1

COMPUTERIZED INFORMATION SYSTEM

IN BARANGAY POBLACION, DANAO CITY, CEBU

A Capstone Project Presented to the Faculty of the

College of ITE
Colegio de San Antonio de Padua
Guinsay, Danao City

In Partial Fulfillment of the Course Requirements

for the Degree of Bachelor of Science
in Information System

By:

Lado, Mark John P.

Maloloy-on, Monica I.
Perez, Gladys C.
Rizaldo, Philip Keven M.
Tacocong, Stephanie A.

Herbert C. Cando
Research Mentor

February 2017
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Table of Contents

Title Page

Approval Sheet ii

Abstract iii

Acknowledgment iv

Dedication v

I. Project Scope and Objective

Introduction 1

Situation Analysis 2

Location of the Study 3

System Overview 4

Product Characteristics 6

II. Related Literature and Studies

III. System Requirement and Design

Software 11

Hardware 13

Flowchart 16
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Activity Model 17

Process Framework 18

IV. Testing Methodology

V. Summary, Conclusion and Recommendation

Bibliography 32

Appendices 34

Curriculum Vitae 51

List of Appendices

Appendix A Transmittal Letter to Brgy. Poblacion 34

Appendix B Pseudo Code 35

Appendix C Time Table 40

Appendix D Barangay Protection Order 41

Appendix E Kasabutan 42

Appendix F Summon-Punong Barangay 43

Appendix G Summon-Lupong Barangay 44

Appendix H Barangay Clearance 45

Appendix I Water, Fencing, Electrical and 46

Building Clearance
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Appendix J Barangay Certificate of Residency 47

Appendix K Certificate of Indigency 48

Appendix L Certificate of Acceptance 49

List of figures

Figure Title Page

1 Location of the Study 3

2 Hardware Requirements 13

3 Flowchart 16

4 Activity Model 17

5 Process Framework 18

List of tables

Table Title Page

1 Time Table 40

2 Procedural Expenses 41
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APPROVAL SHEET

This research study entitled “COMPUTERIZED INFORMATION SYSTEM IN

BARANGAY POBLACION DANAO CITY, CEBU” prepared and submitted by
LADO, MARK JOHN P., MALOLOY-ON, MONICA I., PEREZ, GLADYS C.,
RIZALDO, PHILIP KEVEN M., TACOCONG STEPHANIE A. in partial
fulfillment of the requirements for the degree of Bachelor of Science in
Information System has been examined and is recommended for the acceptance
and approval for ORAL EXAMINATION.

THESIS COMMITTEE

CHONA R. DAGATAN, CoE, MSME

Chairman

DON ROEL G. ARIAS, Ed.D.,D.A,LitCom LOVELY DENNA M. CASO

Member Member

HERBERT C. CANDO
Research Mentor

THE PANEL OF EXAMINERS

Accepted by the Committee of Oral Examination with a rating of ___________

(February 19, 2017)
CHONA R. DAGATAN, CoE, MSME
Chairman

DON ROEL G. ARIAS, Ed.D.,D.A,LitCom LOVELY DENNA M. CASO

Member Member
HERBERT C. CANDO
Research Mentor

Accepted and approved in partial fulfillment of the requirements for the degree
Bachelor of Science in Information System.

CHONA R. DAGATAN, CoE, MSME

Chairman, College of ITE

Date of Oral Examination

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ABSTRACT

TITLE : COMPUTERIZED INFORMATION SYSTEM IN BARANGAY

POBLACION, DANAO CITY, CEBU

AUTHORS : LADO, MARK JOHN P.

MALOLOY-ON, MONICA I.
PEREZ, GLADYS C.
RIZALDO, PHILIP KEVEN M.
TACOCONG, STEPHANIE A.
SCHOOL : COLEGIO DE SAN ANTONIO DE PADUA
DEGREE : BACHELOR OF SCIENCE IN INFORMATION SYSTEM
DATE : FEBRUARY 2017
ADVISER : HERBERT C. CANDO, CoE, MA. Ed

The purpose of this study is to maintain complete and up to date which is

easily accessible for verification, monitoring and reference purposes. Moreover,
one that can automate the recordkeeping process in order to produce efficient
and accurate reports and proper automated file management. It converts data
into a useful form that will allow the operation to work smoothly.
The system offers an assurance that the file will be protected and safe for
it will also require authorization before someone can access the system. This
server is the file maintenance system of the barangay to be used in keeping their
records. Furthermore, this will ensure that the file will be securely stored in the
system and makes a backup data of the files if a technical accident occurs. This
will also bring ease to them, especially in generating reports to the municipality
about the status of the barangay.
The proposed system will have a significant effect on both the residents of
the barangay and barangay employees who manages the system as well as
the barangay itself. The implementation of the system will change the method
and process that the barangay has been accustomed to in keeping their files.
This will also ensure that all the records will be intact and up dated.
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ACKNOWLEDGEMENT

First and foremost to our Almighty God for giving the researchers strength

every day for the guidance and good health, for the graces and blessings that

help the researchers in making the project possible.

To Hon. Calvin B. Tuadles, the Captain of Barangay Poblacion, Danao City

for allowing the researchers to conduct the study in their Barangay.

To Mr. Herbert C. Cando, mentor of this research study, for his support,

advices, guidance, valuable comments, suggestions, and provision that benefited

through the success of this study.

To Engr. Chona R. Dagatan, the Chairman, College of Information

Technology Education, for giving the researchers positive thoughts.

To Doc. Don Roel G. Arias, the Vice Chancellor for Academic and

Research, for guiding the researchers towards the correct path.

And most of all, to the parents and guardians, for showing their

unconditional love and unending support financially and spiritually.

The Researchers
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DEDICATION

The researchers dedicate this study to God, our guardians, our family and

friends. This study would not have been possible without God having it in his

plan. To our parents who were unselfish with their support, who provided

endless encouragement and support even when we we‟ve cranky, sleep deprived

and pessimistic.

We would also like to thank our peer mentors and friends for their help

and support through this process and journey whose steadfast encouragement

made possible both the conceptualization and completion of this project.

Thanks to the committee members, whose vital insights and observations

has led to a stronger study.

In addition, we dedicated this to our family for being our first teacher, for

being our guardian during our educational career and lastly, who taught us to

trust in God, believe in hard work and so much could be done with a title.

The Researchers
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Chapter I
PROJECT SCOPE AND OBJECTIVE
Introduction

The rapid growth of technology has contributed a lot to the continuous

progress of all classes of industry. However, some sectors today seem to be left

behind in adapting the use of different methods to allow progress on their part.

Nowadays, business people define the applications and problems to be solved by

the computer. Unfortunately this potential has not been fully recognized or even

adequately realized in some business. It is because users may not fully

understand the capabilities and limitations of modern computer technology.

Computerization is a control system that manages processes in the

industrial workplace. It reduces human errors and processing time, thus it can

boost productivity and result in a high quality of production. This can result in a

system well integrated process that can perform much faster and more accurate

than the manual system.

The Computerized Barangay Information System is appropriate for use of

barangay employees, who have access to profile information of barangay

residents for the direct reports. Moreover, departmental organizational staffs

which have a business need for this information for their business unit can also

benefit. This is responsible for an effective and efficient approach for barangay

employees and residents. It will help them accomplish tasks faster and would
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also eliminate the need of a large staff. It will provide profile-based information

for residents.

Thus, the researchers proposed Computerized Barangay Information

System for Barangay Poblacion, Danao City that will give safer storage, fast

retrieval of files, maintains reliability and accuracy, and faster tracking of the

files. Proposing software for the records is very useful to the staff, from hand

written records and manual issuing of barangay clearance, certificates and other

barangay issuance.

Situational Analysis

The system used by the officials from Barangay Poblacion in Danao City is

a manual-based process for all services to its constituent. The staff encountered

difficulties and long procedure in retrieving, recording, computing and

processing. Thus, this proposed Computerized Barangay Information System

maintains residents records as complete and up-to-date as possible and as easily

accessible for verification, monitoring and reference purposes based on the

available residents‟ census data kept by the client Barangay. A great help for

them to lessen their work and a secured keeping of all data. Computerized

Barangay Information System Records hope to enhance the way of managing,

issuing certificates and keeping all the residents confidential records.

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Location of the Study

Brief History

Barangay Poblacion is located at Beatriz Village and has a population of

9,090 residents as per record in the year 2016 and 8,710 in the year 2010.

Poblacion has a land measurement of 131 in hectares and 324 in acre.

Figure 1. Location of the Study

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System Overview

Objective

The main goal of the study is to develop a Computerized Barangay

Information System that can automate the record-keeping process in order to

produce efficient and accurate reports and proper automated files management.

Furthermore, the system will be able to secure residents confidential records, to

easily update resident‟s profile, provides backup database of all records and to

issue certificates/permits and other related records. In addition, the software

product is compiled using Windows XP operating system and is written in visual

basic 6.0; a member of Microsoft Integrated Development Environment

applications. The software product supports Windows XP, Vista, 7, 8 and 10.

Features

Below are the main features of the proposed system.

Login is the procedure used to get access to an application and this would ask

for the username and password.

Files Button contains the data that are being recorded especially for official

purposes. E.g. Certificates, Permits and other Barangay Issuance.

Backup and Restore Button, backup refers to the copying of files or databases to

a secondary site for preservation in case of equipment failure or other

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catastrophe; restore refers to bring back the files and to put back into a former

or in an original state.

Quick Search Button is a search engine that operates on material stored in a

digital database and it allows to search the recorded data in the database.

User Account Button is a location in a database used to store a username,

password, and other information, that can be used in logging in the system.

Temporary Lock Button will allow the end user to be temporarily locked from

his/her current work without logging-out. To resume from his/her current work,

end user must enter his/her password.

Print is a process for reproducing text and images using a master form or

template; this allows printing files like certificates, permits and other barangay

issuance.

Saved Button is to copy data from a temporary area to a more permanent

storage. Furthermore, all the data will be stored in a single string which will be

put back into the database.

Purok Button displays how many purok are there in the barangay and displays

also the registered residents in every purok.

Organizational chart and list of employees displays the current names of the

barangay officials and it contains their specified position.

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Load Event is the part of an application that is responsible for loading

preferences and also responsible for preparing the database to connect to the

application.

Limitations

The system will only cover records like certificates, permits and other

barangay issuances.

Product Characteristics

The barangay information system consist of the following characteristics:

Maintainability

The software can be easily maintained. End users may run an antivirus for

the computer where the software product is running. Furthermore, the software

product requires a running and updated OS. In addition, trained personnel who

can handle the software product is highly recommended. Thus, the program has

the ability to maintain security of the database.

Dependability

It will help the user in making their job easier and can lessen their time.

The end users can secure the files by putting credentials where only the

authorized personnel can access.

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Efficiency

The software is designed by the researchers that it can achieve the

required needs of the end users. It can save time in record retrieval, filing and

other processes. It is faster and dependable than doing the manual recording.

User - Friendly

The software is designed for the end users to be able to understand

easily, effectively and efficiently without deep instructions.

Significance of the Study

The significance of the study is very timely for wherein technology is

getting bigger and in demand. The proposed system will have a significant effect

on both the residents of the barangay and barangay employees who manage the

system as well as the barangay itself. The implementation of the system will

change the methods and process that the barangay is accustomed to for keeping

their files. This will also ensure that all the records will be intact and updated.

The system will also create a census-based environment to monitor the

population of the locale. The barangay will also be assured that the file will be

protected and safe for it will require authorization before someone can access

the system.
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Barangay Officials

The one who manages the files and information of the barangay for it will

bring easy access to the data they need. This will also eliminate tons of papers

they usually keep and allow the system to store it in such a manner that can be

easily accessed.

Residents

It will be easy for them to access their records if there are some changes

to be done on their part. It will also be easier for them to request some

information and services because of the information that barangay have about

them. This will also assure the residents that their information is properly

secured and maintained through the use of the proposed system.

Future Researchers

The ideas presented may be used as a reference data in conducting new

research. The outcome of the study will serve beneficial to the neither present

researchers or the future researchers for their cross-reference that will give them

a background or an overview. This study may be one of the bases where a new

theory in learning will arise.

Researchers

In order to increase the personal knowledge of problem solving and

contributing to that of humanity, developing skills and interests in programming.

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Chapter II
RELATED LITERATURE AND STUDIES

Review of Related Readings

Badsectoracula (2015) mentioned that, VB6 is a nice scripting

environment for quickly prototyping stuff and throwing GUIs together. The bad

reputation stems mostly from people who don't know what they are talking

about and just follow what others are saying or people who were forced to work

on codebases that abused the language badly and used the wrong tool for the

task.I have been using VB6 for donkeys years now. It has a relatively stable IDE

and VB6 BASIC always produces a good result in a very quick time. As a learning

that t-platform it is also very good indeed, having an effective and fully featured

IDE whilst not being too complicated in any respect. It is also one of the few

mainstream BASIC packages for Windows that you can rely on - as there is

nothing comparable that will definitely still be in existence in five years‟ time this

is 2014.

Medel (2015) mentioned that a manual information system is one that

does not rely on any computerized systems and a computer-based information

system does. A manual-based system will see information recorded and kept in

different ways such as in files in paper form. Whereas a computer based

information system will see data stored on various computer programs including

on databases, Word documents, Excel etc.

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Review of Related Studies

In his study Marvin Samiento (2008) stated that the Barangay Clearance

Application System (BCAS) is one of Barangay Application Systems that will

enable the barangays to process, print and store all applications for barangay

clearance in a fast and most efficient way. It was developed originally for the

Barangay Net Alliance and first implemented in select pilot barangays in Cebu

City. The system is one of the e-Barangay services that are offered free to the

barangays. In addition, the information is stored in a database for storage and

retrieval. The database is web enabled so the BCAS can be used to cross check

whether applicants have records in other barangays.

Algara (2015) in a study on Barangay Resident Record Management and

Certificate Issuance System stated that this study focuses on the records

management system of the said Barangay. The Barangay treasurer/secretary is

the one who performs permits, certificates transactions community tax, business

taxes, and other fees. They are also in charge of keeping tracks of the records,

capture and maintain up-to-date records of all issuance transactions and daily,

monthly, yearly reports. They manually handled transactions daily; specially get

Barangay clearance, certification, cedula and permits. Before the accomplishment

of the task the constituents who request must undergo a long process. Same

through with storing of files, updating, accessing of data and recording the

expenses, they used folders and log of papers for its storage. The staff

encountered difficulties and long procedure in retrieving and recording files.

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Chapter III
SYSTEM REQUIREMENT AND DESIGN

Software Requirements

In order for the system to work, user must install the following programs.

Microsoft Access any Edition

It is a database management system (DBMS) from Microsoft that

combines the relational Microsoft Jet Database Engine with a graphical user

interface and software-development tools. It is a member of the Microsoft Office

suite of applications, included in the Professional and higher editions or sold

separately.

Microsoft Word any Edition

Microsoft Word is a word processor developed by Microsoft. It was first

released on October 25, 1983 under the name Multi-Tool Word for Xenix

systems.

Microsoft Excel any Edition

Microsoft Excel is a spreadsheet developed by Microsoft for Windows,

macOS, Android and iOS. It features calculation, graphing tools, pivot tables, and

a macro programming language called Visual Basic for Applications.

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Windows Installation Package for Visual Basic 6.0

This installer database contains the logic and data required to install

Visual Basic 6.0. It is a third-generation event-driven programming language and

integrated development environment (IDE) from Microsoft for its Component

Object Model (COM) programming model first released in 1991 and declared

legacy in 2008. Microsoft intended Visual Basic to be relatively easy to learn and

use.

Windows Operating System

It is a personal computer operating system that was produced by

Microsoft as part of the Windows NT family of operating systems. The operating

system was released to manufacturing on August 24, 2001, and generally

released for retail sale on October 25, 2001.

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Hardware Requirements

To run the proposed system, the following hardware are required. The

end user may choose either computer desktop or computer laptop.

Figure 2. Hardware Requirements

Desktop Monitor

The computer monitor is an integral part of a computer system that allows

computer users to extract information and provide output. Furthermore, the

purpose of a computer monitor is to display text and graphics produced by

computer programs and to provide a visual interface for computer users.

Desktop Keyboard

An input device used to enter characters and functions into the computer

system by pressing buttons, or keys. Furthermore, a keyboard typically contains

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keys for individual letters, numbers and special characters, as well as keys for

specific functions. In general, it is the primary device used to enter text.

Desktop System Unit

The most common configuration has a case that houses the power

supply, motherboard (a printed circuit board with a microprocessor as the central

processing unit (CPU), memory, bus, and other electronic components), disk

storage (usually one or more hard disk drives, optical disc drives, and in early

models a floppy disk drive). The case may be oriented horizontally and placed

atop a desk or vertically and placed underneath or beside a desk.

Automatic Voltage Regulator

A voltage regulator is designed to automatically maintain a

constant voltage level. Furthermore, a voltage regulator may be a simple "feed-

forward" design or may include negative feedback control loops. It may use an

electromechanical mechanism, or electronic components. In addition, automatic

voltage regulator is used in powering up the computer set.

Desktop Mouse

A computer mouse is an input device that is most often used with a

personal computer. Furthermore, moving a mouse along a flat surface can move

the on-screen cursor to different items on the screen. In addition, items can be

moved or selected by pressing the mouse buttons (called clicking).

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Desktop Speaker (Optional)

Speakers are one of the most common output devices used with computer

systems. Furthermore, some speakers are designed to work specifically with

computers, while others can be hooked up to any type of sound system.

Regardless of their design, the purpose of speakers is to produce audio output

that can be heard by the listener.

Computer Laptop

A laptop, often called a notebook or "notebook computer", is a small,

portable personal computer with a "clamshell" form factor, an alphanumeric

keyboard on the lower part of the "clamshell" and a thin LCD or

LED computer screen on the upper portion, which is opened up to use

the computer.
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Flowchart

START

LOGIN A

No Login
Success

Yes
D MAIN MENU

Users Barangay Quick Back-up and

Files Residents Purok
Account Officials and Restore
Search
Employees

NO Chart
DONE View
E Search Modify Register
List of
? Puroks
Display list Added
YES of names Residents
D E E
E E E
No
D Done Add
Water,Fencing,
Barangay Electrical & Brgy. Certificate Certificate
Other Issuances
Clearance Building Of residency of Yes
Clearance Indigency

Print
Cases
Log No
Out
E
E Yes

E STOP

Figure 3. Flowchart
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Activity Model

MAIN MENU

Barangay
Back-up and
User Officials and Search Files Residents Purok Restore
Employees

Delete Purok 1-6

Account
Modify

Change Search Register

Password

Water, Fencing,
Barangay Electrical & Brgy. Certificate Certificate Other
Clearance Building Of Residency of Issuances
Clearance Indigency

Cases

Figure 4. Activity Model

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Process Framework

Project Review Project Plan

Planning for completeness, feasibility,
consistency
Examine Requirements
Requirements
for completeness,
Gathering
correctness, testability

Analyze Design
Design
for coverage, completeness,
compliance

Inspect Code
Construction for compliance,
completeness, correctness

Changes Test Assess Tests

for completeness coverage

Evaluate Quality Status

for facilitate deployment
decision
Support Deployment
Ensure Proper Deployment
Installation, notification, go-
live tests

Track Support and Change

Management
Support-change-Test-Deployment
loop analysis and improvements

Figure 5. Process Framework

This served as the software life cycle of the implemented system entitled:
Computerized Information System in Barangay Poblacion, Danao City,Cebu.
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CHAPTER IV
TESTING METHODOLOGY

The researchers conducted some test cases to ensure the functionality of

the program.

Feature: Log-in

Description:

Type username and password in form, hit "ENTER" or “GO” button. Then

the data will proceed to the server side and check users database if that user

exists. If true, it will prompt to another form otherwise else it will ask again for

the username and password.

Date: November 21, 2016

Owner: Lado Mark John, Maloloy-on

Monica, Perez Gladys, Rizaldo Philip

Keven and Tacocong Stephanie

Acceptance Requirement: The system should able to accept the correct

username and password.

Number of test cases: 7

Decision: Accepted. In all cases, the system detects the correct username and

the password and proceeds to another form.

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Feature: Load event

Description:

Load event is the process of copying and loading data or data sets from a

source file, folder or application to a database or similar application. After the

load event succeeds the new form will show.

Date: November 26, 2016

Owner: Lado, Mark John, Maloloy-on, Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should able to execute the program

properly and prepare for the references that are needed to the program.

Number of test cases: 2

Decision: Accepted. In all cases the system executed the program successfully.
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Feature: Main Menu

Description:

It opens when success of loading the Main Menu a window shows, main

menu is a type of user interface which allows the user to interact with a

computer through a metaphor of direct manipulation of graphical images or

icons.

Date: December 1, 2016

Owner: Lado, Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should able to display the icons category.

Number of test cases: 6

Decision: Accepted. In all cases, the system will be able to open the respective

form that indicates the correct form.

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Feature: Files

Description:

The files are a collection of records. In this form, it displays buttons that

are related to the software product. This contains related barangay issuances.

After filing succeeds the data is stored in the central database.

Date: December 10, 2016

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven,

and Tacocong Stephanie

Acceptance Requirement: The system should be able to display the buttons

category that contains data like certificates, permits and other barangay

issuances.

Number of test cases: 12

Decision: Accepted. In all cases, the system will be able to open the record-

keeping that indicates the certificates, permits and other Barangay issuance.
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Feature: Residents

Description:

Clicking Residents, this will show the registration form. A person who lives

somewhere permanently or on a long-term basis should fill-in. When registrant is

already done, clicking “Register” will automatically save the data.

Date: December 15, 2016

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo, Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should able to add new data as a resident

and should able to display the registration form.

Number of test cases: 6

Decision: Accepted. In all cases, the system will be able to add new registrant

which also displays the registration form.

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Feature: Back – up and Restore

Description:

This system will allow users to create backups and restoration of the

current database. Back-up and restore is a secure place to prevent losing the

data. In no event, an unauthorized person is not granted in accessing this panel.

When Back-up and restore succeeds you need to re login for the security.

Date: January 6, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should able to copy the current database

to another disk as a backup in case of system failure and can still restore the

database.

Number of test cases: 9

Decision: Accepted. In all cases, the system will be able to copy the current

database to another disk as “back up” and can perform a “restore” in which to

bring back the files to its original state.

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Feature: Search

Description:

By clicking its category, search shows the complete information.A search

is the organized pursuit of information.

Date: January 10, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should be able to display real-time

searching results and display all records of the registered residents.

Number of test cases: 5

Decision: Accepted. In all cases, the system executes successfully and runs well.

It searches initially when you enter key letters and displays real-time searching

results.
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Feature: Purok

Description:

This will display the registered residents in every purok.

Date: January 17, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should be able to organize all the

residents in its Purok. This should be done by using six command buttons.

Number of test cases: 3

Decision: Accepted. In all cases, the system will be organized by purok. It shows

the different purok, clicking them contains records.

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Feature: User Accounts

Description:

This enables the user to add new user account that can be used in

accessing the system. To complete the registration, you need to answer the

security questions and set the privilege for full security.

Date: January 19, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: This system should be able to add credentials for the

authorize person and also deletes credentials.

Number of test cases: 3

Decision: Accepted. In all cases, the system is able to add credentials and delete

added credentials, as well.

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Feature: Organizational chart and list of employees

Description:

In this form, it's able to show the organizational chart of Barangay Poblacion and

also the list of employees.

Date: January 25, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should be able to access the organizational

chart and list of employees.

Number of test cases: 3

Decision: Accepted. In all cases, the system will be able to show the names and

their respected positions.

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Feature: Print

Description:

In releasing Barangay issuances, you need to print it as a hard copy, as

secondary copy to the requestor.

Date: February 8, 2017

Owner: Lado Mark John, Maloloy-on Monica, Perez Gladys, Rizaldo Philip Keven

and Tacocong Stephanie

Acceptance Requirement: The system should be able to print all documents like

Summon-Lupon Record, Write Barangay Clearance and Write Summon-Punong

Barangay.

Number of cases: 5

Decision: Accepted. In all cases, the system will be able to show the print

preview of the document which can be done by clicking the print button.
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Chapter V
SUMMARY, CONCLUSION AND RECOMMENDATION

Summary

The researchers designed the Computerized Barangay Information System

to help them gain a more effective method in delivering information, as well as,

complementary in keeping records and giving good services. Thus, this proposed

system maintains residents‟ records as complete and up-to-date as possible, and

is easily accessible for verification, monitoring and helps to process and visualize

data.

Based on other studies, their software product is web enabled so that

their system can be used to cross-check whether or not their applicants have a

record on other barangays. This feature will be activated once all databases from

barangays are linked to the internet.

Some various requirements are needed to run the software product.

Including Microsoft Software Applications and Windows Installation Package for

Visual Basic 6.0. Furthermore, hardware requirements are a must such as

Computer Desktop or Computer Laptop. In addition, the Software Life Cycle

must be the guide in implementing the proposed system.

Conclusion

The staff encountered difficulties and long procedure in retrieving,

recording, computing and processing, because the officials from Barangay

 31

Poblacion in Danao City are using the system of manual based process for all

services to its constituents.

The researchers conclude that the proposed Computerized Barangay

Information System maintains residents‟ records as complete and up-to-date as

possible and is easily accessible for verification, monitoring and reference

purposes based on the available residents‟ census data kept by the client

Barangay.

Recommendations

Based on the findings and conclusions of the study, these are the

following recommendations made for the future researchers:

1. The interface window should be resizable.

2. The database should be connected online.

 32

Bibliography

R. Algara. December 12, 2015. Barangay Resident Record Management and

Certificate Issuance System. http://www.inettutor.com/source-

code/barangay-resident-record-management-and-certificate-issuance-

system/

K. Kazuya. October 3, 2015. Barangay Management Information System.

Pinontingan, Gubat, Sorsogon.https://prezi.com/xs2wqvbnktxb/barangay-

management-information-system/

G.Mapile, Jr. November 29, 2011. Barangay: Automation Software System.

https://grassrootsphilippines.wordpress.com/2011/11/29/barangay-

automation-system/

R. A.Facundo. January 27, 2010. Background of the Study-Final.

https://www.scribd.com/doc/25884480/Background-of-the-Study-final
 33

M. Samiento. 2008. The Barangay Clearance Application System.

http://www.studymode.com/essays/Barangay-Record-System-

1793376.html

A. S.Paderes, E. G.Baltazar, A. R.Ponce. 1997. Barangay Information System: A

Tool for Local Planning and Project Implementation.

http://scinet.dost.gov.ph/union/ShowSearchResult.php?s=2&f=&p=&x=&

page=&sid=1&id=Barangay+information+system&Mtype=REPORTS

A. Medel. March 23, 2015. Developing a Barangay Information System for

PaangBundok. https://prezi.com/ophdmuxd5st9/developing-a-barangay-

information-system-for-barangay-paangb/

H. G. Mirasol. October 12, 2015. Barangay Management System.

https://prezi.com/duwqmke-43vc/barangay-management-system/

Badsectoracule. 2015. http://www.dreamincode.net/forums/topic/325079

 34

APPENDIX A
TRANSMITTAL LETTER TO BRGY. POBLACION
 35

APPENDIX B
PSEUDO CODES

Log-in

.Find “[USERNAME]=‟” & Text1.Text & “‟”

If .EOF Then
Msgbox“ Username not Recognized”
ElseIf Text4.Text = .Fields![Password] Then
Msgbox“ Login Success”
Else
Text4.SetFocus
Msgbox“ Password Error”
End If
End Sub

Load Event

Timer1.Interval = Rnd * 300 + 1

ProgressBar1.Value = ProgressBar1.Value + 1
Label2.Caption = ProgressBar1.Value & “%”

If Label2.Caption = 100 & “%” Then

Timer1.Enabled = False
Dashboardwindow.Show

End If
End Sub
 36

Files

Private Sub Command4_Click()

Shape4.Visible = True
Frame1.Visible = True
Command1.Visible = True
Command10.Visible = True
Command3.Visible = True
Command12.Visible = True
Command15.Visible = True
Command8.Visible = True
End Sub

Residents

Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Lastname”) = Text1.Text
Adodc1.Recordset.Fields(“Firstname”) = Text2.Text
Adodc1.Recordset.Fields(“Midname”) = Text3.Text
Adodc1.Recordset.Fields(“Gender”) = Combo1.Text
Adodc1.Recordset.Fields(“Age”) = Label24.Caption
Adodc1.Recordset.Fields(“Occupation”) = Text5.Text
Adodc1.Recordset.Fields(“MaritalStatus”) = Combo2.Text
MsgBox “Record Saved”, vbInformation, “System Utility”
End Sub
 37

Back-up and Restore

Private Sub BackupandRestore ()

Dim backupdate As String
Dim X As Long
Dim res As VbMsgBoxResult
backupdate = Format(Date, “mm-dd-yyyy”) + “ “ + Format(Time, “hh-
mm-ss-AMPM”)
On Error GoToErrhandA
FileCopyApp.Path + “\DATABASE.mdb”, SelectedPath& “\”
&backupdate&”.mdb”
MsgBox “Back-up Complete!”,vbInformation, “Back-Up and Restore Utility
Info.”
End Sub

Search

Public Sub setrecord(ByRef ad As Adodc, ByValquel As String)

On Error Resume Next
ad.CommandType = adCmdText
ad.RecordSource = 37uell
ad.Refresh
End Sub

Call setrecord(Me.Adodc1, “ select * from Residents where Lastname like

„” & Replace(Me.Text1.Text, “‟”, “‟‟”) & “%” & “‟”)
 38

Purok

DataGrid1.Visible = True
Call setrecord(Me.Adodc1, “ select * from Residents where Purok like „” &
Me.Command1.Caption & “%” & “‟”)

Label2.Caption = “There are “& Adodc1.Recordset.RecordCount & “

records found in “ & Command1.Caption
Label3.Visible = True
Label7.Visible = True
Label10.Visible = False
Label13.Visible = False
Label14.Visible = False
Label11.Visible = False
Label12.Visible = False

User Accounts

Adodc1.Recordset.AddNew
Adodc1.Recordset.Fields(“Username”) = Text1.Text
Adodc1.Recordset.Fields(“Password”) = Text2.Text
Adodc1.Recordset.Fields(“Privilege”) = Combo1.Text
Adodc1.Recordset.Fields(“Question1”) = Text5.Text
Adodc1.Recordset.Fields(“Question2”) = Combo3.Text
Adodc1.Recordset.Fields(“Question3”) = Combo2.Text
MsgBox “Credential Saved! Don‟t ever forget the security questions you
answered.”,vbInformation, “Information”
 39

Organizational chart and list of employees

Dim tEXCEL As Object

Dim tBOOK As Object
Dim tSHEET As Object

Set tEXCEL = CreateObject(“Excel.Application”)

Set tBOOK = tEXCEL.Workbooks.Open(App.Path&
“\Issuance\Template\OrgChart&ListofEmployees”)

tEXCEL.Visible = True

Print

Static wd1 As Word.Application

Static wd1Doc As Word.Document

Set wd1 = New Word.Application

wd1.Visible = True
Set wd1Doc = wd1.Documents.Add(App.Path&
“/Issuance/BrgyClearance”)
With wd1Doc
.FormFields(“wrequestor” & “”).Range = Text2.Text
.FormFields(“wrequestor2”).Range = Text8.Text
.FormFields(“wctc”).Range = Text3.Text
.FormFields(“wissued”).Range = Text4.Text
.FormFields(“wdatepaid”).Range = Text7.Text
 40

APPENDIX C
TIME TABLE

Description Target Date

Title November 11, 2016
Approval of Research Title November 14, 2016
Introduction and Situation Analysis November 18, 2016
Introduction and Situation Analysis November 21, 2016
(Revision)
System Overview November 23, 2016
System Overview (Revision) November 25, 2016
Related Literature and Studies November 28, 2016
Related Literature and Studies November 30, 2016
(Revision)
Software Requirement and Flowchart December 2, 2016
Software Requirement and Flowchart December 5, 2016
(Revision)
Activity Model and Process Framework December 7, 2016
Activity Model and Process Framework December 9, 2016
(Revision)
Graph for Initial Defense December 12, 2016
Initial Oral Defense December 17, 2016
Testing and Simulation January 16, 2017
Testing and Simulation and Initial January 20, 2017
Draft (Revision)
Summary, Conclusion and January 25, 2017
Recommendation
Summary, Conclusion and January 30, 2017
Recommendation (Revision)
Complete Draft February 6, 2017
Final Defense February 19, 2017

Table 1. Time Table

 41

APPENDIX D
PRINT OUT: LIST OF CERTIFICATES AND ISSUANCES
BRGY. PROTECTION ORDER
 42

APPENDIX E
PRINT OUT: KASABUTAN
 43

APPENDIX F
PRINT OUT: SUMMON – PUNONG BARANGAY
 44

APPENDIX G
PRINT OUT: SUMMON – LUPONG BARANGAY
 45

APPENDIX H
PRINT OUT: BARANGAY CLEARANCE
 46

APPENDIX I
PRINT OUT: WATER, FENCING, ELECTRICAL AND BUILDING
CLEARANCE
 47

APPENDIX J
PRINT OUT: BRGY. CERTIFICATE OF RESIDENCY
 48

APPENDIX K
PRINT OUT: CERTIFICATE OF INDIGENCY
 49

APPENDIX L
CERTIFICATE OF ACCEPTANCE
 50

February 17, 2017

GRAMMARIAN„S CERTIFICATE

This is to certify that the undersigned has reviewed and went through all

the pages of the proposed project study/research entitled “COMPUTERIZED

INFORMATION SYSTEM IN BARANGAY POBLACION, DANAO CITY,

CEBU” as against the set of structural rules that govern the composition of

sentences, phrases, and words in the English language.

Signed:

SHIMEI JAKE C. DAGATAN

Grammarian

Conforme:

MONICA I. MALOLOY-ON

Project Researcher
 51

Curriculum Vitae

I. PERSONAL DATA

Name : Mark John P. Lado

Contact Number : 09060248580

E-mail Address : markjohnplado@gmail.com

Address : Dancar Village, Dunggoan

Danao City, Cebu

Date of Birth : September 24, 1992

Citizenship : Filipino

II. EDUCATIONAL ATTAINMENT

Primary : Dunggoan Elementary School

Secondary : Guinsay National High School

Vocational : Cebu Technological University

(Computer Hardware Servicing NC II)

Provincial Training Center – Carmen Cebu

` (Computer Electronics Servicing NC II)

Tertiary : Colegio de San Antonio de Padua

III. SKILLS

Microsoft Office Applications, Turbo C, Visual Basic 6.0, Audio and Video Editors,

Image Editing, Web designs

 52

I. PERSONAL DATA

Name : Monica I. Maloloy-on

Contact Number : 09562782974

E-mail Address : moniqueegwapa@gmail.com

Address : Bingay, Borbon Cebu

Date of Birth : February 22, 1997

Citizenship : Filipino

II. EDUCATIONAL ATTAINMENT

Primary : Campusong Elementary School

Secondary : Borbon National High School

Tertiary : Colegio de San Antonio de Padua

III. SKILLS

Proficiency in using MS Office Application especially in MS Excel

Knowledgeable in Macros Application

Knowledgeable in Visual Basic 6.0, Photoshop and HTML

 53

I. PERSONAL DATA

Name : Gladys C. Perez

Contact Number : 09432011559

E-mail Address : gladzcola@gmail.com

Address : Caputatan, Guinacot

Danao City, Cebu

Date of Birth : August 07, 1997

Citizenship : Filipino

II. EDUCATIONAL ATTAINMENT

Primary : S.A. Tecala Memo. Elementary School

Secondary : Ubaldo Iway Memo. National High School

Tertiary : Colegio de San Antonio de Padua

III. SKILLS

Proficient in Microsoft Word, Excel, Powerpoint, and Access

 54

I. PERSONAL DATA

Name : Philip Keven M. Rizaldo

Contact Number : 09436467172

E-mail Address : philipkevenrizaldo@gmail.com

Address : C.M. Enriquez St. Suba,

Danao City, Cebu

Date of Birth : October 25, 1993

Citizenship : Filipino

II. EDUCATIONAL ATTAINMENT

Primary : St. Thomas Learning Center Foundation Incorporated

Secondary : Sto. Tomas College – Danao

Tertiary : Colegio de San Antonio de Padua

III. SKILLS

Microsoft Office Applications, Visual Basic 6.0 and Photoshop

 55

I. PERSONAL DATA

Name : Stephanie A. Tacocong

Contact Number : 09339334163

E-mail Address : panyangbr07@gmail.com

Address : Baring, Carmen,Cebu

Date of Birth : April 7, 1997

Citizenship : Filipino

II. EDUCATIONAL ATTAINMENT

Primary : Carmen Central School

Secondary : Carmen National High School

Tertiary : Colegio de San Antonio de Padua

III. SKILLS

Microsoft Office Applications, Basic skills of Visual Basic 6.0, Photoshop,

Video Editors, Image Designs and Layout.