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Processes at InfoSys
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5/12/16 Business Reference this
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Human resource management is the strategic and coherent approach to the management
of an organization’s most valued assets – the people working there who individually and
collectively contribute to the achievement of the objectives of the business. The terms
“human resource management” and “human resources” have largely replaced the term
“personnel management” as a description of the processes involved in managing people in
organizations. In simple words, HRM means employing people, developing their capacities,
utilizing, maintaining and compensating their services in tune with the job and organizational
requirement.
“Our assets walk out of the door each evening. We have to make sure that they come back
the next morning.”
In an era where organizations are debating the strategic importance of their human
resources, Infosys, a consulting and software services organization, includes their human
resources on its Balance Sheet to affirm their asset value. This assessment is to analyze
the various approach Infosys focuses on
And critically analyze them and to understand if the organization has aligned to their human
resource strategy objectives.
2- COMPANY PROFILE
Infosys Technologies Limited (BSE: 500209, NASDAQ: INFY) is an information technology
service company headquartered in Bangalore, India. Infosys is one of the largest IT
companies in India with 113,796 employees as of 2010. It has offices in 22 countries and
development centers in India, China, Australia, UK,US, Canada and Japan., it was voted as
the best employer in the country in many HR surveys The Company is well acclaimed for its
employee friendly HR practices. Infosys has grown to US $ 2 billion Company by the year
2006, it has still retained the culture of a small company. Infosys evolves from the best
talent from across the country and recruits candidates by conducting vigorous selection
process. The company follows variable compensation structure where the employee’s
compensation depended on the performance of the individual, for the team and the
company. 3 Anglia Ruskin University- 0970885/1
Infosys derives its operation from the development, maintenance, and implementation of
software. They cater their services to the following industries
· Manufacturing
· Insurance
· Telecom
· Retail
· Energy
· Transportation
The organizations major competitors are WIPRO, TATA consultancy services, IBM
3- ORGANIZATIONAL STRATEGY
HR practices of Infosys are envisioned by its founders and the culture that has been
predominant over the year. The organization advocates simplicity by maintaining the culture
of the company. The employees are encouraged to share the learning experience. Infosys
was the first company to provide the employees with world class facilities for training and
working. The company treats their employees as fixed asset appreciates their durability by
constant innovative training. In knowledge-based business significance of consistency is
rhetoric and actions are required to empower employees. The company believes in “youth,
imagination and speed” they are constantly innovating in every area to bring generation
next employees.
Selection: “It is the process of collecting and evaluating information about an individual in
order to extend offer of an employment”
Recruitment planning is one of the most important components in new people management
organization. Infosys has to deal with human assets as it a knowledge based organization
hence it becomes important to have the right person for the right job. Infosys believe have
to take the recruitment planning in very serious manner to ensure that we can get best
talent in the organization. 4 Anglia Ruskin University- 0970885/1
· Increase the number of quality people in the organization to attain organization goal and
objective
· Help recruiters to examine the knowledge and skills required for the job
2) RECRUITMENT OPPORTUNITY
· The need for the post must be specified by the line manager and credited by the relevant
Director.
· A job description and job specification must be prepared by the line manager prior to the
post being formulated
· The cost for the post, including the variable costs of the post must be identified by the line
manager. In so doing the need to maintain management costs within prescribed limits must
be recognized
3) OPPORTUNITY ADVERTISING
Draft the advertisement and tailor made for the target audience ensuring it is non-
discriminatory and avoids any gender or culturally specific language. The factors will include
the following:
· job title
· closing date
· interview date
· hours/shift work
· a statement that disabled applicants who meet the minimum selection criteria for the
position will be guaranteed an interview
· arrangements for visits to the job location
4) SELECTION PROCESS
The selection panel will examine how each skill within the candidate specification will be
most appropriately assessed. The method used will be determined by the nature of the
post, but may include a combination of the following
· Panel Interview
· Presentations
· Testing
· In-tray exercises
· Group exercises/discussions
5) DECISION GUIDELINES
· Tests used as part of the selection process should be available to the interview panel prior
to the decision making process.
· If the candidate declines the offer and other candidates were deemed by the panel to be
suitable using the same selection criteria offer the next most suitable candidate the post.
· Communicate with all the unsuccessful candidates at the earliest opportunity and offer
feedback within two days.
7) EMPLOYMENT OFFER
· Acknowledge offer of post to successful candidate and at the same time, request
documentary evidence of their eligibility to work in the specified country
· Issue written statements on the terms and nature of offer of employment in advance of the
commencement date,
individual who attend their recruitment and selection process. The management believes
that every single candidate who aspires to join their organization is a potential candidate to
dwell within organization.
Infosys follows necessary steps to recruit people on the basis of various factors and to
choose the right candidate. The following are the main factors that are considered while
recruiting new employees.
LEARNING: Infosys give more emphasis on the ability to learn. The ability to derive generic
knowledge from particular experiences and apply the experience during circumstances
RECOMMENDATIONS
· Identify the demographics: The level of young and older generation is on a one way hike,
Infosys believes new blood infusion by compromising the existing employees, therefore the
company must have strike a balance between the experience and un experienced people.
· Internal forms of recruitment or placement is highly negligible at Infosys, the company can
save time and cost on the recruitment and selection process by following the method.
· Infosys uses agencies for their recruitment process, but prefer to use their own recruitment
procedures. Since the company invests considerably on recruitment and selection, Infosys
should minimize intermediaries.
· The selection and recruitment process at Infosys are time consuming due to the large
volume of candidates; the company must optimize a quicker decision making system or
criterion.
· Help grow people within the organization in order that future need of the organization can
be met within the organization
TRAINING OBJECTIVES
TRAINING METHOD
· Reduce the learning time of employees starting in a new job or appointment or transfers
and becoming competent quickly
· Facilitate learning and continuous improvement
(www. Authorstrea,.com)
www.Infosys-careers.com
Management skills have become increasingly relevant for Infosys because of its ever
increasing volume of business as well as its shift towards consulting business. As the
number of projects to be handed has increased, the demand for project management skills
in goal setting, communication, coaching, delegation and team management has also
increased. Invariably the technical personnel are chosen to move to a management track.
This choice is ironic in some ways because the better an individual is in technical skills
(such as writing code) the more likely he/she is to be moved away from using the technical
expertise into a management track requiring management expertise. Technical expertise
provides an individual legitimacy and respect from co-workers making them a natural choice
as a team leader. Within a short time span the team leaders are required to manage
projects, clients and the people working on these projects. It, therefore, becomes necessary
for the individual to abandon their technical expertise – something that has been very
salient to their identity in the course of education and early career, when they aspire to be
smart “techies”, and start collecting a repertoire of managerial capabilities.
· Infosys believes each and every employee will propel a team and make decisions hence
apart from their technical skill; leadership and managerial skill are implemented in their
training
· New and fresher recruits are provided training and development during their probation
period making them accustomed to the organizational or industrial culture
· Apart from compulsory training employees are given career development path where other
skill sets of the candidates are used.
.
RECOMMENDATION
· The company’s training and development program are highly theoretical or monotonous;
the company should employ practical decision making circumstances, where direct face off
to circumstances can be evaluated.
6- PERFORMANCE APPRAISAL
A performance appraisal is a part of managing career development.
“It is the process of obtaining, analyzing, and recording information about the relative worth
of an employee to the organization”
· To comment between the gap of the actual and the desired performance.
· To help the management stabilize organizational control.
· To identify the strengths and weaknesses of the individuals and groups so as to identify
the training and development needs.
· To arbitrator the effectiveness of the other human resource functions of the organization
such as recruitment, selection, training and development.
APPENDIX 3
http://appraisals.naukrihub.com/360-degree-performance-appraisal.jpeg
· Maintains a basis for promotion, dismissal, job enrichment, job enlargement, job transfer,
probation
Organizational Study:
· Organizational environment development needs
RECOMMANDATION
· The company majorly focuses on one type of performance appraisal method-360 degree
appraisal method, the method has its own disadvantages hence other approaches should
be incorporated.
· Transparency in the appraisal system helps to prevent conflicts and disagreement. People
believe that only by experience people gain appraisals and the actual level of performance
considered is negligible.
· Performance appraisal are accounted for a person’s technical skill but leadership,
competency are ignored at the lower levels. By monitoring the these skills the company can
identify the future managerial candidate
· Unless compensation is provided no one will come and work for the organization therefore
compensation helps in running an organization effectively and accomplishing its goals.
· Salary is just a part of the management system, the employees have other psychological
and self-actualization needs to fulfill, and compensation serves the purpose.
· The most competitive compensation will help the organization to draw and sustain the best
talent.
.
· Adds significant emotional value through initiatives directed towards sustaining employees
with their work and personal needs
Incentive Pay: Bonus paid when particular performance or objectives are completed, It
motivates employees to set and increase performance level and is an drive to accomplish
farm goals.
Stock Options: A right to own and manage the organization which is given to an employee
to reward extraordinary services.
Bonuses: A part of the profit the organization earned by the employees due to the success
of their overall achievements,
Insurance: Accidental insurance and life insurance for employees are provided to
employees. The company are in contract with METLIFE insurance who also derive service
from INFOSYS
Retirement benefits: The organization provide for pension plans, the provident fund scheme
which is a government issued retirement scheme is one of the examples for retirement
benefits followed at Infosys 14 Anglia Ruskin University- 0970885/1
Process Migration: The employees are provided opportunities to be deployed for projects
outside the host countries.
· The employees of the new era feel since they spend time and effort for the company,
collective bargaining for managerial decision should be implemented.
· Skills, competencies, and commitment surpass loyalty, hard work and length of service
8- CONCLUSION
The real challenge is to how the company is able to integrate all the subsystems in HR.
eventually this would help the organization for achieving exceptional performance. People
have to be groomed to get in with the performance culture. The company has to create an
environment that stimulates the creation of knowledge; its sustenance will be the challenge
for Infosys in the future. HR department can not function with traditional systems. Now the
role will shift to HR facilitator, to facilitate change process. HR facilitator will have to involve
the whole organization in this process and act as a guide, coach, counselor and facilitator.
Infosys as a company is a leader in its own stride. Infosys has excellent recruitment
policies, huge data bank, placement agencies. Infosys also conducts rigorous tests to
ensure that they can get high profile talent that will fit in their culture. At Infosys the best
performance system is in place that evaluates the organization as whole. Infosys has been
able to tackle the quantum of performance with fairly efficient manner. The prime tasks for
Infosys is to build corporate culture.
With the advent of a work situation where more and more companies are having to concede
that their valued employees are leaving them, a new concept of career and human resource
management is bound to emerge. The focus of this new paradigm should not only be to
attract, motivate and retain key ‘knowledge workers’, but also on how to reinvent careers
when the loyalty of the employees is to their ‘brain ware’ rather than to the organization. 15
Anglia Ruskin University- 0970885/1
HR practitioners must also play a proactive role in software industry. As business partners,
they need to be aware of business strategies, and the opportunities and threats facing the
organization. As strategists, HR professionals require to achieve integration and fit to an
organization’s business strategy. As interventionists, they need to adopt an all-embracing
approach to understanding organizational issues, and their effect on people. Finally, as
innovators, they should introduce new processes and procedures, which they believe will
increase organizational effectiveness.
It is evaluated that even though Infosys followed some of the most innovative HR practices
the repercussion of recession had impacted the organization employees. The layoff caused
dissatisfaction among employees and the once committed employees worked in fear for
their job. It is therefore understood that, the best HR practices may not always be the most
satisfying way. It also understood that even though the company incepts some of the best
Human resource techniques the psychological factors of the human beings are still variable
to acceptance and rejection thus causing high HR functions to be subjective to change. 16
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