REQUEST FOR PROPOSAL

(RFP)

Author: Nneka
Date: 10 – Sep – 2020
Version: 0
1. TABLE OF CONTENTS
1. TERMINOLOGY
1.1. Reference to Labeled Provisions
Each reference in this Request for Proposal to a numbered or lettered “section”, “subsection”,
“paragraph”, “subparagraph”, “clause” or “subclause” shall, unless otherwise expressly
indicated, be taken as a reference to the correspondingly labelled provision of this Request for
Proposal (RFP).

1.2. Definitions
The following are the definitions of general terms used in this RFP.

MAY: Indicates something that is not mandatory but permissible/desirable.

SHALL, MUST, WILL: Indicates a mandatory requirement(s) that must be addressed.
Failure to address these mandatory requirements will result in rejection of your proposal
as non-responsive. <<Company Name>> may, but is not required to, reserve the right to
request additional information.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier
fails to provide recommended information, <<Company Name>> may, at its sole option,
ask the Supplier to provide the information or evaluate the proposal without the
information.
VENDOR: Indicates an entity that provides the services outlined in this RFP, all of its
agents, and employees.
DAYS: All days specified are based on working days unless otherwise noted.
RESPONSIVE: A proposal is responsive if it meets all of the requirements of the RFP
documents or solicitation.
PROPONENT: means a legal entity that submits a Proposal. If two or more legal
entities wish to submit a Proposal as a consortium, one member of the consortium
must be identified as the Proponent with whom the <<Company Name>> may enter
into an Agreement, and the other member(s) must be identified as subcontractors to
that Proponent.
PROPOSAL: means an offer submitted by a Proponent in response to this RFP,
which includes all of the documentation necessary to satisfy the submission
requirements of the RFP.
RFP: means this Request for Proposal package in its entirety, inclusive of all
Appendices and any bulletins or Addenda that may be issued by the <<Company
Name>>
SERVICES: means all services and deliverables to be provided by a Vendor as
described in this RFP.
1.3. RFP Process Terms and Conditions
 The RFP is confidential and is for use only by the persons to whom it is issued.
 The RFP may not be copied or distributed by the recipient to third parties (other than in
confidence to the recipient's professional advisors).
 All proposals from the vendor should be made on the basis that the vendor is the prime
contractor and will therefore be responsible for the quality and timeliness of the work carried
out by third parties, if any.
 In their proposal’s vendors should detail all areas that would be carried out by third
parties, specifying who the third parties are.
 At all times subcontracting any work not mentioned in the proposal will be permissible
only with the prior written agreement of an authorized employee of <<Company Name>>.
 <<Company Name>> accepts no liability for any information provided in this RFP or any
other information provided to the vendor whether written, oral or in any other form during any
discussions relating to this tender process.
 Any draft agreements, terms, conditions or attachments to such information are
forwarded for the purpose of illustrating the terms of engagement required by <<Company
Name>> for the provision of the services and product outlined in this tender.
 <<Company Name>> at its sole discretion, shall amend, modify or delete those draft
agreements in the negotiation of any final agreement made from time to time. Such draft terms
and conditions are in no way binding upon <<Company Name>>.
 Any draft agreements, terms, conditions or attachments to such information, forwarded
by the vendor in response to this RFP may at <<Company Name>> sole discretion, be
rejected, amended or modified in the negotiation of any final agreement made from time to
time.
 Any and all terms and conditions forwarded to <<Company Name>>, in response to this
RFP, are in no way binding upon <<Company Name>>.
 <<Company Name>> reserves the right to negotiate amendments to any or all of the
conditions of the responses submitted in relation to the RFP.
1.4. Purpose
The purpose of this RFP is to select a qualified vendor to provide and implement a
Car Rental Management system for automating the processes (within the scope
mentioned in the document) for Car Castle.

2. BACKGROUND
Being in a car rental business has never been an easy task. Even giants like Hertz and Avis
had always experienced tough competition. Technologies have changed this market just like
every other. It is safe to say that all the major players already have or start web and mobile
applications that give users access to the vast range of car rental services on their computers,
laptops or smartphones. Also in the recent COVID 19 situation, where every aspect of life is
affected by the social distancing and other safety measures, having a digital existence is the
preferred and strategic goals of all known companies worldwide.

Car Castle is a standard and registered car rental company that is located in United States of
America and Canada. It also plans to also cover other states and countries in coming days. It
started its business in <<DD-MMM-YYYY>> and currently have <<number of cars/fleets>>. It
is owned by <<Owner Name>> who is notable figure in the automobile and car rental services.

Car Castle major business offering are listed below;

1) Leisure car rental services

2) Business car rental services
3) Exotic car rental

Car Castle is quite optimistic that in addition to their values, highly reliable and comfortable
fleet of cars, quality of service offering, automation of their car rental services and providing
access to every user on its smartphone and computer/laptop will help them drive their car
rental business to enviable heights and also help them to attract the numbers of clients that will
make the business highly profitable.

This document entails the request for proposals for the implementation of a new website which
will be developed and will cover the different aspects mentioned in the document and
automate the processes.

1) Booking system
2) Payment Processor
3) Commission Module
3. PROJECT PURPOSE AND DESCRIPTION
This Project is about creating a Car Rental Management System for a Car Castle. This system
will be a web-based application and will consist on two parts.
1. The first part of the system will provide with a portal for customer interaction where
customers can log in to the system and search for desired vehicle and reserve them for
renting.
2. The second part of the system will allow the business to update details about new
vehicles, payment details and other details easily. The system will collect renting details from
the customer and provide them the basic cost of the transaction and confirmation of the
request. Business side users can update end renew details about vehicles and payments etc.
The system will provide an updated view.
In addition to above two parts, system will create different reports related to reservation and
bookings etc.
The purpose of this project is to
1) Design and implement a web-based application for online reservation of car from Car
Castle
2) Provide an easy platform for people who are renting cars
3) Easily search and reserve car online
4) Automation of current business process which was handled manually

4. CONTRACT
4.1. Contract Terms and Conditions
4.1.1. Agreement in Writing
1) The award of any Agreement will be at the absolute discretion of the
<<Company Name>>. The selection of a recommended Proponent/Vendor will not
oblige the <<Company Name>> to negotiate or execute an Agreement with that
recommended Proponent.
2) Any award of an Agreement resulting from this RFP will be in accordance with
the bylaws, policies and procedures of the <<Company Name>>.
3) Any Agreement must contain terms and conditions in the interests of the
<<Company Name>> and be in a form satisfactory to the <<Company Name>>.
4) Any Agreement will incorporate as schedules or appendices such part of the
RFP (including addenda) and the Proposal submitted in response thereto as are
relevant to the provision of the system and services.
4.1.2. Negotiations and Agreement:
5) The <<Company Name>> shall have the right to negotiate on such matter(s)
as it chooses with the recommended Proponent/vendor without obligation to
communicate, negotiate, or review similar modifications with other Proponents. The
<<Company Name>> shall incur no liability to any other Proponent as a result of such
negotiation or alternative arrangements.
6) If any Agreement cannot be negotiated within thirty (30) business days of notification to
the recommended Proponent/Vendor, the <<Company Name>> may, at its sole discretion,
terminate negotiations with that Proponent/Vendor and negotiate an Agreement with another
Proponent/Vendor or abort the RFP process and not enter into any Agreement with any of the
Proponents
7) During negotiations, the scope of the services may be refined, issues may be
prioritized, responsibilities among the Proponent, all staff and sub-consultants
provided by it and the <<Company Name>> may be settled and the issues
concerning implementation may be clarified.

4.1.3. Termination:

1) Upon giving the Vendor not less than thirty (30) days’ prior written notice, the
<<Company Name>> may, at any time and without cause, cancel the Agreement, in
whole or in part. In the event of such cancellation, the <<Company Name>> shall not
incur any liability to the Vendor apart from the payment for the goods, material,
articles, equipment, work or services that have been satisfactorily delivered or
performed by the Vendor at the time of cancellation.
2) Failure of the Vendor to perform its obligations under the Agreement shall
entitle the <<Company Name>> to terminate the Agreement upon ten (10) calendar
days’ written notice to the Vendor if a breach which is remediable is not rectified in
that time. In the event of such termination, the <<Company Name>> shall not incur
any liability to the Vendor apart from the payment for the goods, material, articles,
equipment, work or services that have been satisfactorily delivered or performed by
the Vendor at the time of termination.
3) All rights and remedies of the <<Company Name>> for any breach of the
Vendor's obligations under the Agreement shall be cumulative and not exclusive or
mutually exclusive alternatives and may be exercised singularly, jointly or in
combination and shall not be deemed to be in exclusion of any other rights or
remedies available to the <<Company Name>> under the Agreement or otherwise at
law.
4) No delay or omission by the <<Company Name>> in exercising any right or
remedy shall operate as a waiver of them or of any other right or remedy, and no
single or partial exercise of a right or remedy shall preclude any other or further
exercise of them or the exercise of any other right or remedy.
5) Upon termination, all originals and copies of data, plans, specifications,
reports, estimates, summaries, photographs, and other documents that have been
accumulated and/or prepared by the Vendor in performance of the Agreement shall
be delivered to the <<Company Name>> in a clean and readable format.
4.1.4. Service Requirements

<<Company Name>> is looking for services of consultancy and implementation of the Car
Rental Management System. The scope for which services are required are mentioned in
Section 10 of this document.

4.1.5. Related Documents

<<Will be filled by Nneka as it is relevant to legal requirement>>

5. PROPOSAL SUBMISSION REQUIREMENTS

5.1. Capabilities, References and Response Guidelines
The proposal should be accompanied by a profile of the vendor. This should include:
1) Geographic coverage
2) Associated alliances
3) Customer references (including contact name, address, phone of those customers
where the vendor has implemented a CRMS solution
4) Sharing of best implemented projects including documentation of all phases
5) Company’s financial and industry position
6) Revenue and Profit
7) R&D spend in the region
8) Tactical and strategic view of CRMS
9) Names and profiles of individuals (proposed team) who will be involved in CRMS
implementation including a named Project Manager

6. PROPOSAL DOCUMENTATION AND DELIVERY

Two envelopes will be prepared and submitted by or before the submission timeline of RFP.
One will be relevant to Cost of Services (including licensing cost if any) whereas other will be
containing the proposal required documentation including proponent/vendor profile as
mentioned in section 6.1.

6.1. Cost of Services

As stated above, the proposal should be on a fixed price basis, giving details of the cost
breakdown as follows:
1) Cost of implementing the entire CRMS with the requirements identified above and
agreed during the scoping exercises.
2) Costs of providing the training
3) Out of pocket expenses such as travel
4) Costs relating to ongoing support and maintenance
5) User and technical documentation

8) SCOPE OF WORK & GUIDELINES FOR PROPOSAL

Car Castle is considering implementation of Car Rental Management System. The

implementation is to include

1) Booking system
2) Payment Processor
3) Commission Module

In addition to that following will be the part of scope.

1) Data Migration Templates & Workshops

2) Reporting Needs: It is required that the implementation partner satisfies maximum
reporting requirements including but not limited to regulatory requirements
3) Training: The proposal from the prospective partner/vendor must clearly mention the
training methodology that will be employed for training. Preparation and execution of all
trainings will be the partner’s responsibility. The training should enable and equip power users
to provide first level support to the user community at their business location. Less intensive
training should be provided to other data entry users and casual users using the system for
data viewing.
4) Team: In order to facilitate smooth implementation of the project, the proposal must
mention their team and a structure for the joint working of the entire project team with clearly
defined boundaries and roles. The delivery of the project will be the primary responsibility of
the vendor’s project team.
5) Methodology: The tentative implementation start date (project kick off) is to be
<<Date>>. The proposal should specify the project methodology that will be followed, along
with a high-level project plan, with appropriate milestones, including the expected roles of key
project players. Each milestone should have a clear deliverable, and associated success
criteria, based on which acceptance / sign offs can take place.
6) Post Implementation Support: The duration of post implementation support will be
integral to the plan. Elaboration is expected over the various levels of support that the potential
partner is capable of providing and the associated commercials. Those levels would imply
dedicated on-site support, on call site visit, assistance over e-mail, telephone and other such
communication media. Details on how the partner will contribute in establishing a first level
support help desk.
7) The proposal must also address the hand over process and knowledge transfer
methods. Clear quantifiable success factors, Key Performance Indicators (KPIs) and set of
deliverables have to be set for each milestone in the project, based on which user acceptance
and sign-off process will be undertaken.
8) Benefits: It is important that criteria for evaluating the success of the project are clearly
enunciated in terms of quantifiable measures. Individuals / teams can be held accountable for
the different measures and as such be given the associated responsibility. All the KPIs are to
be agreed upon, documented and measured during Requirement Gathering phase of the
project; and these KPIs will be analyzed post go-live

9) SCHEDULE OF EVENTS
Milestone: Date:
RFP Issue Date
Deadline for Proponent/Vendor Questions
Last Day for Issuing an Addendum
RFP Closing Date
Date Evaluation Expected to be Completed
Approval and Award Date
Contract Start Date

This schedule is subject to change and appropriate written notice of any changes will be
provided where feasible.

10) BUDGET
<<Will be filled by Nneka>>
11) VALUATION AND SELECTION PROCESS
a. Selection Committee
All Proposals will be evaluated through a comprehensive review and analysis by a
Selection Committee, which will include members from <<Company Name>> relevant
divisional heads.
The Selection Committee may at its sole discretion retain additional committee
members or advisors.
The aim of the Selection Committee will be to select one
(1) Proposal which in its opinion meet(s) the <<Car Castle>> requirements under
this RFP and provide(s) the best overall value.
(2) The Proposal(s) selected, if any, will not necessarily be the one(s) offering the
lowest fees or cost (pricing). Pricing is only one of the components that will be used to
determine the best overall value for the <<Company Name>>
(3) By responding to this RFP, Proponents will be deemed to have agreed that the
decision of the Selection Committee will be final and binding.

b. Selection Criteria
Evaluation Criteria Points Points Awarded
Available
A) Review of Proponent: 20% 200
Financial Stability
As per Financial Statements
Proponent Profile
Experience
Supplier Diversity
B) Experience and Qualification of 600
Proposed Bidder: 60%
CRMS
Pre & Post Hiring Support
Outcomes
Project Time Frames
Innovation
Price Evaluation
SUBTOTAL:80% 800
C) Cost:20% 200
Source: Appendix E: Price Detail Form
85% or more of costs are for direct
 software delivery
Provides accurate and detailed software
costs
Demonstrated that the software
implementation activities can be provided
within proposed costs
Total =A+B+C 1,000

c. Selection Process
1) The Selection Committee will score the Proposals using the evaluation table
outlined above
2) If the submission fails any Mandatory Requirements, the Proposal will be rejected.
3) Purchasing & Materials Management Division may open the Cost of Services
envelopes to ensure compliance with the requirements of the RFP; however, the Selection
Committee will not have any knowledge of any information contained in the Cost of Services
envelopes until evaluations for the technical portion of the Proposal are complete and
Proponents have been short-listed.
4) The Proposal that achieves the highest total aggregate score will be ranked first
and considered for recommendation. In the event of a tie total score

d. Stage 1 – Initial Evaluation Mandatory Administrative Requirements

Proposals will be reviewed to assess compliance with the Mandatory Requirements.

Proposals failing to comply with these requirements will be rejected. Proponents
must:

(a) Submit their Proposal in accordance with Proposal

Documentation and Delivery, including the mandatory forms (Appendix G – Standard
Submission Forms);
(b) Provide acknowledgement that they have read, understood and
comply with RFP Process Terms and Conditions – in letter of introduction.
(c) Provide acknowledgement that they have read, understood and comply
with Agreement Terms and Conditions – in letter of introduction
(d) Provide client references in accordance with Experience and
Qualifications of the Proponent
(e) Provide pricing as detailed in Section 7.1
e. Stage 2 – Detailed Evaluation

(1) The <<Company Name>> will create a Stage 2 list of Proponents who have
achieved a “PASS” from Stage 1 - Initial Evaluation Mandatory Administrative Requirements.
(2) Stage 2 - Detailed Evaluation shall be based on multiple criteria, including:

(a) PROPONENT PROFILE

(b) EXPERIENCE AND QUALIFICATIONS
(c) PROPOSED PROPONENT STAFF TEAM AND RESOURCES
(d) PROPOSED SOLUTION
(e) WORKPLAN AND DELIVERABLES

(3) Proponent responses will be evaluated and scored using the Scoring
Criteria outlined in the Tables above – Section 11 b. Proponent's responses will be
reviewed, evaluated and assigned a numerical score ranging from a minimum of zero
(0) to a maximum of five (5).

(4) In order to advance to Stage 3 – Interview or Demonstration,

Proponents must meet or exceed a minimum threshold of << >> against the entire
Stage 2 – Detailed Evaluation.
(5) In the event that fewer than two (2) of the Proposals achieve the
required minimum point thresholds described above in foregoing paragraph, the
<<Company Name>>, at its sole discretion, may create a short list comprised of up to
three (3) top-scoring Proponents to proceed to Stage 3.

f. Stage 3 – Interview or Demonstration

A Proponent whose written Proposal has met or exceeded the minimum score for the
technical portion of the Proposal or has received a high ranking may be invited to an
interview with the Selection Committee, the results of which will be used by the
Selection Committee as a mechanism to revisit, revise, confirm and finalize the score
and select the recommended Proponent(s). The <<Company Name>> reserves the
right to interview up to a maximum of two (2) top ranked Proponents. The Selection
Committee may interview any Proponent(s) without interviewing others, and will be
under no obligation to advise those not receiving an invitation until completion of the
evaluation and selection process.

The representatives designated by the Selection Committee in its invitation to the

Proponent must attend any interview scheduled as part of this evaluation process
unless the City agrees otherwise in writing and at its sole discretion.
The representative of a Proponent at any interview scheduled is expected to be
thoroughly versed and knowledgeable with respect to the requirements of this RFP
and the contents of its Proposal, and must have the authority to make decisions and
commitments with respect to matters discussed at the interview, which may be
included in any resulting Agreement.

Where the staff team proposed by the Proponent is an important element in the
selection criteria, the staff team proposed shall be present for the interviews.

No Proponent will be entitled to be present during, or otherwise receive any

information regarding, any interview with any other Proponent.

Refusal of a Proponent to participate in an interview/demonstration requested by the

<<Company Name>> may, in the <<Company Name>> sole discretion, be
considered a failure of the Proponent to comply with a Mandatory Requirement of the
RFP and thus subject to disqualification.

g. Clarifications

(1) As part of the evaluation process, the Selection Committee may

request further information with respect to the contents of any Proposal in order to
clarify its understanding of the Proponent’s response. The clarification process shall
not be used to obtain required information that was not submitted at time of RFP
close or to promote a particular Proponent.

(2) The Selection Committee may request this further information from one
or more Proponent(s) and not from others.

h. Stage 4 – Cost Evaluation

(1) In order for the cost of services envelope to be open and evaluated,
the Proponents must score a minimum threshold of << >> for the entire Stage 2.
i. Valuation of Results
Upon conclusion of the evaluation process, a final recommendation will be made by the
Selection Committee to the appropriate << >>.

Proposal evaluation results shall be the property of the <<Company Name>>

j. Price Evaluation
Pricing evaluation will be done by the following formula.

Lowest price ÷ Proponent's price × Weighting = Proponent’s pricing points

16
5) APPENDICES
Appendix A – Terms and Condition for the Request for Proposal (RFP)

1. Examination of Documents

It shall be the responsibility of each Proponent:

(a) to examine all the components of this RFP, including all
appendices, forms and ad- denda;
(b) to acquire a clear and comprehensive knowledge of the required
services before submitting a Proposal;
(c) to become familiar, and (if it becomes a successful Proponent)
comply, with all of the <<Company Name>> Policies and Legislation.
The failure of any Proponent to receive or examine any document, form, addendum,
Agreement or policy shall not relieve the Proponent of any obligation with respect to
its Proposal or any Agreement entered into or Purchase Order issued based on the
Proponent’s Proposal.
2. Addenda

1. If the <<Company Name>>, for any reason, determines that it is necessary to

revise any part of this RFP or to provide additional information relating to this RFP,
such information will be communicated to all Proponents by addenda.
2. Each addendum shall form an integral part of this RFP. Such addenda may
contain important information, including significant changes to this RFP. Proponents
are responsible for obtaining all addenda issued by the <<Company Name>>
3. All Proponents must acknowledge receipt of all Addenda in the space
provided on the Proposal Submission Form.
4. The Company reserves the right to revise this RFP up to the Closing Deadline.
5. If any addendum is issued after the Deadline for Issuing Addenda, the
Company may at its discretion extend the Closing Deadline for a reasonable amount
of time.
6. The Company’s Purchasing and Materials Management Division will make
reasonable efforts to issue the final Addendum (if any) no later than two (2) days
prior to the Deadline.

3. Delivery and Lead Time

17
 Will be Filled by Nneka

4. Payment Terms

Will be Filled by Nneka

5. Interpretations

A Proponent who finds omissions, discrepancies, ambiguities or conflicts in any of the

RFP documentation or who is in doubt as to the meaning of any part of the RFP
should notify the <<Company>> in writing not later than the deadline for questions. If
the <<Company>> considers that a correction, explanation or interpretation is
necessary or desirable, the <<Company>> will issue an Addendum as described in
the article above titled Addenda. The decision and interpretation of the
<<Company>> shall be final and binding, from which there is no appeal. No oral
explanation or interpretation shall modify any of the requirements or provisions of the
RFP documents.
6. Rejection/Termination of RFPs
Company reserves the rights to terminate or reject this RFP at any point of time.
7. Vendor/Proponent Binding Agreement

After the Closing Deadline each submitted Proposal shall be irrevocable and
binding on Proponents for a period of 120 days.
8. Liability

The Company shall not be liable for any costs, expenses, loss or damage incurred, sustained
or suffered by any Proponent prior, or subsequent to, or by reason of the acceptance or the
non- acceptance by the <<Company Name>> of any Proposal, or by reason of any delay in
acceptance of a Proposal, except as provided in this RFP

18
 CONTRACT

IN WITNESS WHEREOF, the parties have executed this Contract as of the dates below.

Dept. Of Legal/Admin Services (Contractor)

……………………………………………. ……………..……………………….
(Signature) (Signature)
(Printed Name)………………………….. (Printed Name) ……………………
Director, Dept. of Legal/Admin Services
(Title) (Title)
(Date) (Date)

19
 Appendix C
AFFIDAVIT OF NONCOLLUSION

Responder’s Firm Name: ……………………..…………………….

Authorized Representative (Please Print) …………………………
Authorized Signature: ……………………………………………….
Date……………………………………………………………………
Subscribed and sworn to me this ………….…day of ……...…….
Notary Public Signature: …………………………………………….
My commission expires: …………………………………………….

20
 Appendix D - Supplier service performance management scorecard

No Requirement Compliant
.
Ability to accommodate personal scorecards for the leadership team
Customizable reporting capabilities (Goals, Outcomes, KPIs,
initiatives, Activities) at all levels (ad-hoc drill-down reports, traffic
light status, etc.).
Ability to input issues, challenges, achievements related to goal,
initiative, or KPI.
Ability to do comparison between same KPIs from different
scorecards
Associate measures with strategic objectives
Enables scorecard users to collaborate via discussion threads about
the status of metrics and to recommend remedial action
Able to assign ownership to metrics and scorecards
End users are able to build their own metrics / set their own
thresholds using a wizard to create a metric calculation
Initiatives are linked to goals and strategic outcomes. Each initiative
can be linked to multiple scorecards and organizational units.
Basic, clear, and easy-to-use functionality for manual data collection
(through data-input).
Ability to accommodate KPIs of a qualitative nature, i.e. it is not
possible to set a numeric value that expresses goal achievement on
the KPI.
Has Gantt chart view for initiatives and associated tasks with the
ability to manage initiatives to include activities, milestones,
allocation to individuals, alerts and add links to relevant documents.

21
 APPENDIX E – Pricing Detail form and project pricing
Resource Per Man Day Total Man
Total Cost Remarks
Name Cost Days

Licensing
Cost
Total

Maintenance Support Pricing

Resource Per Man Day Total Man

Total Cost Remarks
Name Cost Days

Licensing
Cost
Total

APPENDIX F – PROSPOSAL EVALUATION TABLE(S)

Part 1: MANDTORY CRITERIA

Compliance with mandatory criteria requirements:
PASS ----- FAIL ----
(Disqualified – proposal will not be considered further)

Part 2: EVALUATION CRITERIA

22
 Evaluation Criteria Points Points Awarded
Available
D) Review of Proponent: 20% 200
Financial Stability
As per Financial Statements
Proponent Profile
Experience
Supplier Diversity
E) Experience and Qualification of 600
Proposed Bidder: 60%
CRMS
Pre & Post Hiring Support
Outcomes
Project Time Frames
Innovation
Price Evaluation
SUBTOTAL:80% 800
F) Cost:20% 200
Source: Appendix E: Price Detail Form
85% or more of costs are for direct
software delivery
Provides accurate and detailed software
costs
Demonstrated that the software
implementation activities can be provided
within proposed costs
Total =A+B+C 1,000

Part 3: REFERENCE CHECKS

Only Proponents that meet or exceeds a score of 65% on Part 2: Evaluation Criteria will be
subject to a reference check
Reference Check
Confirms partnership and outcome statements documented in the proposal

--------YES -------NO

23
24
 APPENDIX G – FORM 1 PROPOSAL SUBMISSION FORM
PROPOSAL SUBMISSION FORM
REQUEST FOR PROPOSAL No. << >>
CAR RENTAL MANAGEMENT SYSTEM
CLOSING: Time and Date
PROPONENT INFORMATION
Please complete following form, and name one (1) authorized person to be the
contact for the process and for any clarifications or amendments that might be
necessary.
Full Legal Name of
Proponent:
Any Other Trade Name under
Which the Proponent Carries on
Business:
Street Address:

City, Province/State:

Postal Code:

Phone Number:

Fax Number:

Company Website (If Any):

Contact Person and Title:

Contact Phone:

Contact Facsimile:

Contact E-mail:

REQUEST FOR PROPOSAL TERMS, CONDITIONS AND SPECIFICATIONS

By signing this form the Proponent agrees that if selected to provide the goods and/or services
described in this Request for Proposal document, they will provide those goods and/or
services in accordance with the terms, conditions, and specifications contained in the Request
for Proposal document and in accordance with the Proponent's proposal submission.

25