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OCA CIRCULAR NO.170-20_20

To : ALL JUDGES AND COURT PERSONNEL OF

LOWER COURTS

Subject ONLINE FILING AND SUBMISSION OF

DOCUMENTS FOR APPOINTMENT IN THE
LOWER COURTS

Considering the public health crisis brought about by the COVID-

19, the online submission of the following documents for appointment in
the Lower Courts in Portable Document Format (PDF) shall be allowed:

1. List of Indorsed applicants;

2. Certification under oath by the Presiding Judge/Executive Judge
that the list submitted contains the name/ s of all the applicant/ s
who applied for the position pursuant to OCA Circular No. 74-
2010;
3. Certification under oath by the Clerk of Court (COC in the Office
of the Clerk of Court [OCC] for vacancies in the OCC or COC in
the branch for vacancies in the branch) that the position to be
filled up has been posted in three (3) conspicuous places in the
court's premises and other public places for a period of at least
ten (10) calendar days pursuant to RA. No. 7041, indicating the
date when the notice was posted and the public places where it
was posted pursuant to OCA Circular No. 74-2010, as amended
by OCA Circular No. 44-2013; (PLEASE USE THE PRESCRIBED
FORMAT)
4. Selection and Promotion Board-LC Forms: Recommendation
Form (Form 001), Interview Results Form (Form 002), and
Examination Results (Form 003) prescribed under OCA Circular
No. 128-2016;
5. Favorable recommendatiorr/Tndorsement of Presiding Judge;
6. Favorable reconunendation/lndorsement of the Executive Judge;
7. Comment of the Clerk of Court on the application(if vacancy is in
the Office of the Clerk of Court);
8. Five (5) copies of properly, completely and recently accomplished
and notarized Personal Data Sheet (CSC Form 212, Revised 2017)
with latest 3.5 em x 4.5 cm (passport size) pictures, including the
Work Experience Sheet (five (5) copies); (PLEASE USE THE
PRESCRIBED FORMAT)
9. Authenticated copy of Civil Service Eligibility from the CSC
Regional Office and official receipt of payment for authentication
(3 copies) or authenticated copies of Board Rating and
Professional Regulation Commission (PRC) License from the PRC
(3 copies) (for positions requiring civil service eligibility);
10. Bar Rating and Certificate of Membership (two (2) copies each) in
the Philippine Bar (for Clerks of Court requiring lawyer
positions );
11. Transcript of School Records duly authenticated by the School
Registrar or other authorized school official; (FOR TRANSFEREE
AND ORIGINAL/REEMPLOYMENT APPOINTMENT)
12. Sworn Affidavit executed by the applicant/ recommendee that
he/ she has no relative(s) within the third civil degree of
consanguinity or affinity who is an incumbent employee in the
subject branch/ office; (FOR TRANSFEREE AND
ORIGINAL/REEMPLOYMENT APPOINTMENT)
13. Properly accomplished and signed Position Description Form
(DBM-CSC Form No.1, Revised Version No.1, s. 2017), four (4)
copIes;
14. Birth Certificate issued by the Philippine Statistics Authority
(PSA), 2 copies; (FOR TRANSFEREE AND
ORIGINAL/REEMPLOYMENT APPOINTMENT)
15. Certificate of Marriage issued by the National Statistics Office
(NSO), 2 copies; (for married women); (FOR TRANSFEREE AND
ORIGINAL/REEMPLOYMENT APPOINTMENT)
16. Sworn Affidavit executed by the applicant stating his/her
willingness to accept and be appointed under a temporary
appointment if he/ she does not meet the experience and training
requirements (for positions requiring work experience and/ or
training);
17. Certified photocopy of proof of completion of relevant
training/ seminar in a training institution accredited by the Civil
Service Commission, 2 copies (if applicable);
18. Proof of completion of Secretarial/Stenography course or units in
Stenography for Stenographer positions;
19. Report on the result of the competency examination, together
with a copy of the shorthand notes and transcription thereof,
pursuant to OCA Circular No. 124-2004 (for stenographer
positions only). Please see attached copy of circular for
particulars;
20. Certification issued by the Clerk of Court, duly certified by the
Presiding Judge/Executive Judge as to the applicant's knowledge
and proficiency in the use and operation of computer, for Data
Entry Machine Operator II position;
21. Latest Medical Certificate (CSC Form No. 211) with attached
original copy of laboratory results; if in case the same cannot be
submitted yet, the applicant for the meantime can submit
affidavit that he/ she is fit to work subject to the submission of the
said medical certificate; (FOR ORIGINAL/REEMPLOYMENT
APPOINTMENT)
22. Latest NBI Clearance; (FOR ORIGINAL/REEMPLOYMENT
APPOINTMENT)
23. Latest Performance rating (IPCR) Form (2 rating periods); (FOR
'TRANSFEREE AND PROMOTION APPOINTMENT)
 24. Clearance from present office indicating no money and property
accountabilities;
25. Certification from present office indicating no pending
administrative and criminal case:
26. Conformity on the application to transfer from the Presiding
Judge/Executive Judge of the present station/ office for lower
court personnel/ Authority to Transfer;
27. Certification from present office of no pending transcription of
stenographic notes (for court stenographers);
28. In cases of demotion in salary or in rank, written manifestation on
his/her willingness to accept the salary rate of the position
applied for;
29. Latest Authenticated copy of service record;
30. Certified photocopy of last approved appointment; and
31. Certification of employment from present and previous office,
indicating therein the period of employment and statement of
duties and responsibilities.

The required document/s in Portable Document Format (PDF) may

be submitted to the RTC/MTC, etc. Personnel Division, Office. of
Administrative Services (OAS), Office of the Court Administrator (OCA),
within ten (10) days after the lapse of one (1) month from the
expiration of the ten (lO)-day period of posting, thru email to
oasrtcpersonnel.oca@judiciary,gQY.ph and oasmtcQersonnel.oca(il),judiciary .gOY .ph
The original copies of the aforementioned documents shall still be
submitted to the said Divisions within three (3) days from the date of email.

If the documents to be submitted are in compliance with a directive

from the Honorable Selection and Promotion Board-Lower Courts.. the
submission thereof shall be made directly to the Secretariat thru email to
ocaspblc.sc@judiciary.gov.ph .

For your information and guidance.

October ~, 2020

" ~

~~MARQUEZ
~~D~dministrator

cap.oas.ocaonline sub.reqs.