Private Limited Company Registration Process

List of Documents Required for the Registration of a Private Limited

Company
Directors/Shareholders Documents:
1. PAN Card of the Shareholders / Directors
2. ID Proof – Voter’s ID / Passport / Driving License / Aadhaar
3. Address Proof – Latest Bank statement with transactions / Telephone bill / Mobile Bill not
older than 60 days
4. Passport Size Photograph

Registered Office Documents:

1. Address Proof of the Premises:
 Rental agreement or Lease agreement if the premise is rented / leased
 Latest tax paid receipt / Sale deed if the premise is owned by any of the Directors
2. Latest Electricity bill / Telephone bill / Gas bill
3. NOC from the owner of the premise

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Steps for Registering / Incorporating a Private Limited Company
Step 1: Obtain Digital Signature Certificate or DSC

It is mandatory for all the Directors, Shareholders and witnesses of the Memorandum and
Articles of Association to have a valid Digital Signature Certificate (DSC). The registration
process is online and the forms need to be signed electronically with the digital
signature. The Digital Signature Certificates (DSC) must be obtained only from government
recognized certifying agencies.

Step 2: Apply for Director Identification Number or DIN

Director Identification Number (DIN) is a unique Identification Number allotted to an

individual who is appointed (or wants to be appointed) as a Director of a company. In order
to apply for DIN, an application using Form DIR-3 needs to be made at the MCA website
(Ministry Of Corporate Affairs).
A person can apply for DIN only once and the same DIN would be enough to become a
Director in any number of companies.

Step 3: Name Approval / Reservation

In order to register or incorporate a Private Limited Company in India, the name for the
proposed company should be approved by the MCA Authorities. Hence, it is mandatory to
apply for the Name Reservation before applying for incorporation.
The proposed Company Name has to be unique and should not have been taken by any other
business. Availability of the name can be searched
on http://www.mca.gov.in/mcafoportal/showCheckCompanyName.do
Also, the proposed company name should not be already Trademarked by anyone else. You
can check the Trademark availability
here https://ipindiaonline.gov.in/tmrpublicsearch/frmmain.aspx
Few General Guidelines for Name Approval / Reservation:

 The Proposed Name should be easy to spell and remember

 The proposed name should provide a distinct identity to the company
 To the extent possible, the proposed name should be short & simple

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 The proposed name should not contain any word opposed to Public Policy or should not
be Prohibited by Law
 Proposed Name should not infringe any Trademark registered and should not be similar
or identical to any existing Company / LLP

Step 4: Application for issuance of Certificate of Incorporation

Once the name is reserved and approved, the same shall be valid for only next 20 days.
Within the valid time, an application for obtaining the Certificate of Incorporation using
SPICe forms has to be filed with the MCA.

Drafting Memorandum of Association (MoA)

Memorandum of Association is a legal document which showcases the Main Objectives of a
private limited company. It also must contain the information on the Promoters Shareholding
Pattern, etc.

Drafting Articles of Association (AoA)

Articles of Association is a legal document which has the rules and regulations for the
general management of a private limited company. They define the rights, duties, powers of
the management of a company and also provides the manner in which the operations and
administration should be carried on.

SPICe Form (Simplified Proforma for Incorporating Company Electronically)

Ministry of Corporate Affairs (MCA) has recently introduced the SPICe Form INC-32 where
the full form translates to “Simplified Proforma for Incorporating Company Electronically”
(company registration form). Form INC-32 must be accompanied by supporting documents
including Details of Directors & Subscribers, Affidavits, Declarations, Identity Proof,
Address Proof, MoA, and AoA etc.
Once the eForm is filed, it shall be processed by the MCA’s Central Processing Centre. If
found complete, the company would be registered and Corporate Identification Number
(CIN) would be allocated along with a Certificate of Incorporation.

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 Timeline – How long does it take to register a Private Limited Company in
India
Normally, if everything is in order, it may take anywhere between 8 to 12 business days for
registering a private limited company. Below, breakup depicts the approximate timeline for
registering a Private Limited Company in India:
 Getting a DSC (Digital Signature Certificate) – 2 Days
 Getting a DIN (Director Identification Number) – 1 Day
 Name Approval – 2 to 3 Days
 Getting Certificate of Incorporation – 3 to 5 Days
This timeline is further subject to Government processing, approval time, public holidays,
etc.

Post Incorporation some of the registration required

 Applying for PAN and TAN for the Company – 15 Working Days
 GST Registration - 7 Working Days
 Registration under Shops and Establishment Act – 10 Working Days
 PF and ESI Registration – 12 Working Days
 Professional Tax (PT) Registration (Within 30 Days)

Charges
Complete Package Cost Will be ₹ 19,999 + GST

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After incorporation / registration of a company, certain additional compliances needs to be
performed. Though the requirements differ from company to company, we have listed a few
important Post Incorporation Compliance which should be complied by a company in
general.

We can share detailed proposal after the formation of private limited company for the
following services

 Convening of First Board meeting

 Maintenance of Statutory Registers
 Maintenance of Books of Accounts / Accounting
 Opening of Bank Account for the Company
 Appointment of Statutory Auditor (within 30 Days of Incorporation)
 Issue of Share Certificate (within 60 Days)
 Payment of Stamp Duty on Share Certificate
 Trademark, Copyright, Patent Registrations
 Trade License
 Annual / Regular ROC Filing
 Annual General Meeting

1245, 2nd Sector HSR Layout, 27th Main Rd, Somasundarapalya, Bengaluru, Karnataka 560102
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