HOLY CHILD COLLEGES OF BUTUAN

COLLEGE OF CRIMINOLOGY

POLICE PERSONNEL AND RECORDS MANAGEMENT

I. Multiple Choices: Select the correct answer for each of the following questions. Mark only one answer for each item by marking the box
corresponding to the letter of your choice on the answer sheet provided. STRICTLY NO ERASURES ALLOWED.

1. The Chief of the PNP shall have the power to impose the disciplinary punishment of dismissal from the service; suspension or forfeiture of
salary; demotion; or any combination of the foregoing for a period
a. NOT EXCEEDING ONE HUNDRED EIGHTY (180) DAYS
b. NOT EXCEEDING SIXTY (60) DAYS
c. NOT EXCEEDING FIFTEEN (15) DAYS
d. NOT EXCEEDING THIRTY (30) DAYS
2. Refers to the process of measuring the performance of people in achieving goals and objectives. It is also known as “performance
evaluation system”.
a. Police training
b. Police Appraisal
c. Police promotion
d. Police assignment
3. Is the process of designating a police officer at a particular function, duty or responsibility?
a. Police training
b. Police Appraisal
c. Police promotion
d. Police assignment
4. Is a system of increasing the rank of a member of the police service?
a. Police training
b. Police Appraisal
c. Police promotion
d. Police assignment
5. Any PNP member designated to any key position whose rank is lower than that which is required for such position shall, after six (6)
months of occupying the same, be entitled to a promotion, subject to the availability of vacant positions.   Provided, that the member shall
not be reassigned to a position calling for a higher rank until after two (2) years from the date of such promotion.   Provided, further, that
any member designated to the position who does not possess the established minimum qualifications thereof shall occupy the same for
not more than six (6) months without extension. (Section 34, RA 8551 – IRR)
a. Promotion by Virtue of Position
b. Promotion by Virtue of Exhibited Acts
c. Regular Promotion
d. None of the above
6. Any uniformed member of the PNP who has exhibited acts of conspicuous courage and gallantry at the risk of his or her life above and
beyond the call of duty, shall be promoted to the next higher rank. Provided, that such act shall be validated by the NAPOLCOM based on
established criteria.
a. Promotion by Virtue of Position
b. Promotion by Virtue of Exhibited Acts
c. Regular Promotion
d. None of the above
7. The factors of physical fitness and capacity as well as attitude and personality traits in so far as they bear on the nature of the rank and/or
position to be filled. This means that the candidate should have no derogatory records which might affect integrity, morality and conduct.
a. Physical Character and Personality
b. Leadership Potential
c. Efficiency of Performance
d. All of the above
8. Maximum tenure for the chief of the PNP.
a. 3 years
b. 5 years
c. 4 years
d. 6 years
9. A slip of paper included with salary pay that reflects net income and remittances
a. continuous finance check
b. pay slip
c. payroll list
d. remittance slip
10. Something tangible that records communication or facts with the help of marks, words or symbols.
a. paper bill
b. document
c. questioned document
d. scroll
11. Generally speaking, document function as
a. evidence
b. proof
c. evidence of intention
d. contract
12. Whereas records function as
a. evidence of transaction
b. evidence of contract
 c. evidence of activities
d. evidence of negotiation
e. both a and c
13. The practice of identifying, archiving, preserving, and sometimes destroying records.
a. record filing
b. record profiling
c. records keeping
d. records management
14. The instructions on what to do with public records that are no longer needed for current government business.
a. archiving schedules
b. preventive schedules
c. maintenance schedules
d. retention schedule
15. Also provided in the instructions are the minimum and maximum period of time that specific type of record must be ____________
a. destroyed
b. kept
c. restored
d. preserved
16. Just about anything that runs out of routine or regulation is a _______________
a. police matter
b. police problem
c. police domain
d. police functions
17. Length of probability period of a police recruit
a. 6 months
b. two years
c. 1 year
d. 8 months
18. The basic police record that can be found in a police station
a. bulletin board
b. disposition of personnel
c. beat assignment
d. blotter
19. A police record can also serve as an ______________
a. official record
b. official clearance
c. official writings
d. official transaction
20. Being an official document, it can be an invaluable ____________
a. declaration
b. negotiation
c. testament
d. instrument
21. Police blotter is the ______ written record of events in a police station
a. daily
b. weekly
c. monthly
d. bi-monthly
22. Generic synonyms of police blotter are
a. written account
b. written record
c. written document
d. a & b
23. General qualifications for PNP appointment
a. college degree
b. physically and mentally fit
c. eligibility
d. a, b, & c
24. Regional Screening Committee members include
a. Regional Director for Admin
b. Napolcom senior official
c. PLEB Chairman
d. a, b, & c
25. Waivers for initial appointment can be granted by
a. Screening committee
b. Headquarters,PNP
c. DILG
d. Napolcom
e. NCIP
26. A member of the Lateral Entry Board
a. Napolcom senior official
b. Deputy Chief PNP for Admin
c. mayor
d. DILG official
27. Appraisal form use to gauge police performance
 a. personal evaluation report
b. personnel evaluation report
c. personnel evaluation card
d. performance evaluation report
28. An agency that attest all government eligibility
a. Napolcom
b. Professional Regulatory Commission
c. Civil service Commission
d. Board of Inquiry
29. Police Senior Superintendent rank promotion is approved by the __________
a. Chief,PNP
b. Secretary<DILG
c. Civil Service Commission
d. president
30. Incentives available for PNP personnel
a. awards / commendations
b. promotion
c. assignments
d. a, b, & c
31. Basic clearances attached to PNP Application Folder
a. local clearances
b. NBI clearance
c. police clearance
d. barangay clearance
32. Operative functions of Personnel Division
a. police recruitment
b. police trainings & development
c. selection and placement
d. a, b & c
33. Is the process of classifying & arranging of the records in systematic way so they will not only be safely stored but also quickly retrieved or
located when needed
a. Filing
b. Record
c. Documentation
d. classifying
34. Records to which primary reference is made by date of the record should be filed chronologically (in order of time) by year, month, or day
as reference indicates.
a. Chronological File
b. Numerical File
c. Alphabet Name File
d. Alphabet Location File
35. a file material related to overall policy, mission of organization, direction of the office, including management improvement programs,
formal rules and regulations, guides, maintenance of service, supplies and other administrative matter which have no direct bearing on the
operation of the office.
a. Personal Files
b. Administrative Files
c. Legal Files
d. Supply Files
36. Requisites of a good Filing System:
a. It serves the needs of the office
b. It has the simplest identification of the file contents
c. It uses minimum indexes and codes
d. It has maximum safeguard against filing errors
e. all of the above
37. recording of information on paper, print, tape or any transmitting medium
a. Records Creation
b. Records Maintenance
c. Records Disposition
d. Records Cycle
38. Determining the ultimate fate of the records
a. Records Creation
b. Records Maintenance
c. Records Disposition
d. Records Cycle
39. The letters received or sent by the office such as notice, circulars, enquires, etc. are called correspondence records.
a. Correspondence records
b. personnel records
c. Accounting records
d. legal records
e. Miscellaneous records
40. The records related to the employees and workers such as employs history, salary sheets, performance records, etc. are called personnel
records.
a. Correspondence records
b. personnel records
c. Accounting records
 d. legal records
e. Miscellaneous records
41. The records which are financially important and are retained for the long period of time are called important records. They also require best
protection and can be replaced with considerable time and money such as financial statement, cash records, etc.
a. Vital records
b. Important records
c. Useful records
d. Non-essential records
42. It is the first step in which the new records are developed and adopted which have significant importance in the future. It is also concerned
with making entries of data efficiently.
a. Creation of records
b. Storage of records
c. Retrieval of records
d. Disposition of records
43. Generally, the records which are taken out from the files are again returned to the concerned file. But the records which are not returned
from the reasonable time period should be traced which is called retrieval of records.
a. Creation of records
b. Storage of records
c. Retrieval of records
d. Disposition of records
44. The placement of records according to a plan on a shelf or in a file drawer or electronically on computerized devices and media.
a. Records storage
b. Records Filing
c. Records placement
d. Storage
45. All correspondence is placed in alphabetical or numerical order according to the names or headings that have been underlined or circled.
a. Filing
b. Sorting
c. Coding
d. Indexing
46. Documents are filed according to their dates in a numerical order. It uses alpha, subject, numeric and geographic methods with the most
recent on top.
a. Chronologic system
b. Geographic system
c. Subject system
d. Numerical system
47. Correspondences are classified according to location that is country, county, parish and town etcetera. Papers are place according to their
place of origination or destination
a. Chronologic system
b. Geographic system
c. Subject system
d. Numerical system
48. Teeth requirements for PNP applicant.
a. At least twenty natural teeth must be present
b. At least twenty four natural teeth must be present
c. At least thirty natural teeth must be present
d. At least thirty two natural teeth must be present
49. Under Republic Act 6975, PNP personnel are entitled to a longevity pay of _____of their basic monthly salaries for every five years of
service. However, the totality of such longevity pay does not exceed 50% of the basic pay. They shall also enjoy the following allowances:
Subsistence allowance, Quarter’s allowance, Clothing allowance, Cost of living allowance, Hazard pay and others
a. 10%
b. 15%
c. 20%
d. 25%
e. 50%
50. Persons who disliked spindle folded or rolled their papers, wrote names or subjects of the outside and place the roll in holes in rolltop
desks or in a series of separate boxlike openings in a cabinet.
a. spindle file
b. Pigeonhole file
c. Bellow file
d. Box file
e. Shannon file
51. Poor records management also creates chaos and wastes a tremendous amount of time and money. Such mismanagement is
characterized by:
a. Improper control of records creation.
b. Free access by anyone at any time to the files.
c. No control over records taken from the files.
d. No plans for disposition of absolute records.
e. all of the above
52. These are records required in the management of the department personnel and designed to aid in assignment, promotion, and
disciplinary actions. Such records are so essentials in administering personnel matters that they must be maintained in a police
department.
a. Miscellaneous records
b. Administrative records
c. Identification records
 d. Booking records
53. This is the foundation record of the police department.
a. Arrest and booking records
b. Complaint/assignment sheets
c. Investigative report
d. Case report
54. This report shall be accomplished by the investigator or member making preliminary investigation of crime reported to the police.
a. Arrest and booking records
b. Complaint/assignment sheets
c. Investigative report
d. Case report
55. A file showing the history of each police officer, both prior and subsequent to joining the force, is indispensable.
a. Personal records
b. Correspondence files
c. Memoranda, Orders, Policy files, etc.
d. assignment records
56. This shall consist of set or records of communications classified, arranged and filed alphabetically by the subject to which they pertain.
a. Personal records
b. Correspondence files
c. Memoranda, Orders, Policy files, etc.
d. assignment records
57. A uniform crime reporting shall be established in every police station for monthly and annual reports on case handled and persons arrested
by the police station to include cases reported. These reports shall follow the prescribed classification of offenses. The monthly statistical
reports shall include the following:
a. Monthly report of cases handled by the police station
b. Supplement on monthly report on cases handled by the police station
c. Report of male persons arrested Report of female persons arrested
d. all of the above
58. May be defined as that area of management concerned with human relations in the police organization.
a. Police Personnel Management
b. Police Personnel Planning
c. Police Recruitment
d. Police Selection
e. Public Relation
59. Serves as the police department’s foundation records accomplished by the desk officer or clerk or telephone operator receiving a call for
police assistance.
a. Investigation report
b. case report
c. Complaint/assignment sheet
d. Daily records events
60. As to the provisions of RA 8551, PNP shall reserve ten percent (10%) for its annual recruitment training and education quota for women.
Until what year will said provision be enforceable?
a. 2000
b. 2001
c. 2002
d. 2003