1

Openbravo ERP : Sales and Customer Relationship

Management

Drive profitable client interactions

Prices, rates, varying quantity sales orders, shipments, invoicing, volume

discounts, commissions, CRM, etc.

The functionality of Openbravo ERP in the Sales Management module is

expressly designed with the objective of allowing maximum flexibility and
adaptability in its execution, needed in any commercial process. It is possible
to link documents (orders, shipments, invoices) in any order that the company
requires or even disregard any one of these that is not necessary. All this is
achieved without sacrificing the coherence and integrity of information and
guaranteeing the tracking of processes. The capacities of integration with order
capture systems by PDAs extend the potential of the solution beyond the
physical limits of the particular company.

For multi-store retailers, the system can be seamlessly integrated with

Openbravo POS.

• Sales areas.
• Sales orders. Direct sales. Pre-sales. Telesales. Rate applications: prices,
discounts and price limit controls. Reserves of goods in warehouse for
unprocessed orders. Notification of customer risks. Correction of orders.
 2

• Types of order documents: estimations (with and without reserves of

goods), standards, warehouses (automatic delivery note generation),
Points of sale (automatic generation of delivery note and invoice).
• Delivery note. Automatic creation from pending order lines. Automation of
the outgoing orders (according to stocks, with rules of priority by expiry,
location, etc). Cancellation of delivery notes.
• Automatic generation of delivery notes.
• Invoicing process. For all types of invoicing: immediate, delivered goods,
order completely delivered. Periodically, (weekly, fortnightly, monthly).
• Invoice registration. Rate applications: prices, discounts and price limit
controls. Automatic creation from order lines or delivery note lines of
delivery notes pending of being invoiced. Notification of customer risks.
Invoice cancellation (leaving associated documents pending invoice).
• Massive printing of documents (orders, delivery notes, invoices), with
individual selection criteria for the user.
• Possibility of the creation of documents in any order and to disregard
documents not required (Order-Delivery note-Invoice; Order-Invoice-
Delivery note; Delivery note-Invoice; Invoice).
• Commissions.
• Reports of orders, sales order supplied, delivery notes, invoices, orders not
invoiced, details of invoicing.
• Integrated with order capture systems by (palm and pocket PC).
• Standardized customer information (360° vision).
• Management of requests. Integration with E-mail.
• Integrated with Openbravo POS
o Centralized management of price lists
o Synchronization of daily in-store sales

Openbravo ERP : Procurement Management

Minimize acquisition costs, maximize supplier

collaboration
 3

Rates, purchase orders, goods receipts, invoice registration and accounting,

purchase planning, etc.

Openbravo's procurement module puts you in control of your supply chain, with
streamlined functionality to minimize acquisition costs and optimize
collaboration with your trading partners. Fully integrated with Financial
Management & Accounting and Warehousing, this module allows you to:

• Maximize cash flow by standardizing and automating AP processes.

• Reduce inventory and distribution costs, while maintaining high service
levels.
• Share inventory and usage information with suppliers through secure role-
based browser access, and easy web services integration.
• Control employee purchases through centralized web-based requisition
management.

• Integrate warehouse processes to reduce waste, errors, and cycle times.

• Respond quickly to inventory shortages, supply changes, and shipment
delays.

Openbravo ERP's end-to-end handling of the flow of supply guarantees the

integrity, tracking, and consistency of the process. Each document in the supply
process is based on the information contained in the previous document, so that
repetitive introduction of data and human errors are avoided. In this way, it is
possible to navigate through different documents that conform to a determined
flow (order, goods receipt, invoice, payment) and know in real time the state of
any given order (pending, delivered, partially delivered, invoiced, etc). The
natural integration of this process with accounting guarantees that the finance
 4

department always has up to date and reliable data at its disposal. Key
functionality includes:

• Purchase planning, based on production necessities, keeping in mind

minimum stock levels, goods receipts dates, and pending requests.
• Support for purchase requisitions for centralized purchase management.
• Purchase orders. Rates applications: prices, discounts and price limit
controls. Warehouse control of goods pending receipt. Correction of
orders. Creation of purchase orders from sales orders. Refunds to the
vendor.
• Receipts. Automatic creation from pending order lines. Automation of
incoming goods (location according to priority). Refunds to the vendor
(according to stocks). Cancellation of delivery notes.
• Purchase invoices. Application of rates: prices, discounts and control of
price limit. Automatic creation from order lines or delivery note lines
pending invoicing. Invoicing of goods processed in consignment. order.
Cancellation of invoice (leaving pending for invoicing the associated
documents).
• Relationship between orders, delivery notes and invoices.
• Expense Invoices.
• Massive printing of documents.
• Purchasing order reports, vendor invoices.

Openbravo ERP : Warehouse Management

Optimize inventory and customer satistfaction

 5

Warehouses and bins, warehouse units, lots, serial numbers, packages, labels,
receipts and deliveries, movements between warehouses, inventories, stock
valuation, transport, etc.

The warehouse management processes built into Openbravo ERP allows the
inventory in your organization to always be up to date and correctly
valued. The possibility of defining the warehouse structure of your organization
to unit level (storage bins) facilitates the exact localization of your stock at any
time. Additionally, the capacity for managing product lots and the possibility of
using serial numbers assure compliance with the tracking requirements imposed
by the majority of industries.

• Warehouses and storage bins (multiple warehouse use available).

• Stock products in multiple units (for example in kilograms and boxes).
• Personalized product attributes in the warehouse (color, size, quality
description, etc.).
• Lot and serial numbers.
• Management of bundles in warehouses.
• Restocking control.
• Traceability configurable by product.
• Movement among warehouses.
• Picking strategies (according to stock, with rules of priority by expiry,
location, etc.).
• Physical inventory. Inventory planning. Continuous inventory.
• Reports of movements, tracking, stock, arrivals/departures, expiry,
inventories, locations, etc. Personalized reports.
• Integrated with Openbravo POS
o Synchronization and control of the stock in the shop floor

Openbravo ERP : Financial Management and Accounting

Be in control of your finances top to bottom

 6

Chart of accounts, accounts, budgets, taxes, general accounting, accounts

payable, accounts receivable, bank accounting, balance sheet, P&L, fixed assets,
etc.

The financial management and accounting functionalities provided by Openbravo

ERP are designed to minimize manual data input on behalf of the user, thereby
freeing them from tedious, routine tasks and allowing greater focus on other,
more value added tasks. This increase in productivity is due to the financial
department acting as collector of all the relevant actions generated from the
other management departments. This occurs in such a way that these have an
automatic reflection in the general accounting, in the accounts receivable and
accounts payable as soon as they are produced.

Accounting Solution
 Default charts of accounts

 Definition of charts of accounts

 Fiscal year and year to year management

 Budgeting

 Tax categories

 Tax brackets. Determining flexible taxes based on regions, products, or

business partners

 Linked accounting. Direct navigation from accounting entries to documents

and vice versa
 7

 Manual entries. Enty rates

 Journal entries

 Trial balance

 General ledger

 P&L statements (income statements)

 Balance sheets

 General accounting plan statements

 Standard OFX module

 Accounting tabs for transactions module

 Custom accounting

Receivables and Payables

 Generation of debt payments (from invoicing)

 Issue of debt payments

 Management (cancellation, merging and division) of accounting documents.

Remittances (according to bank records)

 Issue of cash accounts. Multi-cash account

 Cash account journal (cash audit). Cash account entries by type Expenses,
Receipts, Balance, Deposits, Bills, Order (for cash payment on delivery note:
possibility of recovering expenses before invoicing. Automatic generation of
entries for cash payments and payments on delivery note

 Bank statements. Portfolio issues selection assistant

 Manual liquidations. Other expenses (payroll, taxes, etc.)

 Cash account reports, bank, debt payments by position

 Advanced Payables and Receivables Management module

 Credit management - Dunning module

Assets
 Definition of the assets, fixed assets, acquisition price, and accounting
valuation

 Temporary or percentage based amortization

 Amortization plans
 8

 Advanced asset management module

Internationalization
 Support for multi-currency

 Support for multi-schema accounting, which enables the same transaction to

be accounted in different rules, different charts of accounts, in different base
currencies and with a different accounting calendar

 Support for international bank account numbers

 Support for multiple languages, defined at user level

 Growing list of POS Localization Packs, including

• Spain
• United States
• Italy

Openbravo ERP : Human Capital Management

HRM offers a flexible and easy to use solution for small and medium sized
companies free of charge. By providing modules for personnel information
management, employee self service, leave, time & attendance‚ benefits and
recruitment companies are able to manage the crucial organization asset –
people. The combination of these modules into one application assures the
perfect platform for re-engineering and aligning your HR processes along with
the organizational goals.

Admin Module

The part of the system where the HR Manager or other appointed personnel perform all
system administration tasks. This include defining company structure‚ pay grades and other
information that serves as the backbone for the rest of the system. Security issues are taken
care of through this module as well by defining user rights.

Features:

• Define Company Info (General Information‚ Company Structure‚ Locations)

• Define Job information (Job titles‚ Pay Grades‚ Employment Statuses‚ EEO Job
Categories)
• Define Qualification Information (Education, Licenses)
• Define Skills (Skills‚ Languages)
• Define Memberships and Membership types
• Define Nationalities Races
• Define Users
• Configure and subscribe for E-mail Notifications
 9

Personal Information Module

This core module maintains all relevant employee related information‚ including different
types of personal information‚ detailed qualifications and work experience‚ job related
information etc. Picture of employee is included as well. Information captured in this module
is utilized by all other modules‚ thus eliminating data redundancy.

Features:

• Personal information (Date of birth, SSN, nationality, ethnic race etc.)

• Color picture
• Contact details
• Emergency Contact(s)
• Dependents
• Immigration details (Passport & Visa info)
• Job information
• Payment details (Pay Grade & Salary)
• Employee reporting structure (Assign Supervisor)
• Work Experience
• Education details
• Skills
• Assign Languages
• Assign Licenses
• Assign Memberships
• Attachments
• Define employee id (which was previously auto generated)
• Display more employee details in the employee list
• Search with more fields

Employee Self Service

Employee self service is a powerful tool providing employees of the company with the ability
to view relevant information such as personal information‚ updating personal information
with web - enabled PC without having to hassle the HR staff. The functionality of this
module spans through the entire system‚ making information available anywhere‚ anytime.
Of course all information is subject to company defined security policy‚ where everyone can
only view the information he / she is authorized to. Time and cost saving effects from this
solution are tremendous.

Report Module

This feature produces customized reports according to your needs. Any number of reports can
be defined by selecting from a range of search criteria and report fields. Report definitions
can be saved to avoid repeating this task. Once the report definition is saved‚ the report can
be generated by providing the required criteria data.

Leave Module

A comprehensive leave management module‚ with extensive possibilities of defining leave

types and more. It caters for all application and approval processes and is able to display
 10

information on leave entitlement‚ balance‚ history etc. Thanks to the web-enabled and self-
service concepts‚ it significantly streamlines all leave related procedures‚ eliminates
paperwork and saves costs.

Features:

• Define Leave Types

• View Leave Summary of all employees in one screen
• Define Days-off (weekends and specific holidays)
• Apply for and assign continuous leave
• Receive auto notification e-mails after performing leave related operations

Time and Attendance Module

The module automates time tracking related processes. The offered functionality enhances
the organization’s performance by eliminating paperwork and manual processes associated
with time and attendance needs. The sophisticated module helps to efficiently organize labor
data‚ improve the workforce management and minimize errors in enforcement of company’s
attendance policies.

Features:

• Define organization’s customers and projects

• Create timesheets
• Define Days-off (weekends and specific holidays)
• Administration and management of your own and your subordinate’s
timesheets

Benefit Module

Integrated platform to manage benefit-related tasks. Covers medical and welfare

benefits‚ with possibilities to define new benefits‚ by type‚ provider and several other areas.
Assigning benefits to employees happens in a variety of ways‚ individually‚ designation-wise
or other. Benefits history and other information can be displayed through rich reporting
capabilities.

Features:

• Define HSP
• Employee HSP Summary
• HSP Payments Due
• HSP Expenditure
• HSP Request

Recruitment Module

Comprehensive solution for the entire recruitment process‚ including requests for
staff‚ approval of vacancies‚ entering requirements‚ capturing candidates information‚ short-
 11

listing‚ interview notes and other features. The module also allows HR professionals to
generate templates and documentation to streamline the whole recruitment process.

Performance Module

Another natural attachment to OrangeHRM. While simplifying the performance review

process you can communicate the key performance indicators for each job title allowing the
employees to understand and achieve your expectations.

Openbravo ERP : Openbravo POS

Openbravo POS
• Openbravo POS is a widely-adopted open source Point-of-Sale project sponsored by
Openbravo. It functions as a seamlessly integrated module of Openbravo ERP, with a
smooth flow of information from the retail floor to the back office.

Overview

• Designed specifically for touch • Streamline of processes; faster and

screens. more efective.
• Feature-rich solution with many robust • Increase in employees' productivity
capabilities. due to ease of use.
• Suitable for a wide a range of retail- • No hidden licenses costs! Minimize
based businesses your investment!
• Configurable for any POS • Very flexible and highly customizable.
environment.
• No vendor lock-in.
• Better assist customers.

Functionality

Openbravo POS offers all the rich functionality demanded by leading retailers, including
sales, refunds, daily reports, cash management and warehouse management, and more. By
 12

clicking in each one of the modules in the image at left you will access a list with some of the
most relevant related characteristics.

Click on each section for a detailed explanation.

Master Data Management

Products, categories and subcategories, images, taxes, warehouses, restaurant areas and
table layouts, users and roles, etc.

• Correctly organize and centralize the key data of your business.

• Guarantee the coherence and tracking of processes.
• Organize inventory and products by attributes for easy management of similar items.
• Available in multiple languages.

Sales, Refund and Cash Management

Editing of receipts, product search, tax management, bar coding, discounts, promotions,
payment, etc.

• Flexibly edit multiple receipts from one or many terminals at the same time.
• Allow for multiple payment methods including cash or card present transactions, and
those requiring EMV standards, PCI standards, and Chip/PIN. Please note that
Openbravo POS is not PCI compliant out of the box.
• Easily integrate the POS with third party peripheral systems.
• Effectively manage refunds.

Warehouse Management

Product properties, product movements, inventory count, product receipts, etc.

• Seamlessly manage multiple warehouses.

• Keep your inventory constantly up to date.
• Know the exact localization of your stock at any time.

Reports and Charts

Reporting, filtering, charts, etc.

• Monitor the state of your retail business.

• Get the information you need... on time.
• Improve your decision-making process.

Restaurant Module

Reservation management, customizable restaurant areas, occupation, etc.

 13

• Manage from end-to-end your reservations.

• Personalize the different restaurant areas for easier identification.
• Know your restaurant occupation at any time.
• PDA Restaurant Ordering Capability.

Security

Roles, users, access restrictions, etc.

• Secure the access to your POS solution.

• Manage multiple roles and user profiles.
• Protect most sensitive actions.
• Embedded support for integrations with Openbravo ERP and other applications.
• Scalable to support configurations ranging from one terminal, to multiple terminals
per store, to multiple terminals in multiple stores.

Technology

Openbravo POS has been created with cutting-edge technology that allows for a maximum
leverage on the rich open source ecosystem

• Entirely developed in Java. • Support for a wide variety of POS

• Use of Swing for a sophisticated and hardware.
consistent user interface. • Support for the most popular POS
• Database independent, using the technologies.
standard JDBC interface. • Straight-forward localization process.

• Use of JasperReports and FreeChart • Embedded ETLs for integrations with

powerful tools to build reports and Openbravo POS Edition and other
charts. applications.

The product is also highly configurable, providing a perfect fit for all Point-of-Sale users.
Adapt the different configuration templates to tailor it to your business needs.

• Use of a local panel to carry on common configuration options.

• Modify and create configuration options using an integrated resources editor.
• Use of XML language that uses the Apache Velocity template engine.
• Leverage on macro functions to implement some business logic.

Custom Support

Custom support arrangements for Openbravo POS are available on a project basis, in
combination with Openbravo ERP. Business partners, please contact your Channel Business
Manager with such proposals.

Screenshots
 14

Login window Restaurant tables selection

Products edition Sales chart

Sales panel Inventory diary report

15