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Master Data
• Master Data is the repository for data commonly used in order processing. It is available to all
applications and authorized users, and is created manually.
• A master data is a prerequisite for any order processing in SAP. The master data commonly used
for SD are:
○ Customer Master Data → Who are we selling to?
○ Material Master Data → What is being sold?
○ Customer-Material Info Records →
If we sell a certain product to a certain customer, what are the details specific to this setup?
(ex. If we sell at least 100 pagers to Ian in particular, he can get 20% off the total price)
○ Pricing Conditions → How do we determine how much a certain product is sold for? The
system automatically determines which gross price the customer should be charged and
which discounts and surcharges are relevant given the conditions that apply. See: Pricing
Condition Techniques
• Common views for Customer Master Data in SD are: • Common views for Material Master Data in SD are:
○ Accounting Data (unique to Company Code) ○ Sales Organization Data 1 and 2
○ General Data ○ General / Plant Data
○ Sales Data (unique to a Sales Area) ○ Sales Text
• Partner Functions are terms that describe the people • Material Type are similar to account groups. It
and organizations with whom you do business, and determines what screen can be viewed.
who are therefore involved in transactions. The different • For example, raw materials (material type ROH) do
partner functions available for SD are: not require a sales view because raw materials are
○ Sold-to-Party → Places an order not intended for resale.
○ Ship-to-Party → Where goods are delivered
○ Bill-to-Party → Where the invoice is sent
○ Payer → Settles the invoice (payment)
• Account group is a classification in the customer master
record. It determines which entries are required and
optional (ex. Sold-to-Party)
• Order Creation
○ Order Types
OR Standard Order
SO Rush Order
FD Delivery Free of Charge
○ Sold-to-Party/ Ship-to-Party
○ Material
○ Order Quantity
○ Sales Area (Optional)
• Sales Document Structure
○ Header - Applicable to entire order
○ Item - Applicable to 1 item only
○ Schedule Line - Applicable to 1 line item each
contains a date and quantity
(For Tables) By filling up the Sold-to-Party field, the delivery and billing
Sold to: Pedro information can already be determined, as well as the Shipping Point
Sales area: and Route through the Material field.
Header Luzon / Direct Sales / C ell phones
Schedule line 1
Schedule line 2
(For Master Data) Other data are extracted from the Customer Master
and Material Master like payment terms, plant, pricing, etc.
Pricing
• SAP computes the final price of an order based on a Pricing Procedure which is a series ○ Condition Table (Accesses) - defines the combination of fields for which
of arithmetic operations from base price to final price. It is generally computed in this condition records can be created. It defines the structure of condition record
manner: keys and gives the link to the rate (condition amount or percentage).
Condition Tables can be found on an Access Sequence that is why they can
be called “accesses”.
Condition Record - It is the record itself or data in the condition table.
It also allows to store and retrieve pricing data in the systems.
Note: Price calculation is done at order entry time so that we can inform the customer when
the order is taken how much he will be charged. Recalculation of taxes is done at billing
time.
• Condition Technique in Pricing refers to the method by which the system determines prices With the example above, the condition types are the Price, Output Tax,
from information stored in condition records. It has the following elements: Discounts, while the pricing procedure is the specific sequence of the
○ Pricing Procedure - specifies the allowed price elements (condition types) for a condition types (ex. price comes first before output tax) and the allowed
document, defines their sequence, and calculation scheme ("calculation formula"). price elements/condition types. The Access Sequence is the order on which
Following below is an example of a pricing procedure: the system should work through the condition tables when searching for
particular condition records. If a certain record is not met in a condition
table, it will move to the next condition table until it satisfies all the records
inside it.
Say, in our payslips, we can categorize Basic Income, Pag -Ibig Premium, Philhealth
Premium, Withholding Tax, etc as condition types.
In the above example of a Sales Order, the condition types are: PR00 or Price, AZWR or
Down Pay./Settlement, MWST or Output Tax, SKT0 or Cash Discount and VPRS or Cost.
○ Access Sequence - is the criteria that is used by SAP when searching for values
maintained for a specific condition type. These values are known as condition
records. You assign an access sequence to a condition type although there are some
condition types that do not require access sequences.
Material Determination
• Material Determination allows the substitution of one material for another in the sales document.
Just like Price Determination, it uses a condition technique.
Let's say, material ULA 1000 is not available for purchase due to some reasons (could be out of
stock). With Material Determination, the system automatically substitutes it with ULA 1001. Let's
assume that they have the same features, and price. What happens in the background is this:
The Sales Document determines what procedure is used. The procedure decides what condition
types are used. The condition type decides the access sequence. The access sequence specifies
the strategy for data records. *****
Material determination
Material Substitute
entered material Sales order
82050011 82050211
Item Material
10 82050011
82050211