MAKERERE UNIVERSITY

BUSINESS SCHOOL
FACULTY OF ENERGY, ECONOMICS AND MANAGEMENT SCIENCE

BACHELORS IN PROCUREMENT AND SUPPLY CHAIN MANAGEMENT

YEAR TWO

SEMESTER TWO

ACADEMIC YEAR 2019/2020

PUBLIC AND NON PROFIT PROCUREMENT

NAME REG No

ODEKE SIMON 19/U/28401

TUHIRIRWE IRENE 19/U/22792/PS

ARYEMO REILAH 19/U/22793/PS

MUSIIME MERCY 19/U/28393

ASEKENYE CHRISTINE 18/U/35807/PS

MUKASEKURU SHARON 19/U/22805/EVE

SHIDA LOICE 19/U/22841/PS

TUMUSIIME VICTORIA 19/U/22799/PS

KASIMBA PEACE 19/U/22803/EVE

BAZIBU MUHAMADI 14/U/23107/EVE

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(a) Define procurement planning
Procurement planning refers to a process of identifying and consolidating requirements
and determining the timeframes for their procurements with the aim of having them as
and when they are required.
(b) What are the key contents of a typical public procurement planning
The following are the key contents of a typical public procurement plan

Subject of the procurement: This refers to any item of procurement in the form of
goods, services or works that need to be purchased.

Source of funding: This refers to where the funds to be used in the procurement of
goods, works or services are to e got from for example government, donors and grants.

Currency: This refers to ta system of money in general use in a particular country for
example in public procurement we can use shillings, dollars or euros while procuring
goods, works or services.

Method of procurement: This refers to the procedures used in converting requirements

or requisitions into purchase orders or contracts for example open bidding, restricted
bidding and direct bidding.

Timelines: This describes the periods of procurement in terms of initiation date,

invitation date, opening date and closing date, award date, notification date, contract
signing date and completion date.

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 (C ) Using the information provided above (and any other source of information you may require, if you do), prepare
a procurement plan for KDLG for the FY2020/2021

KIGUMBA DISTRICT LOCAL GOVERNMENT CONSOLIDATED PROCUREMENT PLAN

FOR GOODS,WORKS AND SERVICES FOR THE FINANCIAL YEAR 2020/2021
Referenc Subject Of Q Unit Sour Met Contra Cat Invitation And Award Of Bids
e Procurement ua Pric Estim ce Of hod ct ego
Number nti e ated Fun Of Type ry
ty Cost ding Proc Of
ure Pro
ment cur
eme
nt
BID OPEN EVA AW CO CONTRAC
INV ING/C LUA ARD NT T
ITA LOSI TIO NOT RA COMPLET
TIO NG N IFIC CT ION DATE
N DATE REP ATI SIG
DA ORT ON NI
TE DAT DAT NG
E E DA
TE
KDLG/su Personal 10 1860
pplies/20 computers 0 000 GOV restri lumpsu
20/2021/0 Sup 20/
186,00 ERN cted m 2/7/ 17/7/2 23/7/ 8/6/2
01 plie 8/2 30/6/2021
0,000( MEN biddi contrac 20 020 2020 0
s 020
UGX) T ng t

KDLG/S Training GOV restri frame

ervices/2 consultants 120,00 ERN cted work 4/7/
020/2021/ Module1(mgt 0,000( MEN biddi contrac serv 202 10/7/2 6/8/2 12/8/
002 & 1 40,0 UGX) T ng t ices 0 020 020 2020 30/09/2020
 governance) 00,0
00

Module 40,0
2(public 00,0
procurement) 1 00
23/
40,0 08/
Module 3(LG 00,0 202
financial mgt) 1 00 0

KDLG/w Construction admeas

orks/2020 Of GOV uremen
/2021/003 Administrati 900, 900,00 ERN Open t 2/7/ 24/0 28/0 10/
on Block( 000, 0,000( MEN Biddi contrac wor 202 29/07/ 8/20 8/20 9/2
Quarter 1) 1 000 UGX) T ng t ks 0 2020 20 20 020 30/09/2020

KDLG/w Installation
orks/2020 Of
/2021/004 Culverts(qua
rter 1)

10,0
4 Points along 00,0
Kidduuka 24 00

5 Points along 10,0

Gulumba 00,0
market 30 00 admeas
GOV uremen
labour for 20,0 720,00 ERN Open t 2/7/ 24/0 28/0 10/
escavation 00,0 0,000( MEN Biddi contrac wor 202 29/07/ 8/20 8/20 9/2
and fitting 9 00 UGX) T ng t ks 0 2020 20 20 020 30/09/2020

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KDLG/w Drilling of 5
orks/2020 Boreholes
/2021/005 (quarter 2)

15,0
00,0
Kigamba P/S 1 00

kigamba 15,0
Central 00,0
Acadamy 1 00

15,0
00,0
Buganga P/S 1 00

15,0
00,0
Lugando P/S 1 00

15,0
00,0
Ntende P/S 1 00
Drilling of 4
Boreholes
(quarter 4)

15,0 admeas
00,0 GOV uremen
Kafu P/S 00 135,00 ERN Quot t 6/10 10/1 16/1
Muganzirwaz 0,000( MEN ation contrac wor /202 13/10/ 1/20 1/20
za P/S 15,0 UGX) T s t ks 0 2020 20 20 30/12/2020

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 00,0
00

15,0
00,0
Kazzo P/S 00
29/
15,0 11/
00,0 202
Gengera P/S 00 0

KDLG/se Geological 1 GOV framew 25/

rvices/20 survey 50,0 50,000 ERN ork Ser 7/1/ 02/
20/2021/0 00,0 ,000( MEN quota contrac vice 202 13/01/ 8/2/2 12/2/ 202
06 00 UGX) T tion t s 1 2021 021 2021 1 30/03/2021

KDLG/su
pplies/20
20/2021/0 Office
07 supplies

22,5
00,0
Quarter 1 1 00

22,5
00,0
Quarter 2 1 00

22,5 GOV lumpsu

00,0 90,000 ERN m Sup
Quarter 3 1 00 ,000( MEN quota contrac plie
Quarter 4 1 UGX) T tions t s 2/7/ 8/7/20 4/8/2 11/8/ 24/ 30/06/2021

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 22,5 202 20 020 2020 08/
00,0 0 202
00 0

KDLG/se GOV restri framew 29/

Ser
rvices/20 Sourcing and 15,0 15,000 ERN cted ork 14/0 17/0 21/0 09/
1 vice
20/2021/0 contracting 00,0 ,000( MEN biddi contrac 7/20 10/8/2 8/20 9/20 202
s
08 00 UGX) T ng t 20 020 20 20 0 30/09/2020

KDLG/w Classroom
orks/2020 Blocks(quart
/2021/009 er 2)
A 4 classroom
block at 600,
Muganzirwaz 000,
za P/S 1 000 admeas
1050,0 GOV uremen 11/
A 3 classroom 450, 00,000 ERN Open t 1/10 24/1 30/1 12/
block at 000, (UGX MEN Biddi contrac Wor /202 28/10/ 1/20 1/20 202
Kazzo P/S 1 000 ) T ng t ks 0 2020 20 20 0 30/12/2020

Design &
KDLG/se dev't of
rvices/20 Architectual
20/2021/0 plans
10 (quarter 1)
A 4 classroom
block at 25,0
Muganzirwaz 00,0
za P/S 1 00 GOV framew
A 3 classroom 43,000 ERN ork Ser 16/0 18/0 24/0 4/9/
block at 18,0 ,000( MEN quota contrac vice 7/20 22/07/ 8/20 8/20 202
Kazzo P/S 1 00,0 UGX) T tion t s 20 2020 20 20 0 30/09/2020

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 00

KDLG/su
pplies/20 Classroom
20/2021/0 Furniture(qu
11 arter 1)

200,
Kigamba P/S 40 000

200,
Kigumba P/S 40 000

200,
Buganga P/S 30 000
Classroom
Furniture(qu
arter 2)

200,
Lugando P/S 40 000

200,
Ntende P/S 30 000

200,
Kafu P/S 30 000
Classroom
Furniture(qu
arter 3) GOV lumpsu
64,000 ERN m Sup
Muganzirwaz 200, ,000( MEN Quot contrac plie
za P/S 50 000 UGX) T ation t s

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 200,
Kazo P/S 40 000
24/
2/7/ 08/
200, 202 8/7/20 4/8/2 11/8/ 202
Gengera P/S 20 000 0 20 020 2020 0 30/03/2021

KDLG/su Purchase OF
pplies/20 Ten Motor
20/2021/0 cycles(Quart
12 er 1)
Sup
7,00
plie
0,00
s
Education 6 0
GOV lumpsu 24/
7,00 70,000 ERN m 2/7/ 08/
0,00 ,000( MEN quota contrac 202 8/7/20 4/8/2 11/8/ 202
Health 4 0 UGX) T tion t 0 20 020 2020 0 30/09/2020

KDLG/w Construction
orks/2020 of maternity admeas
/2021/013 ward at Kazo GOV restri uremen Wor 27/
1
Health centre 400, 40,000 ERN cted t ks 1/4/ 14/0 05/
II (Quarter 000, ,000( MEN biddi contrac 202 14/04/ 10/5/ 5/20 202
4) 000 UGX) T ng t 1 2021 2021 21 1 30/06/2021

KDLG/se
GOV
rvices/20 Compound Ser
100,00 ERN Quot
20/2021/0 Cleaning & vice
0,000( MEN ation
14 Maintenance s
UGX) T
Quarter 1 1

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 25,0
00,0
00
framew
25,0 ork
00,0 contrac
Quarter 2 1 00 t
29/
25,0 6/10 10/1 16/1 11/
00,0 /202 13/10/ 1/20 1/20 202
Quarter 3 1 00 0 2020 20 20 0 30/12/2020

25,0
00,0
Quarter 4 1 00

Purchase Of
KDLG/su Heavy Duty GOV lumpsu 27/
450,
pplies/20 Road Roller 1 450,00 ERN Open m Sup 11/1 14/1 12/
000,
20/2021/0 Truck 0,000( MEN Biddi contrac plie 0/20 11/11/ 8/12/ 2/20 202
000
15 (Quarter 2) UGX) T ng t s 20 2020 2020 20 0 30/12/2020

Purchase Of
KDLG/su Heavy Duty GOV lumpsu Sup 17/
320,
pplies/20 Printing 320,00 ERN Open m plie 5/1/ 26/0 03/
000,
20/2021/0 Machine 0,000( MEN Biddi contrac s 202 1/2/20 2/20 4/3/2 202
000
16 (quareter 3) 1 UGX) T ng t 1 21 21 021 1 30/03/2021

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 (D) Briefly, explain what is meant by “linking the procurement plan to financial
estimates and/or budgets”. What is the source of financial estimates used for such
purpose?

Linking the procurement plan to financial estimates refers to a point where user
departments draw their budgets and procurement components are correlated with those
that they submitted in the departmental procurement plan.

The source of financial estimates used for such purpose is a market survey.

(E) Assuming today was 20th October 2020 (i.e. during the second quarter of
2020/2021) an earth quake hits KDLG causing loss of property such as houses, food
(gardening) etc.…, creating emergency procurement need for construction of
community houses for settling –in of the surviving victims, outline the procedure
you would undertake to undertake such procurement(s) (make reference to the
relevant legal provisions that may apply)

There has to be justification for emergency; Here the procurement officer clearly
explains what happened, what caused the emergency .therefore the emergency should not
have been caused intentionally by an individual or a group of individuals.

Approval from the accounting officer; Here the accounting officer approves the
justification of the emergency as per the evidence provided by the procurement officer
and approves it to be considered and therefore the procurement of the emergencies can
begin.

Receipt of bids or quotations: Here bids are obtained from a list of pre-qualified bidders
who are evaluated there and then and the best bidder is got.

Award of contract: Here the best bidder is awarded the contract immediately after the
evaluation.

1) The legal provisions that apply here are section 85 of the PPDA act which states that
direct procurement will be the method of procurement used under such an emergency

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 situation where exceptional circumstances prevent the use of competition and therefore
goods are procured using a direct procurement method.
2) The other legal provision that applies is that direct procurement shall be used to achieve
timely and efficient procurement where the circumstances like emergencies don’t permit
the use of competitive methods.
3) The other legal provision that applies is that a letter reporting about the emergency
procurement is sent to the public procurement and disposal authority and a copy brief to
the contracts committee informing it about the emergency procurement

(F) Why is stakeholder engagement important at the public procurement stage?

Stakeholder engagement is important at the public procurement stage in the following

ways;

ACCOUNTING OFFICER
The accounting officer helps to determine the source of funding that is where the funds to
be used for the purchase of requirements are to be got from.

The accounting officer also carries out market surveys to determine the prevailing market
prices and give estimated costs.

PROCUREMENT AND DISPOSAL UNIT

The procurement and disposal unit helps to aggregate all the requirements from several
departments.

The procurement and disposal unit also helps in giving of submissions to the contracts
committee for approval.

CONTRACTS COMMITTEE
The contracts committee helps in approving of the plan.

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EVALUATION COMMITTEE

The evaluation committee helps in evaluating the different bidders who have applied to
provide different goods, works and services to the procuring and disposing entity.

PUBLIC PROCUREMENT AND DISPOSAL AUTHORITY

The public procurement and disposal authority helps in regulating the procurement and
disposal activities of the entity. that is how the procuring and disposing entity carries out
its procurement plans and activities and whether they are in accordance with the laws.

USER DEPARTMENTS.
They help to draw specifications of the different items needed. The specifications can be
performance specifications and conformance specifications for example in terms of
quality, quantity and design.

User departments also give timelines to the procurement and disposal unit on when the
requirements are needed.

MINISTRY OF FINANCE PLANNINGANDECONOMIC DEVELOPMENT.

The ministry of finance planning and economic development helps to provide policy
directives, guidelines or circulars that streamline public procurement.

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