EHS-ADP-01

Procedure for Accreditation & Training Registration

01. Accreditation & Training Mission Statement

The Accreditation & Training Program is in line with the Trakhees’ Mission to ensure adherence of
rules and regulations mandated by the authority through innovation and use of technology to enhance
both performance and customer satisfaction.

02. Introduction:
This Accreditation & Training Program is specially designed for the service providers who handle
various jobs within the jurisdiction. It is mandatory that all the companies working within PCFC
jurisdiction are hereby made aware of their obligation to comply with the requirements to get their
employees registered as per the requirements depicted on the prequalification procedures.

03. Purpose:
The purpose of this procedure is to facilitate the companies in getting their employees registered as
per the requirements depicted on the prequalification procedures. The procedure describes the
method to apply & get registered under various categories of Training & accreditation, for the
companies working under the jurisdiction of Trakhees.

04. Scope:
This procedure is applicable to all service providers under the jurisdiction of Trakhees.

05. Course Fees

Refer appendix 2

06. Training Duration

Refer appendix 2.

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07. Training Duration and Validity

Refer appendix 2.

08. Registration Procedure:

8.1 The applicants are required to hold appropriate qualifications relevant to their job functions and
roles as described on the relevant prequalification criteria.
8.2 Trakhees reserves its right with respect to the decision for attendance or registration for Training
& Accreditation. The decision will be communicated to the concerned applicants & will be binding
on them.
8.3 The Booking Form is to be downloaded from EHS’
websitehttp://www.ehss.ae/innerPage.php?MIO=5 completed in all respect and submitted to
EHS-Accreditation at Ehs.Accreditation@trakhees.ae along with all Required Documents. EHS will
review the details and send the Payment Advice through e-mail to the approved candidates after
screening the applications. EHS will confirm the date and time of the course by e-mail after
sending a copy of the payment receipt to EHS Accreditation.
8.4 The applicant details will be reviewed by our Assessment Team if he is qualified to go through our
Training Course. A minimum of 5 working days waiting period is required for obtaining assessment
results.
8.5 All applicants who have successfully attended the training & Accreditation Course will be issued
with Accreditation/Training Card mentioning relevant course name as per appendix 2. The card
will contain a photograph of the candidate and a unique serial number for identification. The
Accreditation/Training Card remains the property of EHS and must be surrendered upon request.
All registered applicants are required to carry their Accreditation/Training Card with them during
working hours as they may be required to present it if asked by the authority

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8.6 In the event of loss of Accreditation/Training Card, the concerned employer must report it
immediately to EHS where a replacement card will be issued upon request approval at a cost of
AED 100, payable prior to the issuance of the card. Before the expiry of the card applicants will be
required to attend a refresher course only with prior approval by the authority. The updates will
be provided to all registered applicants. After attending the refresher course, the applicants will be
issued a new registration card & which will be valid for further 2 years.
8.7 If the applicant changes his sponsor, it must be informed to Trakhees accreditation department
and Accreditation/Training Card needs to be updated with new sponsor’s name. Upon application
sponsors name will be changed as per the new visa by paying a fees of AED 100/- towards
replacement of applicants’ card with amendment.
8.8 Submission of any forged documents (certificates, qualifications, experience etc.) will lead to
disqualification/ban as well as legal action against the applicant.
8.9 Validity of the training registration will be up to the Accreditation & Training scheduled date
from the payment/or confirmation date. Failure of attendance for the Accreditation & Training
scheduled date will lead to the cancellation of current registration and client shall re-register for
attending the respective course. Payment will be charged for the re-registration as per the tariff.
09. Required documents for Registration:
In order to be accepted for a Trakhees Accreditation program, the following documents (clear
copies) must be submitted by email:
1. Filled Registration Form (filled using the computer (PC), not scanned copy).
2. Colour Passport copy with valid visa page.
3. Trade license copy of the sponsoring company
4. Colour photo in JPEG Format, Size 2 cm x 2 cm
5. NOC form concerned EHS department regarding the acceptance of the candidate’s for the
referred trainings
* All documents must be in PDF format and shall be named properly

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10. EHS Contacts

All queries with regard to the above procedures to be addressed to EHS via email
Ehs.Accreditation@trakhees.ae or telephone # 04 806 88 88.

11. Attachments
10.1 Appendix 1 : Flow Process Chart for Accreditation & Training
10.2 Appendix 2 : Training Details
10.3 Accreditation/Training Registration Form

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Appendix 1: Flow Chart

Accreditation & Training Course Registration – Flow Chart

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Appendix 2: Training Details

ACCREDITATION ATTENDEE COST TIMING VALIDITY

Operations Manager/Warehouse Manager/HSE
Manager/Logistics Manager/Technical Manager/Facility AED 08:30 -
FZIO 3 years
Manager, Supervisors, Coordinators, Warehouse in 1,010.00 15:30
charge etc.
Project Manager / Project Coordinator / Resident AED 08:30 -
FACILITY PERMIT 3 years
Engineer / HSE & Safety Manager. 1,010.00 15:30
Project managers, Architects, Engineers, Main
AED 08:30 -
GREEN BUILDING Contractors, Project Coordinators, Sub Contractors & 3 years
1,010.00 15:30
other relevant professionals involved with the subject
PINK CODE
Production/Quality/Warehouse/Hygiene Managers &
AED 08:30 -
Food Supervisors from manufacturing companies, 3 years
510.00 14:00
restaurants, catering companies, hotels, etc..
Production/Quality/Warehouse/Hygiene Managers &
AED 08:30 -
Logistic Supervisors from manufacturing companies, Logistics 3 years
1,010.00 15:30
Companies, hotels, etc..
Production/Quality/Warehouse/Hygiene Managers &
AED 08:30 -
Health Supervisors from manufacturing companies, Logistics 3 years
1,010.00 15:30
Companies, hotels, etc..
PORT REGULATION
Operations Manager/Warehouse Manager/HSE
AED 08:30 -
Ship Repair Companies Manager/Logistics Manager/Technical Manager/Facility 3 years
1,010.00 15:30
Manager
Operations Manager/Warehouse Manager/HSE
AED 08:30 -
Ship Agent Manager/Logistics Manager/Technical Manager/Facility 3 years
1,010.00 15:30
Manager
AED 08:30 -
TANKER BERTH SAFETY Supervisor’s/HSE officers/Contractors 2 years
610.00 12:30
PTW SHIP REPAIR
AED 08:30 -
Surveyor Surveyors 2 years
1,010.00 15:30
AED 08:30 -
Supervisor Supervisors 2 years
610.00 15:30
AED 08:30 -
Diving Supervisor Diving Supervisor 2 years
610.00 15:30
AED 08:30 -
HAZAMAT Supervisor’s/HSE officers/Workers 2 years
610.00 15:30
AED 08:30 –
BUNKER SUPPLY Truck Drivers 2 Years
200.00 11.00

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EHS-ADP-01 ADF-01a

ACCREDITATION / TRAINING REGISTRATION FORM

COURSE TITLE ( Please tick required course only)

FZIO Awareness PTW Ship Repair : Surveyor
Green Building Regulations PTW Ship Repair : Supervisor
Pink Code 1 : Food Services PTW Ship Repair : Diving Supervisor
Pink Code 2 : Food Manufacturing / Logistics Tanker Berth Safe Working Permit : Performing Authority
Pink Code 3 : Health Tanker Berth Safe Working Permit : Issuing Authority
Facility Permit Regulatory Compliance Tanker Berth Safe Working Permit : Gas Inspector
Port Regulation 1 : Ship Repair Companies Tanker Berth Safe Working Permit : Issuing & Gas Inspector
Port Regulation 2 : Ship Repair Agencies Manager Safety Awareness Program (MSAP)
Bunker Supply Training Safety Advisor Registration Scheme (SARS)
Hazmat Safety Training Safety Supervisor Registration Scheme (SSRS)
IMDG Awareness

COMPANY DETAILS
Company Name: Trade License #: _______________________________
_____________________________
Email Address: ______________________________ Contact # : ___________________________________

PARTICIPANT DETAILS
Participant Name
No Designation New / Renewal Gender
(to be shown in the card)
1
Old card#:____________ ______
2
Old card#:____________ ______
3
Old card#:____________ ______
4
Old card#:____________ ______
5
Old card#:____________ ______
REQUIRED DOCUMENTS:

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1. Company Trade License

2. Passport copy with valid visa page
3. Passport size colored photo (JPEG format)
4. Detailed CV of the candidate ( only for PTW Surveyor, MSAP, SARS, and SSRS application)
5. Authenticated Academic and Professional Qualification certificates ( only for MSAP, SARS, and SSRS application)

Note:
1) For TBSWPS Contractors are only authorized to apply for performing authority
2) All documents (except photo) must be in PDF format and properly named (ex. Application Form_Candidate)

This form has to be completed and sent along with the required documents to EHS.Accreditation@trk.pcfc.ae

Help to save trees. Please do not print this form. When completed, save and submit.

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