II.J Crull' Spic <J.eneral It-ading & Contn.1~ttng- c· ~"") \..\.. -. L .

L
III DOC~M
1 ~ } > ( ) Ho" -l-o551_l· ahah~~l-o-I-Oio_Kt.n,ait

ENT NUMBER. GS-IH-P-002 - • REV • 0__;_ Total Pages 1+15 ~TE: 06· Jan-16 -=
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CONTROLLED COPY

GS-GOODFOR
CONSTRUCTION

RESPOjSIBILITY MATRIX OF PROJECT DIVISION

I

(IN-HOUSE)

MASTER DOCUMENT

Issued for
0 06-Jan-16
implementation
REV DATE DESCRIPTION
 I'

CONTENTS

S.N DESCRIPTION

A ENGINEERING ACTIVITIES

B PROCUREMENT ACTIVITIES
!

c CONSTRUCTION ACTIVITIES !
D PROJECT MANAGEMENT ACTIVITIES
~)
Gul±' Spic General Trading & Contracting Co . "'\V.L.L
~ - p _Q_Box 4655l.,Fah.aheel-OZI-016.,Kt:nva1t

DOCUMENT NUMBER. GS-IH-P-002 1 REV - 0 J Total Pages 1+15 l DATE : 06-Jan-16

A. ENGINEERING ACTIVITIES
 A. ENGINEERING ACTIVITIES
RESPONSIBLE
S.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT

Scheduling and
Al Engineering Document Schedule Techn cal ServiC~
Expedtt ng

Scheduling and
A2 Maintaining the Schedu e of Engineer ng phase Pro;ect Control
Expediting

S;:hedullng and Engineering follow up and .o ordinat on w th Eng neer ng

Al t e~,h 'Lcal Serv ces
txpedit ng departmen t

Scheduling and Expediting submtss on of d Jcuments to '::loent from Te: hn• a

A.4 Project Manager
Expedi ting servtces and Oient approva on Engineering documents

Scheduling and
AS HAZO P/HAZID/PHSER/S' meetmg arrangements Techntcal Services
Expediting

A6 Survey for Engg To p~ graphy survey requirements Technical Services

I
A1, Survey for Engg Executing Topography survey and providing reports. C.vtl I

AS
'
' Survey for Engg AJ requ red soil invest gauon requirements Techntcal Services
.
A9 Survey for Engg Executing SOd mvestigaton and p<ovidtng reports. Cillo

A p Survey for Engg s it trench ns requirements. Techn cal Services

Survey for Engg Exet ut ng Slit trench ng and provid ~g reports crvt
I
A l1

Engineer ng Engineermg Document rev ew with respect to contract

A.l2 Technical Serv ces
Document review documents

1. Comments i f any shall be sent toTS

Engineeri ng Eng neering Document review w th respect to S te condit.on, Respective
AB 2. Requirement of re11lew shall be decided by
Document rev.ew trectoon feasib lity and Site clash. department
Respective department.

Quality Provid ng the Quality requirements on Engineering

A.14 Quality Contr a Initiated by Technical Services.
requirements documents.

Engineering
A.lS Document Distribut on of documents to projects Technical Services
distribution
Engineering
A.l6 Document Dostr butlon of documents to all Internal departments Project Manager Thro.ugh S t e Document Control er
distribution

As Built As bu It Updating and providing the red lined drawings Respecti11e Master red lined As built i!'al be kept w.th
A.l7
documental on (Except P&ID)· Both EPC and Construction Projects department Site Document controller

As Bu.lt As bu It-Updating P&ID for final documentation· Both EPC

A 18 Technical Servlc~
documentation and Construction Projects.

As Built As bullt·Updating P&ID for test packages· Both EPC and

A 19 Quality Control
documentation Construct:on Projects.

As Bui.t As built Submission to client Both EPC and construction

A.20 Technical Services
documentatiOn pro.ect

As Built
A21 Vendor MRB Subm1ss on to client. Quality Control
d ocumentato on

A 22 Tie· n Lot at·on and mett\o d f nalization Project Manager

A 23 Tie-on Package s•.bmlss on to (!,(!~ t. Project Manager

1 Of 2
 A. ENGINEERING ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION. REMARKS
DEPARTMENT

A.24 RAM Clvi. Prore::t mat~na s _, S'h-uc.: k l f<-"1 \ Sr..e"-'-1 Technical Services

Respective
A2S RAM Other department Prorect mat~rials
department

1. Back up document alion shall be proviqed

by respective discipline
A 26 Waiver Cone ·ss on Request and Wa1ve• R ~quests. Quality Control
2. Before submission all CR shall be counter
signed by TS

A.27 O~N Des1gn Change Note· Technical Services

A.28 FCN Fiel d Change Notes Project M anag• r

2 OF 2
 . Gul±' Spic General Trading & Contracting Co. '-V.L.L
i /1) Pl::).Box z&:o 5 51.-.:-Fahaheel-6-zt.a1--6:Izu,vat - -
; DOCUMENT NUMBER. GS-IH-P-002
I REV - 0 Total Pages 1+15 j DATE: 06-Jan-16

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B. PROCUREMENT ACTIVITIES

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 B. PROCUREMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

Scheduling and
B.1 Procurement S<:hedule. Procure men•
Expediting

Sched~Ling and
8.2 Malntatning the Schedule of Procurement pha~e Pro,ect Manager
Expediting

Scheduling and RFO. PO Vendor do. ument and Materoa Exped 1 ng for a'
B3 Pro cur~: men t
E~pediti ng purchase request except local pur .hase

Sour ·ing from VEC ~hail be the •espoos.b 111y

84 Pur;.hase Reque~t All project permanent mater a s ndicated In draw ng Te' n · iCal Serv cC!~
c;f Pro· urement.

Material~ required s te mod if cat,ons for whiCh des g hange

B.S Purchase Reque~t Te · hn r a Services
IS requrred.

Materials required s1te modlf cat•ons for whi ch design hange

8.6 Purchase Request Project Manage/ Through TS
,s NOT required
f&:)P<.'t.h ,J.! [l~pi
Materials required for Fabrication Other than Project
8.7 Purchase Request
permanent materials
: Workshop
!
.~.11·-m I
I EqUipment an3
88 Purchase Request sjm plates/PJdd•ng plates. Structura

89 Purchase Request Welding Electrodes Quality Control

Material M 'nlmum inventory shall be f nalized by MM

8 10 Purchase Request Consumables (Other than weldmg electrodes)
Management n consultation with end users

au Purchase Request Tools I Matera! M10imum nventory shall be f.nallzed by MM

Management "'consultation with end users

812 Purchase Request Construction Equlpments. Heavy Equ pme•ts

813 Purchase Request Transport vehicles Project Adm n

Respective
8 14 Purchase Request Specral tools
department

Quality
B 15 Providing the Quality requ rements for procurement Qua' ty Control Initiated by TS
Requirements

Vendor Document
8 16 Review of Vendor Engineering documents Techmcal Services
review

Vendor Document
B 17 Review of Vendor Q'" documents induding all procedures Qual.ty Control
review

8 18 Vendor Meet•ngs VPIM lnit1at on and timely completion Quality Control

8 19 Vendor Meetings Meet ng with Vendor at Kuwa t ·VISA, log.stics and food Procurement

B 20 Vendor Meeti ngs Meet ng with Vendor at Kuwait· Gate pass Tet hnical Services Not for training

All minutes shall be signed by Procurement

B 21 Vendor Meetings Meet ng w th Vendor at Kuwa1t· Techn cal MOM Te. hnical Serv•ces
for follow up with vendor.

Inspect. on at
822 All .nspection at vendor premtses includ ng FAT Quality Control Nomination proposal to be raised by QC
vendor locat•on

Inspection at
823 Fonalzat. on of all TPI. Quality Contr :~l
vendor location

nspecuon at
8 24 nv tation letter a•rangement· 6oth for GS and ·t.ent J.ua ·IV '?r>ILJI
vendor loc:atlo n

1 OF 3 Proc
 B. PROCUREMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

Inspection al
8.25 Air Ticket and accomrnodat•on for GS Inspector Project Ad min Through HO Admin
vendor location

1. Through Project Admin

Inspection at 2. VISA shall be requested by the nominated
8.26 VISA for GS 1nspector Nominated Inspector
vendor location inspector through VISA request form along
w ith required documents
'
Inspection at
B.27 Prov d ng ·n spect on report to QA/QC Nom.nated 1 nspedor
vendor location

1. Quantity inspection as per packing list by

MM
Pro1e t Bulk- Quality
2. Quantities specified as Lot shall be
runtrol
receded by MM
A I Tagged 1tem
3. Project shall provide necessary assistance
Material Inward Techn cal Services
8.28 Material •nward Inspection Internal to QC and TS if required.
Inspection Project Civil Quality
4. Comments and back charge requirements
Control
if; any shall be logged In the MRIR comment
Other matenals By
sheet.
10denter
~. MM shall forward the comments to the
'
End user.

Material Inward Materia MM to take assistance from respective

8.29 Verification quantity with respect to packing list
Inspection Management department If required.

Material Inward Ensuring the Issue of Internal MRIR with n 5 days from the Material ~aterials can be released for fabrication
830
Inspection receipt Management , fter 5 days.

8.31
Material Inward
Material inward nspection By client Quality Control
:
Inspection I
Material Inward Ensuring the issue of Client MRIR within 7 days from the Client MRIR status shall be logged by QC in
B.32 Project Control
Inspection receipt Material management system.

Material Inward Ensuring the fitness for use of the received mater als and Respective
833
Inspection modification if required (GS Supply) department

1. Respective department shall forward

Material Inward MRIR comments resolution and back charging report to Respective report to MM.
8.34
Inspection vendor department 2. MM shall log in the MM system then
forward to Procurement.

Material Inward Checking and Recording the fitness for use of client supplied Respect ve
8 35
Inspection materials department

Material Inward
8.36 Timely onvoicing of received mater als Manager PC
Inspection

Project Adm n and

Material Inward C1v I for Camp MM and Project Admin shall witness
8 37 Receopt authoriutoon of Gatch and sand
Inspection MM and Civ I for All unloading at work spot.
other area

Materoal
B.38 Local Purchase ProJect Materials Purchase and collect on
Management

8.39 Local Purchase For Heavy equipment ma ntenan~e - Purr hase and collection Heavy Equlpments

8.40 local Purchase Computers Purchase and colle~ toon Procurement

Furniture, Pantry terns and Stat oner·es- Purchase and

8.41 local Purchase Project Admin
collection

8 42 Local Purchase Local purchase of Gatch and sand Covl Through sub contract.

2 Of 3 Proc
 B. PROCUREMENT ACTIVITIES

RESPONSIBLE
S.N AcnVllY JOB DESCRIPTION REMARKS
DEPARTMENT
1 Shall be available in Material management
Material Delivery Material system
8.43 Status of Purchase request.
information Managemem 2 Required information shall be obtained
from Material management system

1 Shall be available In Material management

B 44
Matenal Delivery
information
Status of Delivery/ETA· P.O items
Material
Management
system .
2 Required information shall be obta ned
from Materal management system

Material Delivery Status of Oelivery/ET A· For items not available in Material

8 .45 Procurement
information management system

30~ 3 Proc
l ~) Gult- Spic General Trading & Contracting Co . "\,V.L.L l1
:-til" .\.
.J.J::Sox ~o-s-51. ..,Fahaheel-640 16.,Ku~vait -1
....___.__ _ _ I
' DOCUMENT NUMBER . GS-IH-P-002 REV- 0 I II .
Total Pages 1+15 J DATE: 06-Jan-16
__.._____.__~-----' 1

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C. CONSTRUCTION ACTIVITIES
 C. CONSTRUCTION ACTIVITIES

RESPONSIBLE
S.N • ACiTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT

Gate pass for manpower mluding dr ver gate pass for heavy
~.1 Gate Pass End o.ser Through Gate pass section
equipment.

Materia
(..2 Gate Pass nward and Outward Gatt! pass for matertals Initiated by End user
Management

Safety Inspection by Projects In the presence

.3 Gate Pass Gate pass h r "'·h• usor eqJipment for pro,e· t ' Project Manager
of HE safety

Safety inspection by Projects In the presence

( 4 Gate Pass Gate pass f.~ r in·h· •u ' e equipment for dPpartme· t w c rki. End user
of HE safety

c.s Gate Pass Gate pass for rental equipment End user Safety inspection by Projects safety

Safety inspection by Projects In the presence

C6 Gate Pass Gate pass for veh ··le> End user
of HE safety

Sour;.ing and a ocat1on of man power for project wqrks and Respective
C.7 Site Management I
other than protect works Department
!
I
If required experts from various department
'" B Site Management Progress review meetong with client Project Manager
shall attend

If required experts from various department

C9 Site Management Spec.foc Techn cal cl arlf-cat en meet ng woth cl ent Project Manager
shall attend

c 10 Site Management Expeditong the various internal departments work Project Manager

C ll Site Management Securoty of a I ocations I Project Adm n

User to define the area specific requirement
if any.

C 12 Site Management Adherence to Work t mings (Including a I department} Project Manager

C 13 Site Management Managing the lunch break Project Admin

c 14 Site Management Dri nk ng water /Ice for GS employees Project Admin

Respective
c 15 Site Management Constn.ctlon water
department

c 16 Site Management Water supply for temporary facil t es Project Admin

c 17 Site Management D eSI' suppy and f. ling Project Admin

Respe=t ve Respectove department sha'l request to

C18 Site Management A! I type of Glft I partoe~ for dients
department Admin w th deta Is

Prov soon of a I pantry, statonary, computers, furn oture &

c 19 Site Management
a 'ied oterru
Project Admin

c 20 Site Management Management of saOI!ary waste Project Admin

c 21 Site Management Maontenan( e of TFS Project Admin

Planning and
c 22 schedul.ng
ProVIding the priori ty of the work Project Manager

Planning and All Plan ning related works tnC:udmg ar ocati~ n o f required
c 23 sched.>lmg manpower and resources
Pro,ect Control

Planning and
c 24 scheduling
Construction Schedule Manager-ProjPCti

lOF 6 Con-;t
 C. CONSTRUCTION ACTIVITIES

RESPONSIBLE
S.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT

Temporary
(.25 Finalizing the Requirement of Temporary faciloties for Projects Manager Project·
Facilities

Temporary Finalizing the Requirement of Temporary facilities for other

c 26 Facilities than Projects.
End user

Temporary Design, Execution and handing over itl4cle lnPd >oo!Jition of

C.27 Temporary Facilit ·
Facilities Temporary facilities. in ·~ C.l(!a.,;!..L ~ ....L.n<"l'

Temporary
(.28 Expediting the other department works required for TFS Temporary Faciht •1
Facilities

Document
(.29 Safety procedures Safety
Preparation

Document Quality Plan, Quality control procedures and ITP s for

C.30 Quality Control
Preparation construction

Document I
(.31 Planning documents Project Cont r~ l
Preparation
I
I
Document
( .32 Construction Work Package Technical Services
Preparation

Execution Plan. Construction procedure. Fabrication

Document Respective
C.33 procedure and Method statements for project scope of
Preparation Oepartmer
works.

Document
C.34 Weld maps· Preparation Technical Sen ces
Preparation
!
Document
C.35 Weld maps· Approval of Field welds Project ManJger
Preparation

Document
(.36 Hydro test packages. Technical Services
Preparation

Document
C.37 loop folder for E&l Technical Services
Preparation

Document Respective
C.38 Risk assessments
Preparation Department

Maintaining the safety standards for project and other than

c 39 HSE
project works.
Safety

(.40 HSE Supply of Cover-all and safety shoe for GS employees. Project AiJmln

(.41 Quality Control Quality control of all project activities Including civil and E&l. Quality Control

( .42 Quality Control All type of inspection reports for clients Quality Control

Piping, Structural and Pipe support fabrication· Both In-House

(.43 Fabrication Workshop
and through sub contractor

Fabrication Request· Project permanent materials Including

(.44 Fabrication Technical Services
civil materials

Respective 1. Printed books shall be used for FWR

(.45 Fabrication Fabrication Request· Other than Project permanent materials
Department 2. FWR shall be signed by Managers

. (.46 Field Piping Non metallic piping works for the project scope Support Services
Request or release for Project scope sha I not
be provided by Projects

Request or release for Project scope sha I not

(.47 Field Piping Rack loading of pipe spools for the project scope Support Services
be provided by Projects
. Request or release for Project scope shall not
(.48 Field Piping Threaded piping works for the project scope. Support Services
be provided by Projects

20F6 Canst
 C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
s:N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

C.49 Field Piping All other works for Field Piping other than the above Project Manager

Civil Construction works for Project scope· Both In-House and Request or release for Project scope shall not
c.so Civil Civil
be provided by Projecu.
through Sub contractor

C.Sl Civil . Batching plant approval Civil

.
Equipment and Request or release for Project scope shall not
C.S2 Steel Erection Steel Erection- Both ln·House and through sub contractor
Structural be provided by Projects.

Respective 1. Printed books shall be used lor request

( .53 Steel Erection Erection Request· Other than Project scope.
Department 2. Request shall be signed by Managers.

Equipment Any type of Mechanical equipments for the Project scope- Equipment and Request or release for Project scope shall not
C.54
Erection Both In-House and through Sub Contractor Structural be provided by Projects.

Equip~T~ent Other than Mechanical equipments for the Project scope- Equipment and l. Printed books shall be used for request.
c.ss Erec,ion Both In-House and through Sub Contractor Structural
1
2. Request shall be siqned by Managers.

Equl'*'ent Other than Project scope· Both In-House and through Sub Equipment and 1. Primed books shall be used for request.
C.56
Erection Contractor Structural 2. Request shall be si~ned by Managers.

Equipment Equipment and

( .57 Mock up assembly of internals at vendor premises. Initiated by PM
Ere ion Structural

Equit ment Equipment and

c.ss Actual assembly of Internals at site Initiated by PM
Ere tion Structural

E&l con ftruction Electrical and Instrumentation construction works for the Request or release f<lr Project scope shall not
( .59 E&l
wdrks Project scope be provided by Projeas.

E& 1construction Electrical and Instrumentation construction works for other 1. Printed books shall be used for request.
C.60 E&l
works than the Project scope 2. Request shall be signed by Managers.

Finalizing the requirement of Shop Hydro tests lor Tie in and

C.6l Hydro test Project Manager
other works.

C.62 Hydro test Execution of Shop Hydro tests. Support Services

As per H T Package
(.63 Hydro test Request for field Hydro tests.
movement Procedure

C.64 Hydro test Execution of all field Hydro tests. Support Services

( .65 Hydro test Request for Hydro test of valves Project Manager

(.66 Hydro test Execution of Hydro test of valves Support Services

All painting. galvanizing and coating works-Both In-House and

C.67 Painting Support Services
through sub contractor

All internal lining and special coating works·Both In-House

C.68 Painting Support Services
and through sub contractor

Painting Request· Project permanent materials including ci11il

C.69 Painting Technical Services
materials.

1. Printed books shall be u sed for request

Respective
( .70 Painting Painting Request- Other than Project permanent materials 2. Request shall be through TS.
Department
3. Request shall be signed by Managers

Request or relea se for Project scope shall not

C.7l Insulation Insulation works for the project scope Support Se rvices
be provided by Projects.

30Hi Con>t.
 C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

Respectove 1. Printed books shall be used for request

C72 Scaffo'ding Request for Sc3ffold.ng works for Project works.
Department 2 Request shall be signed by Managers

C 73 Scaff:;Hd •ng f xe<ut ~ n o f ~·. affoldmg works for Project works Srafl,.,:d ng

Re spective 1. Printed books shall be used for request

r 74 Scaffoldong Request for ScaffoldUTg wor ks for o t her than Project w orks
Department 2. Request shall be sigMd by Managers

C 7S Scaffolding f xe ~ ut .on o f Scaff:~ d ng wor ks for other t han Project works Scaffolding

As per Material
c 76 Material Control Purchase d Ma·- ·a release fO" S t " MM
Hand lang Procedure

Material
, 77 Matenul Cont·o Site maten.1t ~ontrol
Management

Procedure and sj rve llan~e aud.t for Weld .~g m.lteroa control
c 78 Material Control
in workshop stor1 and s:te store
Quality Control

I
Execution of We ~ing matero.l contra on w orkshop sto re and Material
c 79 Material Control
site store Management

M see laneous 1. Printed books shall be used for request

c so Cold cutt ng works for the Pro.ect scope Support Serv <:es
works 2. Request shall be signed by Managers

Moscel aneous Core cutt ng wor s with sleeve .nstal.ation for the Prcject
c 81 works scope
Cov:l Request and marking by End user

Fi re proof.ng for~he Pro,ect s: ope

M scellaneous Request or release for Project scope shall not
(' 82 Cvl
works be provided by Projects.

Miscellaneous
c 83 works
H It• bo tS dr lhng and nsta Iat on for the Prt¥"t scope Civo Request and marking by End user

Moscellaneous
C 84 Hot tapp.ng works Pro ect ManagN
works

Miscellaneous Request or rele.1se for Project scope shall not

c.ss works
Refractory works for the project scope. Civil
be provided by Projects

Respective
( .86 Commissioning Project Pre commissioning
Department

Commissioning team to be formed in

(.87 Commissioning Project Commissioning Project Manager consultation with TS/Engg and respective
deoartment.
Maintaining of all required data bases for tracking key
C.SB Progress Reporting quantities of Project and Oaily progress report covering all Technical Services
deoartments.

Respective
(.89 Progress Reporting Submission of daily logs for all disciplines of work
Department

C.90 Pregress Reporting Progress measurement system for client submission. Project Control

(.91 Progress Reporting Maintaining client weld data base Quality Control

Material
C.92 Progress Reporting Project wise monthly Consumable consumption report
Management

Project wise monthly Production VS Consumable

C.93 Progress Reporting Technical Services
consumption report

C.94 Progress Reporting Log Entry for project quantities· All discipline Techn leaI Se rvi ces

4 0F& Con\\ ,
 C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
SN ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

1. QC to provide internal welding logs.

2. Cut off date for sorting out the error s
Respectove
C.95 Progress Reporting Cl01 ng tl· e Log Er ror Thursday
departme•t
3 Error report to be published by TS on
every Saturday.

Resolut,or of F1e·d changes for which des gn a , u at•cn s no t Respective

C.96 Field Changes
requ~red Departme t

Resolut on ofF eld , hanges for which design aku,atiO n s

L .97 F eld Changes Te.hn ca Serv es
required

Respective 1. Printed books shatl be used for request

( .98 Sub Contrat ting Request fer RFQ along w·th Quantity and s: hedu e
Department 2 Request shall be signed by Managers

C.99 Sub Contracting Preparatoon of Rf Q ,nd udlng aloattachments Te•hn cal Servh.es

I Respective
C IOO Sub Contract ng Request for Sub t On tracts
I
I
Department

c 101 Sub Contracting Nommation of Sub contracts Sub contracts

Respective
( 102 Sub Contractong Custod an of Sub contra~ts
Department

Custod an of sub
C. l03 Sub Contract ng Management of Sub contracts
contract

Provid ng Quantity with all back up docume~ts for Quantity

C.104 Sub Contracting Sub contracts
Certifica t on

1. Back up documents shall be signed by

respective departments and shall be
Respect ve
C lOS Sub Contract ng Quantity certlficat on attached with quantity certification
Department and TS
2. TS shall verify only the monthly invoiced
quantities.

(.106 Sub Contracting Invoice certification. Sub contracts

1. Respective discipline shall provide site

related back charge Inputs.
C.107 Sub Contracting Back charging to Sub contracts on monthly basis Sub contracts
2. Other back charges shall be by Sub
contracts

Distribution of required documents for construction to Custodian of sub Oocument Distribution shall be through site
C. lOS Sub Contracting
Subcontractors for their work contract DC

Custodian of sub
C. l09 Sub Contracting Work release and Expediting the work of Sub contractors Work release shall be through site DC.
contract

Contract Correspondences with Client and ensuring the closure of all

c.uo Management correspondences
Project Manager

Contract
C.lll Quantity survey and Quantity measurement lor invoicing Technical Services
Management

Contract
C.ll2 Invoicing for Client Project Control
Management

Contract Contract Change· EPC Pro)ects·lnputs to assess the additional

C.ll3 Project Manager
Management Engg work due to Contract Change.

Contract Contract Change· EPC Projects·Carrying out the additional

C.lt4 Technical Services
Management Engg work due to Contract Change.

Contract Contract Change· EPC Pro)ects·Submlssion of contract change

C. llS Contracts
Management proposal.

SOF6 Const
 C. CONSTRUCTION ACTIVITIES

RESPONSIBlE
S.N ACTlVIlY JOB DESCRIPTION REMARKS
DEPARTMENT

Contract Contract Change EPC Projects ·Maintaining the Schedule of

( .116 Prote. t Con tm
Management add tiona wort d ~ e to contractual change

Contra ~! Contract Change Construct ion Projects Client appro val i n Respechve
C. 117
Management drawing/docume~ts for additional works/joint from cl ent department

Contrat t Contract Change Construct ion Projects Claim far add lienal
C. ll8 Contr acts
Manageme :t worl..

Contra: t
(. 119 Contract lnsura, ce Project Control PMOP ~
Management

Contract
• .110 O th<'r lnsuran_~ Pro; e t '"~· ntr: PM " p, shall issue c•rcular on monthly ba >~~
Manageme1t

A training by v• ndors ln::!udlng gate pa; s, food Respectove

c 12 1 Vendor serv..e.
accommodation and logisv s department

I
1 Ourat•on shall be I m oted w thin 8 hrs

c 122 Vendor serv ces Site work duratoon for Vendor representat•ves
Re~ect1ve 2 No overt>me shalt be permitted
3 Invoice shal be · ert fied based on Oa y
de,hrtment
progress log for vendor representatove which
shall be prov ded to TS

60F6
 Gulf- Spic General Trading & Contracting C o. '\.-V.L .L
r.. \.....J .-Box -zt:6 55 1 ~ F ahahe el-640 16., Kt.n.v ait

DOCUMENT NUMBER. GS-IH· P-002 ., REV - 0 j Total Pages 1+15 I DATE: 06-Jan-16

I
D. PROJECT MANAGEMENT ACTIVITIES
 D. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVI'TY JOB DESCRIPTION REMARKS
DEPI\RTMENT

Manpower Respect1ve Adm n shal• fina 'ize a format for manpnwer

0.1 Requirement of Indirect Manpower
Management department manager request

Manpower Respective Adm1" sha 1 f nat zp a fo rmat fe r manp l Wt '

0 .2 Requirement of Direct Manpower
Management department manager request

Manpower
D.3 Recruitment af Indirect Manpower Project Admin
Management

Manpower
0.4 Recruitment of Direct Manpower Project Admin
Management

1. Under gUidance of QC
Manpower
0 .5 Training and qualification of welders Workshop 2 Monito r ing and approval by Manager·
Management
Pr ojects

Manpower
D.6 Demobilization of unqualified welders Manager·Projects
Management

0 .7
Manpower
I
Effective Jtitization of welders Manager·Projects
Input shall be provided by TS as rf'q .,r.,d ~Y
Management Manager Proje, ts I
I L
Manpower Maintainlrg the salary level of welders· Both Increase and
0 .8 Manager· Pro]ects
Management decrease·

Manpower Respective
0 .9 Qual,fica on of work force for obtaining gate pass
Management department

Manpower Ell herd rectly to HO Admin or throu gh

0.10 Employe ,'s Camp related grievances HOAdmln
Management : Project Adm n

0 .11
Manpower
I
Employee's all job related grievances.
Respective
.
Management department

1 Grievances sha I be reported In a reg1ster

Manpower at site adm1n only
0 .12 Employee's all other grievances. (Other than leave approvalj Project Admin
Management 2. All gnevances sha 'l be recorded and closed
.n the same • eglster Within 30 tlays.

1. PM shall keep a compla n register.

2. Any employee can lodge a compla nt
against any employee.
Manpower Respe~t vt 3. Comp aints shall be dosed within 2 weeks
013 Disciplinary actJon
Management department from the date of complaint by the respective
discipline manager.
4. Action taken report shall be distribu'ted to
all rna nagers by admln.

Admin shall publish the following.

Manpower
0 14 mplementat on of effeo.t1ve punch•ng system Proje~t Adm1n 1. Oal y absent list
Management
Z. Dally error 1n the t •me sheet

1 Normal annual leave shall be applied

Manpower Respect1ve before 30 days.
0 15 leave approval
Management department 2 Emergency 'eave shan be accepted for 14
days only.

1 Salary and passport sha I be 1ssued before

Manpower 13 00 hrs of the last working day.
D 16 Salary and passport ISsue at site PnljeCt Adm10
Management 2 Passport shall be handed over to site
admln after returning from leave.

Manpower Respett•ve
0 17 Implementation of Dorect workfc rt e ·1\!:ent.ve
Management d epartment

Manpower Respect •ve

018 Evaluation of O• rect workk rre
Management department

1 0F' 4 PM
 D. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBLE
S.N AC11VI1Y JOB DESCRIPTION REMARKS
DEPARTMENT

Manpower Respect ve
019 Evaluation of l nd1rect workforce
Management department

Asset
020 Finalz ng the requirement for any of the assets In Pro.ects End user
Management

Asset Asset owner All type of Veh1cles and All type of Engi ne driven
0 21 Heavy Equ pments New Material issue through MM
Management EqUipment

Asset Prevent1ve and Break down Ma ntenan·:e A I type of Veh cles

0 22 Heavy Equ pments
Management and A type of Engine dr ven Equ pment

Asset owner All type of Non Engine dnven Equipment

Asset Matera'
023 (Eiectr..:al driven, pneumat c dnven, hydrau "' dnven et!)
Management management
and mach ner!es
Preventive and Break down Ma ntenance Non Engine dr iv~ n
Asset MM shall provide the location wise inventory
D 24 EQu pment (Eiectr.cal driven, pneuma! c dnven, hydraulic E&
Management to E&l on monthly basis
draven... etd_and machineries

Asset Material
025
Management
Asset owner-Tools and Tackles
I
I
management

Asset I Material
0 26 Asset owner Fire extinguishers and other safety apparatus
Management management

Asset
0 .27 Asset owner-Scaffolding mater als Scaffolding New Material issue through MM
Management

Asset
0 .28 Asset owner· Temporary faciht es Temporary Facilities New Material issue through MM
Management

Asset
0.29 Preventive and Break down MaintenJnce·Temporary facilities Temporary Facil ties
Management

Asset
0 30 Asset owner Air cond tioners E&l New Material issue through MM
Management

Asset
0 31 Preventive and Break down Maintenance-Air conditioners E&
Management

Asset Asset owner-Office assets, Furniture, Computers, laptops,

0 .32 Project Admin
Management printers, Xerox machines, pantry equipment, etc

1. Through sub contract.

2. Invoice certification by End user and Sub
contracts.
Asset 3. Dally time sheet shall be forwarded to Sub
0.33 Renral of heavy equipment and managing End user
contracts by end user.
Management
4. Invoice shall be routed through HE
S. Random audit for usage shall be carried
out by HE.

Asset
0 .34 Rental of Vehicles for projects Project Admin
Management

Asset
0 .35 Rental of Vehicles for individual End user
Management

Asset
0 .36 Heavy eQuipment coordination in site Heavy Equlpments Through HE coordinator at site
Management

Asset HE shall inform the date of reQuirement in 30

0 .37 Dafter renewal of Equipment and vehicle Heavy Equlpments
Management days advance

Asset
0 .38 Speed monitoring and tracking of Equipment and vehicle Manager·HE&ES
Management

1. One pick up shall be issued to each project

for each discipline.
Asset Respective
0 .39 Finalizing the reQuirement and requestmg the vehicles 2. Additional pick ups shall be based on need
Management department
and shall be decided by respective
Managers/HOD

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 D. PROJECT MANAGEMENT ACTIVITIES

RESPONSIBlE
s.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT

Asset Expediting Break down Maintenance- All type of equipments,

0.40 End user
Management vehicles and tools

Ensuring validity of third party certificates & renewal· Safety Materoal

0 .41 TPI Certification
items management

Ensuring validity of third party certificates & renewal· Tools ,Materoa

0 42 TPI Certification
and Tackles management

Ensuring validity of third party certificates & renewal· heavy

0.43 TPI Certification Heavy Equlpments
Equipment

Ensuring validity of third party certificates & renewal-

044 TPI Certification Project Adm•"
Manpower

Ensuring validity of third party certificates & renewal·

0.45 TPI Certification E&l
Instruments lab

Ensuring validity of third party certificates & renewal· Civil I

0.46 TPI Cenification I Civil
instruments I
I

0.47
Ensuring validity of third party certificates & renewal- QC !
TPI Certification Quality Control
instruments

Maintaining the original copy and electronic copy of all third

0.48 TPI Certification Sub contracts
party certificates· All the above items.

1. Audit shall be carried out for every three

months once
Auditing and reporting of third party celtlficates- All the : 2. Reports shall be forwarded to the
0 .49 TPI Certification Qualrty Control
above items I Managers/HOD.
3. Report shall be forwarded even though
there is no comment.

o.so Camp Construction of Camp Temporary Faciht es Handing over by TFS to HO Admin

0 51 Camp Furnishing of Camp and allotment Project Admin

0 .52 Camp Catering, Operation and Maintenance of Camp HOAdmin

For GS Work force

0.53 Transportation From Accommodations perm tted by Company to site and Project Admin
return

For Managers, HODs and Sr Engineers on Business trips.

0 .54 Transportation Project Admin
From Accommodation to air port and return

For the Category other than the above on Business trips .

0.55 Transportation Individual Taxi fare will be reimbursed
From Accommodation to air port and return

For Personal trips.

0.56 Transportation HOAdmln
From MAB camp to air port

For Personal trips

0.57 Transportation Individual No Taxi fare will be paid.
From Airport to MAB camp

For Personal trips.

0.58 Transportation Project Admin
From NK camp to air port.

1. lrdividual shall reach MAB camp

For Personal trips. Individual/ 2 No ta~l fare will be paid
0 .59 transportation
From Airport toNK camp Project Admin 3 MAB to NK transportation shall be by
ProJect Admin

1 No Taxi fare wrll be paid

For Personal trips. 2 Th s system sha I be observed rn 6 months
0 .60 Transportation Individual
From the locations other than camps. and necessary changes w II be done 1f
required

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 0. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT

For QC activities.
D.61 Transportation Quality Control
Both inside and outside of s tt'

1 Site pick ups shal not travel outside of the

Management of mass transport vehicles and managing s11e
062 Transportation Project Admin

. common site transport 2. This is applicable for pick ups allotted to all
disciplines including admln

Scrap/ Re-sale note shall be routed through

ObJ $t( ~pp ng Scrapping and Res a e Heavy equipment and vehicle Heavy Equipments
MM.

Material
D64 Str l~il•r & Scrapp ng Othe• than Heavy equipment and vehicle SAN sh all be initiated by end user to MM
management

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