Meeting of the Clean & Safe Committee

Wednesday, April 15, 2020 – 12:00 pm

Virtual Meeting via Zoom Video Conference
Agenda

1. Call to order

2. Public comment and announcements

3. Approval of the minutes of the November 20, 2019 meeting Action Item

4. Budget Review

5. Ambassador Deployment Under Shelter-in-Place Order

6. 13th Street Commons Update

7. Other

8. Next Meeting Date: June 17, 2020

9. Adjournment

BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours
prior to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action may not be taken on items not
posted on the agenda. Copies of the agenda are available from the Downtown Oakland Association at 388 19th Street, Oakland, CA 94612.
Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify our office at 510
238-1122 at least 48 hours prior to the meeting.
DOWNTOWN OAKLAND ASSOCIATION

388 19th Street  Oakland, California 94612

Phone 510.238.1122  Fax 510.452.4530  info@downtownoakland.org  www.downtownoakland.org
 Downtown Oakland Association and Lake Merritt/Uptown District Association
Joint Clean & Safe Committee Meeting Minutes
November 20, 2019 at 12:00 p.m.
CBD Office

Present: Laurie Berberich, Jamie Choy, Mike Guerra, Dan Pitcock, Nicole Price

Absent: Tanicia Jackson, Don Rogers

Staff: Steve Snider, Andrew Jones, Tamiko Garner

Guests:

Discussions held and decisions made by the Clean & Safe Committee
Subject Discussion Action?
Call to order The meeting was called to order at 12:06 p.m.
Public comments and • Soiled Dove is currently running through
announcements December 7, 2019.
• Lincoln University celebrated 100 years with
a proclamation from the Vice Mayor’s office.
• Joint Board meeting/mixer December 4,
2019 at Bar Shiru.

Approval of minutes of The minutes of the October 16, 2019 meeting were Mike Guerra moved and
the October 16, 2019 presented to the committee for review. Jamie Choy seconded the
meeting. motion to approve the
minutes of the October 16,
2019 meeting as presented.
The motion was approved
unanimously.
Review of YTD Budget Tori Decker reviewed the YTD Budget and
and preliminary 2020 preliminary 2020 budget as follows:
budget
YTD Budget:
Clean & Safe: Favorable TV due to BBB continuing
to ramp up to contracted service levels.
DOA: $998,163.25 - LMU: $752,034.94
Misc.: Favorable TV
DOA: $1,090.15 LMU: $1,927.51
Program Director: Favorable TV due to the
percentage of the projected end of year bonus
included in monthly allocation.
DOA: $63,954.00 LMU: $48,246.00

Program Coordinator: Favorable TV due to the

percentage of the projected end of year bonus
included in monthly allocation.
DOA: $37,169.00 LMU: $28,039.00
PROW Maintenance: Favorable TV due to strategic
projects pending implementation, specifically median
planting in both districts.

388 19th Street  Oakland, California 94612

DOA Phone 510.238.1122  LMUDA Phone 510.452.4529  Fax 510.452.4530
info@downtownoakland.org  www.downtownoakland.org
info@lakemerritt-uptown.org  www.lakemerritt-uptown.org
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 DOA: $28,830.23 LMU: $36,108.12

2020 Preliminary Budget

Clean & Safe:
DOA: $1,114,556.00 LMU: $840,805
Misc.:
DOA: $5,000.00 LMU: $5,000.00
Program Director:
DOA: $79,594.00 LMU: $60,038.00
Program Coordinator:
DOA: $43,442.00 LMU: $32,773.00
PROW Maintenance.
DOA: $114,475.00 LMU: $62,329.00

Hanging baskets:
There is a plan to update the hanging basket
program to self-watering baskets for April –
November 2020.
Confirm a Staff discussed a few key items from the Block by Dan Pitcock moved and
recommendation to the Block proposal: Jamie Choy seconded the
board to approve • The prosposed team schedule and motion to approve a
contracting with the deployment is in line with expectations. recommendation to the
selected bidder for Clean • The wage matrix has a strategic plan to board to approve
& Safe services 2020 gradually be more competitive. contracting with selected
• The proposal included an add-on to increase bidder for Clean & Safe
health benefits. services Block by Block
The approval is for baseline services with add-on 2020 as presented. The
services to be confirmed once 2020 budgets have motion was approved
been approved. unanimously.
13th Street Improvements • The final phase of permit approval is to
Update ensure the sidewalk markings are ADA
compliant, a requirement of the City of
Oakland.
• Funds have been received for the first round
of implementation.
• Plans are underway to start install of the
project in early 2020.
Other Looking for projects to creatively use the Burger King
and T-Mobile spaces.
Next Meeting Date TBD
Adjournment The meeting was adjourned at 12:57 p.m.

Minutes taken by: Tamiko Garner, Administrative & Marketing Coordinator

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DOA/LMUDA
YTD Clean and Safe Budget Snapshot - April 2020

Clean and Safe DOA YTD DOA YTD DOA YTD LMUDA YTD LMUDA YTD LMUDA YTD
Enhancements Actual Budget Variance Actual Budget Variance Perm/Temp Variance Comments
Clean and Safe $362,283.00 $382,421.64 $20,138.64 $273,734.04 $288,493.36 $14,759.32 Favorable TV - due to contracted hours not
being consistently met.
Misc. $267.52 $1,666.64 $1,399.12 $1,125.25 $1,027.64 -$97.61 Unfavorable TV (LMUDA only) - due to
reimbursement of shared expense. Within
annual budget.
Program Director $23,923.00 $26,604.00 $2,681.00 $18,047.64 $20,071.00 $2,023.36 Favorable TV due to the percentage of the
projected end of year bonus included in
monthly allocation.
Program Coordinator $13,908.76 $14,489.64 $580.88 $10,492.56 $10,931.00 $438.44 Favorable TV due to the percentage of the
projected end of year bonus included in
monthly allocation.
PROW Maintenance $39,947.47 $48,918.64 $8,971.17 $40,303.89 $20,268.36 -$20,035.53 Favorable TV (DOA) - due to strategic
projects pending implementation, specifically
median planting in both districts. Unfavorable
TV (LMUDA) - due to full expenditure of
budgets allocated to hanging plant program
in March. Within annual budget.

Total Clean and Safe $440,329.75 $474,100.56 $33,770.81 $343,703.38 $340,791.36 -$2,912.02