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MSCA-IF EVALUATION

STEP BY STEP
MANUAL FOR EVALUATORS 2020

Research Executive Agency


TABLE OF CONTENTS

WHAT IS NEW SINCE THE MSCA-IF 3.3 Eligibility check 30 4.3.3 Reaching consensus 47
2019 EVALUATION 3 3.4 Page Limits and Formatting 4.3.4 What if it is difficult to 47
GLOSSARY 4 Standards 31 reach a consensus?
3.5 Overall comments 32 4.3.5 Compliance with deadlines
1 GENERAL ASPECTS 6 3.5.1 Excess pages 32 47
1.1 Why this Guide 7 3.5.2 Resubmission 32 TIPS & HINTS 48
1.2 Working as an expert 8 3.6 Scores 33
1.3 Marie Skłodowska-Curie 3.7 Operational capacity 34 5 ANNEXES 53
Actions Individual Fellowships 9 3.8 Open Access to Publications vs. 6.1 MSCA-IF Summary table 54
1.4 Research topics 11 Open Access to Research Data 35 6.2 MSCA-IF Assessment Grid 55
1.5 Secondments 12 3.9 Ethics 36 6.2.1 How to use the
3.10 Special cases 36 assessment grid 57
2 THE EVALUATION IN PRACTICE 13
11 3.10.1 Overlap with IF, ITN,
2.1 Who Is Who 14
12 COFUND and ERC 36
2.2 Workflow 15
13 3.10.2 Research misconduct 36
2.2.1 Overview of the workflow 15
13
2.2.2 Timeline 16
14 4 PERFORMING THE WORK 37
2.2.3 The evaluation phases 4.1 Accept to evaluate 38
in detail 17
1 4.2 The Individual Evaluation 39
2.3The remote evaluation process Report (IER) phase
in SEP 18 4.2.1 How to draft your IER 40
4.2.2 What if? 42
3 THE PROPOSAL ASSESSMENT 19
17 4.3 The Consensus Report (CR) 43
3.1 Guiding principles 20 phase
3.2 The evaluation criteria 22
20 4.3.1 The aim of the consensus
3.2.1 Criterion 1:Excellence 23 report (CR) 46
3.2.2 Criterion 2:Impact 26 4.3.2 How to draft the consensus 46
3.3.3 Criterion 3:Implementation 28 report (CR)
2
WHAT IS NEW SINCE THE MSCA-IF-2019
EVALUATION

1. BREXIT A box has been added to explain the position of the UK as follows: “UK-based legal entities
will continue to be fully eligible to participate and receive funding under MSCA 2020, as if
the UK were a Member State, unless security considerations apply.“

2. SECONDMENT New details on non-compliant cases.

3. ASSESSMENT GRID Evaluators are encouraged to use the assessment grid as a support to ensure that all
evaluation criteria are addressed properly. The assessment grid is a stand-alone document
(see also Annex 6.3).
4. GANTT CHART The Gantt Chart is assessed only under criterion 3

5. HUMAN EMBRYONIC When the proposed research involves the use of human embryonic stem cells (hESCs)
STEM CELLS (HESCs) AND and/or human embryos (HEs), Evaluators must decide whether these are necessary or not
HUMAN EMBRYOS (HEs) for achieving the project objectives. An explicit comment is required in a dedicated section
in SEP.

3
GLOSSARY

AC: Associated country. A Country associated Duration of fellowships: The duration for Host institution (beneficiary): Legal entity that
to Horizon 2020. Click here for the list European Fellowships is between 12 and 24 signs the Grant Agreement and has the complete
months for ST, RI and SE and between 12 and responsibility for the proper implementation of the
Academic sector: Public or private higher 36 for CAR. For the Global Fellowships there action.
education establishments awarding academic is an initial outgoing phase of between 12
degrees, public or private non-profit research and 24 months, and an additional mandatory IER: Individual Evaluation Report
institutes whose primary mission is to pursue 12-month return phase, making the total
research, and international European interest duration of this type of fellowship between
24 and 36 months. IF: Individual Fellowships
organisations, as defined in Article 2.1(12) of
the Horizon 2020 Rules for Participation Re-
EC: European Commission MS: EU Member States
gulation No. 1290/2013.

Applicant: the host research organization EF: European Fellowships MSCA: Marie Skłodowska-Curie Actions
(including the supervisor(s)) and the
experienced researcher. ESR: Evaluation Summary Report
Non-academic sector: Any socio-economic
actors not included in the academic sector and
CAR: Career Restart Panel of the European Experienced Researcher (or Researcher
fulfilling the requirements of the Horizon 2020
Fellowships or ER): the researcher must be in possession
Rules for Participation Regulation No. 1290/2013.
of a doctoral degree or has at least four years It includes all non-academic organisations, from
COI: Conflict of Interest of full-time equivalent research experience at
industry to business (including SMEs), government,
the date of the call deadline.
civil society organisations (NGOs, trusts,
CR: Consensus Report
GF: Global Fellowships foundations, etc.), some cultural institutions,
museums, hospitals, and international
organisations (like the UN or WHO).
GfA: Guide for Applicants

4
Partner organisations: Entities that Short visit: activities outside of the location
contribute to the implementation of the of the beneficiary’s premises such as
action, but do not sign the Grant Agreement: fieldwork or participation in conferences. They
y In EF, organisations in MS or AC that host are supervised directly by the beneficiary and
the researcher during optional secondments can take place in any country.
and provide additional training.
y In GF, organisations in TC that host the ST: Standard European Fellowship
researcher during the compulsory initial
outgoing period and provide additional Supervisor: Scientist appointed at the bene-
training. ficiary to supervise the researcher throughout
the whole duration of the action.
REA: Research Executive Agency
TC: Non-associated third countries. Countries
that are neither EU Member States (MS), nor
RI: Reintegration Panel of the European
associated to Horizon 2020 (AC)
Fellowships
Vice-Chair: Expert that has an in-depth
SE: Society & Enterprise Panel of the
knowledge of the MSCA evaluation process
European Fellowships. and assists the REA in the evaluation
management and monitoring.
Secondment(s): planned stay(s) of the
researcher to a partner organization located WP: Work Programme
in a MS or AC during the fellowship with
specific supervision arrangements and
specific planned training and/or research
objectives.

SEP: Web-based electronic evaluation tool.

5
1 GENERAL ASPECTS
1.1 Why this Guide 7
1.2 Working as an expert 8
1.3 Marie Skłodowska-Curie
Actions Individual Fellowships 9
1.4 Research topics 11
1.5 Secondments 12

6
1.1 WHY THIS GUIDE

Expert Evaluators for the Horizon 2020 Marie


Skłodowska-Curie Actions Individual Fellow-
ships programme (H2020-MSCA-IF) have the
important task of assessing applications for
funding from among Europe’s best and most
promising researchers. Your evaluations will
affect their careers and ultimately the quality
of European research. This guide will help
you assess proposals and draft your
evaluation reports.

7
1.2 WORKING AS AN EXPERT

Working as an Expert expert to evaluate proposals if you have a


vested interest that could influence your
H2020-MSCA-IF is one of the EU's most com-  Rapporteurs: draft the IER, moderate evaluations. For more details, please see
petitive research funding programmes. It is the consensus discussion after drafting the section 3.1 of this guide and/or your
based on applications made jointly by the Consensus Report (CR), suggest a CR score, contract.
researcher and the host institution in and implement in the CR comments from the  Remuneration: as an expert, you are
academic or non-academic sectors in other two Evaluators and the Vice-Chair.
response to an annual call for proposals. entitled to a fee per task, with a maximum
About 10,000 proposals are submitted each stipulated in your contract.
 Chairs and Vice-Chairs: support and
year. On average, only 15% of them will be monitor the evaluation. They are a first  Volume of work: participation in the
funded. contact point for all experts during the H2020-MSCA-IF evaluation exercise does
evaluation. not imply consecutive or 9-to-5 working
The Research Executive Agency (REA) is days, but flexible working hours
mandated by the European Commission to  Ethics Experts according to the deadlines which will be
support the EU Research and Innovation provided in due time. The number of
policy, fund high-quality research and inno-  Independent Observer proposals you will be asked to assess
vation projects that generate knowledge for largely depends on the number of
the benefit of society. When working as an expert, you should proposals received in your area of
consider:
expertise.
REA uses independent experts to assist with
the evaluation of the IF proposals. Those  SEP tool: all the work of the Evaluator or
experts have different roles, namely: Rapporteur is performed remotely and may Please follow the instructions from your
be carried out at your home or place of work. Vice-Chair on how to prioritise your
 Evaluators: draft the Individual Evaluation The evaluation of proposals is performed tasks.
Report (IER) and actively participate in the through SEP, a web-based electronic tool.
consensus discussion leading to the
finalization of the Consensus Report (CR).  Conflict of Interest (CoI): the
REA will not appoint you as an
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1.3 MARIE SKŁODOWSKA-CURIE
ACTIONS INDIVIDUAL FELLOWSHIPS

The goal of the MSCA Individual Fellowships As an Evaluator, you will assess the
(IF) is to enhance the creative and innovative different Individual Fellowships:
potential of experienced researchers 1 who
are seeking to diversify their individual 1. EUROPEAN FELLOWSHIPS (EF)
competences in terms of skill acquisition
through advanced training, international and European Fellowships are hosted in EU
inter-sectoral mobility. Member States or Associated Countries
from 12 to 24 months and are open to
Individual Fellowships (IF) provide opportuni- experienced researchers of any nationality
ties to acquire and transfer new knowledge EUROPEAN GLOBAL either coming to Europe from any country
FELLOW SHIP FELLOW SHIP
and to work on research and innovation either (EF) (GF) in the world or moving within Europe. The
in a European context (EU Member States and researcher must comply with the rules of
Associated Countries) or outside Europe. mobility in the country where the EF will be
hosted. The duration of Career restart panel
Further information can be found in the Guide EF is between 12 to 36 months.
for Applicants at the following link:
Guide for Applicants
EFs are split into four different schemes:
CAREER REINTEGRATION
 Standard European Fellowships (EF-ST) - for
& ENTERPRISE EUROPEAN

all experienced researchers wishing to pursue


their scientific career in another EU Member
State or Associated Country.

1
The experienced researcher must have, at the deadline of the
call, either a doctoral degree or at least four years of full-time
equivalent research experience.

9
 Career Restart Panel (EF-CAR) - dedi- 2. GLOBAL FELLOWSHIPS (GF)
cated to researchers who wish to resume
their research career in Europe after a Global Fellowships are based on a 12 to 24-
career break in research for a continuous month stay in a third country outside Europe
period of at least 12 months within the followed by a mandatory 12-month return
18 months immediately prior to the period to a European host institution.
deadline for submission of proposals.

 Reintegration Panel (EF-RI) - dedicated BREXIT: UK-based legal entities will


to researchers who wish to return and continue to be fully eligible to participate
reintegrate into a longer-term research and receive funding under MSCA 2020, as
position in Europe. if the UK were a Member State, unless
security considerations apply.
 Society & Enterprise Panel (EF-SE) -
dedicated to researchers seeking to work
on research and innovation projects in an
organisation in the non-academic sector.

You will find a summary table illustrating the


main features of each IF Action in Annex 6.1.

10
1.4 RESEARCH TOPICS

Individual Fellowships are open to all fields of  Chemistry (CHE)


research and innovation, chosen freely by the
applicants. Applicants must indicate at the  Social Sciences and Humanities (SOC)
submission stage in which of the eight
different scientific areas their proposal fits  Economic Sciences (ECO)
best. These areas are:
 Information Science and Engineering (ENG)

 Environment and Geosciences (ENV)

 Life Sciences (LIF)

 Mathematics (MAT)

 Physics (PHY)

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1.5 SECONDMENTS

Researchers applying for an IF may opt to For Global Fellowships, such an optional  when secondments occur in third
include a secondment phase in an EU secondment can also take place at the start countries, you should consider the period
Member State or Associated Country (not a of the action, at the beneficiary or its entity spent in the secondment as if it occurred
third country such as USA or China) within with a capital or legal link and/or a partner at the host institution and assess
the overall duration of their fellowship. organisation in a MS or AC, for a maximum of accordingly. If the activities foreseen in
3 months, allowing the researcher to spend the secondment cannot be executed at
If the partner organisation where the second- time there before moving on to a partner the host institution, then you could (upon
ment takes place is not identified at the pro- organisation in a third country. In such cases, your judgment) penalise the proposal
posal stage, it is essential that Part B of the the initial secondment will be considered as accordingly under the most appropriate
proposal contains as much information as part of the outgoing phase. criterion.
possible on the sector, place, timing and dura-
tion, and its overall purpose. For period of secondment(s) not complying
with the above criteria:
The maximum duration of a secondment is  when periods exceed the maximum Link to Member States
defined according to the total duration of the cumulative duration - you should evaluate
fellowship. The secondment phase can be a how the proposal would be affected if the Link to Associated Countries
single period or divided into shorter periods activities associated to the secondment were
which cumulatively do not exceed the to be done within the maximum duration and
maximum permitted length as indicated in assess accordingly. You could (upon your
judgment) penalise the proposal accordingly Applicants must clearly distinguish
the following table. ‘secondments’ from short visits (for
under the most appropriate criterion;
example, for fieldwork) since they are
DURATION OF THE MAXIMUM DURATION
different in nature and pursue different
FELLOWSHIP OF SECONDMENT
≤ 18 MONTHS 3 MONTHS
objectives. The country selected for a short
visit can be chosen freely. Short visits can
>18 MONTHS 6 MONTHS only represent a small part of the action.

12
2 THE EVALUATION IN
PRACTICE
2.1 Who Is Who 14
2.2 Workflow 15
2.2.1 Overview of the workflow 15
2.2.2 Timeline 16
2.2.3 The evaluation phases in detail 17
2.3 The remote evaluation process in SEP 18
2.1 WHO IS WHO

Individual Fellowships are awarded through Evaluators are responsible for drafting the The Chair of a panel is an expert with an in-
an open competition and a transparent, inde- Individual Evaluation Reports (IERs). depth knowledge of the MSCA evaluation
pendent evaluation. Each proposal is evaluated process and therefore, together with the
based on a pre-defined list of criteria by at One of the three Evaluators will also be Vice-Chairs, assists the REA in the overall
asked to act as Rapporteur: he/she is management of the evaluation process and
least three Evaluators, supervised by their
monitoring of its progress.
Vice-Chair and under the umbrella of the responsible for drafting and finalising the
Research Executive Agency staff. Consensus Report (CR).
The Independent Observer is an indepen-
dent expert appointed by the REA who
Experts are grouped into eight different pa- Vice-Chairs are former Evaluators with in- follows, observes and checks the entire
nels aligned with the eight MSCA predefined depth knowledge of the MSCA evaluation evaluation process and related procedures.
scientific areas – according to their field of process who assist the REA with the allo- He/she checks compliance with the
expertise. Each panel has its own group of cation of proposals, evaluation process and procedures stipulated in the Work
Vice-Chairs, led by the Chair. expert monitoring. They do not evaluate the Programme 2018-2020 and the H2020
proposals but perform a quality check of the Online Manual. He/she reports on the
IERs and the CRs prepared by the Evaluators correct and fair implementation of the
and the Rapporteurs and thus may give evaluations and gives his/her suggestions for
feedback on the quality of the reports. improvement, as necessary, in a report to the
Note: In general, you will be asked to REA. However, the observer does not express
evaluate proposals in your specific Vice-Chairs monitor the timely submissions of views on proposals or on other experts'
field of expertise according to the the reports and check the quality of each opinions.
keywords you have previously selected, Evaluator’s first three IERs and each
and your profile. However, given the Rapporteur’s first three CRs. REA staff members, with the support of the
multi-disciplinary approach of some Chair(s) and Vice-Chairs, are responsible for
proposals, you may also be requested Vice-Chairs perform quality check on all CRs managing the evaluation process and
to evaluate proposals more broadly after the three evaluators have reached monitoring its progress. They ensure that the
consensus. evaluation rules are respected and give the
linked to your general expertise.
experts advice for a quality and timely com-
pletion of the process.

14
2.2 WORKFLOW

2.2.1 OVERVIEW OF THE


WORKFLOW

1. CALL CLOSURE

6. EACH EVALUATOR SUBMITS THEIR IERs IN SEP

2 . REA PERFORMS AN ADMISSIBILITY CHECK ON ALL SUBMITTED


PROPOSALS

7. THE RAPPORTEUR PREPARES AND SUBMITS THE CR IN DRAFT


FORMAT + THEIR VICE- CHAIR CHECKS AND PROVIDES
FEEDBACK AS SOON AS POSSIBLE
3. REA, WITH THE HELP OF THE VICE- CHAIRS, ALLOCATES ALL-
ADMISSIBLE PROPOSALS TO THREE EXPERT EVALUATORS
ACCORDING TO THEIR FIELD OF EXPERTISE

8. ALL THREE EXPERTS (TWO EVALUATORS + ONE RAPPORTEUR)


PARTICIPATE IN THE REMOTE CONSENSUS DISCUSSION VIA
SEP AND REACH CONSENSUS
4. EXPERTS SIGN THEIR CONTRACTS AND ACCEPT THEIR EVALUATION
TASKS IN SEP (SEE BELOW)

9. THE TWO EVALUATORS CHECK THAT THE CONSENSUS HAS


BEEN INCORPORATED BY THE RAPPORTEUR IN THE DRAFT CR AND
5. EACH EVALUATOR PROVIDES THE FIRST IERS IN DRAFT FORMAT APPROVE THE CR IN SEP
THEIR VICE-CHAIR CHECKS AND PROVIDES FEEDBACK ON THE
QUALITY OF THE REPORT AS SOON AS POSSIBLE

10. THE VICE- CHAIRS PERFORM A QUALITY CHECK FOR EACH CR

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2.2.2 TIMELINE

INDIVIDUAL FELLOWSHIPS: INDICATIVE TIMETABLE


YOU ARE HERE

OCTOBER-
DECEMBER 2020 Call closure 9 SEPTEMBER 2020

9 SEPTEMBER MARCH- MAY


11 APRIL 2020
2020 FEBRUARY 2021 2021 Proposals allocation 18 – 23 SEPTEMBER
(only Vice-Chairs) 2020

Expert contracting 20 SEPTEMBER –


2 OCTOBER 2020
PUBLICATION OF DEADLINE FOR INFORMATION ON SIGNATURE OF
THE CALL FOR SUBMISSION OF THE OUTCOME OF GRANT
PROPOSALS THE EVALUATION AGREEMENTS
APPLICANTS Manual for Evaluators Upon signature of their
and training materials contract
EVALUATION OF
PROPOSALS

Remote evaluation: 2 OCTOBER -


IER phase & CR phase 23 NOVEMBER 2020
(all experts)

Quality check 1 – 4 DECEMBER


and panel ranking 2020
(only Vice-Chairs)

16
2.2.3 THE EVALUATION Key:
PHASES IN DETAIL IER: Individual Evaluation Report ESR: Evaluation Summary
CR: Consensus Report Report CVC: Chairs & Vice-
Chairs

E VA LU AT OR S

S UB MI T
WRITE IER
S UB MI T
WRITE IER
S UB MI T
WRITE IER

S UB MI T
CR PHASE R A PP O R T E UR
E VA LU AT OR
APPROVE CR
S UB MI T
WRITE CR
E VA LU AT OR S UB MI T
APPROVE CR

D I S A P P R OV E

V I C E - C H A IR S V I C E - C H A IR S P A N E L C O O R D I N AT O R
S UB MI T S UB MI T
FOR CVC AND PANEL COORDINATOR QUALITY QUALITY
FINALIZE ESR
CONTROL 1 CONTROL 2

D I S A P P R OV E D I S A P P R OV E D I S A P P R OV E

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2.3 THE REMOTE EVALUATION
PROCESS IN SEP

As already mentioned, you will perform your Web links:


work in SEP – the EU online tool for remote
evaluation.
Introduction to proposal evaluation in SEP Printing Reports
The web links in the next column describe in
detail how to use the SEP evaluation tool. Navigating the main screen Task Status
They also provide reference information about
the available screens and forms, additional Completing a Consensus Report
Searching and Filtering Tasks Navigating
actions available to call coordinators, and Using WebEx
more. through Tasks Viewing proposal details

Accepting a Task

Link to SEP Access:


https://eceuropa.eu/research/participants/ Declining a Task
evaluation/ Completing an individual evaluation report
(IER) If you have submitted your
Link to SEP Guidelines: Individual Evaluation Report by
https://eceuropa.eu/research/participants/ Completing a consensus report (CR) Remotely mistake and/or wish to reopen it,
data/support/expert/expert_evaluation_u please contact your Vice-chair.
ser_manual.pdf

18
3 THE PROPOSAL
ASSESSMENT
3.1 Guiding principles 20 3.6 Scores 32
3.2 The evaluation criteria 22 3.7 Operational capacity 33
3.2.1 Criterion 1: Excellence 23 3.8 Open Access to Publications vs.
3.2.2 Criterion 2: Impact 26 Open Access to Research Data 34
3.2.3 Criterion 3: Implementation 28 3.9 Ethics 35
3.3 Eligibility check 29 3.10 Special cases 35
3.4 Page limits and formatting 3.10.1 Overlap with IF, ITN,
standards 30 COFUND and ERC 35
3.5 Overall comments / Remarks 31 3.10.2 Research misconduct 35
3.5.1 Excess Pages 31
3.5.2 Resubmission 31
3.1 GUIDING PRINCIPLES

While performing the evaluation work, 4. ACCURACY


you are expected to comply with the 7. CONFLICT OF INTEREST RULES (CoI) You
You base your judgment on the three
following principles, as stated in Annex 1 official evaluation criteria the proposal have a CoI and are excluded from the
of the Code of Conduct of the expert addresses, and nothing else. evaluation session if you:
contract2:
5. CONSISTENCY  are involved in a competing proposal, or
1. INDEPENDENCE You apply the same standard of judgment were involved in the preparation of the
You are appointed in your personal capacity to all proposals. proposal (including pre-proposal checks);
and act independently and in the public  benefit directly or indirectly if a proposal
interest, not in your country or employer's 6. CONFIDENTIALITY is accepted or rejected;
interest.  You discuss evaluation matters – such as
 have a close family or personal rela-
the content of proposals, evaluation results
2. IMPARTIALITY tionship with any person involved in the
or opinions of fellow experts – only with
You treat all proposals equally and evaluate preparation of any proposal submitted to
your fellow experts involved in evaluating
them impartially on their merits, this call;
the same proposal.
irrespective of their origin or the identity of  are a director, trustee or partner or are in
the applicants.  Do not disclose the names of your fellow
any way involved in the management of
experts (each year, the Commission
an organisation involved in the prepa-
3. OBJECTIVITY publishes the experts’ names – as a group –
ration of any proposal submitted to this
You evaluate each proposal as submitted but no link is made between an expert and a
call;
and not based on its potential if certain proposal).
changes were to be made.  are involved in the secondment phase of a
 You maintain the confidentiality of do-
cuments, paper or electronic, at all times proposal;
and wherever you do your evaluation work  are employed or contracted by one of the
2 and you must return, destroy or delete all applicants or any named sub-contractors;
Sources: Guide for submission and evaluation of
proposals (Horizon 2020 Grants manual), Horizon 2020 confidential documents, paper or
model contract for independent experts. electronic, upon completing your work.
20
 are a member of an advisory group set up In addition, the REA will decide whether a CoI You must inform the REA as soon as you
by the Commission to advise on the become aware of a CoI:
exists — taking into account the objective cir-
preparation of Euratom or EU Horizon cumstances, available information and
2020 work programmes or work plans in  before signature of the contract;
related risks — if an expert:
an area related to the call;  upon receipt of proposals; or
 was employed by one of the applicants in
 are a National Contact Point (NCP) or a  during the course of your work.
the previous three years;
person working directly for the Enter-
prise Europe Network (EEN);  is involved in a contract or grant agree- The REA will determine if there is a CoI on a
ment, grant decision, membership of case-by-case basis and decide the course of
 are a member of a Programme action to follow. If a CoI is limited to a certain
management structures (e.g. member of
Committee. proposal then you will not be allowed to eva-
management or advisory board etc.) or in a
research collaboration with a host/partner luate it.
The REA may decide to invite an expert with a organization or a researcher (or had been in
declared CoI to take part in the evaluation the last three years);
session, while being excluded from the
 is in any other situation that could cast If you knowingly hide a CoI, you will be
evaluation of the proposal(s) concerned, if all excluded from the evaluation and your
doubt on their ability to participate
of the following apply: work declared null and void.
impartially in the evaluation of the pro-
posal (or that could reasonably appear to Your contract will be terminated and your
 the expert works in a different team/
do so in the eyes of an external third party). allowances may be reduced, rejected or
department/laboratory/institute from
recovered. You may also be excluded from
where the action is to be carried out; working as an Evaluator for EU research
programmes in the future.
 the bodies operate with a high degree of
autonomy;

21
3.2 THE EVALUATION CRITERIA

Proposals must be evaluated based on the


award criteria: Excellence, Impact and
Implementation, as outlined in the MSCA IF
Work Programme. Each criterion is further
split into sub-criteria.

You must assess each sub-criterion.


You are encouraged to use the
assessment grid provided in Annex 6.3.

Applicants have been requested to structure


their proposal according to the aforemen-
tioned evaluation criteria. However, the infor-
mation relating to each criterion can be found
throughout the whole proposal, not only in the
relevant sections. Therefore, it should be
considered, even though it may not be found
where expected in the proposal.

22
3.2.1 CRITERION 1: EXCELLENCE SUB- CRITERIA WHAT TO EVALUATE
EXCELLENCE 1 .1  State of the art, specific objectives and overview of the action.
QUALITY AND CREDIBILITY OF THE
RESEARCH/INNOVATION PROJECT;  Research methodology and approach.
EXCELLENCE is about: LEVEL OF NOVELTY, APPROPRIATE
CONSIDERATION OF INTER/MULTI-  Originality and innovative aspects of the research project.
Contribution to advancements within the research field. Novel
 the quality and novelty of the research; DISCIPLINARY AND GENDER ASPECTS
concepts, approaches or methods.
 Interdisciplinary aspects of the action (if relevant).
 the training activities in the project;
 Gender aspects (if relevant).
 the capacity of the researcher, the scientific On Gender dimension: Evaluators must only assess the gender dimension if it is
supervisor and their interaction. relevant to the proposed research. See paragraph on gender dimension (p. 23).

1. 2
QUALITY AND APPROPRIATENESS  The two-way transfer of knowledge between the researcher and the host
OF THE TRAINING AND OF THE TWO institution(s):
WAY TRASNFER OF KNOWLEDGE - what new knowledge will the researcher gain during the fellowship
The proposal should explain the career development BETWEEN THE RESEARCHER AND
hosting and how it will be acquired;
THE HOST
strategy intended for the researcher (mainly under - what previously acquired knowledge and skills will be transferred
sub- criterion 1.4). However, the Career from the researcher to the host organisation(s).

Development Plan (i.e. the actual document listing  For Global Fellowships ONLY: how will the new skills and knowledge
acquired in the third country be transferred back to the host institution in
the career objectives and major accomplishments Europe?
expected) must not be included in the proposal. For
 The training that will be offered.
this reason, the proposal cannot be penalized for not
including the plan but could be penalized for the poor
quality of the career development strategy.

23
1.3 I. Qualifications and experience of the supervisor(s): How is the Curriculum Vitae evaluated under
QUALITY OF THE SUPERVISION AND
 Supervisor's level of experience on the research topic proposed and their
criterion 1.4?
OF THE INTEGRATION IN THE
TEAM/INSTITUTION track record of work, including main international collaborations, as well
as the level of experience in supervising/training especially at advanced Assess the achievements, overall
level (PhD, postdoctoral researchers).
performance and talents in relation to the
II. Hosting arrangements:
proposed research in order to evaluate the
potential of the researcher to reach or
 Integration of the researcher within the team/institution so that all
parties gain maximum knowledge and skills from the fellowship. reinforce professional maturity/independence
 Nature and quality of the research group/environment as a whole.
during the fellowship.
 Measures taken to integrate the researcher in the different areas of
expertise, disciplines, and international networking opportunities that the The number of publications is only one aspect
host could offer. of the Curriculum Vitae and in some cases
 For global Fellowships ONLY: assess hosting arrangements for both may not be a good indicator of the
outgoing AND return phases. researcher’s experience (e.g. consider also
work in the private sector, confidential/
1.4  How will the researcher's existing professional experience, talents and
POTENTIAL OF THE RESEARCHER TO proposed research contribute to their professional development as an
patentable research outcomes, etc).
REACH OR RE-ENFORCE independent/mature researcher during the fellowship? Therefore do not penalize proposals if you
PROFESSIONAL MATURITY /
INDEPENDENCE DURING THE  The new competences and skills that will be acquired and how they think that the researcher's amount of
FELLOWSHIP relate to the researcher’s existing professional experience. publications is too low, unless you consider
 Assess the curriculum vitae in section 4 of the proposal in relation to the that the amount of publications is too low
level of experience and work profile of the researcher.
given his/her level of experience and work
profile, and that this may affect his/her
professional development as an independent/
mature researcher during the fellowship.

Do not penalize young researchers.

24
Gender Dimension
What is the difference between sub-criterion
1.3 and sub-criterion 3.3? Applicants are invited to explore whether
and how the gender dimension is relevant
The hosting arrangements, which are part of You must only assess the
to their research. A topic is considered
sub-criterion 1.3, refer to the integration of gender dimension if it is
gender relevant where human beings are
the researcher in his/her new environment at relevant to the proposed
involved as subjects or end-users and it research.
the host’s premises. This does not refer to the can be expected that its findings will
infrastructure of the host, as described in the
affect groups of women and men
implementation sub-criterion 3.3.
differently, or in research activities using
e.g. animal models. In such cases, appli-
cants should integrate gender issues as part
of their proposals. Evaluators should consider
this under ‘excellence’ (sub-criterion 1.1).

Please note that in MSCA-IF, the gender


balance in research teams is not
relevant because MSCA-IF focuses on a single
Do NOT penalize proposals if the researcher.
researcher is already working at the
host institution. That is allowed as far
as the eligibility rules are complied
with.

25
3.2.2 CRITERION 2:
What is the difference between sub-
IMPACT criterion 1.4 and sub-criterion 2.1?
IMPACT refers to the impact on the
researcher’s career development and the  Sub-criterion 1.4 "Capacity of the
dissemination and communication activities. researcher to reach or reinforce a position of
professional maturity/independence":
IMPACT SUB-CRITERIA WHAT TO EVALUATE
applicants should demonstrate how their
2.1  The expected impact of the planned research and training (i.e. the added past personal experience and the proposed
ENHANCING THE POTENTIAL AND value of the fellowship) on the future career prospects after the research will contribute to their professional
FUTURE CAREER PROSPECTS OF fellowship.
THE RESEARCHER development as independent/ mature
 Career goals and how the planned research and training are likely to
contribute to their achievement.
researcher during the fellowship.
Researchers should explain the new
 How the new competences and skills acquired during the fellowship (as
explained in 1.4) can make the researcher more successful in their long- competences and skills that will be acquired
term career goals, whether within or outside academia. and how they relate to their existing
professional experience.
2.2  How will the new knowledge generated by the action be disseminated  Sub-criterion 2.1 "Enhancing the poten-
QUALITY OF THE PROPOSED and exploited? What is the potential impact expected to be?
MEASURES TO EXPLOIT AND tial and future career prospects of the
 The strategy for targeting peers and key stakeholders (for example, the
DISSEMINATE THE PROJECT
scientific community, industry, professional organisations, policy makers,
researcher": the proposal should explain the
RESULTS
etc.). expected impact of the planned research
 Where applicable, does the proposal describe potential and training on the career prospects of the
commercialization? researcher after the fellowship.
 If relevant, how intellectual property rights will be dealt with. Researchers should outline clearly their career
goals and how the planned research and
2.3.  How the planned public engagement activities contribute to creating training are likely to contribute to their
QUALITY OF THE PROPOSED awareness of the performed research?
MEASURES TO COMMUNICATE THE achievement.
PROJECT ACTIVITIES TO DIFFERENT  How both the research and results will be made known to the public in
TARGET AUDIENCES such a way they can be understood by non-specialists?

26
.
“While you may expect a planned number of Under Horizon 2020, beneficiaries should The type of outreach activities could range
scientific articles to be published, do not engage in dissemination and exploitation from an Internet presence, press articles and
expect a very precise and detailed plan for it, activities. participating in European Researchers' Night
as it would be developed during the project's events to presenting science, research and
lifetime.” innovation activities to citizens, including to
students from primary and secondary schools
or universities in order to develop their
Dissemination means sharing interest in research careers.
research results with potential
users.
Whereas exploitation is the use of
results for commercial purposes or
in public policymaking.

Communicating your project: The


beneficiaries must promote the action
and its results, by providing targeted
information to multiple audiences
(including the media and the public), in
a strategic and effective manner.

27
IM PL EM EN TA T I ON SUB- CR IT E RI A WHAT TO EVALUATE

3.2.3 CRITERION 3: 3.1  How the work planning and the resources mobilised will ensure that the
COHERENCE AND EFFECTIVENESS OF THE research and training objectives will be reached.
QUALITY AND WORK PLAN, INCLUDING THE
 Why the number of person-months planned and requested for the project
APPROPRIATENESS OF THE ALLOCATION
EFFICIENCY OF THE OF TASKS AND RESOURCES (and corresponding to the project duration for one researcher) is
appropriate in relation to the proposed activities.
IMPLEMENTATION  A Gantt chart must be included. Please assess:
- Work package titles ( there should be at least one WP);
- Major deliverables, if applicable;
IMPLEMENTATION is about the quality of the
- Major milestones, if applicable;
work plan, including the allocation of tasks - Secondments, if applicable;
and resources, and project management. - Planning for dissemination, exploitation and communication
activities (unless included in a dedicated WP).

3.2  The organisation and management structure, as well as the progress-


APPROPRIATENESS OF THE MANAGEMENT monitoring mechanisms in place, to ensure that the objectives are
Please keep in mind to assess the STRUCTURE AND PROCEDURES, reached
information on work packages, INCLUDING RISK MANAGEMENT
 The research and/or administrative risks that might endanger reaching
deliverables, milestones and the project objectives, and the contingency plans to be put in place
secondments included in the text as should such risks occur
well (not only in the Gantt chart).  Where applicable, if entities with a capital or legal link to the beneficiary
are involved, is their contribution well explained?
 Where applicable, information on the support services provided by the
host institution (European office, HR services,…)

3.3  The beneficiary’s active contribution to the research and training


APPROPRIATENESS OF THE activities.
INSTITUTIONAL ENVIRONMENT
What resources should be considered (INFRASTRUCTURE)  For Global Fellowships ONLY: also consider the partner organisation in
under criterion 3.1? third countries for the outgoing phase.
 The main tasks and commitments of the beneficiary and partners (if
All resources other than financial, e.g. data applicable)
availability, lab availability, survey  The infrastructure, logistics and facilities offered in so far as they are
planning assistance, etc. necessary for the good implementation of the project.

28
Please note that MSCA IF is a unit-based What is the difference between sub-
action and the number of person-months criterion 1.3 and sub-criterion 3.2?
planned and requested always corresponds to Please take into account the
the project duration for one researcher.  Sub-criterion 1.3: "Quality of the information in the CV when
supervision" refers to the support and assessing the three evaluation
guidance provided for the personal and criteria and also take into
professional development of the account the researcher’s overall
track record in relation to his/her
researcher.
level of experience.
 Sub-criterion 3.2 "Appropriateness of the
management structures and procedures"
refers to the project’s internal organisation
and progress monitoring.

29
3.3 ELIGIBILITY CHECK

The eligibility of the proposal is checked


by REA staff during the evaluation process.
Please evaluate all proposals assigned to you.
In case you find elements indicating possible
inadmissibility (e.g. incomplete proposals), you
must notify your Vice-Chair who will
discuss this with REA staff.

If you want to find out more about the eligi-


bility criteria for the different actions, please
consult the Horizon 2020 MSCA Work
Programme 2018-2020 and the Guide for
Applicants 2020.

30
3.4 PAGE LIMITS AND
FORMATTING STANDARDS

The proposal you are asked to evaluate is The structure of Part B is the following:
made up of two parts, Part A and Part B:
1 EXCELLENCE If the proposal does not comply with the
2 IMPACT 10 PAGES MAX formatting standards, please report this to
 Part A includes administrative and finan- 3 IMPLEMENTATION your Vice-Chair.
cial information of the host institution
(beneficiary) and the researcher; 4. CV OF THE EXPERIENCED RESEARCHER

5 CAPACITIES OF THE PARTICIPATING ORGANISA- If a proposal does not comply with the rules,
 Part B includes the description of scientific TIONS (1 PAGE PER ORGANISATION) please inform your Vice-Chair. If confirmed,
6 ETHICAL ASPECTS
and training activities. It is further divided REA staff will ask applicants to reformat their
7 LETTER OF COMMITMENT FROM THE PARTNER
into: ORGANISATION (GF ONLY)
proposal. This may result in excess pages
which must be disregarded.
Part B-1 describes the excellence, impact
and implementation aspects. The To ensure equal treatment of the proposals,
maximum total length of this docu- applicants are required to respect a page limit
ment is 10 pages. of maximum 10 pages for part B-1
(excellence, impact and implementation).
Excess pages of part B-1 will automatically Tables cannot be used to include the core text
Part B-2, which contains the of the proposal.
be made invisible, and will not be taken into
researcher’s CV, a description of the Footnotes are to be used exclusively for
consideration by the experts.
participating organisations, an ethical literature references. The minimum font size
self-assess- ment and a commitment of footnotes is 8. They will count towards the
Proposals must also respect certain format- page limit. Any other information included in a
letter (only for Global Fellowships). ting standards described in the Guide for footnote or hyperlink shall be disregarded.
Applicants (e.g. a minimum font size of 11
points, except for the Gantt chart and tables
where the minimum font size is 8 points).-

31
3.5 OVERALL COMMENTS

Proposals are considered as resubmissions strengths, or if comments strongly contradict


The Overall Comments box should only be if the following two conditions are met: what was stated in the previous Evaluation
used in two cases: Summary Report - ESR). Evaluators therefore do
I. the supervisor, researcher, host not have systematic access to the previous ESR.
organisation (and for Global Fellowships However, they must remain available for
3.5.1 EXCESS PAGES (IER also the partner organisation) are the possible follow-up discussions in SEP after initial
and CR) same as in the submitted proposal to the consensus is reached.
calls MSCA-IF-2018 or MSCA-IF-2019:
If the proposal exceeds the page limit, II. the same or a similar proposal in terms of No reference to the outcome of previous
please add the following remark: research objectives was submitted to the evaluations of a similar proposal should be
calls MSCA-IF-2018 or MSCA-IF-2019 included in Part B of the proposal. If there are
Part B1 of this proposal exceeds the without receiving funding. any such references, please disregard them in
page limit. As indicated in the Guide their entirety, since they must in no way affect
for Applicants, the parts of the If the proposal was confirmed by the REA as your evaluation of the current proposal.
proposal exceeding the page limit have a resubmission and the total score agreed If the proposal is a resubmission, the Vice-Chair
been disregarded. among the three experts is lower as will add the following remark:
compared to the previous evaluation, the
Evaluation Summary Report from the
previous evaluation will be made available to
This proposal was declared as a resubmission
3.5.2 RESUBMISSION the Vice-Chair at the end of the consensus
and the corresponding procedure has been
phase.
(Only CR) applied. Note that over the years, proposals
The Vice-Chair will contact the Evaluators in are usually assessed by different Evaluators
Applicants are requested to indicate in Part SEP only in case weaknesses are not well who may express different judgements and
A if the proposal (or a very similar one in substantiated with examples (especially if opinions.
terms of research objectives) has been they were previously considered as
submitted in this call or any previous
Horizon 2020 call.

32
3.6 SCORES

A proposal’s overall score depends on the


agreed scores in the CR, weighted according
to the three evaluation criteria: EXCELLENT The proposal successfully addresses 5 Excellent
all relevant aspects of the criterion. Any shortcomings
are minor.
EVALUATION CRITERION WEIGHT
VERY GOOD The proposal addresses the criterion 4 Very Good
EXCELLENCE 50 % very well, but a small number of shortcomings are
present.
IMPACT 30 %
GOOD The proposal addresses the criterion well, but 3 Good
a number of shortcomings are present.
IMPLEMENTATION 20 %

FAIR The proposal broadly addresses the criterion, Fair


2
An overall threshold of 70 % is applied to the but there are significant weaknesses.
total weighted score.
POOR The criterion is inadequately addressed, or
there are serious inherent weaknesses. 1 Poor
You must agree with the two other evaluators
upon a score (from 0 to 5 – using just one Theroposal FAILS to address the criterion or cannot
The
be assessed FAILS
proposaldue to address
to missing the criterion
or incomplete or cannot
information.
decimal) for each evaluation criterion. be assessed due to missing or incomplete information. 0 Fail
Remember that the score must reflect the
comments (both strengths and weaknesses)
agreed in the Consensus Report. Please note
that the full range of scores must be used. For example, if for a given criterion the comments in the CR point to a proposal between “good”
See the Score table to the right. and “very good”, you can use decimals to reflect more precisely the weight of the strengths and
weaknesses/ shortcomings. For the proposal in question, you can propose a score between 3 and
4, depending on the number and importance of shortcomings.

33
3.7 OPERATIONAL CAPACITY

As an Evaluator, you will need to assess


whether, based on the information provided in
the proposal, the participating organisations Should a case of lack of
have (or will have by the time of operational capacity arise,
implementation) sufficient professional please discuss it with your
competencies and qualifications to implement Vice-Chair.
the action, i.e. sufficient professional
competencies and qualifications.

To assess the operational capacity,


please check the information in the Table on
‘participating organisations’ (Part B-2, section
Any shortcomings in the
5) and the rest of the proposal.
implementation beyond
"Operational Capacity"
A proposal may be rejected because the
should be considered
beneficiary does not have the operational
capacity to implement the action. under Criterion 3.

34
3.8 OPEN ACCESS TO PUBLICATIONS
VS. OPEN ACCESS TO RESEARCH
DATA

In Horizon 2020, applicants must ensure


Open Access to all peer-reviewed scientific
publications relating to their results.

In IF 2020, all applicants are encouraged to


participate in the extended pilot on Open
Access to Research Data. However, they
can opt out.

Providing Open Access to peer-


reviewed publications is
mandatory and therefore must Opting out from the pilot on
not be considered as a strength. Open Access to Research Data is
not an evaluation criterion and
therefore must not be penalized.

35
3.9 ETHICS 3.10 SPECIAL CASES
9

After the scientific evaluation, the proposal 3.10.1 OVERLAP 3.10.2 SCIENTIFIC
will be reviewed by ethics experts. This means WITH IF, ITN, MISCONDUCT
that:
COFUND AND Any suspicion of fabrication, falsification, plagiarism or
 you DO NOT screen the proposal for ethical ERC other scientific misconduct must be reported.
issues;
The researcher’s involvement in
 comments related to ethics will not be
another running EU-funded grant
included in the scientific evaluation reports
should not influence your evaluation. Please report any possible scientific
(both individual and consensus), except if the
research involves human embryonic stem misconduct to your Vice -Chair
cells (hESCs) and/or human embryos (HEs),
when your opinion on their use is requested;

 a proposal cannot be penalized on ethical


grounds. However, the ethics section may
include valuable information on the
methodology proposed and the scientific
Evaluators can use this for their evaluation.

Only when the proposed research concerns


the use of human embryonic stem cells
and/or human embryos is your explicit
comment required on their use under a
specific box in SEP

36
4 PERFORMING
THE WORK
4.1 Accept to evaluate 38
4.2 The Individual Evaluation
Report (IER) phase 39
4.2.1 How to draft your IER 40
4.2.2 What if? 42
4.3 The Consensus Report (CR) phase 43
4.3.1 The aim of the consensus
report (CR) 44
4.3.2 How to draft the
consensus report (CR) 44
Please make sure you work on the evaluation
4.3.3 Reaching consensus 45 of proposals in alphabetical order without
4.3.4 What if it is difficult leaving significant time gaps since different
to reach a consensus? 47 actors work on the proposals simultaneously
4.3.5 Compliance with deadlines 47 and delays by some experts can put the
evaluation process at risk.
4.1 ACCEPT TO EVALUATE

REMOTE INDIVIDUAL
ACCEPT TO EVALUATE REMOTE CONSENSUS
EVALUATION

As soon as you have signed your contract


and the evaluation start date in the contract Contract signature from
has been reached or passed, you receive 24/09/2020
access to SEP where you can see the proposal
abstract and the name of the host Accept your tasks before
organisation, so that you can declare a conflict 02/10/2020
of interest (if any).

You must confirm your readiness to evaluate


each proposal assigned to you in SEP within
two days of receiving access. It is important
that you accept the tasks without unnecessary
delay, unless you detect a ‘CoI’ (see above
Section 3.1 of this guide).

38
4.2 THE INDIVIDUAL EVALUATION
REPORT (IER) PHASE

REMOTE INDIVIDUAL
ACCEPT TO EVALUATE REMOTE CONSENSUS
EVALUATION

START OF IER PHASE  Experts sign their contract and access their tasks in SEP from 24/09/2020

 By 08/10/2020: 20 % of IERs submitted

PROVISIONAL DEADLINES  By 12/10/2020: 60 % of IERs submitted


 By 19/10/2020: 100 % of IERs submitted

WHO?  Evaluator, supervised by his/her Vice-Chair Please remember that the CR phase can only
start when all three IERs have been
 Each proposal is assigned to three Evaluators submitted. Any delay on your side in
HOW ?  Bullet-point list of strengths and weaknesses for each sub-criteria delivering your work may slow down the
whole process. You are invited to proceed in
 Work in SEP
alphabetical order of proposal's acronyms
(as they appear in SEP) in order for the
 Accept the task in SEP
Rapporteurs to be able to begin working on
STEPS  Draft the IER the drafting of the CRs as soon as possible.
 Save and submit it in SEP

39
 Assess the proposal against the three
4.2.1 HOW TO DRAFT evaluation criteria.
YOUR IER
 For each criterion, make your comments.
Secondments are encouraged but
Keep a bullet-point list of ‘strengths
As an Evaluator, you will: optional. You must not penalize
and weaknesses’ for each criterion
proposals that do not include
(Excellence, Impact, and Implementation).
 Check the type of action of the proposal (EF- secondments or partner
ST, EF-RI, EF-CAR, EF-SE or GF) before organisations.
 Explain shortcomings, but do not make
assessing it, and take into account the recommendations.
specific objectives of each type of action.
 If a period of secondment is included,
 Read the proposal and independently assess assess the quality and degree of involve-
it: ment of partner organisation(s) and the Excess pages will be made
- without discussing it with anybody impact of the secondment(s). In all cases, invisible automatically, and will not
else, except your Vice-Chair (if necessary). the secondment must be relevant, be taken into consideration by the
feasible and beneficial for the experts.
- as submitted – not on its potential, if researcher and in line with the project
certain changes were to be made, nor by
objectives.
visiting websites which might be
mentioned in the proposal.

Scores are not given in the IERs.


Scores will only be given in the
Consensus Reports.

40
When your first three IERs are ready in SEP,  Assess the basic operational capacity of
and before submitting them in SEP, please participant organisation(s) to carry out the
notify your Vice-Chair by e-mail. Do not send tasks (special attention to EF-SE) and
any document by email! indicate your conclusions in the SEP form
Your Vice-Chair will then give you feedback (tick box). No reference to ‘operational Please consider the whole proposal
via the SEP comment box on formulating the capacity’ should be made under the as composed of Part A and Part B.
comments and the style. evaluation criteria. However, under the In case of conflicting information
implementation criterion, you may between the two parts, please
If you are a new expert for this call (MSCA-IF), comment on the appropriateness of the contact your VC.
a good and very common practice is to quickly institutional environment (infrastructure).
read through several – if not all – assigned
proposals to get a general idea of the content  When you are satisfied with the IER,
and level of proposals. In this way, it is easier please submit it in SEP. As soon as your
to identify proposals in which certain points two fellow Evaluators submit their IERs,
are weak or missing while, on the other hand, the discussion will be open for the CR.
being able to identify more ‘complete’ (i.e. bet-
Please feel free to contact your Vice-Chair
ter developed) proposals. It will then be easier if you would like more feedback on your
to start writing and get the IERs right the first reports.
time without having to make corrections. This
may help you to calibrate your way of asses-
sing and formulating the strengths and
weaknesses, and avoid having to reconsider
some of your comments in the IER.

41
4.2.2 WHAT IF?  includes an optional secondment that
will be carried out in a non-EU/non-AC
IF A PROPOSAL …
country and/or beyond the maximum
duration established in the work
 requires substantial modifications in
programme (up to three months for
terms of implementation (i.e. additional
fellowships < 18 months and up to six
work packages), this must be reflected in months for fellowships > 18 months), see
a lower score for the ‘quality and Section 1.5. In case of doubt, please
efficiency of the implementation’ criterion. contact your Vice-Chair.
 is not a research proposal - please con-
 is a Global Fellowship which does not
tact your Vice-Chair who will discuss with
include a letter of commitment from
REA whether or not the proposal is out of
the partner organisation, it will be
scope.
declared inadmissible. Please inform your
Vice-Chair as soon as possible.
 seems incomplete, please inform your
Vice-Chair as soon as possible, as it
may be considered inadmissible. The letters of commitment are:
- required for admissibility purposes
 is difficult to read because of a small
in Global Fellowships and you
font size or any other reason, please should not look into their content;
inform your Vice-Chair as soon as possi- - NOT required for European
ble. Depending on the issues identified, Fellowships.
REA can ask the applicant to resubmit the
proposal, meeting the criteria such as
using an 11pt font size.

42
4.3 THE CONSENSUS REPORT
(CR) PHASE

REMOTE INDIVIDUAL
ACCEPT TO EVALUATE REMOTE CONSENSUS
EVALUATION

WHEN  The CR phase will be activated on 19/10/20, for the proposals for which three IERs are submitted

 By 26/10/2020: 20 % of CRs submitted


PROVISIONAL
DEADLINES  By 02/11/2020: 60 % of CRs submitted
 By 09/112020: 100 % of CRs submitted

 Appointed Rapporteur drafting the Consensus Report


WHO?
 The two other Evaluators for discussion
 The Vice-Chair monitoring the discussion

 The Rapporteur synthesizes the three IERs in a draft CR by using a bullet-point list of strengths and weaknesses for each
criterion
HOW?
 The Evaluators and the Rapporteur discuss the draft CR in SEP

43
 Rapporteur accepts task in SEP
 Rapporteur drafts the CR and saves it in SEP without scores and without submitting it
 Rapporteur sends a notification to the two Evaluators through the comment box “Please send me your comments based on the
STEPS draft CR”
 Following discussion in the comment box, the three experts reach consensus on the strengths and weaknesses
 After strengths and weaknesses are agreed on, the Rapporteur suggests a score that best reflects the agreed comments for
each criterion in the comment box
 Rapporteur sends a notification to the two Evaluators through the comment box “Please send me your comments on the
suggested scores”
 After the two Evaluators agreed with the scores in the comment box, the Rapporteur submits the CR
 If an Evaluator is not responsive, the Rapporteur notifies the VC and/or submits the CR with a tentative score
 The two Evaluators receive the “approve CR” task for a final check. They either:
- Approve the CR, or

- Disapprove the CR, leaving a comment in the CR discussion comment box

 Only after the CR is approved by the three experts, the Vice-Chair receives a “draft ESR” task in SEP and performs a quality
check and may reject the CR for corrections

44
4.3.1 THE AIM OF THE 4.3.2 HOW TO DRAFT
CONSENSUS REPORT THE CONSENSUS REPORT It is recommended to use the
(CR) (CR) assessment grid to ensure that all
sub-criteria have been covered.
The aim of the CR is to give: How to proceed in SEP?

 a clear assessment of the proposal based The Rapporteur uses the SEP merging
on its merit, with examples; option – “new form with expert
assessment”: it merges the comments of Compare comments both within the criterion
 clear feedback on the proposal’s strengths the three experts – and drafts the CR by and between different criteria in order to
and weaknesses, of an adequate length, synthesizing the strengths and eliminate possible contradictions. Ensure that
and in an appropriate tone; weaknesses for each sub-criteria. the same weakness is never mentioned under
two separate criteria.
 an explanation of the shortcomings, but
without making recommendations. While it is helpful to number strengths/
The Rapporteur identifies and organises the weaknesses to facilitate the consensus
The quality of the CR is crucial because the comments from IERs under each criterion discussion, please use a bullet-point structure
text will be included as such in the Evaluation into: in the final consensus report.
Summary Report, which is sent to the appli- STRENGHTS (i.e. strong points that all
cant. Feedback to applicants must give a clear three experts agree upon - with no repe-
and fair assessment of the proposal based on tition!).
its strengths and weaknesses in a manner
WEAKNESSES (i.e. weak points that all If in doubt, please contact your Vice-
consistent with the score. three experts agree upon - with no repe- Chair.
tition!).

Divergences in comments, etc.


→ POINTS FOR DISCUSSION IN SEP

45
 clarify any difference of opinion,
4.3.3 REACHING contradiction or lack of clarity;  NO overall remarks except for the
CONSENSUS standard sentences for resubmissions
 where the views are very different, the and/or excess pages issues;
The consensus phase involves a discussion Rapporteur needs to understand where
based on the IERs and an exchange of views the major disagreements are and prepare Once an agreement has been reached on the
based on a synthesis carried out by the a focused remote consensus discussion; comments, the Rapporteur proposes the scores
Rapporteur (draft CR) of the individual for discussion.
evaluations.  ‘diverging’ opinions must be explored:

A consensus is a collaborative and cooperative - They might be as valid as others: be


process where the group of experts is open-minded;
committed to find the solution that best - It is normal for individual views to  do not make any reference to the previous
meets the opinion of the group. change during the process; evaluations and make sure that all
weaknesses are well justified;
The Rapporteur will:  make sure that in the final consensus
 identify agreements in the IERs and pro- report:  ensure coherence between text and scores.
pose comments acceptable to all the
experts involved; - the comments express strengths and
weaknesses; During and after the consensus phase, the
 identify divergences in the IERs and - the comments are concise; Vice-Chair will check the fairness, objectivity
exchange views remotely with the other - the meaning of the comments is clear; and accuracy of the evaluation and will make
Evaluators on these points using the - no scientific ‘advice’ or recom- sure the process respects all applicable rules.
comment text box in SEP; mendations for improving the proposal
are provided;
 facilitate the discussion and encourage - gender, name, nationality (etc.) of the
applicant is not mentioned; The active involvement of the three
openness;
- there are no negative remarks as Evaluators in the Consensus Discussion
 reach an agreement with the two other regards individuals, places, natio- is obligatory.
nalities, cultures or countries;
Evaluators on the draft CR;
46
4.3.4 WHAT IF IT IS 4.3.5 COMPLIANCE WITH
DIFFICULT TO DEADLINES
REACH A
Please remember that any delay on your
CONSENSUS? side in delivering your work may affect other
If necessary, the Vice-Chair may act as a experts' work and block the whole process.
facilitator to help the group reach consensus Therefore, you are requested to:
while keeping iterations in the draft CR to a
minimum.  Check your ‘Active Tasks’ in SEP
regularly throughout the whole remote
evaluation phase;

 Be reachable: in the case of


The Rapporteur should contact the unavailability on (a) certain day(s), please let
Vice-Chair. your fellow experts and/or your Vice-Chair
know;

 Be proactive: the Rapporteur must


moni- tor the progress of the CR and contact
the other two experts via the comments box
in SEP should delays occur.

 Remain available until the end of your


contract in case further input from you is
required.

47
5 TIPS & HINTS
The comments must be: The comments must NOT be:  Aiming to make recommendations or pro-
vide advice on improving the proposal;
 Relative to the proposal as it stands;  A summary of the proposal;  A reference to the same weakness under
different criteria;
 Specific to the relevant criterion  Too short, too long, inappropriate /incor-
addressing each sub-criterion; rect;  Contradictory statements relative to
strengths and weaknesses;
 In light of the type of action (EF-ST, EF-SE,  Categorical/general statements, not pro-  Discriminatory or politically incorrect;
EF-CAR, EF-RI, GF); perly verified, such as “it is missing” or ‘”it is
not provided” or “not present” or “there is no  Using the phrase "operational capacity" in
 Clear, substantial and concise; material covering …”. Instead, use “not the CR (refer instead to missing aspects
clear”, “inadequate description”, “not well according to the criteria (e.g.
 Consistent with the score awarded, which justified”, etc. infrastructure under implementation);
must reflect strengths and weaknesses;
 About ethics issues.
 Based on assumptions: if the proposal is
unclear on important aspects, this should be
reflected in the comments and scores;

 Comments not related to the criterion in


question;

 References to details that could easily


lead to a factual mistake, e.g. page
numbers, amounts, etc.

49
Examples of negative adjectives Examples of positive adjectives
 The approach [xxx] is unlikely to enable
Insufficient, minimal, fails to describe, unac- Very relevant, credible, very clear, precisely [xxx]
ceptable, inadequate, very generic, not evi- specified, realistic, very innovative, very well
 Section [xxx] of the proposal does not
dent, unfocused, very weak, bad, does not suited, timely, convincing, comprehensive, high
address in sufficient detail.
meet the requirements, inappropriate, limited, quality, justified, very well identified, strong,
unclear, not sound enough, not specified, no highly effective, thoughtful, very promising,  In this proposal, the researcher does not
significant impact, unjustified, overestimated. evidence, well-formulated, carefully prepared, show sufficient expertise in the area of
fully in line, very profound, sound, very con- [xxx].
 There are numerous statements which are vincingly integrated, clearly articulated, cohe-
 [xxx activities] are not described with a
not grounded on [relevant research rent, well balanced, very plausible,
sufficient level of detail.
results]. ambitious, clear advances, well above
average.
 The proposal does not take into
consideration recent advancements in … Examples of sentences which may be used:
Special attention must be paid to
 ... is not relevant to the goals of the  The proposal does not sufficiently con- the use of ‘adequate’: it does not
project because it fails to address issue A sider… / …is not convincingly discussed. express a strength but
but instead dedicates the majority of its
efforts to B.  This proposal fails to… / does not take
[xxx] into account.

 The proposal lacks a clear identification


of [xxx].

 Section [xxx] of the proposal addresses


well [yyy] and [zzz].

50
Examples of good vs. poor comments
To be avoided:

 Terms that can cause offence, such as


POOR COMMENTS MERELY ECHO THE SCORE GOOD COMMENTS EXPLAIN IT
‘terrible’, ‘awful’, ‘dreadful’, etc.
The innovative aspects of the proposed research are This proposal is not innovative in X and it does not take
poor. [xxx] into account.
 The use of the expression ‘is described’.
Such a phrase is not suitable. You need to
POOR COMMENTS ARE AMBIGOUS GOOD COMMENTS ARE CLEAR
explain whether something is ‘fully’ or
‘poorly’ described, etc. The resources for the project are unrealistic. The project is overambitious, given the complexity of the
activity proposed and the duration of the proposed work.

 Recommendations. As there is no negotia-


POOR COMMENTS ARE VAGUE AND SUBJECT TO GOOD COMMENTS ARE PRECISE AND FINAL
tion procedure, the use of 'should' must be INTERPRETATION
avoided.
We think the management is probably inadequate. The management plan is inadequate. It does not include a
clear description of overall responsibility for the activities;
it also lacks a risk management plan.

Avoid the terms ‘candidate’ and ‘fellow’. POOR COMMENTS ARE INACCURATE AND PROVIDE GOOD COMMENTS CLOSE THE QUESTION
Instead, please refer to the ‘researcher’. AN OPENING FOR A COMPLAINT
Avoid the term ‘Principal Investigator’
There is no discussion of a dissemination strategy. The The proposal fails to address the dissemination strategy at
(PI), instead please refer to ‘supervisor’. supervisor is not experienced. the appropriate level of detail.

‘Applicant’ can refer to researcher, The supervisor does not demonstrate in the proposal an
adequate level of experience in this field.
supervisor, or host organisation.
POOR COMMENTS INCLUDE WORDS LIKE … GOOG COMMENTS INCLUDE WORDS LIKE …

Perhaps, think, seems, assume, probably … Because, specifically, for example …

51
A real example of inconsistency between
scores and comments:

In this case, the strengths include words


EXCELLENCE CRITERION : SCORE 4.5
like ‘well presented’, ‘clear’, ‘sufficient’ and
‘beneficial’, i.e. nothing pointing towards
STRENGTHS: WEAKNESSES: excellent. At the same time, there are
obvious weaknesses. However, the score
 The objectives of the research project are well  The methodology for the project is not fully given was 4.5, i.e. between ‘very good’ and
presented and clearly structured. convincing.
‘excellent’, which is not consistent with the
 The project is original and the state of the art is  The data-collection strategy, potential sources comments when they are all taken into
sufficiently presented. of information and data accessibility are unclear.
consideration.
 The partners have complementary expertise  The proposal fails to sufficiently demonstrate
that is beneficial to the project. that the beneficiary has the necessary expertise and
capabilities to obtain the necessary information for
the project.

52
6 ANNEXES
6.1 MSCA-IF Summary table 54
6.2 MSCA-IF Assessment Grid 55
6.2.1 How to use the MSCA-IF
Assessment Grid 56
6.3 Training and Exercises 58
6.2 MSCA-IF SUMMARY TABLE

M SC A E UR O PE A N ( E F) G L OBA L
I N DI V I DUA L
F E L L OWSH I P S STANDARD EF CAR RI SE GF

MS, AC MS, AC
Nationality ANY ANY ANY
or long-term residents or long-term residents

From TC directly
From ANY country to From ANY country to From ANY country to From ANY country to
to MS or AC (location
MS or AC MS or AC MS or AC TC then to MS/AC
of the host institution)
Mobility
EXPERIENCED ≤ 12 months in the last 3 ≤ 36 months in the ≤ 36 months in the ≤ 36 months in the ≤ 12 months in the last 3
RESEARCHERS years last 5 years last 5 years last 5 years years

at least 12 months
Career break in within 18 months
- - - -
research prior to call deadline

MS or AC
Beneficiary MS or AC MS or AC MS or AC
Non-academic only
MS or AC

Entity with
MS or AC
a capital or MS or AC MS or AC MS or AC MS or AC
Non-academic only
legal link
PARTICIPANTS
Outgoing phase (mandatory): TC
Partner
Organisation MS or AC
MS or AC MS or AC MS or AC (both academic and
non-academic) Secondment (optional): MS or
AC

DURATION (months) 12 - 24 12 - 36 12 - 24 12 - 24 12 to 24 + 12

SCIENTIFIC AREAS 8 8 8 8 8

NUMBER OF RANKING LISTS 8 1 1 1 8

BUDGET (total € 296.49 million) € 263 million € 10 million € 55 million

54
6.3 MSCA-IF ASSESSMENT GRID

RESET 2/ Qualitative
1/ Is this assessment

Criterion
addressed

Very good
Excellent
INIDIVIDUAL FELLOWSHIPS 2020 - ASSESSMENT GRID 3/ Comments

Good
in the

Poor
Fair
Fail
proposal?

EXCELLENCE 1
Quality and credibility of the research/innovation project, level of novelty, appropriate consideration of
1.1 0 0 0 0 0 0
inter/multidisciplinary and gender aspects
How are the state-of-the-art, specific objectives and overview of the action? 1.1 Is this addressed?

Are the research methodology and approach credible (in view of the type of research / innovation activities)? 1.1 Is this addressed?

How original and innovative is the planned research? Will the action contribute to advance the state-of-the-art within
the research field (i.e. novel concepts, approaches or methods)?
1.1 Is this addressed?

Where applicable, are there interdisciplinary aspects to consider? 1.1 Is this addressed?
Where applicable, how well is the gender dimension in research content addressed (i.e. in research activities where
human beings are involved as subjects or end-users)?
1.1 Is this addressed?

Quality and appropriateness of the training and of the two way transfer of knowledge between the researcher and
1.2 0 0 0 0 0 0
the host
How are the training activities described?
1.2 Is this addressed?
[NOTE: do NOT penalize the proposal in case there is no Career Development Plan]
How is the two-way transfer of knowledge between the researcher and the host institution? 1.2 Is this addressed?
What new knowledge will the researcher gain during the fellowship and how will it be acquired? 1.2 Is this addressed?
Will the researcher's previously acquired knowledge and skills be transferred to the host organisation(s)? 1.2 Is this addressed?
For Global Fellowships only , does the proposal explain how the new skills and knowledge acquired in the Third Country
1.2 Is this addressed?
will be transferred back to Europe?

Quality of the supervision and of the integration in the team/institution 1.3 0 0 0 0 0 0


How are the qualifications of the supervisor? 1.3 Is this addressed?
How is their level of experience on the research topic and their track record of work (e.g. main international
1.3 Is this addressed?
collaborations, experience in supervising/training at advanced level)?
Do the hosting arrangements allow for a good integration of the researcher in the team/institution so that all parties
gain maximum knowledge and skills generated from the fellowship?
1.3 Is this addressed?

How is the nature and the quality of the research group/environment? 1.3 Is this addressed?
1.3opportunities offered?
Are there measures to integrate the researcher in the different areas of expertise, disciplines and international networking Is this addressed?
For Global Fellowships only , are the hosting arrangements for both the outgoing and return phases adequate to
accommodate the researcher?
1.3 Is this addressed?

Potential of the researcher to reach or re-enforce professional maturity/independence during the fellowship 1.4 0 0 0 0 0 0
How will the researcher's existing professional experience, talents and proposed research contribute to their
development as an independent researcher during the fellowship?
1.4 Is this addressed?

How are the new competences and skills that will be acquired during the fellowship? How relevant are they to the
researcher's existing professional experience? Please assess the researcher's CV.
1.4 Is this addressed?

IMPACT 2

Enhancing the future career prospects of the researcher after the fellowship 2.1 0 0 0 0 0 0
Will the planned research and training activities (i.e. the added value of the fellowship) have an impact on the future
2.1 Is this addressed?
career prospects of the researcher after the fellowship?

Are the planned research and training likely to contribute to the achievement of the researcher's career goals?
How can the new competences and skills (as explained in 1.4) make the researcher more successful in their long-term 2.1 Is this addressed?
career whether within or outside academia?

Quality of the proposed measures to exploit and disseminate the project results 2.2 0 0 0 0 0 0
How well will the new knowledge generated by the action be disseminated and exploited? Is the potential impact
realistic?
2.2 Is this addressed?

How is the strategy for targeting peers and key stakeholders (scientific community, industry, professional
2.2 Is this addressed?
organisations, policy makers, etc.)?
Where applicable, how well does the proposal describe potential commercialisation, and how intellectual property
rights will be dealt with?
2.2 Is this addressed?

Quality of the proposed measures to communicate the project activities to different target audiences 2.3 0 0 0 0 0 0
How well will the planned public engagement activities contribute to creating awareness of the performed research?
For examples of outreach activities, please refer to the Manual for Evaluators.
2.3 Is this addressed?

How well will the research and results be made known to the public in such a way they can be understood by non-
2.3 Is this addressed?
specialists?

55
IMPLEMENTATION 3

Coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources 3.1 0 0 0 0 0 0
How appropriate are the work planning and mobilised resources to ensure that the research and training objectives
3.1 Is this addressed?
are achieved?
Is the number of person-months planned and requested for the project appropriate in relation to the proposed
3.1 Is this addressed?
activities?
Is a Gantt chart included and coherent? Does it cover all planned activities? Does it include at least one work package?
Where applicable, does it include major deliverables, milestones, secondments, and planning for dissemination,
3.1 Is this addressed?
exploitation and communication activities? [NOTE: an example is provided in the proposal template but it is not a
fixed template]

Appropriateness of the management structure and procedures, including risk management 3.2 0 0 0 0 0 0

How effective are the organisation and management structure (including support services) and the progress-
3.2 Is this addressed?
monitoring mechanisms to ensure that the objectives are reached?
How well does the proposal address the research and/or administrative risks that might endanger reaching the action
3.2 Is this addressed?
objectives and the contingency plans to be put in place should the risks occur?
Where applicable, if entities with a capital or legal link to the beneficiary are involved, how well is their contribution
3.2 Is this addressed?
explained?

Appropriateness of the institutional environment (infrastructure) 3.3 0 0 0 0 0 0

How is the host institution's active contribution (main tasks and commitment) to the research and training activities? 3.3 Is this addressed?

For Global Fellowships only , how is the partner organisation's active contribution (main tasks and commitment) to the
3.3 Is this addressed?
research and training activities?

Are the infrastructure, logistics and facilities offered suitable for the good implementation of the action? 3.3 Is this addressed?

OVERALL COMMENTS

Based on the information available in the proposal, does the beneficiary possess the basic operational capacity to carry out the proposed work?
The operational capacity of the beneficiary relates to whether it has, or will have in due time, the operational resources and capacity to implement the action i.e. Yes
sufficient professional competencies and qualifications. Please see the table in Section 5 of Part B and the entire proposal.

Does this proposal involve the use of human embryonic stem cells (hESC) and/ or human embryos? If yes, please state whether the use of hESC and/or human
embryos is, or is not, in your opinion, necessary to achieve the scientific objectives of the proposal and the reasons why. Alternatively, please also state if it No
cannot be assessed whether the use of hESC and/or human embryos is necessary or not because of a lack of information.

Were there excess pages that could not be evaluated? [Note: excess pages are automatically blanked out.] No

NOTE - the score is not a mathematical translation of the number of strengths and weaknesses, nor of the number of items listed above. Subcriteria do not have an
individual weight - the score indicates the overall appreciation of each of the three criteria.

THIS DOES NOT REPLACE SEP. THE GRID IS FOR PERSONAL USE OF EVALUATORS ONLY.

The Assessment Grid can be downloaded as an Excel file from SEP/Documents.

56
6.2.1 HOW TO USE 1) Assess if the specific aspect described by
the question is addressed in the proposal
THE MSCA-IF and select YES, NO, or N/A from the orange
ASSESSMENT GRID drop-down list under column “1/is this
addressed in the proposal?”
The assessment grid is a powerful tool 2) Assess how that particular aspect is
intended to help experts assess the addressed in the proposal. To do so, you
proposal in a structured way. Using this should choose one of the qualifiers
3) In parallel, the Evaluator should
tool will ensure that all aspects required provided under column “2/Qualitative
provide comments in the IER under
under the Award Criteria are addressed in assessment”. Only if the specific aspect is
each subcriterion. When drafting the
the reports (both the IER and the CR). not addressed in the proposal (answer to
text, the Evaluator should make sure
Moreover, during the Consensus Report action (1) above is NO), you should choose
that the comments and the qualitative
phase, it will help the Rapporteur and the “Fail”.
assessment indicated in the
Evaluators in having a structured assessment grid are coherent, by
discussion on the comments included in Once all fields of the criteria have been filled-
using appropriate synonyms.
the CR and in setting an appropriate in (YES/NO/NA and qualitative assessment),
score coherent with those comments the grid generates a visual aid based on the
4) The visual aid generated by the grid
included in the CR report. qualifiers chosen (see image below). This is
(see above) can be used as a guide
the graphic visualisation of the assessment
when choosing an “overall qualifier”,
done on the different aspects evaluated. (N.B.:
as it results from the assessment
1. How to use the Assessment Grid the number of “bars” IS NOT linked to the
done on the different sub-criteria and
during the Individual Evaluation number of questions in the grid (i.e. there is no
it reflects the relative use of the
Report Phase? 1-to-1 relation). The colour filling of the “bars”
different qualifiers assigned.
and of the “stars” IS NOT the result of the
The Assessment Grid includes a number calculated average. It just reflects the
of questions under each sub-criterion. For relative use of the different qualifiers.
each question, as an Evaluator you
should follow the actions described here:

57
N.B: the Evaluator should use their 2. How to use the Assessment Grid during N.B: the discussion on the score
own “expert judgement” when the Consensus Phase? among the experts should be guided
assigning the “overall qualifier” by the outcome of the assessment
considering that the different aspects The Assessment Grid (as filled in by the grid as used by each of them. The
assessed within each criterion may have Evaluators individually) is a useful guide Rapporteur and the Evaluators
a different impact on the overall during the consensus discussion: should use again their own
assessment. Therefore, the Evaluator expert judgement to decide which
may or may not confirm the visual 1) It helps the Rapporteur to ensure that all score from the identified range best
indications provided by the grid, thus, aspects are considered when merging the fits the results of the assessment
they play a pivotal role in the final three IERs; and the comments included in the CR.
choice of the “overall qualifier”.
Nevertheless, during the Consensus 2) The Experts can use it to structure the
phase, the Experts should justify the discussion and support their opinions, in
“overall qualifier” chosen, in particular if particular when divergences arise;
it is not completely coherent with the
qualitative assessment provided for the 3) When the consensus is reached on the
sub-criteria. comments in the draft CR, and on the basis
of the comments agreed, the overall
qualifier helps in identifying the score for each
criterion. If all steps described above have
been followed, then the range of scores
suggested by the grid is coherent with the text
of the comments in the report. Thus, the
appropriate score for the criterion lies within
that range. The Rapporteur should propose a
score from that range.

58

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