Deployment Engineer (Illawarra Coal) – Deployment Checklist (South32 Win 10

SOE)
Date : Monday, September 07, 2020 Time : 0:45 a9/p9 Version : 1.0
Deployed By: Client Name: New Asset:
Date: Site: Old Asset:
# Description  Settings / Notes Time Taken
Deployment
Dependent
Copy user profile data from machine to USB on amount of
data. Average
15 mins
C:\users\<username>\My Documents

C:\users\<username>\Downloads

C:\users\<username>\Desktop

C:\users\<username>\Favourites

C:\users\<username>\My Pictures

C:\users\<username>\AppData\Local\Microsoft\Outlook
(local .pst files)
1
C:\users\<username>\Roaming\Microsoft\Signatures

C:\Users\%userID%\Documentum\Checkout

C:\Users\<user>\AppData\Local\Microsoft\OneNote\15.0\
OneNoteOfflineCache.onecache

C:\Users\<User>\AppData\Roaming\Microsoft\Sticky Notes

***********If the machine is shared then repeat above steps for

all required logon profiles********

Use Snipping tool to take a snapshot of: 3 mins

Outlook Configuration
Check for shared mailboxes – may require manual add to
profile
Check for shared calendars
Check for personal folders (.pst) and locations on hard drive
ensure to copy on USB
Check for Rules/Alerts (export if required)
2 Check for Signatures

Network drives and printers

Check for network drives
Printer Server is \\colsyd-prn02\
Check for printers (look for default)

Pinned Taskbar shortcuts

Login to new machine with users account 5 min

3

Desktop -> Right click -> 1 min

change the screen DPI setting from 150% on laptop to 100% Display Settings -> 150% to
5
100%

1 min
6 PIN File Explorer to taskbar

If prompted for user credentials 1 min

7 Launch IE (this creates user background profile) perform a gpupdate /force

1
Deployment Engineer (Illawarra Coal) – Deployment Checklist (South32 Win 10
SOE)
Date : Monday, September 07, 2020 Time : 0:45 a9/p9 Version : 1.0
Open Documentum and install add-on and click Yes to Trusted 5 mins
Site when prompted (will not login if user does not have
access) Only applicable if user has Documentum access.
8 http://dctm/webtop/
Click Later for Java update

Dependent
Transfer user profile data over to new location >>>
on amount of
C:\users\<username>\My Documents
data. Average
C:\users\<username>\Desktop <<<New User profile location on 15 mins
1Desktop
C:\users\<username>\Favourites

C:\users\<username>\My Pictures

C:\users\<username>\AppData\Local\Microsoft\Outlook
(local .pst files)

C:\users\<username>\Roaming\Microsoft\Signatures

9 C:\Users\%userID%\Documentum\Checkout

C:\users\<username>\AppData\Microsoft\Internet
Explorer\Quick Launch\User Pinned\TaskBar

C:\Users\<user>\AppData\Local\Microsoft\OneNote\15.0\
OneNoteOfflineCache.onecache

C:\Users\<User>\AppData\Local\Packages\Microsoft.Microsoft
StickyNotes_8wekyb3d8bbwe

***********If the machine is shared then repeat above steps for

all required logon profiles********

3 mins
From Snapshot taken with Snipping tool Will take
some time for
Add outlook to
Outlook Configuration download all
Add any additional Mailboxes emails,
Add any additional calendars calendar
Add any personal folders (.pst) items,
Import any Rules/Alerts contacts from
10
Add Signature the cloud.
Device can
Network drives and printers be deployed
Add network drives while items
Add printers(add default) are
downloading
Pinned Taskbar shortcuts
Manually add taskbar shortcuts

1 min

Ensure Juniper Network Connect or relevant remote

11
connection software is installed.

Configure Adobe Reader 1 min

12 >edit>preferences>security(enhanced)>Untick Enable corrects slow loading times

Enhanced Security

1min
Inform the user that they should
Ensure that the user reads the South32 Windows logon
13 read the banner as it outlines
banner
South32 terms of usage

2
Deployment Engineer (Illawarra Coal) – Deployment Checklist (South32 Win 10
SOE)
Date : Monday, September 07, 2020 Time : 0:45 a9/p9 Version : 1.0

Ask user if they use AMPLA, if yes show them how to access
AMPLA via Citrix. User guide available.
14
\\colsyd-fil01\fsdata\documentation\south32\Win10 AMPLA

5 – 10
Dependent on
apps installed
Release Notes found in the
relevant folders on the server
Ensure all additional applications are installed and open
\\colsyd-fil01\fsdata\Illawarra
15 correctly. Some applications require further configuration after
Coal Sites\Illawarra
installation
Coal All Sites\Software & Install
Guides\Release Notes

2 minutes
Tools>Personal>Sign In
16 Test Signing into Skype for Business Address>insert %userID
%@south32.net

1 minute
17 Test S32 Wireless

Follow user back to desk to swap out docking station and 15 minutes
18 power cables. Test machine boots up correctly, and dual
monitor setup is configured.

Complete the CSC Asset Audit Tool – (AAT) on the new 2 minutes
1Desktop machine and old machine.

Run AAT.exe \\colsyd-

fil01\fsdata\PC Health
check\AAT\AAT.exe

19 Reason for audit: HW Refresh

Copy fields from example sheet on

the left.

To assist the user in Win10 transition, how to guides are 2 minutes

available on the South32 Portal South32 Portal
20
>Support>Teach Me> >Support>Teach Me>
Windows 10 and Office 2016

21
Stick the deployment hard copy sheet on old laptop 1 minute

3
Deployment Engineer (Illawarra Coal) – Deployment Checklist (South32 Win 10
SOE)
Date : Monday, September 07, 2020 Time : 0:45 a9/p9 Version : 1.0
1 minutes

Old machines to be kept at Appin North Build room for a

22
cooling off period of 2 weeks.

Move old machine in AD to a temporary holding OU (After 2

weeks cooling off period)
Determine which devices are to be
23 After a period of time the AD account is deleted from AD disposed and redeployed
users data cannot be retrieved as the bitlocker recovery depending on model.
resides in AD.

NOTES: