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TOMA 55th MidWinter

Exhibitor Prospectus
February 11 -12 , 2011

• Protect TCOM From an MD Option

• Tort Reform Under Attack -

Protect the 2003 Changes

• Sufficient Financing of
Healthcare and Providers in Texas

• Strong, Fair Texas Medical Board

• Corporate Practice of Medicine -

Protect Physician Decisions on
Patient Care

The Westin Park Central Hotel

Dallas, Texas
 TOMA 55th MidWinter Exhibitor Prospectus
February 11-12, 2011

INCREASE YOUR MARKET

What is TOMA?
The Texas Osteopathic Medical Association (TOMA) is the premier professional association for osteopathic physicians in Texas.
TOMA provides the highest quality education, leadership, and legislative representation to the osteopathic community throughout
Texas.

Who attends TOMA’s MidWinter Conference?

Osteopathic physicians, interns, residents, fellows and students from throughout the state are expected to participate at the midwin-
ter meeting in 2011. Over 300 healthcare professionals attended TOMA’s MidWinter conference in 2010. These healthcare profession-
als review the exhibitor’s products and services in order to recommend or make purchases for all aspects of the physician’s medical
practice and personal life. All conference attendees are encouraged to visit the exhibitors through drawings and give-aways.

Who exhibits at TOMA’s MidWinter Conference?

Over 50 companies representing a wide array of medical related business services exhibited their products in 2010. Some examples
include:

• Pharmaceutical companies • Financial services • Insurance companies

• Medical Equipment and Supply Companies • Computer equipment and software • Physician services
• Medical Publishers • Technology • Office Supplies

ADVERTISING
Advertising in the MidWinter Conference program allows your company to increase name recognition at the convention. Business
Elite Partners receive a special discount on advertising placed in the programs. All other exhibitors qualify for the following:

Program advertising rates Exhibitor Non-Exhibitor

Front Inside Cover $450 $550

Back Inside Cover $400 $500
Back Outside Cover $450 $550
Full Page $250 $350
Half Page $150 $250

Ads must be black and white only and camera ready

Full Page - 4.50(w) x 7.50(h) All Program cover ads must be a full page
Half Page - 4.50(w) x 3.50(h)
Ads must be received no later than Monday, January 14, 2011

Promotional Placement in Registration Packets - $250

Reach all registered attendees by having a promotional flyer, brochure, or other item placed in each registration packet (maximum
finish 8.5 x 11). Here’s how it works: For $250, you provide the TOMA office with your promotional item and TOMA will place it in
every attendee registration packet including on-site registration packets.

Take advantage of your best opportunity to reach healthcare professionals from across the state as they gather in 2011 for the 55th
TOMA MidWinter Conference & Legislative Symposium. As an exhibitor, your company will gain maximum exposure to this im-
portant and expanding audience.

Take a minute to review this invitation to exhibit.

Act fast as exhibit space is limited. Questions? Contact Patty Bell, TOMA Exhibits Coordinator, at 800.444.8662 or 512.708.8662 or
email patty@txosteo.org
RESERVE YOUR BOOTHS TODAY!

MIDWINTER EXHIBIT SCHEDULE

Unopposed Exhibit Hours Include:
Friday, February 11th 5:00 pm – 7:00 pm Welcome Reception in the Exhibit Hall
Saturday, February 12th 7:30 am - 8:30 am Breakfast with Exhibitors
Saturday, February 12th 11:30 am – Noon Break in the Exhibit Hall
Saturday, February 12th 1:30 pm – 2:00 pm Dessert Served in the Exhibit Hall

Move-in Friday, February 11th 11:00 am - 3:30 pm

Move-Out Saturday, February 12th 2:30 pm - 4:00 pm
All exhibits must remain intact until 2:30 pm
 TOMA 55th MidWinter Exhibitor Prospectus

BOOTH SPACE RESERVATIONS

TOMA’s Early Booth Reservation opportunity will be given to all Business Elite Partners. All remaining exhibit booth
space is on a first come, first-served basis. Booth assignments will be made based on order of receipt and as space permits.

To reserve your booth:

1. Determine the number of exhibit booth spaces for your company.

2. Select three (3) choices using the Contract for Exhibit Space included in this brochure. See the Exhibit Hall Floor Plan
to make your booth preference selections.

3. Enclose payment in full with all contracts. Should you need to reserve your booth space with a deposit that is less than
the full amount of the booth, please call Patty Bell at the TOMA office to discuss payment options.

4. A confirmation copy of the contract will be mailed to each exhibitor to confirm booth assignment.
TOMA MidWinter Conference and Legislative Symposium

Standard
By January 14, 2011 After January 14, 2011
$950 $1,150

Premium
Premium Booths are by the entrance and by the Hospitality Area
By January 14, 2011 After January 14, 2011
$1,350 $1,550

IMPORTANT INFORMATION
General Contractor and Official Drayage Contractor
Freeman Decorating 8801 Ambassador Row Dallas, TX 75247 Phone (214) 634-1463 Fax (214) 689-9091

Included in your booth space:

• Standard 8’ back drape and 3’ side drape in show colors
• One 7’ x 44” identification sign
• One 6’ draped table, two chairs and a wastebasket
Booth Size: 8’x10’

Exhibitor Service Manual

All exhibitors will receive an Exhibitor Service Manual from Freeman Decorating prior to exhibit dates. It contains in-
formation on show rules and regulations, installation and dismantling of exhibits, and exhibitor services such as signs,
furniture rental, carpet rental, material handling, and utility services.

Hotel Information
TOMA 55th MidWinter Conference and Legislative Symposium
Sponsored by: TOMA Foundation
Westin Park Central Hotel 12720 Merit Drive Dallas, TX 75251 Main Phone: 972.385.3000 Fax: 972.991.4557
Reservations Phone: 888.627.7023 Mention TOMA to receive the group rate of $139.00(sgl/dbl)

Reservations must be made no later than: Thursday, January 20, 2011

 February 11-12, 2011

EXHIBIT HALL FLOORPLAN

February 11-14, 2010

 The Westin Park Central
Dallas, Texas

SPONSORSHIP OPPORTUNITIES
Is your company a Business Elite Partner?
If so, your organization will receive first choice on booth space*, first choice on sponsorship opportunities*, and discounts on
advertising in the conference program*. (Contact Lucy Gibbs at lucy@txosteo.org for information on becoming a Business Elite
Partner.)
*Payment in full prior to January 14, 2011.

SPONSORED EVENTS
TOMA 55th MidWinter Conference and Legislative Symposium
February 10-13, 2011 • Westin Park Central Hotel • Dallas, Texas

Exhibitor Welcome Reception

Exhibit Hall
Friday, February 11th 5:00 - 6:00 pm $500

Breakfast with Physicians

Exhibit Hall
Saturday, February 12th 7:30 - 8:30 am $500

Legislative Luncheon
Saturday, February 12th Noon - 1:30 pm $1,000

Dessert in the Exhibit Hall

Saturday, February 12th 1:30 – 2:00 pm $250

Continental Breakfast
Sunday, February 13th 7:00 – 9:00 am $500

Risk Management Session

Sunday, February 14th $500 Save the
All levels of sponsorship include:
• Sponsorship signage prominently displayed at the event
• Announcement recognition of your company’s sponsorship dur-
date!
ing the event
TOMA-TxACOFP
• Sponsorship recognition in the on-site MidWinter Program.
• Up to four (4) complimentary tickets to sponsored events

EDUCATIONAL GRANTS Annual Conference

June 16-18, 2011
The Fairmont Dallas
CME courses are being offered to convention participants on a wide
variety of topics. Providing an educational grant for a scientific lec-

Reserve your exhibit space

ture helps your company promote the importance of continuing
medical education. In return your company will receive:

now and receive a

• Signage at the entrance of the lecture area
• Your company’s name announced at the beginning of the lecture
• Your company recognized in the official conference program as an
Educational Grant provider
For more information on topics and lecture grants, contact TOMA
800.444.8662 or 512.708.8662 10% DISCOUNT!!!
Questions?
Call Patty Bell, TOMA Exhibits Coordinator * Phone: 512-708-8662
See the enclosed Flyer
or 800-444-8662 * Fax: 512-708-1415 * Email: patty@txosteo.org
 TOMA 55th MidWinter Exhibitor Prospectus
February 11-12, 2011
EXHIBIT RULES & REGULATIONS
1. Exhibit Purpose
Exhibits are intended for educational and information purposes to
improve osteopathic education, practice and research. All materials/
equipment should contain no inaccurate or misleading information.
TOMA reserves the right to determine if an exhibit meets the ob-
jecctives and standards of TOMA. Exhibits should compliment the
meetings and sessions by enabling registrants to see, hear, examine,
question and evaluate the latest developments in pharmaceuticals,
equipment, supplies and services relevant to osteopathic physi-
cians.
2. Eligibility to Exhibit
Exhibitors must agree to meet the objectives stated above. Exhibi-
tors may sell merchandise or services in the exhibit area. No product,
apparatus instrument, device or drug that is the subject of litigation
pending before the Food & Drug Administration may be exhibited;
products, etc. in cases of pending compliance or non compliance
with the FDA may be exhibited if a disclaimer is posted stating: FDA
LISTING PENDING. All products or services exhibited must comply
with all state and local regulations and with all FDA regulations for
such products and services, except as provided above.
3. Assignment of Exhibits
Contracts and payment in full for exhibits are accepted on a first-
come, first-served basis. Space assignments will be made when
contract, paid in full, is received; in order of receipt and as space
permits. TO OBTAIN THE BEST POSSIBLE ASSIGNMENT, YOUR
CONTRACT AND PAYMENT IN FULL SHOULD BE SUBMITTED
PRIOR TO JANUARY 14, 2011. Any company that has not settled all
previous accounts with TOMA will not be assigned exhibit space.
TELEPHONE RESERVATIONS FOR SPACE WILL NOT BE AC-
CEPTED.
4. Insurance
Each exhibiting company is required to insure itself against property
loss or damage and against liability for personal injury.
5. Payment and Cancellation Refunds
A check for payment in full per exhibit option requested must be
submitted with your completed contract no later than January 14,
2011 for MidWinter Conference. Non-payment of space after January
14 2011 will be interpreted to mean that the exhibiting company no
longer wishes to reserve space and the reservation will be cancelled.
TOMA reserves the right to resell this space to another company.
*Written notice of cancellation received in the TOMA office by Janu-
ary 14, 2011 for MidWinter Conference will allow for a refund of
monies minus a 25% handling fee.
*All cancellations must be received on official company letterhead.
*NO CANCELLATION REFUNDS WILL BE MADE AFTER JANU-
ARY 14, 2011
6. Registration and Badges
All exhibitors should register personnel in advance on the forms pro-
vided by the Texas Osteopathic Medical Association. Each represen-
tative of an exhibiting company must wear an official badge at all
times in the exhibit area.
7. Move-in and Move-Out Schedule
The Exhibit Hall area will be available on Friday, February 11, 2011,
from 11:00 am to 3:00 pm for exhibit set-up. Each exhibit space must
be ready for final inspection no later than 3:30 pm on Friday. All
exhibits must remain intact until the show closes at 2:30 pm on Sat-
urday, February 12, 2011. EXHIBITS MUST BE COMPLETELY RE-
MOVED FROM THE EXHIBIT HALL AREA BY 4:00 PM.
Freeman Decorating Company is the EXCLUSIVE decorator for the
Texas Osteopathic Medical Association. Complete information, in-
structions and schedule of prices regarding shipping, drayage, labor,
electrical use, etc. will be included in the Exhibitor’s Service Manual
which will be sent to exhibitors when booth reservation payment in
full is received by TOMA.
8. Failure to Occupy Space
Unless previously arranged, space not occupied by the exhibiting
company by 4:00 pm on Friday, February 11, 2011 will be forfeited
without refund to the exhibitor and the space may be resold or used
by TOMA.
9. Exhibit Activities
All business activities, circulars and advertising matter of the exhibi-
tor may be conducted and/or distributed ONLY within the booth(s)
assigned to the exhibitor. No materials may be placed on seats, ta-
bles,
attached to any surfaces or ceilings in the Exhibit Hall. AISLES MUST
BE CLEAR AT ALL TIMES and exhibits arranged so that exhibit per-
sonnel are inside the rental space only. TOMA reserves the right to
restrict exhibits that detract from the general character of the display.
This reservation includes persons, objects, conduct, printed materials
or anything of a character that may be objectionable to the exhibits
as a whole. Expulsion of or restrictions placed on an exhibitor may
not give rise to a claim for any refund of rentals or other exposition
expenses. SMOKING IN THE EXHIBIT HALL AREA IS STRICTLY
PROHIBITED. Exhibitors will be responsible for any damage done
to the hotel building by themselves or their employees. Exhibits
should be staffed constantly during move-in, exhibit hall hours and
move-out for safety and security of equipment, products, displays,
etc. Exhibitor agrees to obtain the appropriate music license(s) if they
utilize any type of copyrighted music in the booth space.
10. Sales/Order taking and canvassing by Non-exhibitors
The Exhibit Hall is limited to registered attendees and guests of the
2011 Mid Winter Conference as well as registered employees of busi-
ness firms; manufacturers, professional organizations and dealers
who cerns will be permitted to demonstrate their products or dis-
tribute advertising materials in the exhibits in the Exhibit Hall. Sales
of products and services are permitted in the Exhibit Hall. A sale is
interpreted as any activity that could be subject to sales tax, the ex-
change of money or the acceptance of binding contracts/order forms.
Order forms intended for distribution are acceptable.
11. Subletting of Space
Exhibitors may not assign, sublet, or apportion the whole or any part
of the space allocated.
12. Security
Security will be provided during the hours the Exhibit Hall Area is
closed for MidWinter Conference.
13. Liability
The exhibitor indemnifies and agrees to hold harmless Texas Osteo-
pathic Medical Association and the Westin Park Central Hotel and
their owners, officers, directors, employees and agents, from and
against
any action losses, costs, damages, claims and expenses (including at-
torney’s fees) arising from any damage to property or bodily injury
to exhibitor, his/her agents, representatives, employees by reason
of the exhibitor’s occupancy or use of the exhibition facilities. Upon
signing the contract, the exhibitor expressly releases the foregoing
institutions, individuals and committees from any and all claims for
loss, damage or injury. This also includes the period of storage to and
following the meeting.
14. Cancellation of Exposition
Should any situation beyond the control of TOMA arise to prevent
the 55th Midwinter Conference, TOMA will not be held liable for
any expenses incurred by the exhibitor except the rental cost of the
exhibit space.
 TOMA 55th MidWinter Exhibitor Prospectus
February 11-12, 2011

APPLICATION AND EXHIBIT SPACE CONTRACT

This application constitutes the entire agreement between the parties and become the Exhibit Space Contract upon acceptance by the Texas Os-
teopathic Medical Association. This agreement is irrevocable and becomes effective when received and signed by a representative of the Texas
Osteopathic Medical Association. In case of fire, labor strikes or any other event beyond the control of either party, this contract is not binding.

Exhibit Options 55th MidWinter Conference o Standard - $950.00 o Premium - $1,350.00

By January 14, 2011 By January 14, 2011
Location Preference #1______ #2_______ #3_______
Location assignment will be confirmed upon receipt of full payment o Standard - $1,150.00 o Premium - $1,550.00
and completed contract and is on a “First Come-First Served” basis. After January 14, 2011 After January 14, 2011

Please Type Or Print

Contact person for Preconference Correspondence and Exhibitor Service Kit
Company Name
Description of Company Company Website
Mailing Address E-mail
City State Zip Phone ( ) Fax ( )
Contact Person during Conference, if different from above
Please DO NOT place our exhibit next to
(company(s) name)

Names for exhibitor badge(s) (For additional badges, please fax, on letterhead, all names of exhibiting personnel.)
1 2 3 4
o Exhibitor is placing an ad in the Midwinter Conference Program
o Additional advertising fee(s) in the amount of $ included for:

MidWinter Convention Advertising:

o Full Page - $250 o Half Page - $150 o Front Inside Cover - $450 o Back Inside Cover - $400 o Back Outside Cover - $450
Note: Advertising must be received by January 14, 2011 to make publication for Midwinter Convention Program
o For an additional $250, our company would like to provide a promotional item for placement in attendee’s registration packet.
o Other sponsorship(s) our company would like to provide:

Payment (CHECKS MADE OUT TO TOMA FOUNDATION)

o Check in the amount $ Credit Card o Visa o MasterCard oAmerican Express
Please TYPE or Print name as it appears on card
Credit card number Security Code Exp. Date
Billing address for credit card Zip
Authorized Signature
The undersigned has thoroughly read the 2011 Prospectus Rules and Regulations and hereby agrees to abide by them. A completed photocopy of this contract will be
returned to you upon acceptance by TOMA and assignment of exhibit space. THE UNDERSIGNED UNDERSTANDS AND ACCEPTS THAT NO REFUNDS WILL
BE MADE AFTER Monday January 4, 2011 for TOMA Midwinter Convention.
Signed Date

RETURN COMPLETED CONTRACT WITH FULL PAYMENT TO: TOMA Foundation, 1415 Lavaca Street, Austin, Tx 78701

TOMA OFFICE USE ONLY

Contract processed by Date of Acceptance
Amount received $ Check # Credit Card: o Visa o MC o Amex Exhibit Location:

Questions?
Call Patty Bell, TOMA Exhibits Coordinator • Phone: 512-708-8662 or 800-444-8662 • Fax: 512-708-1415 • Email: patty@txosteo.org
 e s e rve
R for
o
N 0% w TOMA & TxACOFP
a 1 unt! Joint Annual Convention
Disco The Fairmont Hotel, Dallas, TX • June 16 – 18, 2011
APPLICATION AND EXHIBIT SPACE CONTRACT

This application constitutes the entire agreement between the parties and become the Exhibit Space Contract upon acceptance by the
TOMA/TxACOFP. This agreement is irrevocable and becomes effective when received and signed by a representative of the
TOMA/TxACOFP. In case of fire, labor strikes or any other event beyond the control of either party, this contract is not binding.
Exhibit Options Annual Conference
! Gold - $2,000.00 ! Silver - $1,800.00 ! Bronze - $1,600.00
Location Preference #1______ #2_______ #3_______
Location assignment will be confirmed upon receipt of full payment and completed contract and is on a “First Come-First Served” basis.

PLEASE TYPE OR PRINT

Contact person for Preconference Correspondence and Exhibitor Service Kit ______________________________________________

Company Name______________________________________________________________________________________________

Description of Company _______________________________________________________________________________________

Mailing Address _____________________________________________________________________________________________

City _________________________ State _____ Zip____________ Phone _______________________ Fax ____________________

E-mail____________________________________________ Company Web Site _____________________________________

Contact Person during Conference, if different from above _____________________________________________________________

Please DO NOT place our exhibit next to __________________________________________________________________________

(company(s) name)
Names for exhibitor badge(s) (For additional badges, please fax, on letterhead, all names of exhibiting personnel.)
1______________________________________________________ 2_________________________________________________

3______________________________________________________ 4_________________________________________________

! Exhibitor is placing an ad in the Annual Conference Program

! Additional advertising fee(s) in the amount of $__________________ included for: ______________________________________

Annual Convention advertising:

! Full Page - $250 ! Half Page - $150 ! Quarter Page - $100 ! Front Inside Cover - $450 ! Back Inside Cover - $400
! Back Outside Cover - $450
Note: Advertising must be received by May 13, 2011 to make publication for the Annual Convention Program

! For an additional $250, our company would like to provide a promotional item for placement in attendee’s registration packet.
! Other sponsorship(s) our company would like to provide:____________________________________________________________

Payment (CHECKS MADE OUT TO TOMA FOUNDATION)

! Check in the amount $__________________ Credit Card ! Visa ! MasterCard ! American Express

Please TYPE or Print name as it appears on card____________________________________________________________________

Credit card number __ ____ ____ ____ ____ ____ _____________ ____ Security Code ________ Exp. Date _____________

Billing address for credit card_______________________________________________________________ Zip__________________

Authorized Signature ________________________________________________________________________________

The undersigned has thoroughly read the 2011 Prospectus Rules and Regulations and hereby agrees to abide by them. A completed photocopy of this
contract will be returned to you upon acceptance by TOMA/TxACOFP and assignment of exhibit space. THE UNDERSIGNED UNDERSTANDS AND
ACCEPTS THAT NO REFUNDS WILL BE MADE AFTER Monday June 1, 2011 for TOMA/TxACOFP Annual Convention.

Signed________________________________________________________Date__________________________________________

RETURN COMPLETED CONTRACT WITH FULL PAYMENT TO: TOMA Foundation 1415 Lavaca Street Austin, TX 78701

TOMA Office use only

Contract processed by__________________________________________________________ Date of Acceptance___________

Amount received $_________ Check # ____________________ Credit Card: Visa MC Amex Exhibit Location____________

QUESTIONS???
Call Patty Bell, Exhibits Coordinator Phone: 512.708.8662 or 800.444.8662 Fax: 512.708.1415 Email: patty@txosteo.org
Texas Osteopathic Medical Association PRSRT STD
1415 Lavaca Street U.S. POSTAGE
PAID
Austin, Texas 78701-1634
AUSTIN, TX
PERMIT NO. 1539
CHANGE SERVICE REQUESTED

TOMA 55th MidWinter

Exhibitor Prospectus
February 11 -12, 2011

The Westin Park Central Hotel

Dallas, Texas