s h a r c

A r c h i t e c t u r e & D e s i g n

ARCHITECTURE/ INTERIOR DESIGN CONSULTANCY AGREEMENT

Date: July 09th 2020

CONTENTS:

01. Introduction
02. Work Schedule
03. Commercial details
04. Termination details
05. Important notes

(SECTION 01)
INTRODUCTION

PROJECT:
Interior Design Consultancy with Top Supervision of Penthouse at Sughra Towers, F-11, Islamabad.

CLIENT’S REPRESENTATION:
HUE INDOORS LTD
Mr. Waqas

CONSULTANT’S REPRESENTATION:
SHARC is the Consultancy Firm. Mr. Sauban Habeeb Ahmad will represent the Consultant in all matters
related to this Agreement.

The Client has witnessed the Consultant’s portfolio and design aesthetic, and on this basis wishes SHARC
Architecture & Design to Design his project and engage them to furnish Architectural, Planning and
Engineering services with Top supervision.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
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A r c h i t e c t u r e & D e s i g n

(SECTION 02)
WORK SCHEDULE
Following is the detail of work schedule:

PHASE STG PRE-REQUISITES CONSULTANT’S WORK DURATION REMARKS

(No.) (to be provided to the DESCRIPTION (WEEKS) & PAYMENT
Consultant by the (to be provided to the Client by (after pre- PERCENTAGE
Client) the Consultant) requisites)
Concept 01  Client’s requirements. Preliminary design concept 1
Design (Spatial, aesthetical proposal:
etc.) The Consultant shall visit and
 Site information examine the site in detail, and
(topographic survey & develop a preliminary design
soil report) concept of the building for the
 Local authority bye- Client’s approval and feedback.
laws.
Concept 02  Client’s feedback. Revised proposal: 1.5

The client should study the design in detail before approving and
try to avoid any major modifications in design after completion of
Design  Client’s final spatial Based on Client’s important
requirements. feedback on the preliminary (if further
design, the Consultant will revisions
produce the final architectural are
design concept for the Client’s required by
approval and feedback. The the Client
presentation will include the then
following necessary drawings: additional
 Floor plans 5-7 Days
 Layout plans per revision
 Interior Elevations (if would be
necessary) required)
 Sections (if necessary)
 3-D sketches of interior (if
required) and exterior
(google sketchup software)
 Computer generated 3-D
this stage.

study model images(google

sketchup software)
Hiring/ 03  Client’s approval of B.O.Q’s and Quotation by HUE
Timelines of Construction, Management on

design the design (Signature INDOORS:

Management a separate work agreement

Site and Payment structure to be followed

shall be shared at this Stage which shall

required) The Construction Consultants

contain breakdown of Scope of work,

(HUE INDOORS) shall be provided

For In-House Construction Project

the Design drawings to develop

BOQ’s and Quote the execution
schedules and timelines
accordingly.
A site supervisor would be hired
by the client upon the
henceforth.

consultant’s evaluation and

approval.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
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Approval 04  Client’s approval of Design approval by local building 3 weeks

design (Signature authority: (if applicable) approx N/A
required) The Consultant shall only provide
necessary drawings to the client,
after which, the client can arrange
submission drawings and get
them approved from the local
building authority.
Design 05  Client’s approval of Working drawings set: 2 weeks
the design (Signature The Consultant shall furnish 02
required) original copy of the Final
 Principle approval Construction Drawings; which the
from local building Client can use to initiate
authority. (If construction on site.
applicable)
The set of drawings will include all
the necessary details, written as
follows:
 Architectural set:
o Master plans
o Working plans
o Furniture layout
plans
o Interior Landscape
zoning plans
o Reflected Ceiling
plans
o 3d views
o Elevations
o Sections
 M.E.P set*: (if Client wishes
to get these furnished himself
then he shall ensure apt
coordination of Architectural
Consultant with his MEP
Consultant to ensure the
project gets built as by the
Architects decisions)
o Electrical points
o Lighting points
o Water supply points
o Sewerage points
 H.V.A.C set*: (if Client wishes
to get these furnished himself
then he shall ensure apt
coordination of Architectural
Consultant with his HVAC
Consultant to ensure the
project gets built as by the
Architects decisions)
o Heating points
o Air conditioning
points
 Design details: (all fixed
interior)
o All fixed woodwork
details.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
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A r c h i t e c t u r e & D e s i g n

o All fixed metal work

details.
o Wall surfaces plans.
o Flooring plans.
o Landscaping plan
and details
Design details will be furnished by
the Consultant as and when
required during construction.

Execution 06 Construction Coordination and (3-5

Structure to be followed henceforth.

Timelines of Construction, Management on Site and Payment

a separate work agreement shall be shared at this

For In-House Construction Project Management
Stage which shall contain breakdown of Scope of work,
/ Technical Support Services: months)
Supervisi The Consultant will have a keen
on interest in the successful
completion of the Project, will
resolve any queries about the
design and generally do their best
to assist the Client in every
possible way for the smooth
execution.
The Consultant will be pleased
and available to coordinate with
the Client and the main
Contractor, to resolve / clarify any
design issues during the
implementation, during working
hours on all working days. The
Client would make Prior
appointments to ensure his / her
convenience.

Site visits
A Total of 08 Site Visits area
included in this Contract.
Additional Visits shall be charged
@ 3500 RS/ Visit.

The Client shall notify the

Consultant 2 days prior to site
visit. The Consultancy firm shall
visit the project site to check
correct implementation of the
Architecture design at the
following crucial stages of
construction:
Other than the above, The Consultant
may also visit site for checking and
visualizing of project upon his own
will.
During all site visits, the Consultant
shall convey his analysis (verbally and
written - if required) to the Client and
notify the Client in case of any faults
made by the Contractor.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
 s h a r c
A r c h i t e c t u r e & D e s i g n

(SECTION 03)
COMMERCIAL DETAILS

In consideration of the services and duties rendered and performed by the Consultants under this
agreement as described in section 02, the Client shall pay the Consultant’s design Fees based on following
breakup:

Total (Lump Sum) fee: RS 1, 50,000/- PKR ONLY.

The price is valid for 06 months only from signing of Contract.

Site visits done by the Consultant upon the Client’s directly made demand (more than 08 visits mentioned
in stage 06 of section 02) would be charged @ RS 3500 each.
The respective Invoices raised by the Consultant shall be paid by the client within 1 week.

(SECTION 04)
TERMINATION DETAILS

The Client and Consultant may terminate this Agreement in whole or by mutual agreement between
themselves at any time by a written notice of termination delivered to the other party not less than one
week (7 days) prior to termination as reasons herein specified:

1. The Client can terminate this Agreement upon extended delay of more than 20 working days (not
in case of Force Majeure) in completion of any stage of the project by the Consultant. The
consultant shall be liable to refund all the payment made by the client till then. The Client shall be
liable to return all the design, drawings, documents and sketches furnished to him by the
consultant.

2. In case the Client wishes to discontinue the Consultant’s services for reasons not including point 1
of article 04, he / she shall be liable to pay 25,000Rs in addition to all the outstanding fees for the
services completed by the Consultant till then.

3. The Consultant can terminate this Agreement if the design is not followed strictly, i.e. in case of
any variation, alteration or addition in design (in drawings or in execution) by the Client without
the approval of the design Consultant. In this case, the client shall be liable to pay all the
outstanding fees for the services completed by the Consultant till then.

4. The Consultant can terminate the Agreement if the Client discloses any of his design, drawings,
documents or sketches without the written approval of the consultant. In this case, the client shall
be liable to pay all the outstanding fees for the services completed by the Consultant till then.

5. The consultant can terminate the agreement if the client fails to make the payments within a
month after the generation of invoice by the consultant.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
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A r c h i t e c t u r e & D e s i g n

6. The client shall notify the consultant in case of any temporary breaks in construction. The
consultant can terminate the agreement if the client fails to make any contact within 02 months
with the consultant.

(SECTION 05)
IMPORTANT NOTES

1. The Consultants agree to safeguard the interest of the Client and no information received by them
from the Client shall be disclosed to a third party unless the Consultants receive written
permission from the Client to do so.

2. The Consultant shall not be responsible for any professional like site supervisor or contractors
recommended by him for the project other than the ones providing services through this
agreement.

3. Any defects in the construction due to poor workmanship, non-compliance with the design /
detail provided by the Consultant or any other defect due to incorrect or deficient geological data
and defects due to Force Majeure shall not be the responsibility of the Consultant.

4. The Consultant shall not be responsible for any dealings with government authorities, local
bodies, and public department etc.

5. The total duration of Consultant’s services is for 3 years only. After this period, the client shall be
liable to pay the consultant for their professional services, an amount of 30,000Rs / month in
addition to any outstanding amount.

6. Any changes in the design made by the Client after completion of stage 02 resulting in the
modification of working set would be charged as per mutual agreement.

7. The consultant shall not provide any drawings in computer software format to either the local
building authority or the client.

8. All drawings, documents and sketches produced by the Consultants, shall be kept strictly
confidential and cannot be disclosed to any third party without the written approval of the
Consultants.

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/
 s h a r c
A r c h i t e c t u r e & D e s i g n

Following are the signatures of the said parties to those this agreement is presented:

SIGNED IN ISLAMABAD, PAKISTAN, IN TWO COPIES:

FOR THE CONSULTANT FOR THE CLIENT

NAME: Ar. Sauban Habeeb Ahmad NAME:__________________________________

DATE: 09.07.2020 DATE:__________________________________

SIGNATURE:_________________________ SIGNATURE:____________________________
CONTACT INFO:_________________________
________________________________________
________________________________________

27, North Service Rd, I-8/3, Islamabad

T #+923005175568, +923345175860,sharc.architecture.design@gmail.com
www.fb.com/saubanhabeebarchitects/