COMMONLY USED FUNCTIONS IN MS EXCEL 2007

FUNCTIONS NAME
SR NO. SYNTAX PURPOSE

FOR ADDITION OF CELLS OR

1. SUM =SUM(RANGE)
VALUES

FOR MULTIPLICATION OF
2. PRODUCT =PRODUCT(RANGE)
CELLS OR VALUES
FOR MAXIMUM VALUE OF
3. MAX =MAX(RANGE)
RANGE
FOR MINIMUM VALUE OF
4. MIN =MIN(RANGE)
RANGE
=LARGE(ARRAY,NUMB RETURNS THE LARGEST
5. LARGE
ER) VALUE IN DATA SET
=SMALL(ARRAY,NUMB RETURNS THE SMALLEST
6. SMALL
ER) VALUE IN DATA SET
=POWER(VALUE,POWE CALCULATE THE RESULT OF
7. POWER
R) NUMBER RAISED POWERS
RETURNS THE SQUARE ROOT
8. SQRT =SQRT(NUMBER)
OF A NUMBER
9. TODAY =TODAY() SHOWS THE TODAY DATE
SHOWS THE CURRENT DATE
10. NOW =NOW()
WITH TIME
COVERTS A TEXT STRINGS
11. UPPER =UPPER(TEXT) TO ALL UPPER CASE
LETTERS
COVERTS A TEXT STRINGS
12. LOWER =LOWER(TEXT)
TO LOWER CASE LETTERS
FOR COUNTING OF NUMERIC
13. COUNT =COUNT(RANGE)
VALUES
COUNT THE NUMBERS OF
14. COUNTA =COUNTA(RANGE) CELLS THAT ARE NOT
EMPTY
=COUNTBLANK(RANGE COUNT THE EMPTY CELLS IN
15. COUNTBLANK
) THE RANGE
COUNT THE NUMBER OF
=COUNTIF(RANGE,CRI
16. COUNTIF CELLS WITHIN A RANGE
TERIA)
THAT MEET THE CONDITION
=IF(CONDITION
THE IF FUNCTION IS USED TO
17. IF VALUE_IF_TRUE,VALU
MAKE DECISIONS
E_IF_FALSE)
18. AVERAGE =AVERAGE(RANGE) FOR AVERAGE OF CELLS OR VALUES
=LOOKUP(LOOKUP
The function returns a value from
VALUE,LOOKUP
19. LOOKUP a range (one row or one column)
VECTOR,(RESULT
or from an array.
VECTOR),)
20. VLOOKUP VLOOKUP(lookup_value, This function returns a value
table_array, based on reference information
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 col_index_num,
presented in a vertical layout.
[range_lookup])
VLOOKUP(lookup_value,
This function returns a value
table_array,
21. HLOOKUP based on reference information
row_index_num,
presented in a horizontal layout.
[range_lookup])
RETURNS THE RANK OF A
NUMBER IN A LIST OF
=RANK(NUMBER,REF,
22. RANK NUMBERS,ITS SIZE RELATIVE
(ORDER))
TO OTHER VALUES IN THE
LIST.
23. PROPER =PROPER(A2) To change a cell to proper case
=CONCATENATE(A2, “ To combine cells with a space in-
24. CONCATENATE
“, B2) between
=SUMIF(range, criteria,
25. SUMIF
[sum_range])
This function helps users to round
26. ROUND =ROUND(A2,2)
to the nearest value.
This function helps users to round
values down to the nearest value
27. ROUNDDOWN =ROUNDDOWN(A3,1)
based on the desired decimal place
or integer.
This function helps users to round
values up to the nearest value
28. ROUNDUP =ROUNDUP(A4,0)
based on the desired decimal place
or integer.
This function calculates the
29. MEDIAN =MEDIAN(A1:Z1)
median, middle value, in a dataset
This function generates a random
30. RAND =RAND()
value between 0 and 1.
This function generates a random
31. RANDBETWEEN =RAND(1,10) value between a specified range of
values.
This function is useful when
information related to year,
32. DATE =DATE(A2,B2,C2) month, and date are in separate
cells and the preference is to have
the date in one cell.
33. YEAR =YEAR(A2)
These functions are helpful to
34. MONTH =MONTH(A2) capture the appropriate piece of
information in a date cell.
35. DAY =DAY(A2)
This function calculates the
=DATEDIF(A2,A3,”D”) interval between two dates. The
36. DATEDIF =DATEDIF(A2,A3,”M”) second argument specifies the type
=DATEDIF(A2,A3,”Y”) of interval, e.g., day, month, year,
etc.
=LEFT(TEXT,NUM OF These functions are helpful to
37. LEFT
CHARS) extract a portion of a larger string.
38. MID =MID(TEXT,START The example below shows is an
NUM,NUM OF CHARS) account structure.
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 =RIGHT(TEXT,NUM OF
39. RIGHT
CHARS)
LEN is helpful to return the length
40. LEN =LEN(TEXT)
of a string in a cell.
One common use of the TRIM
41. TRIM =TRIM(TEXT) function is to remove extra
spacing.
=DMAX(DATABASE,FIE
42. DMAX For MAXIMUM DATABASE
LD,CRETERIA)
=DMIN(DATABASE,FIE
43. DMIN For MINIMUM DATABASE
LD,CRETERIA)
=DAVERAGE(DATABAS
44. DAVERAGE For AVERAGE DATABASE
E,FIELD,CRETERIA)
=DSUM(DATABASE,FIE
45. DSUM For SUM DATABASE
LD,CRETERIA)
46. PMT
47. FV
48. DGET
49. DPRODUCT
50. DCOUNT
51. DCOUNTA
52. MROUND

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COLLEGE KUNDIAN (0343-6892320)
CCA, OFFICE AUTOMATION & DIT