RISK ASSESSMENT – COVID -19

Risk assessment – topic/area covered

Location(s): All remote working locations (including client locations)

Department/staff: All staff that visit remote working locations

Tasks/activities: Working activities in remote locations

Other information: Risk assessment to be updated in accordance with the latest government guidance

Risk assessment sign off

Andy Portlock
Prepared by: Group Operations Signature: A Portlock Date: 01.06.2020
Director
Guy Hocking
Reviewed by: Group Managing Signature: G Hocking Date: 01.06.2020
Director

This risk assessment should be reviewed if additional risks not covered are identified or if there is any
Date for review:
reason to suggest that the control measures are deemed to be insufficient.

Document issue record

Amendment number Issue date Date amended Person amending Remarks

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020
Risk matrix
5 5 10 15 20 25
4 4 8 12 16 20
3 3 6 9 12 15 Likelihood (L) x
Risk rating 2 2 4 6 8 10 Severity (S) =
Likelihood (L)
guidance 1 1 2 3 4 5 Risk rating (RR).
1 2 3 4 5
Severity (S)
High-risk activities should cease immediately.
High risk: 15-25
Further effective control measures to mitigate risks must be introduced.
Acceptability of Medium risks should only be tolerated for the short term and only whilst further
Medium risk: 8-12
risk guidance control measures to mitigate the risks are being planned and introduced.
Low risks are largely acceptable. Where it is reasonable to do so, efforts
Low risk: 1-6
should be made to reduce risks further.
Guidance. 1. Identify the persons at risk and the significant hazards.
When 2. Calculate an initial RR for the activity.
completing a 3. Identify risk control measures that reduce the risks to an acceptable level.
risk 4. Calculate a revised RR - you should consider how much safer the task will be if the control
assessment, measures are followed. Here, you should consider changing both the likelihood (L) and the
you should: severity (S) ratings.
Note. Ideally, you should look to reduce the risks so that the task can be classified as “low risk”.

Personal protective equipment (PPE) assessment

3ply Masks & Latex Gloves available for collection from head office
All staff visiting remote working locations must ensure they have PPE available for use
Usage of PPE is recommended at all remote working locations and when using public transport in accordance with
government guidelines

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020
 Risk assessment
Persons Significant Initial Residual
Activity Risk control measures
at risk hazards S L RR S L RR
• Only persons well and with no symptoms of COVID 19 will be authorised
to carry out work without exception
Persons being • Anyone who meets one of the following criteria must follow the
Employees, exposed to the 5 3 15 Governments guidance on Self Isolation:
Controlling the
client, bioaerosol and o Has a high temperature and/or a new persistent cough and/or a
spread of COVID- contracting and 5 1 5
public loss of, or change in, your normal sense of taste or smell
19 spreading (anosmia)
COVID-19 o Is a vulnerable person (by virtue of their age, underlying health
condition, clinical condition or are pregnant)
o Is living with someone in self-isolation or a vulnerable person.
The effected person should
Carrying out • Return home immediately
Working on the Employees, routine • Avoid touching anything
premises where client, operations on the
5 3 15 • Cough or sneeze into a tissue and put it in a bin, or if they do not have
persons are public premises as a 5 1 5
showing result of work tissues, cough and sneeze into the crook of their elbow.
symptoms of the activities • If the symptoms are too severe that the person is unable to get
virus themselves home safely dial 999
They must then follow the guidance on self-isolation and not return to work
until their period of self-isolation has been completed.
Catching / • Each site will be assessed to ascertain if the work is essential or can be
Spreading of the postponed
Getting access to Employees, virus while
client, • Clients will be notified well in advance of our arrival on site with the
the client’s access (or 5 3 15 names of the persons carrying out the works 5 1 5
public
property leaving) site in
the confines of • Clients will be required to submit a risk assessment document
other persons • Ensure operatives are keeping 2m as a minimum on site at all times

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020
 • All workers to wash and clean hands before entering or leaving site
• Employees to follow all guidelines set by the client on arrival

• On entering the premises employee is to wash hands with soap and

Catching / warm water for at least 20 seconds and to wash hands thoroughly
Employees, Spreading the • Provide hand sanitiser for all engineers
Welfare Facilities client, virus while using
5 3 15 • Do not use customers towels to dry hands on where provided 5 1 5
public customer welfare
facilities Toilet Facilities
• Wash hands thoroughly for at least 20 seconds prior to and after using
the toilet at the customer premises
• Only meetings deemed business critical should take place
Catching / • Hold meetings virtually where possible
Employees, Spreading the • Attendees should be two metres apart from each other
Meetings client,
virus whilst at site 5 3 15 • Rooms should be well ventilated / windows opened to allow fresh air 5 1 5
public
meetings circulation
• Consider holding meetings in open areas where possible.

Persons being
unaware of the • Weekly company all hands virtual meetings will take place, as well as
Employees,
Lack of controls required regularly virtual team huddles and virtual one to one meeting
client,
to control the 5 3 15 5 1 5
awareness public • We will continually adopt and review new government / WHO guidance
virus, putting
themselves and as and when it is available
others at risk
Vulnerable • Employees known to be in the “at-risk” category to follow government
persons such as guidance and as a minimum take “particular care to minimise their social
Employees,
“at-risk” those with pre- contact”. These personnel may have received letters to state that they
client,
existing medical 5 4 20 must self-isolate for 12 weeks. The category includes: 5 1 5
employees public
conditions and
o Pregnant women
autoimmune
deficiencies o People over 70

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020
 being exposed to o People who have had an organ transplant and are taking
the virus immunosuppressant medicine
o People who are having chemotherapy or radiotherapy
o People who have blood or bone marrow cancer
o People who have a severe chest condition, such as cystic fibrosis
or severe asthma
o People who have other serious health conditions
• Where possible engineers local to the working location will be selected
to avoid the need to travel long distances and to be able to return home
at night
• When refuelling, use disposable or other gloves
• Wash your hands immediately after refuelling. If possible, use hand
sanitiser.
• Always maintain social distancing when fuelling / paying for fuel
• Use fuel cards where available
• If using payment cards, pay with contactless payment if possible
Engineers Catching / • If touching keypads, ensure gloves are worn sanitise hands afterwards
carrying out
Spreading the 5 3 15 • Follow forecourt instructions 5 1 5
Driving to site site
virus • If you feel unwell / start presenting symptoms – stop as soon as safe to
operations
do so and contact the office to wait for instruction
• Cough or sneeze into a tissue and put it in a bin, or if they do not have
tissues, cough and sneeze into the crook of their elbow.
• If the symptoms are too severe that the person is unable to get
themselves home safely dial 999. They must then follow the guidance on
self-isolation and not return to work until their period of self-isolation has
been completed.
• Wherever possible, travel to work alone, without any passengers
• Workers must avoid public transport where possible

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020
 • Keep a reserve of food and water in the vehicle if traveling long
distances / in case service stations run low on supplies and make use of
contactless when paying for any goods to avoid contact with keypad
• Avoid using services for toilet breaks where possible, NB. services are
still to be used to take breaks to avoid driver fatigue with the driver
remaining in the vehicle
• If services must be used for toilet breaks, ensure that hands are washed
and then sanitised before re-entering the vehicle
• Always maintain social distancing when using the facilities at the service
station and make use of automatic doors where possible
• Open doors using higher up parts of the handle / door where possible to
avoid locations touched most often / where droplet could have collected
• Hand sanitiser has been provided to all employees carrying out works

Policy : Risk Assessment COVID19

Issue Number : 001
Issue Date: 01.06.2020