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III DOC~M
1 ~ } > ( ) Ho" -l-o551_l· ahah~~l-o-I-Oio_Kt.n,ait
ENT NUMBER. GS-IH-P-002 - • REV • 0__;_ Total Pages 1+15 ~TE: 06· Jan-16 -=
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CONTROLLED COPY
GS-GOODFOR
CONSTRUCTION
(IN-HOUSE)
MASTER DOCUMENT
Issued for
0 06-Jan-16
implementation
REV DATE DESCRIPTION
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CONTENTS
S.N DESCRIPTION
A ENGINEERING ACTIVITIES
B PROCUREMENT ACTIVITIES
!
c CONSTRUCTION ACTIVITIES !
D PROJECT MANAGEMENT ACTIVITIES
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Gul±' Spic General Trading & Contracting Co . "'\V.L.L
~ - p _Q_Box 4655l.,Fah.aheel-OZI-016.,Kt:nva1t
A. ENGINEERING ACTIVITIES
A. ENGINEERING ACTIVITIES
RESPONSIBLE
S.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT
Scheduling and
Al Engineering Document Schedule Techn cal ServiC~
Expedtt ng
Scheduling and
A2 Maintaining the Schedu e of Engineer ng phase Pro;ect Control
Expediting
Scheduling and
AS HAZO P/HAZID/PHSER/S' meetmg arrangements Techntcal Services
Expediting
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A1, Survey for Engg Executing Topography survey and providing reports. C.vtl I
AS
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' Survey for Engg AJ requ red soil invest gauon requirements Techntcal Services
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A9 Survey for Engg Executing SOd mvestigaton and p<ovidtng reports. Cillo
Survey for Engg Exet ut ng Slit trench ng and provid ~g reports crvt
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Engineering
A.lS Document Distribut on of documents to projects Technical Services
distribution
Engineering
A.l6 Document Dostr butlon of documents to all Internal departments Project Manager Thro.ugh S t e Document Control er
distribution
As Built As bu It Updating and providing the red lined drawings Respecti11e Master red lined As built i!'al be kept w.th
A.l7
documental on (Except P&ID)· Both EPC and Construction Projects department Site Document controller
As Built
A21 Vendor MRB Subm1ss on to client. Quality Control
d ocumentato on
1 Of 2
A. ENGINEERING ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION. REMARKS
DEPARTMENT
A.24 RAM Clvi. Prore::t mat~na s _, S'h-uc.: k l f<-"1 \ Sr..e"-'-1 Technical Services
Respective
A2S RAM Other department Prorect mat~rials
department
2 OF 2
. Gul±' Spic General Trading & Contracting Co. '-V.L.L
i /1) Pl::).Box z&:o 5 51.-.:-Fahaheel-6-zt.a1--6:Izu,vat - -
; DOCUMENT NUMBER. GS-IH-P-002
I REV - 0 Total Pages 1+15 j DATE: 06-Jan-16
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B. PROCUREMENT ACTIVITIES
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B. PROCUREMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
Scheduling and
B.1 Procurement S<:hedule. Procure men•
Expediting
Sched~Ling and
8.2 Malntatning the Schedule of Procurement pha~e Pro,ect Manager
Expediting
Scheduling and RFO. PO Vendor do. ument and Materoa Exped 1 ng for a'
B3 Pro cur~: men t
E~pediti ng purchase request except local pur .hase
Respective
8 14 Purchase Request Specral tools
department
Quality
B 15 Providing the Quality requ rements for procurement Qua' ty Control Initiated by TS
Requirements
Vendor Document
8 16 Review of Vendor Engineering documents Techmcal Services
review
Vendor Document
B 17 Review of Vendor Q'" documents induding all procedures Qual.ty Control
review
8 19 Vendor Meetings Meet ng with Vendor at Kuwa t ·VISA, log.stics and food Procurement
B 20 Vendor Meeti ngs Meet ng with Vendor at Kuwait· Gate pass Tet hnical Services Not for training
Inspect. on at
822 All .nspection at vendor premtses includ ng FAT Quality Control Nomination proposal to be raised by QC
vendor locat•on
Inspection at
823 Fonalzat. on of all TPI. Quality Contr :~l
vendor location
nspecuon at
8 24 nv tation letter a•rangement· 6oth for GS and ·t.ent J.ua ·IV '?r>ILJI
vendor loc:atlo n
1 OF 3 Proc
B. PROCUREMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
Inspection al
8.25 Air Ticket and accomrnodat•on for GS Inspector Project Ad min Through HO Admin
vendor location
Material Inward Ensuring the Issue of Internal MRIR with n 5 days from the Material ~aterials can be released for fabrication
830
Inspection receipt Management , fter 5 days.
8.31
Material Inward
Material inward nspection By client Quality Control
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Inspection I
Material Inward Ensuring the issue of Client MRIR within 7 days from the Client MRIR status shall be logged by QC in
B.32 Project Control
Inspection receipt Material management system.
Material Inward Ensuring the fitness for use of the received mater als and Respective
833
Inspection modification if required (GS Supply) department
Material Inward Checking and Recording the fitness for use of client supplied Respect ve
8 35
Inspection materials department
Material Inward
8.36 Timely onvoicing of received mater als Manager PC
Inspection
Materoal
B.38 Local Purchase ProJect Materials Purchase and collect on
Management
8.39 Local Purchase For Heavy equipment ma ntenan~e - Purr hase and collection Heavy Equlpments
8 42 Local Purchase Local purchase of Gatch and sand Covl Through sub contract.
2 Of 3 Proc
B. PROCUREMENT ACTIVITIES
RESPONSIBLE
S.N AcnVllY JOB DESCRIPTION REMARKS
DEPARTMENT
1 Shall be available in Material management
Material Delivery Material system
8.43 Status of Purchase request.
information Managemem 2 Required information shall be obtained
from Material management system
B 44
Matenal Delivery
information
Status of Delivery/ETA· P.O items
Material
Management
system .
2 Required information shall be obta ned
from Materal management system
30~ 3 Proc
l ~) Gult- Spic General Trading & Contracting Co . "\,V.L.L l1
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.J.J::Sox ~o-s-51. ..,Fahaheel-640 16.,Ku~vait -1
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' DOCUMENT NUMBER . GS-IH-P-002 REV- 0 I II .
Total Pages 1+15 J DATE: 06-Jan-16
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C. CONSTRUCTION ACTIVITIES
C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
S.N • ACiTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT
Gate pass for manpower mluding dr ver gate pass for heavy
~.1 Gate Pass End o.ser Through Gate pass section
equipment.
Materia
(..2 Gate Pass nward and Outward Gatt! pass for matertals Initiated by End user
Management
c.s Gate Pass Gate pass for rental equipment End user Safety inspection by Projects safety
Sour;.ing and a ocat1on of man power for project wqrks and Respective
C.7 Site Management I
other than protect works Department
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If required experts from various department
'" B Site Management Progress review meetong with client Project Manager
shall attend
c 10 Site Management Expeditong the various internal departments work Project Manager
Respective
c 15 Site Management Constn.ctlon water
department
Planning and
c 22 schedul.ng
ProVIding the priori ty of the work Project Manager
Planning and All Plan ning related works tnC:udmg ar ocati~ n o f required
c 23 sched.>lmg manpower and resources
Pro,ect Control
Planning and
c 24 scheduling
Construction Schedule Manager-ProjPCti
lOF 6 Con-;t
C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
S.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT
Temporary
(.25 Finalizing the Requirement of Temporary faciloties for Projects Manager Project·
Facilities
Temporary
(.28 Expediting the other department works required for TFS Temporary Faciht •1
Facilities
Document
(.29 Safety procedures Safety
Preparation
Document I
(.31 Planning documents Project Cont r~ l
Preparation
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Document
( .32 Construction Work Package Technical Services
Preparation
Document
C.34 Weld maps· Preparation Technical Sen ces
Preparation
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Document
C.35 Weld maps· Approval of Field welds Project ManJger
Preparation
Document
(.36 Hydro test packages. Technical Services
Preparation
Document
C.37 loop folder for E&l Technical Services
Preparation
Document Respective
C.38 Risk assessments
Preparation Department
(.40 HSE Supply of Cover-all and safety shoe for GS employees. Project AiJmln
(.41 Quality Control Quality control of all project activities Including civil and E&l. Quality Control
( .42 Quality Control All type of inspection reports for clients Quality Control
. (.46 Field Piping Non metallic piping works for the project scope Support Services
Request or release for Project scope sha I not
be provided by Projects
20F6 Canst
C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
s:N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
C.49 Field Piping All other works for Field Piping other than the above Project Manager
Civil Construction works for Project scope· Both In-House and Request or release for Project scope shall not
c.so Civil Civil
be provided by Projecu.
through Sub contractor
Equipment Any type of Mechanical equipments for the Project scope- Equipment and Request or release for Project scope shall not
C.54
Erection Both In-House and through Sub Contractor Structural be provided by Projects.
Equip~T~ent Other than Mechanical equipments for the Project scope- Equipment and l. Printed books shall be used for request.
c.ss Erec,ion Both In-House and through Sub Contractor Structural
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2. Request shall be siqned by Managers.
Equl'*'ent Other than Project scope· Both In-House and through Sub Equipment and 1. Primed books shall be used for request.
C.56
Erection Contractor Structural 2. Request shall be si~ned by Managers.
E&l con ftruction Electrical and Instrumentation construction works for the Request or release f<lr Project scope shall not
( .59 E&l
wdrks Project scope be provided by Projeas.
E& 1construction Electrical and Instrumentation construction works for other 1. Printed books shall be used for request.
C.60 E&l
works than the Project scope 2. Request shall be signed by Managers.
As per H T Package
(.63 Hydro test Request for field Hydro tests.
movement Procedure
C.64 Hydro test Execution of all field Hydro tests. Support Services
( .65 Hydro test Request for Hydro test of valves Project Manager
30Hi Con>t.
C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
C 73 Scaff:;Hd •ng f xe<ut ~ n o f ~·. affoldmg works for Project works Srafl,.,:d ng
C 7S Scaffolding f xe ~ ut .on o f Scaff:~ d ng wor ks for other t han Project works Scaffolding
As per Material
c 76 Material Control Purchase d Ma·- ·a release fO" S t " MM
Hand lang Procedure
Material
, 77 Matenul Cont·o Site maten.1t ~ontrol
Management
Procedure and sj rve llan~e aud.t for Weld .~g m.lteroa control
c 78 Material Control
in workshop stor1 and s:te store
Quality Control
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Execution of We ~ing matero.l contra on w orkshop sto re and Material
c 79 Material Control
site store Management
Moscel aneous Core cutt ng wor s with sleeve .nstal.ation for the Prcject
c 81 works scope
Cov:l Request and marking by End user
Miscellaneous
c 83 works
H It• bo tS dr lhng and nsta Iat on for the Prt¥"t scope Civo Request and marking by End user
Moscellaneous
C 84 Hot tapp.ng works Pro ect ManagN
works
Respective
( .86 Commissioning Project Pre commissioning
Department
Respective
(.89 Progress Reporting Submission of daily logs for all disciplines of work
Department
C.90 Pregress Reporting Progress measurement system for client submission. Project Control
(.91 Progress Reporting Maintaining client weld data base Quality Control
Material
C.92 Progress Reporting Project wise monthly Consumable consumption report
Management
C.94 Progress Reporting Log Entry for project quantities· All discipline Techn leaI Se rvi ces
4 0F& Con\\ ,
C. CONSTRUCTION ACTIVITIES
RESPONSIBLE
SN ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
C.99 Sub Contracting Preparatoon of Rf Q ,nd udlng aloattachments Te•hn cal Servh.es
I Respective
C IOO Sub Contract ng Request for Sub t On tracts
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Respective
( 102 Sub Contractong Custod an of Sub contra~ts
Department
Custod an of sub
C. l03 Sub Contract ng Management of Sub contracts
contract
Distribution of required documents for construction to Custodian of sub Oocument Distribution shall be through site
C. lOS Sub Contracting
Subcontractors for their work contract DC
Custodian of sub
C. l09 Sub Contracting Work release and Expediting the work of Sub contractors Work release shall be through site DC.
contract
Contract
C.lll Quantity survey and Quantity measurement lor invoicing Technical Services
Management
Contract
C.ll2 Invoicing for Client Project Control
Management
SOF6 Const
C. CONSTRUCTION ACTIVITIES
RESPONSIBlE
S.N ACTlVIlY JOB DESCRIPTION REMARKS
DEPARTMENT
Contra ~! Contract Change Construct ion Projects Client appro val i n Respechve
C. 117
Management drawing/docume~ts for additional works/joint from cl ent department
Contrat t Contract Change Construct ion Projects Claim far add lienal
C. ll8 Contr acts
Manageme :t worl..
Contra: t
(. 119 Contract lnsura, ce Project Control PMOP ~
Management
Contract
• .110 O th<'r lnsuran_~ Pro; e t '"~· ntr: PM " p, shall issue c•rcular on monthly ba >~~
Manageme1t
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1 Ourat•on shall be I m oted w thin 8 hrs
c 122 Vendor serv ces Site work duratoon for Vendor representat•ves
Re~ect1ve 2 No overt>me shalt be permitted
3 Invoice shal be · ert fied based on Oa y
de,hrtment
progress log for vendor representatove which
shall be prov ded to TS
60F6
Gulf- Spic General Trading & Contracting C o. '\.-V.L .L
r.. \.....J .-Box -zt:6 55 1 ~ F ahahe el-640 16., Kt.n.v ait
DOCUMENT NUMBER. GS-IH· P-002 ., REV - 0 j Total Pages 1+15 I DATE: 06-Jan-16
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D. PROJECT MANAGEMENT ACTIVITIES
D. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBlE
S.N ACTIVI'TY JOB DESCRIPTION REMARKS
DEPI\RTMENT
Manpower
D.3 Recruitment af Indirect Manpower Project Admin
Management
Manpower
0.4 Recruitment of Direct Manpower Project Admin
Management
1. Under gUidance of QC
Manpower
0 .5 Training and qualification of welders Workshop 2 Monito r ing and approval by Manager·
Management
Pr ojects
Manpower
D.6 Demobilization of unqualified welders Manager·Projects
Management
0 .7
Manpower
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Effective Jtitization of welders Manager·Projects
Input shall be provided by TS as rf'q .,r.,d ~Y
Management Manager Proje, ts I
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Manpower Maintainlrg the salary level of welders· Both Increase and
0 .8 Manager· Pro]ects
Management decrease·
Manpower Respective
0 .9 Qual,fica on of work force for obtaining gate pass
Management department
0 .11
Manpower
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Employee's all job related grievances.
Respective
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Management department
Manpower Respett•ve
0 17 Implementation of Dorect workfc rt e ·1\!:ent.ve
Management d epartment
1 0F' 4 PM
D. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBLE
S.N AC11VI1Y JOB DESCRIPTION REMARKS
DEPARTMENT
Manpower Respect ve
019 Evaluation of l nd1rect workforce
Management department
Asset
020 Finalz ng the requirement for any of the assets In Pro.ects End user
Management
Asset Asset owner All type of Veh1cles and All type of Engi ne driven
0 21 Heavy Equ pments New Material issue through MM
Management EqUipment
Asset Material
025
Management
Asset owner-Tools and Tackles
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management
Asset I Material
0 26 Asset owner Fire extinguishers and other safety apparatus
Management management
Asset
0 .27 Asset owner-Scaffolding mater als Scaffolding New Material issue through MM
Management
Asset
0 .28 Asset owner· Temporary faciht es Temporary Facilities New Material issue through MM
Management
Asset
0.29 Preventive and Break down MaintenJnce·Temporary facilities Temporary Facil ties
Management
Asset
0 30 Asset owner Air cond tioners E&l New Material issue through MM
Management
Asset
0 31 Preventive and Break down Maintenance-Air conditioners E&
Management
Asset
0 .34 Rental of Vehicles for projects Project Admin
Management
Asset
0 .35 Rental of Vehicles for individual End user
Management
Asset
0 .36 Heavy eQuipment coordination in site Heavy Equlpments Through HE coordinator at site
Management
Asset
0 .38 Speed monitoring and tracking of Equipment and vehicle Manager·HE&ES
Management
20F4 PM
D. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBlE
s.N ACTIVIlY JOB DESCRIPTION REMARKS
DEPARTMENT
0.47
Ensuring validity of third party certificates & renewal- QC !
TPI Certification Quality Control
instruments
o.so Camp Construction of Camp Temporary Faciht es Handing over by TFS to HO Admin
30F4 PM
0. PROJECT MANAGEMENT ACTIVITIES
RESPONSIBLE
S.N ACTIVITY JOB DESCRIPTION REMARKS
DEPARTMENT
For QC activities.
D.61 Transportation Quality Control
Both inside and outside of s tt'
. common site transport 2. This is applicable for pick ups allotted to all
disciplines including admln
Material
D64 Str l~il•r & Scrapp ng Othe• than Heavy equipment and vehicle SAN sh all be initiated by end user to MM
management
.lOF4 PM