INTRODUCTION

We are now living in the computer age, and now it seems that the computer is
controlling all the important works in our routine life. Man has invented many electronic devices
but out of these computers has made the greatest impact on society. Computers are so versatile
because they are indispensable to present day engineers, scientists, businessmen and students.
They have strengthened men’s capability in numerical computations, information processing etc.
and there by increasing the effectiveness of the organization.
And so, the effectivity of the “PET SHOP MANAGEMENT SYSTEM”
will be discussed in this paper.
This database manages the records of the entire employee, makes work
efficient, removes redundancy, and removes inconsistency. As to use this Pet Shop Management
System all its user will have a valid user id and password associated with it. Admin will
responsible to provide their user id and password by creating it. Admin can grant special
permission to any particular working employee. Admin can add new user, delete user, modify
user, generate bills, and get information on cash inflow and outflow. Check stock, get reports on
sales and purchase of products from suppliers and get information on their regular customers to
provide special discounts.
Valid user or working employee will be able to enter product details, their
code, and price and categorize products according to their size and price. This user can also
search any particular product using price and size options as well as using product code options
to check whether it is available in the pet Shop Management System or not.

Bill section of pet Shop Management System will generate bill details such
as bill number which will be unique for each customer and supplier. If the bill is for customer,
then it will include product type, size, number of items purchased, tax rate, total rate along with
customer name and address.

It the bill is prepared for supplier then it will include supplier name, address,
type of product supplied, and date of receiving, total number of items, total price, and date of
payments, how much is left to be given for that particular supplier.

Admin will also able to prepare balance sheet for their business transactions
for a particular date, between given period, weekly basis or monthly basis or as per user
requirement.

Purpose:
The project is user-friendly and runs even on the not-so modern computer
systems for it utilizes the common Visual Basic 6.0 for Microsoft Windows. The purpose of the
database is to make operations in the Pet Shop efficient and real time in terms of orders, services
and sales.
The PET SHOP MANAGEMENT SYSTEM will be the automated
companion of the owner to make operations inside the business seamless as possible.

Scope:
The ADMINISTRATOR does all the maintenance in the system. They allow
all users to register and use the system. The items are all encoded in the system including the
services offered and the system will be responsible for all the changes that will happen in terms
of sales and inventory changes. The report could be generated in both electronic and printed
copies.
Methodology:
VB is great for developing offline system. Most of the back-end class is built
by VB. For the database that used to store data of the system, MS Access could be integrated
with VB 6.0.
Assessment criteria used:
Layout is simple and as direct as possible so users can easily understand the
purpose of the system. The design language is user friendly and is commonly seen in simple
programs available in simpler systems today.

MODULE

This module is the main module which performs all the main operations in
the system. The major operations in the system are:

 Admin login
 Add/Delete/Update/View/Save Employee
 Add/Delete/Update/View/Save Member
 Product module
 Employee module
 Supplier module
 Cash In module
 Employee Report module

The functions performed by this project are as follows:

• It Stores Information about EMPLOYEE.

• It contains information about CUSTOMER.
• It contains details of CASH IN etc.
• It makes entries for Updating and Deletion.
• It updates/enter details.

Advantages of the System

Advantages of the system over manual record handling are as follows:

• Removes redundancy.
• Reduces errors.
 • Provides better protection.
• Makes work easier.
• Reduces manual labor.

Data Flow Diagram

FLOWCHART

Gather
Information

INPUT
Design of DESIGN
System

PROC-
ESS
DESIGN
Coding of

Design
OUTPUT
DESIGN

Testing of

Software

Debugging of
Software
INTERFACE OF THE SYSTEM

Home Page

Adding Employee
Information

Adding Product
Information

Encoding Info for

Cash Billing
Generated Cash Bills

CONCLUSION & FUTURE ENHANCEMENT

The Pet Shop Database Management is a complete, satisfying information

system that doesn’t require rocket science skills to operate. The system provides a user-friendly
interface. The software is developed with modular approach. All modules in the system have
been tested with valid data and invalid data and everything work successfully. Thus, the system
can fulfill the basic functions happening in the pet shop in a interactive, seamless and paperless
manner. Reports to be generate are free from errors and it’s easy to edit the changes brought
about by typographical inputs. Thus, this system is a must have for every pet shop planning to
have their production efficient and effective.