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A Little Guide
to
ACADEMIC WRITING
SKILLS
2009
The Little Guide to Academic Writing Skills
If your writing is already perfectly well written and punctuated, you will want to
know what you need to do to refine your style and meet academic
requirements. This is the guide for you. However, if you know that full stops
and commas confuse you, and tutors write things such as “ poor sentence
structure” or “syntax!” in the margins of your work, then you may need to read
the Little Guide to Essential Writing Skills first and may also benefit from
some one-to-one tuition from the Learning Development Unit.
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Contents page
Academic style 4
1. Words
1.1 Vocabulary 4
1.2 Choice of words 5
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Academic style
The definition adds: “not of practical relevance”; but this is not true for you. In
practice, using a correct academic writing style can help to improve your
marks and this is of very practical value to you! Academic writing is
essentially about being clear, unambiguous and not in anyway misleading.
This is vital for the development of knowledge.
In brief:
Academic writing is accurate, impersonal and evidenced.
Accurate grammar and accurate spelling is essential if you are to get good
marks and look professional in your eventual work place.
Accuracy also applies to facts. Check your facts! State the source of your
information! (See Little Guide to Referencing)
Words
1.1 Vocabulary
Academic writing is precise. Words should be used with care. They must
mean what you want them to mean. If in doubt, check words you use in a
dictionary. Do not be a slovenly user of words.
An example: I gave the man the job of investigating the fraud because he
was disinterested.
I gave the man the job of investigating the fraud because he was
uninterested.
One of these would be a wise move; the other would be silly! If you are not
sure why they are different, look up the word “disinterested” in a dictionary.
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1.2 Choice of words
The English language contains more words than any other European
language mainly because it is a mix of all the languages which the invaders of
Britain (Celts, Romans, Saxons, Vikings, Norman French, etc) have brought
with them. Often, there is more than one word for virtually the same thing but
a subtle difference in the actual use of each word. Words from the conquered
Saxons still, for example, 1050 years on, often carry a lower-class connotation
compared with those stemming from the conquering Norman French.
Compare belly (Anglo-Saxon) and stomach (French), boss (Saxon) and
manager (French) or stool (Saxon) and chair (French). In Modern English
there is a word available to describe nearly every nuance of meaning or
emotion. A good English dictionary contains about 44000 words. Most people
understand about 14000 of them. Most people use only about 4000 of them.
Consider
We had a nice time in Brighton. The weather was nice. We had a nice lunch
and went for a nice walk along the front. I bought a nice new dress in a nice
little shop from such a nice assistant . . .
Academically, you should aim to use more of the words you already
understand, and to increase your understanding of more of the others. Use
words accurately. You should attempt to use a vocabulary which will be
understood across Britain (if not the world) and which will not date too soon.
You will probably need to increase your conceptual vocabulary: concepts are
words which some up collections of interconnected ideas, values or
experiences: for example, integrity; fair play
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You should:
Look at: Women are bad drivers and compare this with Many people
consider women to be bad drivers or even Some women are bad drivers.
You might be able to prove the second or third statement; you are not in a
position to prove the first statement.
Compare:
with:
The behaviour of the less than average size youngsters caused discomfort to
some onlookers.
(Grammatically: 1st person = I, we, me, us, my, mine, our, ours
2nd person = you, your, yours
3rd person = he/she, it, his/her, they, them, their)
This can be difficult to achieve when you are expressing your own opinion. It
is usually necessary to step back mentally from the action and rethink how it
can be expressed impersonally.
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Think about the difference between: I believe….
And There is a case for believing . . .
Can be rewritten as
Visitors to Spain are advised to take sun cream. Be exact: who is the “you” in
that sentence?
Some disciplines (nursing, policing may well advise differently within the
vocational context).
Look at: The man read the book. (The subject did something.) This is
written in the active voice.
Compare this with: The book was read by the man. (The subject, the book,
just allowed the action to happen!) This is written in the passive voice.
NB Microsoft Word will try and persuade you to change passive to active.
Ignore it!
Look at:
The research is the subject word in the sentence. “The research” governs the
verb “was done”. But the research did not do anything. It was passive.
Pulling the object word to the front of the sentence usually turns an active
voice into a passive voice. Look at:
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And compare it with:
b) is passive AND it has removed the first person. The meaning is the same
but the tone is more “academic”.
Look again at the first-person to third-person examples above and see how
they are also moving from the active to the passive.
• Every time you make a statement, try to back it with evidence and then
comment on that evidence.
It has more than doubled in size. Bloggs (2006) states that Dalton covered 14
acres in 1990 but had grown to 30 acres by 2005. Froome (2005) shows that
the average daily passenger throughput has tripled in much the same time.
The Dalton Airport website (2007) suggests profits are rapidly increasing too.
[EVIDENCE]
However, this is not necessarily good news for people who live nearby
[COMMENT}
Statement
Evidence
(+source)
Comment
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Is Heat Magazine rigorously and objectively researched?
Paraphrasing
Academic writing must not be a collection of quotations from books or
downloads from websites (called “cut and paste”) with no input from you.
Paraphrasing (putting information into your own words) and comment to show
you have understood and thought about the material you have read is
essential.
Kemp (2004) stresses the complexity of managing music events safely is the
same statement put into this writer’s own words. It is a paraphrase.
Paraphrasing usually deals with a small section of text. In practice you may
well need to summarise a whole chapter or give the gist of an entire book.
Summarising
Summarising pulls together the main ideas from a large chunk of text.
Kemp (2004) uses a range of real life examples and refers to a number of
experts in an attempt to bring to the reader’s attention the need for an
academic and rigorous approach to improving the management of crowd
safety.
Gist
Gist attempts to explain or comment on the argument put forward in the book.
Kemp, in this readable and well illustrated book, argues for the physical,
procedural and psychological aspects of crowd control to be considered
together in order to improve the standards of crowd management.
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2.9 Academic writing is structured
You may like to try some or all of these exercises. Tutors from the Learning
Development Unit will be pleased to mark and discuss them with you.
Rewrite the following passage in the passive voice and avoiding the use of the
first or second person:
I conducted the test in the school library to minimise the noise. I took the
children out of their normal lessons and I tested them in groups of four. I
carried out all the tests in January 1996. The test consisted of two
components. First I showed the children the design (I have placed this in the
appendix) and I asked them to describe what they saw. I tape-recorded all
their answers. I then gave them a set of anagrams which I instructed them to
solve in as short a time as possible. I remained in the room while the children
did this
3.2 Vocabulary
Paraphrase the following sentences (i.e., put into your own words using
simple language to show you have understood the meaning). You may use a
dictionary.
2. The woman’s impecunious state meant that she was unable to obtain
comestibles from her local purveyor of victuals.
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3. His negative life status militates against any pressure from him for
pecuniary recompense for his labours.
Our project got in people from all over the place and with all sorts of fantastic
experience. I was over the moon at the response. 2 of the participants said
they would get the ok to come again, which is really cool. The guys from the
BBC were lovely so we should get super media coverage.
Indicate where, in the following passage, the writer should have given
examples or cited his source of information:
Starting with formal and technical rules, the main characteristics of Rock’ n’
Roll music will be explained. A musicological method of defining music is via a
simple style analysis that registers musical qualities in parameters such as
form and harmony. It is possible to find shared values in rock. Rock was
formed as music for pleasure, dance, and construction of identities among the
majority of white youth cultures in the period 1965-1990.
Good luck!
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