Crew Change Safety Protocol COVID-19

Updated: 5th June 2020

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These instructions have been drafted with a view towards doing what we can, as a company to
ensure the safety of both our personnel and our operations, whilst at the same time maximising any
effect we may have at limiting the spread of the virus to our vessels.

Content
2 weeks prior traveling to the vessel

Travel to and from the vessel

Embarkation and onboard the vessel

Disembarkation from the vessel

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2 Weeks Prior Traveling To The Vessel

 Follow official COVID-19 health and safety guidelines as mandated by local Symptoms of COVID-19
government and health authorities.
o Fever (temperature of
 Practice general hygiene; washing hands and sanitising often (see page 9). 38⁰C or above) for at least
two continuous days
 Remain in your place of residence to the extent possible and avoid o Respiratory distress/
Shortness of breath
interaction with visitors.
o Dry cough or sore throat
 Check temperature and keep records as per health declaration form. o Nasal congestion/runny
nose
 3 days prior travel, share the completed ‘Health and Temperature o Body aches
Declaration’ forms with your Crew operator. o Tiredness
o Diarrhea
 Personal Protective Equipment (PPE) to be self-arranged prior travelling.
o Incubation time is 2-14
 Inform your Crew Operator immediately in case: days

 you experience any COVID-19 symptoms

 You have been in contact with someone diagnosed with or suspected
of COVID-19

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Travel To And From The Vessel – General Travel Guidelines

 Follow official COVID-19 health guidelines on washing hands and sanitising often (refer page 9).
 Prepare and assemble documentation in original/hard copies referenced in these protocols, which may
be inspected by relevant authorities or other stakeholders during the course of travel.
 Always keep the PPE within reach and easily accessible. Most airports allow carriage of pocket size
sanitizer fluid through security checkpoints.
 Maintain social distancing, especially in airports, hotels and restaurants.
 During travel, use a mask for protection especially in cases where you are in close proximity to other
people.
 If you develop any COVID-19 symptoms (e.g. cough, fever, or other as listed at page 4) while travelling to
the vessel, immediately inform your Crew Operator by phone, who will advise how to proceed further.
 Handle luggage and personal belongings by yourself to the extent possible.

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Travel Guidelines – Additional Advice
Road
• Is considered the safest mode of
transportation (i.e. to/from
airport, etc.)
• As far as practically possible
consider the use of
private/rented cars, etc.
• Avoid public means of transport
wherever feasible
Classification: Internal
Airport & Aircraft
• Wear PPE as instructed for the
duration of the travel
• Many airlines mandate mask to
worn for the duration of flight
• Maintain social distancing with
appropriate seat spacing, as
mandated by the airline
• Limit exposure to aircraft crew
during in-flight service and other
passengers when using facilities
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Tug/Service Boat
• Wear PPE as instructed for the
duration of the travel
• Maintain social distancing with
the boat crew
• Follow additional instructions
provided by the boat crew and
Master
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Travel Guidelines – Hotel Or Quarantine Facility

 Handle luggage and personal belongings by yourself to the extent possible.
 Comply with any additional instructions from national or local authorities, agents, hotel staff etc. Pay
special attention to any local requirements regarding social distancing, hygiene and PPE.
 Maintain social distance of at least 1 metre from other people.
 Avoid any contact with people who appear unwell or show any COVID-19 symptoms.
 Avoid stepping out of the premises unless absolutely necessary
 If at any point uncertain of the precautions advised, contact the local agent or your crew operator.
 In case prolonged isolation is required during the process of embarkation or disembarkation, consider
the following tips:
 Pack snacks, reading material, daily essentials, batteries, power plug adapters and carry a
laptop/tablet.
 Regularly be in touch with family/friends/next of kin.
 Eat healthy and do moderate exercise for at least 15-30 minutes daily.
 Establish a daily routine with a fixed bedtime.

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Embarkation And Onboard The Vessel

 Handle luggage and personal belongings by yourself.

 While on board and inside accommodation, there is no requirement to wear face masks or other
protection, unless required to be in close proximity to onboard visitors or so specified by the Master.
 Immediately notify the onboard Medical Officer/Master if you experience any COVID-19 related
symptoms. Please do this by phone while staying in your cabin.
 Follow the safety instructions given by the Master in line with the guidelines mentioned in the relevant
Fleet Circulars.

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Disembarkation From The Vessel

In the weeks following disembarkation from a vessel
 Provide confirmation to crewing operator/Manning office of safe arrival home.
 Follow the official COVID-19 health and safety guidelines as mandated by your local government.
 If mandatory quarantine is imposed post arrival in your home country, follow guidelines as stated in
national circulars/guidelines. Keep your crewing operator/manning office updated.
 Closely monitor personal health.
 In the event that any COVID-19 symptoms (e.g. cough, fever, etc. as listed at page 3) are experienced,
contact your local/family physician/doctor immediately and further report to respective Manning
Office.
 Manning office / your crewing operator will make contact if any COVID-19 positive cases have been
detected on your last vessel.

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General Advice On Personal Hygiene

Wash your When Maintain social

hands with soap coughing and distancing
and disinfect with sneezing (1 meter) and
alcohol-based cover mouth avoid crowds
hand rub and nose with
regularly. flexed elbow
or tissue

Avoid If you experience Wear a mask (to cover

touching fever, coughing or the mouth and nose) if
eyes, nose breathing you come close to
and mouth problems, inform persons sneezing,
Master or coughing, or may have
Medical Officer fever. Best case avoid
contact at all

Classification: Internal