFORTUNATE CIRCUMSTANCES, WE WILL ONLY BE ACCEPTING MONEY
ORDERS or CASHIER’S CHECKS PAYABLE TO WCYPB FOR CANDY BUY-OUTS, CANDY
SALES, AND PANCAKE BREAKFAST TICKETS. CASH/COINS/PERSONAL CHECKS WILL NOT BE
ACCEPTED.

PANCAKE BREAKFAST TICKETS

Pancake Breakfast Tickets will be given to you. There is a mandatory minimum of 2 tickets per
player that must be sold. Please use the appropriate form when turning in money. Additional
tickets will be available for purchase at the snack bar February 5th-10th. Please turn in money
orders for pancake breakfast money by Thursday, February 10th. A Board Member will be
available to collect money on Thursday, February 10th from 6:00pm-8:00pm & Friday,
February 11th from 5:00-8:00pm

TEAM BOOTH FUNDRAISER – Feb. 12, 2011 – OPENING DAY

The purpose of the “Team Booth” fundraiser is for each team to raise money for their individual
teams. With this money the team can purchase jackets, baseball bags, sweatshirts, etc.,
whatever the team decides they would like. This is a team effort and will take place right after
opening ceremonies. This is NOT MANDATORY. We are asking for all drinks/beverages to
be purchased through the snack bar so please do not bring any beverages to sell.

If your team booth is found selling beverages – your team will forfeit 1 game. Please
comply by the rules to avoid such consequences for your team.

CANDY FUNDRAISER
All players in the WCYPB league are required to sell candy or pay a buy-out fee. If you are
choosing the buy-out option, money & form is due FEBRUARY 19TH from 9:00 a.m. to 4:00
p.m. for all divisions. Candy will be distributed on February 26th from 9:00am-4:00pm for all
divisions. Each Team Parent is responsible to pick up his/her candy for their respective team
and to distribute accordingly. In order to minimize pickup time, please arrive for candy pickup
during your scheduled time. Please use the appropriate form when turning in money for either
buyouts or when turning in candy sales. The top sellers per division (3 box minimum)
will be eligible to participate in the Money Booth!!!

Candy money is due for all divisions (EXCEPT PONY) on: March 11th 6:00-9:00pm & March 12th
9:00am-5:00pm. Candy money for Pony will be due on April 2nd 9:00am-5:00pm.

**For those not selling candy, the buy-out cost will be $34.00 and is due on February 19, 2011.
NO EXCEPTIONS WILL BE MADE**
 Help your team win a FREE PIZZA PARTY at $3.99 PIZZA!
Make sure your team turns in candy money (buy-out and sales) on time
to receive a coupon for a free pizza party.

Candy Buy-Out Due: February 19th (deliver money order anytime between 9am –
4pm)

CANDY DISTRIBUTION: February 26th 9:00am-4:00pm

Candy Money Due: March 11th & 12th (deliver money between 6pm – 9pm & 9:00am-
5:00pm)

LEAGUE EVENTS

PICTURE DAY
Picture Day is FEBRUARY 27, 2011. Your team’s picture time is on a separate flyer in this
packet. Players need to be in full uniform and will need to be there 15 to 20 minutes before the
scheduled time. The cost for the basic picture package is included in the registration fee. It is
always a good idea to remind your players of their picture times, so we will not have any
disappointed players left out of their team picture. Please come prepared for your team picture
which means have your team line up together, from tallest to shortest. Please check in the
board member on duty to let them know your team has arrived.

Additional picture packages will be available on picture day at an additional cost. Have parents
come prepared with order forms already completed, check and/or money are in envelopes.
Parent volunteers are needed to help set up the name boards and keep the teams moving on
time. If you would be interested in helping us please email Gloria Hernandez:
gortizhdz1824@verizon.net.

LEAGUE PICNIC, COACHES GAME & HOMERUN DERBY

This day is all about family & fun. It’s like having one big family picnic!!! We have
manager/coach’s games for the adults and a homerun derby for the kids. The picnic will be on
Sunday April 10, 2011, so mark your calendars for this fun-filled all day event! ***You are
welcome to bring e-z ups, lounge chairs, bbq’s, ice chests, food & music.

LEAGUE DANCE
It’s time for us parents to have a night of fun! We encourage all parents to attend….this will be
a night you won’t want to miss!!! Save the date of April 30, 2011 and get ready to relax,
dance, drink & have a good time! More details soon to follow. For further information please
contact Angela Esquivel: angnjoe1229@yahoo.com.

QUAKES GAME
Our league has been invited to attend the Quake’s game on Sunday May 8, 2011. Starting at
10:00am they will be hosting a clinic for all W.C.Y.P.B players attending the 2:05 pm game.
Additional Details & Ticket sale information will soon follow. For further information please
contact Michelle Romero: michelleromero@live.com.

IMPORTANT PICTURE DAY INFORMATION

Attention: Coach and Team Parent

1. The league is providing a set of team and individual photos for each
player on the team. No forms are necessary for receiving this basic
package. Simply show up at your team’s time to have the team and
individuals taken.

2. Please bring the correct size and appropriate props to picture day.
Example: baseball bats, gloves, banners, etc.

3. The picture day order forms are for extras only (trading cards, extra
photos & plaques). Please distribute the picture day order forms to
the parents BEFORE picture day so that they may decide which items
they want to purchase.

4. Do not collect the forms for your team. Each player must have his/her
own form with the payment attached. After the team & individuals are
taken the forms will be collected at the product table.

5. Have each player turn in his/her order form to us separately!

Additional photos need to be taken for certain items like trading cards,
magazine covers, additional picture sets, buddy shots, etc. The child
must be present at the time the order is being placed.

6. Payment terms: CASH (obviously preferred), personal check or money

orders. Sorry, no ATM cards or credit cards. Parents can pay for all
orders of their children using one check. Simply write the check
number at the bottom of each form and inform our staff at the product
table.
 Thank you for helping picture day run smoothly.

Advanced Sports photography

**Basic package includes 1 individual, 8 wallets, 2 buttons, and 1 team

picture**
 West Covina Youth Pony Baseball
Picture Day Schedule
February 27, 2011
Rain or Shine

Please arrive on time by having your team arrive 10 minutes prior to your scheduled time. Place your team in height
order (tallest to shortest) and form a line. Any team not ready at their scheduled time will be moved to the end of their
division. Players and Coaches MUST be in full uniform.
Bring your own props (bats or gloves).

NOTE: If it’s raining pictures will be taken in the Board Room at Walmerado Park

FOAL DIVISION
Arrive 8:00 8:10 8:20 8:30 8:40 8:50
Pictures 8:10 8:20 8:30 8:40 8:50 9:00
Team Angels Mariners Yankees Cardinals D’Backs Dodgers

SHETLAND DIVISION
Arrive 9:00 9:10 9:20 9:30 9:40 9:50 10:00 10:10 10:20
Pictures 9:10 9:20 9:30 9:40 9:50 10:00 10:10 10:20 10:30
Team Mariners Marlins Mets Brewers Dodgers Indians Cardinals Rockies Yankees
Arrive 10:30 10:40 10:50 11:10 11:20
Pictures 10:40 10:50 11:00 11:20 11:30
Team Angels A’s D’Backs Blue Jays Rangers

PINTO DIVISION
Arrive 11:30 11:40 11:50 12:00 12:10 12:20 12:30 12:40
Pictures 11:40 11:50 12:00 12:10 12:20 12:30 12:40 12:50
Team Angels D’Backs Dodgers Indians Mariners Phillies Rangers Red Sox

Arrive 12:50 1:00 1:20 1:30

Pictures 1:00 1:10 1:30 1:40
Team Rockies Yankees Astros Cardinals

MUSTANG DIVISION
Arrive 1:40 1:50 2:00 2:10 2:20 2:30 2:40 2:50
Pictures 1:50 2:00 2:10 2:20 2:30 2:40 2:50 3:00
Team Angels Astros Blue Dodgers Indians Phillies Rangers Padres
Jays

Arrive 3:00 3:10 3:30 3:40

Pictures 3:10 3:20 3:40 3:50
Team Yankees Braves Cardinals Rockies

BRONCO DIVISION
Arrive 3:50 4:10 4:20 4:30 4:40 4:50 5:00 5:10 5:30 5:40
Pictures 4:00 4:20 4:30 4:40 4:50 5:00 5:10 5:20 5:40 5:50
Team Angels Dodgers Cardinals Rangers Pirates Phillies Yankees A’s Indians Tigers

PONY DIVISION
Arrive 5:50 6:00 6:10 6:30
Pictures 6:00 6:10 6:20 6:40
Team Blue Jays Angels
 Attention Bronco Graduates

In order to help insure that you are included in the Bronco to

graduate group picture that is traditionally included in the
yearbook, please make sure that you are available for the group
photo on picture day. We will not be taking the group picture later
in the season as we have found it difficult to work with the game
schedules once the season has started. THERE WILL NOT BE A
MAKEUP PHOTO. Please make sure that you are present on
Sunday, February 27th in front of the snack bar at 3:30 p.m.

The Bronco Graduate layout traditionally shows a past Shetland and

current Bronco photo of your child. Please begin looking for the
Shetland picture now. Do not wait until the last minute to begin
looking for that hard to find photo.

Bronco Team Moms: Please provide the name of your Bronco

graduate and the team he is on no later than February 18th. A list of
graduates will be put together so we know who we are looking for
on picture day.

Also, please provide your Bronco graduate’s Shetland picture no

later than March 20th.
 Team Uniforms and Dress
Code

FOAL / SHETLAND / PINTO / MUSTANG / BRONCO / PONY DIVISIONS

Players:
Must be in FULL DRESS BASEBALL UNIFORM. Full uniforms for players include league
approved pants, league issued jersey, “WC” logo hat and baseball cleats.

The league provides jerseys, pants and hats for players in all divisions. These league issued
uniforms including the hat must be worn during all games throughout the season, including
play offs. Any team or player not wearing league issued uniforms will not be allowed to play.

Only the following optional uniform modifications will be permitted: Hats in all divisions may be
embroidered on the sides or backs ONLY with the individual players name or number. Any
Divisions may personalize the back of their team jerseys which shall be limited to the player’s
LAST name in BLOCK style lettering only.

**Players are not allowed to wear jewelry or sweat bands on the field.
Medical Id’s are the only exception.

Managers / Coaches:
Must be in FULL DRESS BASEBALL UNIFORMS with league issued “WC” logo hats. Full
uniform consists of league approved baseball pants, athletic shirt or matching team color t-shirt
tucked in, “WC logo hat and athletic type shoes.

Once the game begins only the managers and coaches who are in full dress baseball uniforms
will be permitted on the playing field or in the dugouts. Please do not put anyone in the
position to stop the game to address improper uniform or too many coaches on the field.

Please Note: Due to particular size requirements of individual player’s exceptions to wearing
the mandatory league issued uniforms may be granted. However, any exceptions or
modifications to the league dress code for either players or managers/coaches must be
approved in advance by their Division Player Procedure and the Purchasing Agent.

FOAL/SHETLAND:
The rule is 4 maximum coaches/adults per team. You may have 3 on the field & 1 in the
dugout.
The team mom may be in the dugout if she is in a matching team color t-shirt & “WC” logo hat.
 PARENTAL AUTHORIZATION MEDICAL
Place Photo RELEASE FOR PARTICIPATION IN PONY
Here BASEBALL OR SOFTBALL ACTIVITIES

I, as the parent or guardian of (player’s name) __________________________________,

do hereby give my approval for their participation in any and all WCYPB league activities. I
hereby grant my permission to managing personnel or other league representatives to
authorize and obtain medical care, at my expense, from any licensed physician, hospital or
medical clinic should the player become ill or injured while participating in league activities
away from home, or where neither parent or legal guardian is available to grant
authorization for emergency treatment. I assume all risks and hazards incidental to my
child’s participation, including transportation to and from the activities; and do hereby
waive, release, absolve, indemnify and agree to hold harmless WCYPB, the organizers,
sponsors, supervisors, participants and persons transporting the player to and from the
activities, for any and all claims arising out of an injury to the player. I further agree to
furnish a certified birth certificate for the player, upon request of league officials, and to
return upon request the uniform and other equipment issued to the player in as good a
condition as when received, except for normal wear and tear in league activities.

Accident insurance for this player is provided by:

Insurance Company: _________________________________________________________

Policy or Certificate Number: ___________________________________________________

Allergies and or Medical Conditions (optional):______________________________________

Signature of Parent or Legal Guardian: ___________________________________________

Relationship: ____________________________________________ Date: ______________

 West Covina Youth Pony Baseball
CODE OF CONDUCT

A. NO BOARD MEMBER, MANAGER, COACH, PLAYER OR SPECTATOR SHALL:

1. At any time lay a hand upon, push, shove, strike, or threaten to strike an official.
2. Be guilty of objectionable demonstration of dissent at an official’s decision by throwing of
gloves, helmets, hats, bats, balls or any other forceful unsportsmanlike action.
3. Be guilty of heaping personal verbal or physical abuse upon any official for any real or
imaginary wrong decision or judgment.
4. Be guilty of using unnecessarily rough tactics in the play of a game against the body of an
opposing player.
5. Be guilty of physical attack as an aggressor upon any Board Member, official, manager,
coach, player or spectator.
6. Be guilty of abusive attack upon any Board Member, official, manager, coach, player or
spectator.
7. Not use profane, obscene or vulgar language in any manner at any time.
8. Appear on the field of play or in the stands at any time in an intoxicated condition.
9. Be guilty of gambling upon any play or the outcome of any game with anyone.
10. Smoking while on the playing field or in the dugouts.
11. Be guilty of discussing publicly with spectators in a derogatory or abusive manner any play,
decision or his personal opinion on any players during the game.
12. Managers or coaches should not mingle with or fraternize with the spectators during the
course of the game, but shall remain on the player’s bench or on the field of play throughout
the game.
13. Speak disrespectfully to any manager, coach, official or representative of the league.
14. Be guilty of tampering or manipulation of any league rosters, schedules, draft options or
selections, official score books, rankings, financial records, or procedures.

B. The umpire(s) shall have the authority and discretion to penalize the offender according to the
degree of the infraction. This would include a warning to the removal from the game and/or field area.

C. Removal from the game or causing a forfeit is an automatic shift in the snack bar. This shift cannot
be served while suspended and must be completed before being allowed to return to your normal duties.

D. The Board of Directors will review all infractions. Depending on the seriousness of the frequency of
the infractions(s), the Board of Directors may assess additional disciplinary action. The guidelines for
handling disciplinary action are outlined in the PONY Baseball, Inc. Rules and Regulations.

E. Repeated infractions may result in dismissal from the league.

Signature: ________________________________________ Date: ________________

Signature: ________________________________________ Date: ________________

Player Name: _____________________________________

 WEST COVINA YOUTH PONY BASEBALL
2011 BOARD MEMBERS

POSITION NAME NUMBER EMAIL

PRESIDENT Alex Chavez 626.483.2995 lxchavez@gmail.com

VICE PRESIDENT Art Gutierrez 626.755.7839 wcmariners@verizon.net

TREASURER Tony Torres 626.922.5145 ttonytorres@msn.com

SECRETARY Jennifer Gutierrez 626.755.7841 Jenifer0911@verizon.net

PURCHASING AGENT Louie Chavez 626.384.7623 louiechavez@charter.net

WAYS AND MEANS Michelle Romero 626.638.5756 michelleromero@live.com

TEAM MOM COORDINATOR

(Pony, Bronco & Mustang Divisions) Gloria Hernandez 626.533.4028 gortizhdz1824@verizon.net

TEAM MOM COORDINATOR

(Pinto, Shetland & Foal Divisions) Angela Esquivel 626.384.1272 angnjoe1229@yahoo.com

FIELD & MAINTENANCE Tony Olivas 626.622.2814 tonyolivas31@yahoo.com

LEAGUE WEBMASTER Frances Fong 626.278.8788 ffongcsa@yahoo.com

PROCEDURE

PLAYER AGENT Ronnie Robles 909.997.3259 RRobles@HCI-INC.com

PROCEDURE Greg Murrieta 626.780.6569 claudiamurrieta@msn.com

PLAYER AGENT Eddie Ramirez 626.483.2678 jeramirez_33@yahoo.com

PROCDURE
James Duronslet 626.905.3681 james@dmg-la.com

PLAYER AGENT Ed Vasquez 909.578.1253 pintododgers@hotmail.com

PROCEDURE Ed Rodriguez 626.534.4167 eddierodriguez1124@gmail.com

PLAYER AGENT Ronnie Robles 909.997.3259 RRobles@HCI-INC.com

 2011 WEST COVINA YOUTH PONY BASEBALL SCHEDULE
EVENT DATE TIME CONTACT

Players Baseball Clinic January 22 9:00a – 1:00p Alex Chavez

Manager Meeting January 27 6:00p – 8:00p Division Procedures

Divisional Try-outs & Draft January 29 7:30a – 11:30p Division Agents and Procedures

Mandatory Coach Clinic January 30 9:00a – 12:30p Tony Torres

Hosted by Lifeletics
Uniform Distribution January 30 1:00p Louie Chavez

Team Parent Meeting February 3 6:00pm-7:30pm Gloria Hernandez/Angela Esquivel

Pancake Breakfast Ticket Distribution
Scorekeeper Clinic February 5 11:00a-12:00p Tony Torres/Jennifer Gutierrez

Uniform Pants Exchange February 4 5:00p – 7:00p Louie Chavez

ONLY If needed February 5 10:00a – 12:00p
Pony Division Tryout & Draft February 5 10:00a Ronnie Robles/Ed Rodriguez

Pancake Breakfast February 10 6:00p – 8:00p Michelle Romero/Jennifer Gutierrez

Ticket Payout February 11 5:00p – 8:00p
Pancake Breakfast February 12 6:00a – 10:00a Art Gutierrez

Opening Day February 12 12:00p – 1:00p Alex Chavez/Art Gutierrez

Team Fund Raiser (Booths) February 12 1:00p – 5:00p Gloria Hernandez/Angela Esquivel

General Parent Meeting February 15 6:00p – 6:30p All Board Members

Candy Buy -Out February 19 9:00a – 5:00p Michelle Romero/Jennifer Gutierrez

Candy Distribution February 26 9:00a – 5:00p Michelle Romero/Jennifer Gutierrez

Picture Day February 27 8:00a – 6:00p Gloria Hernandez

Candy Money Due March 11 6:00p – 9:00p Michelle Romero/Jennifer Gutierrez

March 12 9:00a – 5:00p
PONY DIVISION STARTS March 19 Ronnie Robles/Ed Rodriguez

Final Day to submit Sponsor March 15 6:00p – 6:30p Tony Torres/Michelle Romero
Money & Form
Candy Money Due (PONY) April 2 9:00a-5:00p Michelle Romero/Jennifer Gutierrez

League Picnic April 10 Walmerado Park All Board Members

Spring Break/Rain Out Games April 18-23

SPRING BREAK
League Dance April 30 WC Elks Lodge Angela Esquivel
 EVENT DATE TIME CONTACT

Nominations for 2011-2012 TBD TBD All Board Members

General Elections TBD TBD All Board Members

Closing Ceremonies All Board Members

TBD TBD
All Star Team Selection TBD TBD Alex Chavez
Division Agents and Procedures
Return Team Equipment TBD TBD Louie Chavez

Annual Invitational Tournament TBD TBD Alex Chavez/Tony Torres

PONY Sanctioned Tournaments TBD TBD Alex Chavez/Art Gutierrez

Tony Torres
 West Covina Youth Pony Baseball
(Coaching Staff Contact List)

TEAM NAME: __________________________________________________________________

DIVISION: ______________________________________________________________________

 MANAGER NAME:_______________________________________________________
 ADDRESS:_______________________________________CITY:___________________
 STATE:__________ZIP CODE:______________EMAIL:__________________________
 HM PHONE:_____(______)____________CELL:____(_______)____________________
 SIGNATURE:_____________________VERIFIED:_________________(Board Member Only)

 COACH NAME:__________________________________________________________
 ADDRESS:_______________________________________CITY:___________________
 STATE:__________ZIP CODE:______________EMAIL:__________________________
 HM PHONE:_____(______)____________CELL:____(_______)____________________
 SIGNATURE:_____________________VERIFIED:_________________(Board Member Only)

 COACH NAME:________________________________________________________
 ADDRESS:_______________________________________CITY:___________________
 STATE:__________ZIP CODE:______________EMAIL:__________________________
 HM PHONE:_____(______)____________CELL:____(_______)____________________
 SIGNATURE:_____________________VERIFIED:_________________(Board Member Only)

 COACH NAME:________________________________________________________
 ADDRESS:_______________________________________CITY:___________________
 STATE:__________ZIP CODE:______________EMAIL:__________________________
 HM PHONE:_____(______)____________CELL:____(_______)____________________
 SIGNATURE:_____________________VERIFIED:_________________(Board Member Only)

 TEAM MOM/PARENT NAME:_____________________________________________

 ADDRESS:_______________________________________CITY:___________________
 STATE:__________ZIP CODE:______________EMAIL:__________________________
 HM PHONE:_____(______)____________CELL:____(_______)____________________
 SIGNATURE:_____________________VERIFIED:_________________(Board Member Only)

**Please Note: All Managers, Coaches, Team Mom/Parents & Board Members will have their background
verified through W.C.Y.P.D. in addition to Megan’s law data base file. Practices can not begin before 4:00pm
on weekdays per the City of West Covina Youth Sports Council. It is mandatory that all members of your
Coaching Staff including your Team Mom/Parent read and sign this form.
 Revised: 1/19/11-AE

W.C.Y.P.B.
INCIDENT REPORT

Date of Occurrence: Time of Occurrence:

Reported By: Date Reported:

Describe what happened: (ie... trash not picked up after a game, argument between managers, game protested, etc...)

PERSONAL INJURY:

Name of person Injured: Phone Number:

Division: Team: Age:
Nature and extent of injuries:

Specific details of how the injuries occurred:

Witnessed by:
Were Paramedics called? Yes No Were the parents or guardian present? Yes No
Was injured person taken to the hospital? Yes No If yes which one:

PROPERTY DAMAGE:
(includes vandalism)

Location of damage or vandalism: (ie... parking lot, storage bins, snack bar, specific field, etc...)

Describe the extent of damage:

Were the Police called? Yes No If yes was a police report taken? Yes No

List any additional commits: (use back side if necessary)

Report taken by:
Board Member on Duty