As part of the process improvement, please be informed that effective July 15, 2007, all cash advances
should be liquidated within fiveseven (57) working days after the specified end date (duration of event/
activity) stated in the cash advance request form (itinerary report). Objectives are:

 To bring and maintain the accounts receivable employee and officers to 30 days current.
 To avoid long outstanding accounts and to have proper booking of expenses.

Implementing Guidelines:

Cash advance requisition

 Cash Advance requisition form must be duly accomplished stating the purpose and duration or
schedule of the event with proper approval by immediate superior (strictly CA Form is allowed).
 Requests must be submitted to accounting department, for processing, at least three (3) working
days. (In case release date falls on rest day and holidays, it will be released on the next working
day and will be released on the 4th working day).
 Employee shall not be allowed to make another cash advance if he/ she has still an outstanding
unliquidated balance, except on the following cases:
1. Cash advance will be used in securing business permits or governmental
payments
2. Upon endorsement by his/ her immediate superior and duly approved by the CEO
or President.
 Cash Advances for official business trip covered by the reimbursement policy shawill be based on
the “Matrix of Allowable Expenses”.

Cash advance liquidation

 Completely filled out cash advance liquidation form must be duly accomplished.
 All stated expenses must be supported by official receipts, except for suppliers/ merchant not
issuing official receipts (ie: public utility jeep, taxi, carinderia and others)
 All receipts must be named to Digital Paradise, Inc., except for those machine generated which
are considered Official Receipts.
 Allowable expenses shall be based on the Matrix of Reimbursable Expenses.
 Cash advances should be liquidated within seven five (75) working days after the specified end
date (duration of event/ activity) stated in the cash advance request form (itinerary report). (In
case deadline falls on rest day and holidays, it should be submitted on the next working day).

 Failure to comply on the specified due date, FinanceAccounting Department will issue a written
notice for the liquidation of the CA, as (follow-up, indicating the last and final notice ofan
extension and final deadline for of submission).. (Again, iIn any case, an employee failed to
comply on the final notice of extension, the whole amount of cash advance will be charged to his/
her salary on the nearest payroll cut-off until the whole cash advance amount settled).
 In case the event or purpose of the cash advance is postponed, employee should inform via
email the Finance Accounting Department via emailvia email or any other form of written notice
within seven five (75) working days from the date of receipt of cash advance the reason of
postponement and the new schedule or duration of the event. Accounting Department will be the
one to advice on how to handle the Cash Advance.
 Upon cash advance liquidation, Aall unused amount of cash advance should be returned to
aAccounting dDepartment together with the Cash Advance Liquidation Form. An employee who
fails to return the excess amount of CA after four (4) days from issuance of reminder shall be
issued subjected toa applicable disciplinary action and an automatic one-time deduction on the
nearest payroll cut-off.
 Actual expenses must be accomplished in details (ie: date, reference document numberIinvoice /
Oofficial Rreceipt Nnumber, name of merchant, visited branch and amount paid).
  Disallowances from cash advance liquidation will be coordinated and validated to the concerned
person and to be deducted one-time on the nearest payroll cut-off.

For strict compliance and guidance.