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Application: Oracle Payables
Title: Prepayment Invoice
Content
About Prepayment ……………………………………………….3
Steps Required for Prepayment Invoice………………………….2
1. Enter Prepayment Invoice and Make the Payment……..4
2. Enter standard Invoice Apply against Prepayment….....12
Test Case……………………………………………………..…17
3. Query the Prepayment Invoice Check the Status…..…17

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About Prepayment
Prepayment invoice are used when there is an advance payment made to supplier against
Purchases or Employees for Travel Expenses.

Prepayments are two types: Temporary prepayment & Permanent prepayment.

Temporary Prepayments are adjusted against the future purchase invoice.

Permanent prepayments cannot adjust against the future purchase. This prepayment we can
receive when contract cancelled with the supplier.

We can convert permanent prepayment into Temporary prepayment. After conversion we can
use that to adjust against future invoice.

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Step-1 Enter Prepayment Invoice and Make the Payment
Application: Accounts payables

Nav: Invoice  Entry  Invoice

1. Select operating unit

2. Select invoice type as prepayment
3. Select supplier
4. Enter invoice amount
5. Enter invoice number

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1. Select Payment terms as immediate
2. Select prepayment type as temporary
3. Enter line amount
4. Validate the invoice

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1. Invoice status is unpaid
2. Accounted as yes
3. Manually approved
4. Click on action

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1. Select pay in full
2. Click on ok

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1. System will take operating unit
2. Trading partner

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1. Select bank account
2. Select payment method
3. Click on action

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1. Here we can see the payment amount
2. Save it
3. Close this widow
4. Query the prepayment invoice

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1. Query the prepayment invoice and check status
2. Status is available

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Step-2 Enter standard Invoice Apply against Prepayment
Application: Accounts payables

Nav: Invoice  Entry  Invoice

1. Select operating unit

2. Select invoice type as prepayment
3. Select supplier
4. Enter invoice amount
5. Enter invoice number
6. Enter line amount
7. Click on actions

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1. Select apply unapply prepayment
2. Click on ok

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1. Enable apply check box
2. Click on apply unapply

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1. Here we see the item amount applied
2. Close this window

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1. Here we can see the prepayment applied amount

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Step-3 Query the Prepayment Invoice Check the Status
1. Query the prepayment invoice and check the status
2. Status is fully applied

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