Revision flashcards
Section 7 – Spreadsheets
Spreadsheets 1
 Spreadsheet definition
 Definition of spreadsheet terms – row,
column, cell, cell address, label, value,
formula, function, worksheet, template,
range, title, window, record.
 Values or numbers are aligned towards
right and labels or text are aligned towards
left by default.
 Difference between formula and function –
formulas are calculations involving cell
addresses and arithmetic operators;
functions are pre-defined formulas for
certain calculations such as SUM.
 Formulas involve addition, subtraction,
multiplication, division, powers, square roots.
Spreadsheets 3
 Purpose of locking row titles
 Purpose of locking column titles
 Purpose of locking both row and column
titles
 Copy formulas using relative referencing
and absolute referencing.
 Relative referencing is where the cell
addresses change when formulas are
copied
 Absolute addressing is where the cell
addresses become fixed when formulas are
copied.
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Spreadsheets 2
Use of functions:
 sum – to calculate totals
 average – to calculate the average
 today – to display today’s date
 max – to find the largest value
 min – to find the smallest value
 count – to find the number of numbers
 if – to make decisions
 vlookup – to look for a value in a list and
return the results found within the same
row of the value of the list
 rank – to display the position of a number
in a list of numbers
Spreadsheets 4
 Automatic calculation occurs when rows
or columns are inserted.
 Format the numbers into currency,
comma, percentage, number, general.
 Format text to left, right and center.
 Use of ‘merge and center’ to merge cells
across the columns.
 Create borders – all borders, thick box
borders, outside borders, etc.
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Spreadsheets 5
 Sorting – using primary sort fields and
secondary sort fields in
ascending/descending order
 In a spreadsheet, select everything
excluding title rows and total rows to sort.
Spreadsheets 6
 Use advance filtering to display the
records that meet a particular criterion
 Create charts/graphs with appropriate
titles, legends, etc.
 Column/bar/line charts must have title,
axis labels and legends.
 Pie charts must have title, legends and
percentages.
 Referencing cell addresses with other
worksheets.

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