Hirarc Tools

This e-HIRARC Template is registered under below username
FOR SAMPLE ONLY
Content
Frequent Answer - Question (FAQ)
1). What is e-HIRARC?

2). Who are target user of e-HIRARC?
3). What platform is the e-HIRARC program available on?
4). What is the minimum capability of the system processing requirement?
5). Do I need special software to use e-HIRARC?
6). How do I download e-HIRARC? How do I install it?
7). How can get start with e-HIRARC?
8). What does the system features?
9). What does the package offers?
10). How to get system support in troubleshooting or when the program facing a problem?
11). Which industry can use and apply e-HIRARC?
12). How to know whether e-HIRARC is recognized to be applied for industries?
13). Is e-HIRARC transferrable to others?
14). Is there a validity for e-HIRARC?
15). Does customization is available for e-HIRARC?
User Manual
1). What is HIRARC

2). Workplace Assessment through HAZID Table
3). Custom-made e-HIRARC for OHS Practitioner
4). How to run the system
Input for departmental information (Note #4)
Define process and activity in sequence (Note #5)
Select the process need to be assessed & nature of activity (Note #6 & #7)
Hazard Identification and determining the potential risk (Note #8 & #9)
Analyse the risk and select the applicable legal (Note #10, #11 & #12)
Evaluating the risk (likelihood vs severity) (Notes #13)
Evaluation complete and records update (Notes #14 & #15)
5). Completing the e-HIRARC output
Additional information in e-HIRARC format
Prioritization based from risk rating
6). Saving / Printing
7). Correction
8). Benefits and advantages of using this template
9). User-friendliness of the e-HIRARC
What is e-HIRARC
HIRARC is an integration tool to identify, assess/measure and to control hazard and risk of any workplace
and its activities. By strictly implementing it, it will eliminate, reduce/control the possibility for any accidents
to occur.
The acronym of HIRARC uses the Hazard Identification, Risk Assessment and Risk Control. A universal
method widely used by Occupational Health and safety practitioner in any field of industries.
According clause 4.3.1 of OHSAS 18001:2007, an establishment of procedure is a MUST to ensure the
identification of risk, risk assessment, and its determination can be implemented and maintained. The
aspects of hazard should take into account for;
1). routine and non-routine activities
2). activities of all persons having access to the workplace (including contractors and visitors);
3). human behaviour, capabilities and other human factors
4). identified hazards originating outside the workplace capable of adversely affecting the health
and safety of persons under the control of the organization within the workplace
5). hazards created in the vicinity of the workplace by work-related activities under the control of
the organization
6). infrastructure, equipment and materials at the workplace, whether provided by the
organization or others
7). changes or proposed changes in the organization, its activities, or materials

8). modifications to the OH&S management system, including temporary changes, and their
impacts on operations, processes, and activities
9). any applicable legal obligations relating to risk assessment and implementation of necessary
controls
10). the design of work areas, processes, installations, machinery/equipment, operating
procedures and work organization, including their adaptation to human capabilities
e-HIRARC process that includes ALL of the following elements;

~ Identification/classification of all health hazards (e.g. acceptable – significant or insignificant,
uncertain health hazards
~ Quantitative assessment of risk for all uncertain hazards
~ Control of unacceptable health risks via appropriate counter measures (e.g. personal protective
equipment, engineering controls, product, substitution etc.)
~ Annual reviews of effectiveness of the process
Workplace Assessment through HAZID Table

HAZID Table is only provided to the paid user.
It may a practical approach to the assessor to examine the hazard that available at workplace.
The HAZID table has elaborate the extent information on main hazard. It will help the assessor to
conform with the suitable hazard factor without thinking further on what subject that suppose to
feed in the e-HIRARC later.
Once completed, assessor can start to perform assessment through e-HIRARC documentation
below
Custom-made e-HIRARC for OHS Practitioner

This e-HIRARC format has been designed to cater the needs of Occupational Health & Safety Practitioner
in meeting their task for risk management. The tool has been incorporated with OHSAS 18001 standard
compliance by readily built-in the risk factor and extinguishment of hazard-risk aspects.
The hazard has been break through from the numbers of source, namely as;
- Work environment
- Energy
- Mechanical
- Ergonomic
- Chemical
- Biological
- Environment
- Animal / insects
- Major disaster
- Radiation, &
- Other hazards
There is also assistance for users to get them comfortable to choose the risk control at their workplace
through drop-down button needs to be selected via E-S-I-E-A-P. The E-S-I-E-A-P approach carried the
means of prioritization of action sequence by Elimination (E), Substitution (S), Isolation (I), Engineering
control (E), Administration (A) and P for PPE.
How to run the system

1). A simple step for user to operate this e-HIRARC template
2). Once received a valid file of e-HIRARC, save it into your PC.
3). Name of company is protected and same as the time it was registered.
4). Go to worksheet 'JOBLIST' and start to insert the data of department and person-in-charge
5). To log the activity and its sub-process. It is important for user to define ALL activity including non-
routine process and emergency event. It may possible for the assessment will incomplete if the user did
not addressed the process comprehensively.
6). Select the process that going to be assessed
7). Including of it nature of task
8). Identify the hazard that may possible to be available. User can specify into detail description
in the column (if any).
9). Determine the potential risk that would be occurred as a result the existence of hazard.
10). Analyse the risk based from existing control implemented in workplace
11). Specify the control where it was needed
12). Take into consideration on applicable legal
Button selection: direct
link icon for 18 hazards
identification from
Buttons defined activities
selection
To clear out
all data input
Hyperlinked
to Job List
13). Assess the risk through combination of Likelihood vs Severity. Worksheet 'matrix' has addressed the
assessment scale (min: 1 & max: 5) for likelihood and severity and result of risk evaluation as well.
14). Once complete, press button 'update e-HIRARC' and see the output is automatically generated.
15). User may create another file for assessing the risk of other process. There is also the creation of new
files needed if the number of process sequence (as defined in note#5) is defined more than the allocated
space in the 1st step of the Joblist. There is also necessary additional file to be created if more than 9
activities where the hazard-risk needs to be assessed.
Completing the e-HIRARC process

e-HIRARC, at current stage was defined the hazard identification and risk analysis. Next step for user to
update the necessary risk control to be recommended for minimizing the risk
1) Additional information in e-HIRARC format

e-HIRARC format is a protected view for editing. However, user is still allowed to modify or add information
at the editable area. That area are limited to;
a). Approver column, including position and date

b). Position / designation of the process owner.
c). Effective date (until the date of e-HIRARC need to be reviewed)
d). Priority number for the selection of safety program purpose
e). Risk Control including recommended action, person in charge and dateline
f). Revision history (Rev. 00 to Rev. 06)
2) Prioritization based from risk rating
Mark the Priority Number ( 1 to 9) to assist you on which activity that needs to be taken action first. Once
complete, summarization can be sighted in the worksheet 'RISK REG LIST' for user to make overview and
plan for improvement activity
Saving / Printing
It is highly recommended that the completed e-HIRARC needs to be saved in protected file such as PDF.
This is to ensure that the data inserted in the e-HIRARC is remain secured and to prevent unintendedly
change cause to record will be lost.
For those PC did not provided with PDF software, they may download it from http://www.dopdf.com/, a free
file converter that you can find it from internet. This free software is reliable to protect your record from
missing
The other option of record protection is printing process.
Correction
Data in the Joblist is remain empty until insertion of input from the user.
However, once the form has been updated, its would not be possible the form to be re-empty again via
undo process
Therefore, if user want to correct the Joblist and making the data become empty again, click 'Clear Data'
button and delete the reference number in the respective activity.
Then, you may resume the data input by clicking the 'Back to Joblist' button
Benefits and advantages of using this template

1). Readily fixed the input of hazard to help user in identification of hazard.
2). Analysis data for trend of hazard available at workplace (environment, health, mechanical etc.)
3). Save time in e-HIRARC generation
4). Improve record keeping.
5). Emphasize participation from all parties (process owner). Prevent centralizing the e-HIRARC preparation
6). Straight forward oriented.
7). Educate user the concept & structure of basic e-HIRARC such as identification of hazard source, risk
control via ESIEAP and risk evaluation conceptual.
User-friendliness of the e-HIRARC

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preparation
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SEQUENCE OF BASIC JOB RISK IDENTIFICATION
*** THIS FORMAT IS FOR SAMPLE ONLY ***
Department:
Responsible person:
1st Step: Define process (activity) sequence or Job List

Primarily Activity / Infrastructure / Facility Activity sequence flow
Activity
Process sequence 1
Process sequence 2
Process sequence 3
Process sequence 5 Process sequence 4
Process sequence 6
Process sequence 8 Process Sequence 7
Process sequence 9
Process Sequence 10
Panasonic Appliances Air-Condition Malaysia Sdn. Bhd.

2nd Step: Job Hazard Identification & 3rd Step: Analyse the Risk
HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #1)
Sum
Activity no: 0 Activity as per Job List above
Task Name name of process associated with the activity
Nature of job / event ###
Sample
Hazard ###
Class of hazard ###
Hazard description ###
in specific (if any)

Cause to (Risk) for ###
###
Trial
Risk Analysis ###
Current Risk Control ###
in specific (if any) ###
Legal ###
Probability Index ###
Severity Index ###
###
###
###
Activity No: 0 Activity as per Job List above
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Current Risk Control
Legal
Probability Index

Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal

Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis

Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis

SEQUENCE OF BASIC JOB RISK IDENTIFICATION for

Trial
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Sum
Nature of job / event ###
Sample
Hazard ###
Class of hazard ###
Hazard description ###

Cause to (Risk) for ###
###
Trial
Sample
for
Trial
Risk Analysis ###
Current Risk Control ###
in specific (if any) ###
Legal Oth
Probability Index -
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description

for
Trial
Sample
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
for
Sample
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
for
Sample
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
Nature of job
Sample
Sample
Hazard
Class of hazard
Hazard description
Cause to (Risk) for

Trial
Risk Analysis
Legal
Probability Index
Severity Index
update HIRARC

HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL REGISTER Risk evaluation (Probability x severity):
1 - 4: Low - no action required
5 - 12: Medium - Action if necessary
Department : 0 Process handler / owner : 0 15 - 25 : High - Action needed to reduce risk
Position :
Process/location : Activity Effective from :
Likelihood: Severity:
Approved by : to : 1 - Inconceivable 1 - Negligible
Position : Changes history : Rev. 1 Rev. 2 Rev. 3
2 - Remote 2 - Minor
3 - Conceivable 3 - Serious
Date : 4 - Possible 4 - Fatal
Rev. 4 Rev. 5 Rev. 6
5 - Most likely 5 - Catastrophic
Priority SEQUENCE OF HAZARD IDENTIFICATION RISK ASSESSMENT LEGAL OTHER RISK CONTROL
No CURRENT RISK CONTROL REQ. REQ.
No BASIC JOB Hazard EFFECTS Like. Sev. Risk Recommended control Action by Dateline
#N/A #N/A
1 #N/A
#N/A 0 0 #N/A
#N/A #N/A
2 #N/A
#N/A 0 0 #N/A
#N/A #N/A
3 #N/A
#N/A 0 0 #N/A
#N/A #N/A
4 #N/A
#N/A 0 0 #N/A
#N/A #N/A
5 #N/A
#N/A 0 0 #N/A
#N/A #N/A
6 #N/A
#N/A 0 0 #N/A
#N/A #N/A
7 #N/A
#N/A 0 0 #N/A
#N/A #N/A
8 #N/A
#N/A 0 0 #N/A
#N/A #N/A
9 #N/A
#N/A 0 0 #N/A
#N/A 0 0 #N/A

HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL REGISTER Risk evaluation (Probability x severity):
1 - 4: Low - no action required
5 - 12: Medium - Action if necessary
Department : 0 Process handler / owner : 0 15 - 25 : High - Action needed to reduce risk
Position :
Process/location : Activity Effective from :
Likelihood: Severity:
Approved by : to : 1 - Inconceivable 1 - Negligible
Position : Changes history : Rev. 1 Rev. 2 Rev. 3 2 - Remote 2 - Minor
3 - Conceivable 3 - Serious
Date : 4 - Possible 4 - Fatal
Rev. 4 Rev. 5 Rev. 6 5 - Most likely 5 - Catastrophic
Priority SEQUENCE OF HAZARD IDENTIFICATION RISK ASSESSMENT LEGAL OTHER RISK CONTROL
No CURRENT RISK CONTROL REQ. REQ.
No BASIC JOB Hazard EFFECTS Like. Sev. Risk Recommended control Action by Dateline
#N/A #N/A
10 #N/A
#N/A 0 0 #N/A
#N/A #N/A
11 #N/A
#N/A 0 0 #N/A
#N/A #N/A
12 #N/A
#N/A 0 0 #N/A
#N/A #N/A
13 #N/A
#N/A 0 0 #N/A
#N/A #N/A
14 #N/A
#N/A 0 0 #N/A
#N/A #N/A
15 #N/A
#N/A 0 0 #N/A
#N/A #N/A
16 #N/A
#N/A 0 0 #N/A
#N/A #N/A
17 #N/A
#N/A 0 0 #N/A
#NAME?
#N/A #N/A
#N/A 0 0 #N/A
18 #N/A
#N/A 0 0 #N/A
Normal Page
Abnormal
Emergency
Indirect
SIGNIFICANT RISK REGISTER Form No
Rev. No
Date
APPROVED BY CHECKED BY PREPARED BY
SIGNATURE
NAME
SIGNATURE
DATE
RISK RANKING
SIGNATURE COMPLETION
NO ACTIVITIES / PROCESS POTENTIAL HAZARD ADDITIONAL CONTROL MEASURE ACTION BY
DATE
SCORE LEVEL
1 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
2 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
3 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
4 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
5 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
6 #N/A #N/A #N/A #N/A #N/A #N/A #N/A
*** RISK RANKING * PROBABILITY (PROB) / LIKELIHOOD X ** SEVERITY
Probability Index - Description Severity Index - Description
Score Level 5: MOST LIKELY - Non-stop / continuously happen 5: CATASTHROPHIC - Numerous fatalities, irrecoverable property damage and productivity
4: POSSIBLE - Repeated or happens every day 4: FATAL - Approximately one single fatality OR/AND major property damage
3: SERIOUS - Non fatal injury, major amputations e.g lost finger, multi fructure, mc > 30 days, permanent
15 - 25 HIGH - High 3: CONCEIVABLE - Once in a week or happens but only occasionnaly
hearing loss, cancer, permanent disability
2: MINOR - Lacerations, 1st finger burn, electrical shock, minor fractures, unconsciousness dermatitis, with
5 - 12 MED. - Medium 2: REMOTE - Once in a month or happens but only unusually mc till 29 days, hearing tresshold shift, slight property damage.
1: NEGLIGIBLE - Small cuts, minor bruishes which require first aid, minor skin or eye irritation, headache
1-4 LOW - Low 1: INCONCEIVABLE - Once in a year or happens but very rarely
or dizziness without require medical attention. Minor injury, mild electrical shock
Likelihood
1 2 3 4 5
5 5 10 15 20 25
15-25
High
4 4 8 12 16 20
5-12
Medium
Severity
1-4
Low
3 3 6 9 12 15
2 2 4 6 8 10
1 1 2 3 4 5

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This e-HIRARC Template is registered under below username

FOR SAMPLE ONLY

1). What is e-HIRARC?

1). What is HIRARC

7). changes or proposed changes in the organization, its activities, or materials

e-HIRARC process that includes ALL of the following elements;

~ Quantitative assessment of risk for all uncertain hazards

Workplace Assessment through HAZID Table

Custom-made e-HIRARC for OHS Practitioner

How to run the system

6). Select the process that going to be assessed

7). Including of it nature of task

Completing the e-HIRARC process

1) Additional information in e-HIRARC format

a). Approver column, including position and date

2) Prioritization based from risk rating

The other option of record protection is printing process.

Benefits and advantages of using this template

User-friendliness of the e-HIRARC

*** THIS FORMAT IS FOR SAMPLE ONLY ***

1st Step: Define process (activity) sequence or Job List

Process sequence 5 Process sequence 4

Process sequence 8 Process Sequence 7

Panasonic Appliances Air-Condition Malaysia Sdn. Bhd.

Task Name name of process associated with the activity

Nature of job / event ###

Class of hazard ###

Hazard description ###

in specific (if any)

Current Risk Control ###

in specific (if any) ###

Probability Index ###

Severity Index ###

HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #2)

Task Name name of process associated with the activity

in specific (if any)

Cause to (Risk) for

Current Risk Control

in specific (if any)

Panasonic Appliances Air-Condition Malaysia Sdn. Bhd.

HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #3)

Activity No: 0 Activity as per Job List above

Task Name name of process associated with the activity

in specific (if any)

Cause to (Risk) for

Current Risk Control

in specific (if any)

HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #4)

Activity No: 0 Activity as per Job List above

Task Name name of process associated with the activity

in specific (if any)

Cause to (Risk) for

Current Risk Control

in specific (if any)

Panasonic Appliances Air-Condition Malaysia Sdn. Bhd.

HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #5)

Activity No: 0 Activity as per Job List above

Task Name name of process associated with the activity

in specific (if any)

Cause to (Risk) for

Current Risk Control

in specific (if any)

HAZARD IDENTIFICATION AND RISK ASSESSMENT (ACTIVITY #6)

* THIS FORMAT IS FOR SAMPLE ONLY *