Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
GOYERNMENTOF PAKISTAN
NATIONAL HIGI{WAY AUTIIORITY
27-MauveArea.G-9/1.
PostDoxNo. 1205'
ISLAMABAD
lo,
All prospectiveconsultants
Gentlemen!
I CeneralManager (P&CA)
Telephone:+92-5l-9032727
I Fax:+92-51-9260419
E-mail: smpca.nha@email.cont.
Website:wrvw.nha.qov.ok
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Servicesfor lnveotoryan(lConditionSurveyofBridges andCulvertson EntircNFIA Network
ConsrLltancy
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SayNo to Conuption Attachmellts
ATTACHMENTS
Instructionsto Consultants
Data Sheet
SummaryEvaluationSheet
Personnel
EvaluationSheet
TechnicalProposalForms
FinancialProposalForms
Appendix A (Termsof Reference)
AppendixB (List of SupportingDocuments)
AppendixC (Person-Months
andActivity Schedule)
AppendixD (Client'sRequirements
from the Consultants)
AppendixE (Persorurel,
Equipment,Facilitiesandotherservicesto be providedby the
Client).
AppendixF (Copyof ModelAgreement)
INSTRUCTIONS TO CONSULTANTS
I 1 INTRODUCTION
I 1.7 Pleasenotethat:
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Consulta:rcySer.vices '3-
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your proposal.You shouldclarify your situationin that respectwith the Client before
I preparingthe proposal.
1.10 A firm may submit its proposalfor the Assignmenteitheras an independent Consultantor
t 2.
doesnot apply for individualSpecialistSub-consultant(s).
DOCI]MENTS
At any time beforethe submissionof proposals,the Client may, for any reasofl,whetherat
I 3.
at its discretionextendthe deadlinesfor the submissionofproposals.
PRNPARATIONOFPROPOSAL
TechnicalProposal
I 3.1
The CurriculumVitae (CV) of all Key Siaff membersand an affidavit that proposed
I (d)
during the projectdurationandtheir present
staffshall he availablefor the assignment
place of duty must also be specified.The Consultantsare advisedto suggestsuoh
namcsthat shallbe availablefor the Assigament.
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ConsultancyServices1brInventolyandConditionSurveyofBridges and Culvertsor Entile NIIA Netwofk
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I (e) The technicalproposalshall includeduly filled in fomrs providedwith this RFP. The
I name,background,and professionalexperienceof each expett staff memberto be
assignedto the project,with particularreferenceto his experienceof work of a nature
I (0
sirnilarto that ofthe proposedassignment.
I 3.1.4 During preparationof tbe technicalproposal,you must give particular attentionto the
fbllowing:
yotl may
b. lf you considerthat yoLrrfirm doesnot haveall thc expeltisefor the assignment
t obtaina full rangeof experienceby ossociatingwith other firms or entities.You may
also utilize the servicesof expatrieteexpetts but orrly to the extcnt for which the
requisiteexpertiseis not availablein any Pakistanifirm. In caseof Joint Venture,fhe
II proposalshould stateclearly partnerswill be "Jointly and $everally" responsiblefor
partnerrvill be responsiblefor
performanceunderthe Contractand one (Repfesentative)
all deaiingswith the Client on behalfof the Joint Venture'Its "Power of Attorney" on
I Sheet.
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3.1,5 The technical proposal shall not include any financial information. The Consultant's
I comments,if any, on the data, servicesand facilities to be providedby the Client and
specifiedin l.heTOR shallbe includedin the technicalproposal.
I 3.2 FinancialProposal
I 3.2.5 The evaluatibn committee will correct any computationalerors. When conecting
conputationalerrors,in caseof discrepancybetweena partialamountandthe total amount,
or bdtweenword and figurestlre formerswill prevail.In additionto the abovecorrections,
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4,1
SUBMISSION OF PROPOSALS
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I 5.
locationstatedin the DataSheetwithin this neriod.
PROPOSALEVALUATION
I 5.2.1 The evaluationcommitteeappointedby the Client shall oarry out its evaluationfor all the
criteriaand point systemspecifiedin
projectsas listed in Para l.I, applyingtheevaluertion
the Data Sheet. Each responsiveploposal shall be given a technical score: St, The
t 5.3 FinancialFropusal
5.3.1 The financial proposalsof the three top-rankingqualising Consultantson the basis o1'
t Data Sheet.The total cost and major componentsof each proposalshall be publicly
announced ofthe firms.
to the attendingrepresentatives
I S:StxTTo+S/xP%
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ConsultancyServicesfor lnventoryand Conditior Surv€yofB dgesandCulvertson EntireNHA Network
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6. NEGOTIATION
I 6,1 Prior to the expirationofproposalvalidity, the Client shall notifr the successfulConsulcant
who submittedthe highest-rankingproposalin writing, by registeredletter, cabletelex or
I 6.2
facsimileand invite it to negotiatethe Contract.
Negotiationsnormally take from two to five days. The aim is to reachagreenrenton all
I 6.3
pointsand initial a draftoontraotby the conclusionofnegotjations.
I the Clientshallrequireassurances
namedin the proposal,Prior to contlactnegotiations, that
the staff memberswill be aotuallyavailable.The Client shall not considersubstitutionsof
key staff except in aasesof rm-expecteddelaysin the startingdate or incapacityof key
I 6.6
professionalstafffor reasonsof health.
I 7,
the negotiationprocessis not successfuI
AWARDOFCONTRACT
rvith the secondrankedconsultants.
7.2 The selectedConsultantis expectedto commencethe assignmenton the date and at the
I locationsoecifiedin the DataSheet.
L CONFIRMATION OF RECEIPT
I 8.1 Pleaseinformthe Clientby telex/facsimilecourieror any othermeans:
I (D
(iD
(iii)
That you receivedthe letterofinvitation;
Whetheryou will subrnita proposal;and
If you planto submita proposal,whcn andhow you rvill transmitit'
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ConsultancyServicesfor Inventoryand ConditionSurveyofBridges and Culvcrtson Entirc NHA Network
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SayNo to Coruption DataSheet
DATA SHEET
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Clause DESCRIPTIONOF'CLAUSE
No.
1.1 The name of Assignmentis: "Consultancy Services for Inventory and
Condition Surveyof Bridgesand Culvertson Entire NIIA Network"
TheClient'sNameis: - NationalHighway Authority
Thename(s)andaddress(es)
of the Official(s)is (are):
GeneralManager (P&CA)
National Highway Authority
28, MauveArea,G-9/1
Islamabad
1.6 TheClientshallprovidethefollowinginputs:
As per TOR and AppendixD.
1.7 Followingsub-clauses
areadded:
Consultancy
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SayNo to Corruption Data Sheet
attachedwith FinancialProposal).
(h) Audit Reportsof the firm (s) for last threeyearsduly cerlifiedby Chartered
Accountant(To be attachedwith FinancialProposal).
2.1 TheDocumentsare:
(a) Letterof Invitation(LOI).
(b) Instructionsto Consultants
(ITC).
(c) DataSheet,
(d) TechnicalProposalForms.
(e) FinancialProposalForms
(f) Appendix- A: TOR andBackground
Information.
(g) Appendix- B: List of SupportingDocuments
(h) Appendix* C: Man-MonthsandActivity Schedule
(i) Appendix- D: Client'sRequirements from the Consultant.
O Appendix - E: PersonnelEquipment,Facilitiesand Other Servicesto be
providedby the Client.
(k) Appendix - F: Copy of Model Agreement/Draft Form of Contract&
Appendicesetc.
(l) Formof Contract(For Consultants
to performservicesas a Joint Venture)
)1 The words "Twenty-one(21)" is deletedin its entiretyand replacedwith "Five
(05)".The informationwill be sharedthroughemailor courier.
Theaddressfor seekingclarificationis:
1ffiffi-iD\
GeneralManager(P&CA) /*7--\(,\
NationalHighwayAuthority kl l\ _-i1\
28,MauveArea,G-9/1. \\i\ *' l{ll
lslamabad \\.A ,/:'"1
E-mail:gmpca.nha@gmail.com R*'-;-fF
2.3 Add following clause:
Add following:
3.1.1
The proposalsshould be borurdin the hard book binding form to deny the
possibilityof removalor additionof page(s).All the pagesof proposalmust be
signedandstampedin originalby authorizedrepresentative of the firm/JV,All the
pagesmust be numberedstartingfrom first pageto last.At the time of proposal
submissior/opening,pagenumbering,signingand stampingof proposalswill be
checkedby CommitteeMembers,if any minor discrepancywill be found then
sameshallbe askedby the Committeemembersto the AuthorizedRepresentative
of firms to conect it in front of all committeemembers,In the absenceof
authorizedrepresentative,
the concerned firm(s)will be announced dis-qualified.
Consultancy
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Say No to Coffuption Data Sheet
Theminimumrequiredexperience
of proposedKey Persomelis givenbelow:
fe t*"--. ?
Consultancy
Servicesfor lnvertoryandConditionSurveyofBridgesandCulvertson EntireNHA Network
Say No to Coffuption Data Sheet
documentation):
Consultancy
Servicesfor lnventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network -14-
SayNo to Conuption Data Sheet
Excellent- 1007o Very Good - 90-997o AboveAverage- 80-89% Averuge-70-79o/o BelowAverage- 1-697o Non-complying- 0ozo
Score: Maximum Weightagex rating / 100.Minimum qualifying scoreis 707oor 700marks.
*Concisenessandelaritycontainsl0nark'and20mar|ctwillbeforthecompletenessoftfproposakwhichincludesbutnotlimiterltohardbinding,sequentialpagem
and statnping of eachpage ofproposal.
*+Firm
ffidavit for prese.nceofpersonnel caries 25 marks out of450 marks (complete in all respect asper specimen awvxed at Annex-C placed in Technical Proposal Forms).
***25outofl00markswiIlbeaIlocatedforProviSionofdfidtlvitonStamppaperduIyattestedbytheoathCommiSSionertotheefectthdtthefIrmhatneitherbeen
cont/actrescinfdinthepa;tfornon-fulflImentofcotractualobIigations(completeinaIIrespectasperSpecimenannexedatAnn*-BpIacedin
a++*Crite afor New
Jirn is the one which has cqtried out mqximum 3 projects in 6 years.
ConsultancySewicesfor InventoryandCondition SurveyofBridges andCulvertson Entire NHA Network -16-
SayNo to Corruption PersonnelEvaluation Sheet
PERSONNELEVALUATION SHEET
Rating: - Excellent - 1007o Very good - 90-997o Above Average - 80-89o/o AYerage- 70-79Vo Below Average - l-697o
Non-complying - 0olo
Score: Maximum Weightage X rating / 100,
For Team Leader,Bridge Design Engineel and StructuralEngineer:M.Sc. 100% and B-Sc. - 70%.
Consultancy
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SayNo to Corruption TechnicalProposalForms
TECHNICAL PROPOSALFORMS
Consultancy
Seryicesfor InventoryandConditionSurveyofBridgesandCutvertson BntireNtt q,Networt
SayNo to Conuption TechricalProposal
Forms
TechnicalProposal- Forms
{Notes to Consultantshown in bracketsthroughoutthis section provide guidanceto the
consultantto preparethe TechnicalProposal;they shouldnot appearon the Proposalsto be
submitted.)
Checklistof RequiredForms (subparagraph3.1,3of ITC)
Note:Failure to provide required attachmentswith Form A-1 will entitle the Client to reiect
the pronosal
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Thetotal numberofpagesfor cambinedformsA-3 andA-4 shouldnot exceed50. printedsideof.44 or
letter-size with lont sizeof 10or more.
DaDar
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SayNo to Corruption TechnicalProposaIForms
Form A-1
TECHNICALPROPOSALSunMssToT{ FonM
{I-ocation,Date}
To: [Nameandaddressof Client]
DearSirs:
We,theundersigned,offertoprovidethe...INAMEoFTHEpRoJECrJ....inaccordancew
your Requestfor Proposals.We areherebysubmittingour Proposal,which includesthis Techlical
Proposalanda FinancialProposalsealedin a separate
envelope.
OR
(If theConsultant'sProposalincludesSub-consultants,
inserlthe following):
We aresubmittingour Proposalwith thefollowingfirm(s)asSub-consultants: (Inserta list with full
nameandcountryofeach Sub-consultant.)
Weherebydeclarethat:
(a) All the informationand statements madein this Proposalare true and we acceptthat any
misinterpretationor misrepresentation contained in this Proposal may lead to our
disqualificationand/orimpositionof anysanctionby the client.
(b) Our Proposalshallbe valid andremainbindinguponus for the periodof time specifiedin
the DataSheet,Clause4.5.
(f) Within the time limit statedin the Data Sheet,Clause4.5, we undertaketo negotiatea
Contracton the basisof theproposedKey Personnel. We acceptthatthe substitutionof Key
Personnelfor reasonsotherthanthosestatedin ITC, Clause6.5 may leadto the termination
of Contractnegotiations.
(h). Our firm/ eachmenberofour JV is not participatingin any otherproposalfor this Project.
We understand
thatthe Clientteservestheright to rejectall proposalsasper PPRARules.
We remain,
Yourssincerely,
Signatureof AuthorizedRepresentative*
ofthe LeadFirm:
{In full } {andinitial}
Name and Title of Signatory:
Nameof Consultant(Firm'snameor JV's name):
In thecapacityof:
Address:
Contactinformation(phoneande-mail):
Consultancy
Servicesfor InvertoryandConditionSurveyofBridgesandCulvertson EntireNHA Network -21-
Say No to Coffuption Technical ProposalForms
Form A-2
CLIENT,S RIFERENCE
A. Detailaboutconsultant(s)Organization.
o I lierarchy/organizational
chartoOfficeaddress,Employees
details,etc.,
Assignment
Name: Counhy.
NarrativeDescriptionof Project
Descriptionof Actual ServicesProvidedby Your Staff
Consultants'Name:
(N
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,/,;.1
xt/
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulveltson EntireNHA Network -22-
SayNo to Corruption TechnicalProposalForms
Forrn A-3
TIIE
AppRoAcH PApERON METHoDoLocy PRoposEDFon PERFoRJvIING
ASSIGNMENT
KP"AG
FormA-4
COMMENTS/SUGGESTIONS
Or CoNsur,r.q.Nr
1.
2.
3.
4.
5.
6.
Etc.
2.
3.
A
5.
Etc.
e{%
4)-)i
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Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulvefison EntireNHA Network -24-
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'IcchnicalPtoposalForms
Form A-5
t FORMAT OF CURRICULUMVIrAE (C\) l'oR PROPOSEDI(EY SrAFI'
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I ProposedPosition:
Namc of Finn:
I Nameof Staff:
Profession:
I Dateof Birth:
I Yearswith Firm:
Nationality:
I N.LC Number:
I CellNumber:
Membershinin ProfessionalSocieties:
I r Key Qualifications:
I o Education
t EmploymentRe{rord
t [Startingwith plesentposition,list in reverseordereveryemploymentheld. List all positionsheld
title ofpositions
by staff rnembersincegraduation,giving dates,namesof employingorganizations,
I held and locationofassignments,
references, rvhereappropriatel,
For experience,
alsbgive typesof activitiesperfornted and Client
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SayNolo Corruption Techlical ProposalForms
t Languages
Certifrcation
I, theundersigned,
certifyto thebestofmy knowledgeandbeliefthat
Signature
of authorizedrepresentative
of the Date:
Leadfirm DayN(ontWYear
Consultancy
Services
for InventoryandConditionSuNe),ofBridgesandCulvertson EntireNHA Network -26-
rt ITITrl IIITTTITIFIII ft
SayNo to Conuption Technical ProposalFoms
Reports Date
2.
).
4.
6.
7.
8.
o
ConsulaancyServiccs tbr Inventory and Condition Survey of Bridges and Culverts on Entire NllA Nelwork
- II II - IT I -' tI IT I II IT IT II I T A' IT IT I I
Form A-7
1. TechnicaVManagerialStaff
Consultancy Services for Invedory ard Condition Survey of Bridges ard Culverls on Entfe \-llA Network
-t If rr - rr r tr -f lr I lr I I al ll Il I rl tl I [l
SayNo to Coruption TechnicalProposalForms
Form A-8
Iterns of Work/Activities Monthly Program from date ofassignment(in the form ofa Bar Chart)
I ) 4 f 6 8 9 l0 1l t2 13 l4 15
consultancy Servicesfor lnventory and Conditioo Survey of Bridges and Culvetts on F tire NHA Netwofk
- rrIltr tI lr tr I IIIT - I TITI
Form A-9
Full Time:
PartTime: ActivitiesDuration
Yours faithfully,
(AuthorizedRepresentative)
Full Name
Designation
Address
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ConsultancyServices for Invenmry and Condition Survey ofBridges and Culverts or Entire NI{A Network
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Form A-10
OF THE FIRIU
CURRENTCOMMTT]\{EN.TS
trxpecteddate cf
Narnecfproject Singleor JV Sfart datc of fhc project comPl€tion
''rtsiern)
Coniultancy Servics for Inventory and Coodition Survey ofBridges and Culverls on Entite NFIA Network
SayNo to Cormption TechnicalProposalForms
Annex-A
Specimen
(.On Lead Firm's letterheaA
LETTER OF INTENTION
Consultancy
Services
foI lnventoryandConditionSurvcyofBridgesandCulvcrtson EntireNHA Network
Say No to Coffuption Technical ProposalFoms
(Authorized
Representative*
of theFirm)
#*\%
'( J--'\1
/S
S-r#
"lr,
Consultancy
Servicesfor IoventoryandCorrdirionSulvcyofBridgssandCulvertson EntireNHA Network -33-
SayNo to Conuption TechnicalProposalForms
Annex-B
AFFIDAVIT
(RegardineBlacklisting)
Signature
of Authorized Date:
Representative
of the firm(s) Day/Month/Year
(Seal)
Attestedby
the Oath
AA Commissioner
\ri
H/St
(f/
Note:
- TheAffidavit is to be submittedon StampPaperof minimumRs. 30/- duly attestedby
theOathCommissioner.
- In caseof SingleEntity,to be providedby thefirm.
- In caseof JV, to beprovidedby all the JV members
Annex-C
UNDERTAKING
Regarding PersonnelAvailabili
Subject:[N/!ME!28rEL p.NZIEc:lf
I, theundersigned,
do solemnlydeclarethat the proposedpersonnelshallbe availablefor the
subjectassignmentin the project durationas per the terms and conditionspecifiedin the
Request
for Proposal(RFP).
Signature
of Authorized
Renresentative
of the Leadfirm DaylMontJr/Year
(Seal)
#4ra
Attestedby
the Oath
Commissioner
Consultancy
Servicesfor InvenloryandCanditionSurey ofBridgesaodCulvedson EntireNIIA Nctwork
SayNo to Corruption TechnicalPloposalForms
Annex-D
GeneralManager(P&CA)
NationalHighwayAuthority,
Islamabad,
Pakistan
Powerof Attornev
(Resar ding submission of proposal)
DearSir,
I, the undersigned,
authorizeMr. S/o Mr, having CNIC No.
to attendthe submissionand Openingof Proposalson behalf of all JV
members. (lnsert nameof sole consultantin caseof single entity elsename of all JV nembers). He is
Signature
of Authorized Date:
Representative
of the Leadfirm Day/Month./Year
Consultancy
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SayNo to Conuption FinancialProposalForms
Form A-12
Bnn.q,KDowr'{
OF RATESFoR CoNSULTANCv
CoNTRACT
Project: Consultant:
Narne Position Basic Social Overhead Sub- FAA Rateper Field Rateper
Salary Charges (.o/oage
of Total (o/oage Month Allow. Month
per Cal. (o/oage of l+2) (l+2+3) of 4) for (%ageof for Field
Month 1) proJect r) Work
Office
(1) Q) (3) (4) (5) (6) (7) (8)
Notes:
Full Name:
Signature;
Title:
Consultancy
Services
for InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network
SayNo to Coffuprion
Or Socu.r.CulRcrs
BREAKDOWN
ffi
+/
Form A-14
On OvenueaoCosrs
BREAKDowN
t,,-nnaiA\
a)'---.<-.t'4
t"/ \'r
Form A-15
Page1 of2
Sub-Total:
I Form A-15
Page2 of 2
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I Note: The biddersare requiredto quotethe ratesof Non I(eylSupportStaff given in the TOR in
abovetable.The bidde(s) may proposeNon Key/ SupportStaff Person'Monthsin addition
t It is alsoto be notedthat the Client is not boundto ogreeto the reasonsgivenin Form A-4.
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CorsultancySewicesfor InventoryandConditionSun ey of Bridgesand Culvertson EntireNHA Network
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Form A-16
Drnrcr ON-SALARY Cosrs
Total
NOTE:
* Any additional item\ cost quoted against this line item must
have provided solid\ tenable
justification(s)detailedin techricalproposalsubmissionForm A-4 "Commentson TOR' without
indicating financial value therein. The client's negotiation committee will deliberate on the
requirementof additional item\ cost in casesuchfirm standstop ranked.It is alsoto be notedby the
Consultantsthat the Client is not boundto agreeto the reasonsgivegyieJqg A-4,
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulvertson fntire WUANitwork
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Form A-17
I
OnCosr
Sunrnr.q.ny
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I Sr, No. Description Amount (Rs,)
t I SalaryCost/Remuneration
t 2. Direct (Non-Salary)Cost
SubTotal(l+2):
I 3.
SalesTax @ l6Yo on item S.No.3abovewhich Not Aoolicableti ll final
11
shall be kept as ProvisionalSum in the Contract decision ofihe Court of Law G)
I 5.
Asreement
Grand Total:
t Proposal,
areattachedat the endof RFP.
4- Relevantdo{ruments
5- The grandtotal is inclusiveofall the applicableFederal,Provincialand Local taxes.
t All thesetaxes(exceptthe SalesTax) are requiredto be built in the quotedratesand
not be menlioned separately.
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I APPENDIX-A
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I TERMS OF'REFERENCB
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(roR)
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Annex-A
J]" NATIONALHIGHWAYSAND MOTORWAYSNETWORK
I Sr,r'
No.
I N-5 Karachi- Lahore- Peshawar - Torkham 1.819
MakranCostal;Lyari Ormara- Gwadar- Jiwani
-
I 4
N-10
N-15
N-25
Mansehra - Naran- Jalkhad
Karachi- Kalat- Quetta- Chaman
AEC
240
813
5 N-30 Basima- Khuzdar 110
I 7
N-35
N-40
Hassanabdal - Thakot- Khunirab
Lakpass- Dalbandin- Taftan
806
610
8 N-45 Nowshera-Dir-Chitrat lno
I 10
N-50
N-55
Kuchlack
-
- Zhob- Dl Khan
Kotri Larkana- DG Khan- Dl Khan- Peshawar
531
1,264
11 N-65 Sukkur-Sibi- Quetta 385
I ,l?
N-70
N-75
Multan- DGKhan- Loralai- QilaSaifullah
lslamabad- SatraMile- LowerTopa- Kohala
Tarnol- FatehJang- Jand- KhushalGarh - Kohat
447
Ell
14 N-80 14ts
I 1E
16
tl
N-85
N-90
N-95
Hoshab- Paniqur-Naq- Baseema
-
KhwazakhelaBesham
Chakdara- Kalam
- Sorab 449
64
135
I 18
19
20
N-105
N-l10
N-120
Larkana- Naudero
Gharo- KetiBunder
Hyderabad
- Lakhi
- Mirpurkhas - Khokhrapar
61
on
220
- -
I 21
22
z5
N-125
N-155
N-255
Taxila Khanpur Haripur
Larkana- MoenioDaroRoad
Larkana- Nasirabad via Rasheed Waqan
44
28
.).+
24 N-305 -
Sakrand ShaheedBenazirabad
I 25
zo
N-455
N-655
Larkana- Kamber- Shahdadkot
Ratodero - NauderoRoad
CU
18
s-1 KKH- SkarduRoad(SlrateqicRoad) 167
I )R
29
s-2 Kohala- Muzaffarabad
D-J Muzaffarabad - Chakothi
40
1n M-1 -
lslamabad Peshawar Motorway .' EE
I ,52
M-2
M-3
Lahore- lslamabad
AbdulHakeem- Lahore
Motorwav
- Faisalabad
incl.32 km
- Goira- AbdulHakim
z5u
33 M-4 PindiBhattian 204
I 34
M-4
M-4Ext Khanewal
M-5
-
AbdulHakeem Khanewal
- MultanSection
Sukkur- Multan
34
cYz
t 35
5t
N.5A
M-8
M-9
Khanewal * Lodhran
Gwadar- Hoshab-Khuzdar-Ratodero
Karachi- Hvderabad
v6
444
136
I ?o
M-l0 KarachiNorthern
E-35 Burhan- Havelian
CPEC Havelian- Thakot
Bvpass AI
57
118
40 LayariExpresswav
I
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[3a's ofrherudsement)
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Documents
APPENDIXB
(List of SupportingDocuments)
S. No Description Page No
Valid RegistrationCertificateof PakistanEngineeringCouncilwith
relevartProjectProfrleCodes.Foreignconsultingfirms shallmake
1 . JV in accordance wiflr Byelaw 6(2) and Byelaw 9 of the Pakistan
Engineering Council (Conduct and Practice of Consulting
Engineers)Bye-Lawsi 986.
Lists of facilities availablewith the Consultantto oerform their
7 functionseffectively(software,hardware,etc.).In caie of JV, the
samewill beprovidedby the leadfirm only.
Client's satisfactioncertificates(PerfbrmanceReports)for the last
J.
threerelevantassignments from the respective
Clients.
Aaffrdavit on stamppaperduly attestedby the Oath Commissioner
to the effect that the firm has neither been blacklisted nor any
4. contractrescindedin the past for non-fulfillmentof contractual
oblisations
Firmalfidavitfor availabillty
ofpersonnel.
J.
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APPENDIX C
/.,/'{allona
*)-=-
APPENDIX D
CLIENT'S Someimportantrequirements
are:
REQUIREMENTS
FROMTHE l. Selectinga ConsultingEngineeris one of the most important
CONSULTANTS decisionsar owner or Client makes. The most important
standards for this aretechnicalcompetence,managerialability,
professionalintegrityand faimessof fee structure,The Client
will seekinformationon all theseaspectsby:
Consultingtheir Clients.
APPENDIX E
AS PERTOR
APPENDIX-F
Contractfor EngineeringConsultancyServices
(Lump Sum)
Between
(NAME OF CLTENT)
And
FoR
OF (NAME OF PROJECT)
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TABLE OF CONTENTS
F'ORM OF CONTRACT
l. GENERAL PROVISIONS
1.1 Definitions
1.2 Law Governingthe Contract
1.J Language
1.4 Notices
1.5 Location
1.6 AuthorizedRepresentatives
r:l Ta.resandDuties
1,8 Leaderof JointVenture
3.i General
J.Z Consultants
Not to Benefitfrom Commissions. Discounts.etc.
J.-] Confidentiality
3.4 Professional
Liability
3.5 OtherInsuraaceto be takenout by the Consultants
3.6 Consultants'
ActionsRequiringClient'sPriorApproval
).1 ReportingObligations
3.8 DocumentsPrepared by theConsultantsto bethe Propeftyofthe Client
3.9 EquipmentandMaterialsFumishedby the Client
Consultancv
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3.10 Accounting,InspectionandAuditing
5,1 Assistance,
CoordinationandApprovals
5.1.1 Assistance
5.t.2 Co-ordination
5.1.3 Approvals
5.2 Accessto Land
5.3 Changesin the ApplicableLaw
5.4 ServicesandFacilities
5.5 Payments
1 SETTLEMENT OF DISPUTES
7.1 AmicableSettlement
7.2 DisputeSettlement
8. INTEGRITY PACT
Iv APPENDICES
V ALTERNATETITLEPAGEINCASEOFJV
ALTERNATE FORM OF CONTRACT IN CASE OF JV
FORM OF CONTRACT
[Notes: L Use this Form of Contract when the Consultantsperform Services as Sole
Consultqnts.
WHEREAS
(b) the Consultants, havingrepresented to the Client that they havethe requiredprofessional
skills, and personneland technicalresources, have agreedto providethe Serviceson the
termsandconditionssetforth in this Contract:
Consultancy
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Witness (cLrENr)
Signatures Signatures
Name Name
Title Title
(Seal)
Witness (coNSULrANrS)
Signatures Signatures
Name Name
Title Title
(Seal)
1, GENERALPROVISIONS
1.1 Definitions
(a) "Applicable Law" meansthe laws and any other instrumentshaving the force of law
in the IslamicRepublicof Pakistan,asthosemay be issuedandin forcefrom time to
time;
Seruices
Consultancy for InventoryandConditionSurveyofBridgesandCulvertson
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1.3 Language
1.4 Notices
1.5 Location
and designatethe Membernamedin the SC to act as leaderof the Joint Venture,for the
purposeofreceivinginstructionsfrom theClient.
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client'snotice to the Consultantsinstructingthe Consultantsto begin canying out the
Services.This noticeshallconfirmthatthe effectiveness conditions,if any,listedin the SC
havebeenmet.
If this Contracthas not becomeeffectivewithin such time period after the date of the
Contractsignedby the Partiesas shallbe specifiedin the SC, either Panymay,by not less
than twenty eight (28) dayswritten noticeto the otherParty,declarethis Contractto be null
and void, andin the eventof sucha declaration by eitherParty,neitherPartyshallhaveany
claim againstthe other Parly except for the work (if any) alreadydoneor costsalready
incured by a Partyat the requestof theotherParty.
tt Modification
(a) andprobableeffects;
shallinformtheClientofthe circumstances
the Consultants
asAdditionalServices;and
the increaseshallbe reeaxded
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2.7 ForceMajeure
2.7.1 Definition
(c) Force Majeure shall not include insufficiencyof funds or failure to make any
paymentrequiredhereunder.
The failure of a Party to fulf,ill any of its obligationsunder the Contractshall not be
considered to be a breachof or defaultunderthis Contractinsofaras suchinability arises
ftom an eventof ForceMajewe,providedthat the Partyaffectedby suchan event;(a) has
takenall reasonable precautions,due careand reasonable altemativemeasuresin orderto
carry out the terms and conditionsof this Contract;and (b) has informed the other Party in
writing not laterthanfifteen(15) daysfollowingthe occurrence ofsuch an event.
2,7.4 Payments
Termination
The Client may terminatethis Conffact,by not lessthanthiny (30) dayswritten noticeof
terminationto the Consultants,to be given after the occurrenceof any of the events
specifiedin paragraphs (a) through(e) of this Sub-Clause
2.9.1 andsixty (60) days'in the
caseof the eventreferredto in paragraph(f1:
(a) if the Consultantsdo not remedya failure in the performanceof their obligations
underthe Contract,within thity (30) days after being notified or within any further
periodasthe Clientmay havesubsequently approvedin witing;
Consultancy
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SayNo to Corruption Copyof ModelAgreement
(d) if the Client fails to complywitl any final decisionreachedasa resultof arbitration
proceedings pursuantto Clause7 hereof.
2,9,3 Cessation
of Services
(b) except in the case of termination pursuantto paragraphs(a) through (d) of Sub-
Clause2.9.1,reimbursement of any reasonablecost incidentalto the prompt and
orderly termination of the Contract,including the cost of the retum travel of the
Personnel, accordingto Consultants TravelingAllowanceRules.
3.1 General
The Consultantsshall performthe Servicesand cary out their obligationswith all due
diligence,efliciency, and economy,in accordancewith generallyacceptedprofessional
techniquesand practices,and shall observesound managementpractices,and employ
appropriateadvancedtechnologyand safe methods. The Consultantsshall always act, in
respectof any matterrelatingto this Contractor to the Sewices,as faithful advisersto the
3,3 Confidentiality
3,4 ProfessionalLiability
The Consultantsare liable for the consequence of errors and omissionson their part or on
the part of their employeesin so far asthe designof the Projectis concernedto the extent
andwith the limitationsasspecifiedhereinbelow.
The liability of the Consultantsexpiresafter one (1) year from the stipulateddate of
completionof constructionor aftertlree (3) yearsfrom the dateof final completionof the
designwhicheveris earlier.
The Consultants(a) shall take out and maintain,and shall causeany Sub consultantsto take
out andmaintain,at their (or the Subconsultants',
asthe casemay be) own costbut on terms
and conditionsapprovedby the Client,insuranceagainstthe risks,and for the coverage,as
arespecifiedin the SC; and (b) at the Client'srequest,shallprovideevidenceto the Client
showing that such insurancehas been taken out and maintained and that the curaent
premiumshavebeenpaid.
(b) enteringinto a subcontract for the performance of any part of the Services,it being
understood(i) that the selectionof Subconsultants and the termsand conditionsof
the subcontractshall have been approvedin writing by the Client prior to the
executionof the subcontract, and (ii) that the Consultantsshall remainfully liable
for the performanceof the Servicesby the Sub consultantsand its Personnel
pursuantto this Contract;
Restriction(s)
aboutthe futureuseofthesedocuments
is specifiedin the SC.
wdting, shall insurethem at the expenseof the Client in an amountequalto their full
replacementvalue.
(a) Except as the Client may otherwiseagree,no changesshall be madein the Key
Personnel.If, for any reasonbeyondthe reasonable controlof the Consultants,
it
becomesnecessaryto replaceany of the Key Personnel,the Consultantsshall
provideasa replacement a personof equivalentor betterqualifications;
(c) Except as the Client may otherwiseagree,the Consultantsshall; (i) bear all the
additionaltravel and othercostsarisingout of or incidentalto any removaland/or
replacement;and (ii) bear any additionalremuneration, to be paid for any of the
Personnelprovidedasa replacement to that ofthe Personnel
beingreplaced.
5. OBLIGATIONSOFTHE CLIENT
5.1.1 Assistance
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5.1.2 Co-ordination
TheClientshall:
5.1,3 Approvals
If, after the dateof this Contract,thereis any changein the Applicable Law which increases
or decreases the cost of the Sewicesrenderedby the Consultants, then the remunerations
anddirectcostsotherwisepayableto the Consultants undelthis Contractshallbe increased
or decreasedaccordingly,and corresponding adjustmentshall be made to the amounts
refenedto in Sub-Clause 6.2 (a) or (b), asthe casemaybe.
5.5 Payments
total remuneration
The Consultants' shallnot exceedthe ContractPriceand shallbe a fixed
lump sum includingall staffcosts,incured by the Consultantsin caruyingout the Services
describedin AppendixA. Otherreimbursable ifany, is specifiedin
directcostsexpenditure,
the SC. Exceptas providedin Sub-Clause 5.3, the ContractPricemay only be increased
above the amountsstatedin Sub-Clause6.2 if the Partieshave agreedto additional
payments in accordance with Sub-Clauses2.5,2.6,5.4or 6.6.
(b) Any other amount due to the Consultantsshall be paid by the Client to the
Consultants within twenty-eight(28)daysin caseoflocal curency andfifty-six (56)
daysin caseof foreigncurrencyafterthe Consultants' invoicehasbeendeliveredto
the Client.
6,5 DelayedPayments
Additional Services
AdditionalServicesmeans:
If the Client fails to make the paymentof any of the Consultants'invoice (excludingthe
advancepayment),within twenty-eight(28) days after the expiry of the time statedin
paragraph (b) of Sub-Clause 6.4,within whichpaymentis to be made,the Consultants may
aftergiving not lessthaafourteen(14) days'priornoticeto the Client,suspendthe Services
or reducethe rate of carrying out the Services,unlessand until the Consultantshave
receivedthe payment.
7. SBTTLEMENTOF DISPUTES
7.2 DisputeSettlement
8. INTEGRITYPACT
(a) recover from the Consultantan amount equivalent to ten times the sum of any
commission,gratification,bribe,finder'sfee or kickbackgivenby the Consultantor
anyofhis Subconsultant, agents01seryants;
(c) Recover from the Consultant any loss or damageto the Client as a result of such
terminationor of anyothercorruptbusinesspracticesofthe Consultantor any ofhis
Subconsultant, agentsor servants.
1,1 Definitions
TheAuthorizedRepresentatives
arethe following:
For theClient:
Telephone
Facsimile
E-Mail
Qr{ameof ProjectManager)
(Project)
(Address)
Telephone
Facsimile
E-Mails
The leaderof the Joint Ventureis..,...... . (Nameof the Memberof the Joint
Venture).
The date on which this Contract shall come into effect is the date when the Contract is
signedby boththe Parties.
The time periodshall be thirty (30) days,or suchotherperiodas the Parliesmay agreein
wdting.
2.3 Commencement
of Services
2.7.4 Payments
ard profits."
"excludingoverheads
3.4 ProfessionalLiability
Professionalindemnitybond for twice the remunerationin the joint nameof Client and
Consultants shall be providedas per last paragraphof GC 3.4. The Consultants
is to cover
this costin its overheads.
Therisksandthe coverages
shallbe asfollows:
5.1.1 Assistance
(a) Date,the
The Client shallmakeavailablewithin ,.....daysfrom the Commencement
documents namely............,,...,,,,..
5.1,2 Coordination
5.1,3 Approvals
The Client shall accordapprovalof the documentsimmediatelybut not later than fourteen
( 14) daysfrom the dateof their submissionby the Consultants
.
AS PERTOR
Financingchargesareasunder:
6.6 AdditionalServices
The Consultantsshall be preparedat any time during the project to provide experttechnical
adviceandskill to theClientwhomayaskandneedsuchassistance on anyphaseor specific
featureof the Project.The Consultantswill be separatelycompensated for all suchservices
not coveredin the originalServices.
9. Priority of Documents
'/ ContractAgteement;
1/ Minutes of ContractNegotiationMeeting;
'/ The SpecialConditionsof Contract;
{ The GeneralConditionsof Contract;
r' Minutesof Pre-ProposalMeetingandAddenda;
'/ Scopeof Services/Termsof Reference;
r' Otherdocuments (ifany).
includingIntegrityPactandJV agreement
10. Royalties
11. Penalty
IV APPENDICES
Appendix A
Consultancy
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Appendix B
ReportingRequirements
Consultancy
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Appendix C
Consultancy
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Appendix D
[List here the elementsof cost used to arrive at the breakdownof the ContractPrice-foreign
currencyportion:
2. Otherreimbursable
directcostsexpenditure.
3. Total,remuneration
andreimbursable : (1 + 2)
directcostsexpenditure
Note:
for AdditionalServicesin
This appendixwill exclusivelybe usedfor detenniningremuneration
accordancewith Sub-Clause GC 6.6.1
Appendix E
2. Otherreimbursable
directcostsexpenditure
relatedto:
(D rentals;
(iD furnishingandequipment;
(iiD of office, office equipmentand fumiture,office
operationand maintenance
supplies.
3. Total,remuneration
andreimbursable = (1 + 2).
directcostsexpenditure
Note:
l. whetherit is
Each item af reimbursabledirect costsexpenditureshall be speciJted
payableon the basisof (a) lump summonlhlyrate; or (b) reimbursementof actual
expenditures.
2. for Additional
This appendixwill exclusivelybe usedfor determiningremuneration
y)ith
Servicesin accordance Sub-Clduse GC 6.6.1
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AppendixF
As Per TOR
Consultancy
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AppendixG
(INTEGRITY PACT)
Declarationof Fees,Commissionand Brokerageetc.
Payableby the Suppliersof Goods,Services& Works in
ContractsWorth Rs,10.00MiIIion or More
ContractNo. Dated: ContractValue:
[nameof Supplier] certifies that it hasmadeand will makefull disclosureof all agreements
and alaangements with all personsin respectof or relatedto the transactionwith GOP and
hasnot taken any actionor will not take any actionto circumventthe abovedeclaration,
representation
or lvanarty.
[name of Supplier] acceptsfull responsibilityand strict liability for making any false
declaration,not makingfull disclosure, misrepresentingfactsor taking any actionlikely to
defeat the pulpose of this declaration,representationand warranty. It agreesthat any
contact, right, interest,privilegeor other obligationor benefit obtainedor procuredas
aforesaidshall,withoutprejudiceto any otherrights and remediesavailableto GOPunder
anylaw, contractor otherinstrument, be voidableat theoptionofGOP.
Consultancy
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Between
And
For
(BRTEFSCOPEOF SERVTCES)
OF (NAME OF PROJECT)
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network
CopyofModel Agreement
FORM OF'CONTRACT
(hereinafter
calledthe "Client" which expression shallincludethe successors, legalrepresentatives
andpermittedassigns)and,on the otherhand,a joint ventureconsistingof the following entities,
eachof which will be jointly and severallyliable to the Client for all the Consultants'
obligations
underthis Contract.namelv:
WHEREAS
Consultancy
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SayNo to Corruption Copyof ModelAgreement
2. The mutualrights and obligationsof the Client and the Consultantsshallbe as setforth in
the Contract,in particular:
CLIENT'SNAME
Witness
Signature Signature
Name Name
Title Title
(Seal)
Nameof MemberNo. 1
Witness
Signature Signature
Name Name
Title Title
(Sea1)
Nameof MemberNo. 2
1"#ry-{Q
Witness
Signature Signature
Name Name
Title Title
(Seal)
Signature Signature
Name Name
Title Title
Consultancy
Services
for InventoryandConditionSurveyofBridgesandCulvertson EntireNHA N€twork