CANAAN SITES LTD ROLE PROFILES
JOB TITLE: CASHIER
PURPOSE
To effectively and efficiently
handle company funds as per
approved company and
international financial guidelines.
CONTEXT:
Canaan Sites Ltd is a private
Limited Company incorporated in
2008 to provide professionally
well planned and organised real
estates for quality livelihood &
Industrial land for development at
affordable rates in Uganda.
One of the strategic objectives of
the company is to make profits
and create a revolving fund to
enable reinvestment and
expansion for continuous
improvement of estates.
The situation therefore calls for a
very high level of honesty,
integrity and commitment on the
part of the job holder. The job
operates in an environment which
is vulnerable to insecurity and
fraud, working long hours and
requires a lot of commitment.
DIMENSION:
Receive cash and corporate
DEPARTMENT: FINANCE AND ADMINISTRATION
KEY OUTPUTS/ NEED TO DO NEED TO KNOW NEED TO BE
 Receive cheques and cash from the customers and any QUALIFICATIONS:  High level of integrity
other approved sources. A Higher Diploma in Business and honesty
 Deposit all revenue collected into the company bank Studies or Accountancy  Highly motivated
account on a daily basis.  Intelligent
 Reconcile cash advances to staff with accountabilities and EXPERIENCE:  Team player
post entries into the Petty Cash Book daily. 2 years’ experience in a  Able to plan and
 Ensure that all bank deposits are credited and cheques similar position with a prioritise work
eventually cleared. reputable organisation.  Ability to work under
 Withdraw cash from bank for payments as instructed. pressure
 Prepare vouchers for cash payments & receipts. KNOWLEDGE/SKILLS:  Willing to work long
 File payment vouchers, receipts & reconciliation  Numerical skills hours
statements.  Analytical skills with an eye  Alert and proactive
 Keep cash under safe custody. for details  Security conscious
 Make cash payments for approved Cash Advances and  Customer care skills  Able to appropriately
Cash claims.  Good Computer skills use authority
 Release approved and signed cheques to payees.  Basic Knowledge of  Principled and
 Account for the petty cash advanced before replenishing. computer accounting committed
 Prepare and submit prescribed reports to the Finance and packages
Administration Manager.  Interpersonal skills
 Any other duties as may be directed by the company.
1
cheques for all transactions.
RELATIONSHIPS:
 FAM: for overall supervision and guidance.
 Company Employees: for approved payments.
 Accounts Assistant: for review of petty cash payments and
other cash entries.
 Administrative Assistant: ascertain number of employees
on month’s payroll and amounts.
 External Customers: to receive payments and issue
receipts.
 Banks: for depositing company revenue and all other
banking transactions (Bank agent).
DECISION MAKING AUTHORITY:
 Decision-making is done by Managing Director, Director
General Duties.
 The Cashier is also guided by the company’s &
International Financial guidelines.
 Guidance is also given by the Finance and Administration
Manager.

KEY PERFORMANCE INDICATORS:

 Accuracy and timeliness of cash reports
 Number of petty cash run-outs and cash shortages
 Accuracy & integrity of cash payment vouchers & receipts
 Variance of daily cash counts from the cash book records
 Bank reconciliation statements related to deposits made
 Accuracy and timeliness of accountability of petty cash
 The number of complaints about incumbent’s relationship
 All monies paid are properly receipted

JOB HOLDER’S NAME: ………………………………………………………… SIGNATURE: ………………….. DATE: ……………………

HEAD OF DEPARTMENT’S NAME: …………………………………………… SIGNATURE: …………………… DATE: …………………