Indian Oil Corporation Limited tender for vehicle tracking system

Indian Oil Corporation Limited
Marketing Division,
Regional Contract Cell,
Southern Regional Office,
th
8 Level, “IndianOil Bhavan”
No. 139, Uttamar Gandhi Salai,
Chennai – 600 034
TECHNICAL CUM PRICE BID
NAME OF WORK : SUPPLY, INSTALLATION, TESTING COMMISSIONING,

OPERATION AND MAINTENANCE, MONITORING OF
VEHICLE TRACKING SYSTEM AND PROVIDING
CUSTOMIZED EXCEPTION REPORTS FOR TAMILNADU
BASED LOCATIONS
TENDER NO. : SRCC/LT/112/TNSO/18-19
E-Tender ID : 2018_SROTN_83883_1
EMD : Rs. 59,000.00
TYPE OF TENDER : Single Bid
DUE ON : 12.10.2018 15:00 Hrs

Tender No: SRCC/LT/112/TNSO/18-19
Supply, Installation, Testing Commissioning, Operation And Page
2 of 81
Maintenance, Monitoring Of Vehicle Tracking System And
Providing Customized Exception Reports For Tamilnadu
Based Locations.
Ref.: SRCC/LT/112/TNSO/18-19 Date:04.10.2018
Sub: SUPPLY, INSTALLATION, TESTING COMMISSIONING, OPERATION AND MAINTENANCE, MONITORING OF VEHICLE
TRACKING SYSTEM AND PROVIDING CUSTOMIZED EXCEPTION REPORTS FOR TAMILNADU BASED LOCATIONS.
S/N DESCRIPTION PAGE
TECHNICAL/ COMMERCIAL
1 NOTICE INVITING TENDER 3
INSTRUCTIONS TO BIDDERS FOR
2 PARTICIPATION IN E-TENDERING 9
3 TECHNICAL BID ABSTRACT 12
4 STATEMENT OF CREDENTIALS 13
5 SPECIAL INSTRUCTIONS TO BIDDERS (ITB) 15
6GENERAL CONDITIONS OF CONTRACT (GCC) 61
FOR SUPPLY OF EQUIPMENT / MATERIALS
7 SPECIAL CONDITIONS OF CONTRACT 67

(SCC)
8 ANNEXURES-DECLARATIONS AND
PROFORMA
9 UNDERTAKING FOR ACCEPTANCE OF
Attached separately
TENDER CONDITIONS
STANDARD IOC GCC & Safety Practices During
construction, STANDARD DRAWINGS AND IOC
GENERAL CONDITIONS OF CONTRACT with SPECIFICATIONS FORMING PART OF
10 SAFTEY PRACTICES DURING CONSTRUCTION EMPANELMENT CONTRACT WHICH ARE SIGNED
AND ACCEPTED AS PART OF EMPANELMENT
ACCEPTANCE IS APPLICABLE FOR THIS TENDER.
11 PRICE SCHEDULE
Price Schedule (BOQ for
1 1 page Attached separately
Quoting)
3 of 81
Based Locations.
NOTICE INVITING e-TENDER

Tenders in single bid system - Price Bid are invited from empanelled parties for the works
specified in the below NIT.
SRCC/LT/112/TNSO/18-19
1. TENDER NO. :
E-Tender ID : 2018_SROTN_ 83883 _1
2. NAME OF WORK : Supply, Installation, Testing Commissioning,
Operation And Maintenance, Monitoring Of
Vehicle Tracking System And Providing
Customized Exception Reports For Tamilnadu
Based Locations
3. PLACE OF WORK : Locations under Tamilnadu State Office
4. ESTIMATED COST : Rs 59 Lakhs /-( Rs. Fifty Nine Lakhs only ) (Rounded off -
Including GST @ 18%)
5. TENDER FEE : Nil since e-TENDER
6. EARNEST MONEY : Rs. 59,000/- through online in e-portal
DEPOSIT
This tender is invited from empanelled parties. The
bidders who have permanent EMD or EMD exemption
document (NSIC/MSME) need not submit EMD. The
bidder should upload the PEMD/NSIC/MSME
document.
(a) Micro & Small Enterprises (MSEs) must be registered to
avail the benefits available vide public procurement
policy MSEs order, 2012. The MSME parties must note
that the certificate issued to them shall be valid as on
close date of Tender and a copy required to be
uploaded in the appropriate link. The MSEs who have
applied for registration/renewal of registration but
have not obtained the valid certificate as on close
date of Tender, are not eligible for exemption.
Tenderers are also required to note that no exemption
other than EMD will be given to MSME parties.
(b) PSU’s (Central & State) and JV’s of IOCL are exempt
4 of 81
Based Locations.
from payment of EMD and a copy required to be

uploaded in the appropriate link.
(c) Parties have submitted permanent EMD Civil Category-

II ( 100 to 200 Lakhs) against empanelment finalized in
Yr’2017 for Karnataka State office need not have to
pay EMD, however a copy of proof required to be
uploaded in the appropriate link.
7. TENDER DOWNLOAD PERIOD FROM e-TENDER PORTAL:
a) Starts on : 04.10.2018 15:00 HRS.
b) Ends on :
12.10.2018 15:00 HRS
8. PRE BID MEETING : NA
9. SUBMISSION OF TENDER INTO e-TENDER PORTAL:
a) Starts on : 04.10.2018 15:00 HRS.
b) Ends on :
12.10.2018 15:00 HRS
10. DATE FOR OPENING OF TENDER:
Opening of Tender : 15.09.2018 11:00 HRS
11. Completion Time : One year period
12. Evaluation of tender : Please refer to Clause No. 5 of special terms &
conditions of this tender.
13
MODE OF TENDER : You may please note that this is an e-Tender and can only
SUBMISSION be downloaded and submitted in the manner specified in
‘Special Instructions to bidders for participating in e-
tender’ attached separately in this tender
14 Name : K.R.Karunakaran
CONTACT PERSON :
Designation :DGM(Contracts)
Contact No. : 044-28333795
Email-ID : krkarunakaran@indianoil.in
Note:
1. Any Addendum/ Corrigendum/ Sale Date extension/ in respect of the above tender
shall be issued on our web-site: https://iocletenders.nic.in only and no separate
notification shall be issued in the press. Bidders are therefore requested to
regularly visit our web-site to keep themselves updated.
2. All parties are requested to start the submission process at least 4 hours prior to
the submission end date to avoid problem in submitting documents due to last
minute rush.
5 of 81
Based Locations.
1. We request you to submit your lowest quotation for the work contained in the tender. Your offer
complete in all respects must be uploaded in the prescribed manner on our E-Tendering portal
“https://iocletenders.nic.in” on or before the due date and time. Offline submission is not
available, and such documents will not be considered.
2. Bidders are requested to go through the “Bidders Manual Kit” available in the homepage of the
e-tendering portal i.e. https://iocletenders.nic.in to have a clear understanding of the steps to
be followed for bid submission. The “Bidders Manual kit” is for general reference only and the
tenderers have to abide by the terms and conditions of this tender.
3. Tenderers must note that Indian Oil will not be responsible for delay in submission of online
tender.
4. Tenderers must also note that before the bid is uploaded, the bid comprising of BOQ excel sheet
and an undertaking for acceptance of all terms and conditions of tender including all
corrigendum/addendum issued to be uploaded as token of their acceptance of all terms and
conditions of tender. Undertaking to be submitted as per attached format on letterhead in cover
one with description as “Undertaking by the tenderer” uploaded in E-Tendering portal.
5. The tenders are advised to submit their quote as a percentage (+/ -) on the total amount
indicated in the price schedule. In case of tie between two or more bidders at L-1 position, all
the L-1 bidders shall be asked to submit discount bid in terms of percentage discount over
previous quoted amount in a sealed envelope.
6. In case there is a tie again, the bidder with the highest turnover worked out to three decimal
points in any of the preceding three years (FY 2014 – 15, 2015 – 16 & 2016 - 17) shall be
considered as L1 bidder. BIDDERS TO UPLOAD AUDITED BALANCE SHEET AND PROFIT & LOSS
ACCOUNT STATEMENT FOR 3 YEARS. The balance sheet copy MUST bear the M.No. of the
authorized Chartered Accountant and its SEAL.
7. Conditional offers are liable for rejection.
8. Any query with regard to non-issuance of the tender documents or rejection of the tender may
be forwarded to Mr. P. Srinivasan, GM(Contract Cell)SR at the above address; e-mail:
psrinivasan@indianoil.in
6 of 81
Based Locations.
E-TENDER ENQUIRY (https://iocletenders.nic.in)
Sub: SUPPLY, INSTALLATION, TESTING COMMISSIONING, OPERATION AND MAINTENANCE OF

VEHICLE TRACKING SYSTEM AND PROVIDING CUSTOMIZED EXCEPTION REPORTS FOR
TAMILNADU BASED LOCATIONS
Indian Oil Corporation Limited (IOCL), the largest Commercial undertaking in the country is engaged
in the business of refining, transportation and marketing of crude oil and petroleum products. Indian
Oil Corporation is one of the Fortune “Global 500” Corporations.
IOCL presently has a centralized Vehicle Tracking System (VTS) with more than 19000 tank trucks
being monitored continuously for effective and efficient delivery. IOCL intends the services of a
reputed contractor/service provider for providing services of Vehicle Tracking System on a complete
outsourced model for providing end to end solution in Vehicle Tracking System for Tamilnadu based
locations
The complete modality, scope of work and specification is provided in detail in the relevant portion
in the tender document.
Number of trucks to be tracked: Approximately 1700 Tank Trucks continuously to be tracked for
movement across the geography of India. Presently approximately 800-900 existing VMUs fitted on trucks
are inactive and to be replaced with new on rental basis. The remaining approximately 600-800 existing
VMUs on tank trucks are active , same to be taken over and continuously tracked for movement for
movement across the geography of India .The customized reports to be generated by vendor as per
IOCL requirement .
Validity of the Contract: One year from the date of placement of Work Order.
Scope of Work in Brief: Service providers have to provide Vehicle Mounted Units (VMUs) on a rental basis
for the inactive existing VMUs , install new VMUs on tank trucks, track movement of trucks as per VTS
philosophy on continuous basis, and provide customized exception reports as per the requirement
explained herein. The existing VMUs on Tank trucks which are active to be monitored and maintained.
The central server has to be supplied hosted and maintained by the service provider in his custody. 24x7
support has to be provided for 5000 users to seek information on the position and movement of tank
trucks.
Tender is invited from contractor(s)/ service providers for the subject job single bid system. We are
herewith enclosing two parts of the subject tender, Part – A & Part – B consisting of the following
documents forming a part of the mentioned tender are enclosed in single set.
7 of 81
Based Locations.
A) Technical Bid
TENDER NOTICE
NOTICE INVITING TENDER
INSTRUCTIONS TO BIDDERS FOR PARTICIPATION IN E-TENDERING
TECHNICAL BID ABSTRACT
STATEMENT OF CREDENTIALS
SPECIAL INSTRUCTIONS TO BIDDERS (ITB)
GENERAL TERMS AND CONDITIONS
SPECIAL CONDITIONS OF CONTRACT (SCC)
LIST OF ANNEXURES
General conditions of Contract
B) Price bid
1. Form of Tender (Price Bid)
2. Schedule of works
1) We request you to submit your lowest quotation for the work described herein, strictly in line
with attached tender document.
2) Your offer complete in all respects must be submitted on or before 12.10.18 at 15:00 hrs in line
with the instructions given using own/authorized class III digital signature on our website address
: https//iocletenders.nic.in.
3) Earnest Money Deposit (EMD) of Rs. 59000 /- ( Rs.Fifty Nine thousand only ) to be paid online in
our e-tendering portal www.iocletenders.nic.in before the due date and time of tender i.e. 1500
hrs on or before 12.10.18
4) Tenderer’s not paying requisite EMD thru online will be disqualified.
5) Bidders is advised to visit the TNSO and familiarize himself of the existing facilities &
environment, and shall collect all other information which he may require for preparing and
submitting the bid and entering into the contract. Claims & objections due to ignorance of
existing conditions or inadequacy of information will not be considered after submission of the
bid and during implementation.
6) Further, bidder shall give an undertaking on their letter head that the content of the bidding
document has not been altered or modified. Any change in bid document or conditional bid is
liable to be summarily rejected.
8 of 81
Based Locations.
7) Bids in physical form will not be accepted . Bidder(s) are advised to quote strictly as per terms
and conditions of the tender documents for e-bidding through IOCL E-tender portal
https://iocletenders.gov.in
8) “Any query with regard to non-issuance of the tender documents or rejection of the tender may
be forwarded to General Manager(Contracts),Regional contract cell , Indian Oil Corporation
Limited, Southern regional office ,139,Mahatma Gandhi Road,Chennai-600 034 “
Thanking you,
Yours faithfully,
For Indian Oil Corporation Limited
General Manager(Contract Cell)SRCC

9 of 81
Based Locations.
Instructions to Bidders for participation in E-Tendering
Indian Oil Corporation Ltd. has developed a secured and user friendly system which will enable
Vendors / Bidders to Search, View, Download tenders directly from Indian Oil Corporation Ltd.,
secured website and also enables them to participate & submit Online Bids on the e-tendering site
https://iocletenders.nic.in directly from the website in secured and transparent manner maintaining
confidentiality and security throughout the tender evaluation process and award.
All interested bidders are requested to register themselves with the portal indicated above and
enroll their digital certificate with the user id for participation in the tender.
Bidders are requested to read following conditions in conjunction with various conditions, wherever
applicable appearing with this bid invitation for e-Tendering. The conditions mentioned here in under
shall supersede and shall prevail over the conditions enumerated elsewhere in the tender document.
How to submit On-line Bids / Offers electronically against E-tendering?
Vendors / Bidders are advised to read the following instructions for participating in the electronic
tenders directly through internet:
i) Late and delayed Bids / Offers after due date / time shall not be permitted in E-tendering
system. No bid can be submitted after the last date and time of submission has reached.
(However if bidder intends to revise the bid already submitted, they may change / revise
the same on or before the last date and time of submission of bid). The system time (IST)
that will be displayed on e-tendering web page shall be the reference time and no other
time shall be taken into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-tendering
system well before the closing date and time of bid.
iii) No bid can be modified after the dead line for submission of bids.
iv) No Manual Bids / Offers along with electronic Bids / Offers shall be permitted.
What is a Digital Signature?
This is a unique digital code which can be transmitted electronically and primarily identifies a unique
sender. The objective of digital signature is to guarantee that the individual sending the message is
who he or she really claims to be just like the written signature. The Controller of Certifying
10 of 81
Based Locations.
Authorities of India (CCA) has authorized certain trusted Certifying Authorities (CA) who in turn allot
on a regular basis Digital Certificates, Documents which are signed digitally are legally valid
documents as per the Indian IT Act (2000).
Why is a Digital Signature required?
In order to bid for Indian Oil e-tenders all the vendors are required to obtain a legally valid Digital
Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root
Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India. The Digital
Certificate is issued by CA in the name of a person authorized for filing Bids / Offers on behalf of his
Company. A Bidder/ Bidder can submit their Bids / Offers On-line only after digitally signing the bid /
documents with the above allotted Digital Signatures.
Bidders have to procure Digital Certificate (Class 2 / 3) on their own from any of the Certifying
Authorities in India.
Submission of Documents
The Un-priced Technical Bids and Price Bid have to be submitted online only. However, documents
which necessarily have to be submitted in originals like EMD and any other documents mentioned in
the tender documents have to be submitted offline. Prices should not be submitted in a physical
sealed envelope. Indian Oil shall not be responsible in any way for failure on the part of the bidder to
follow the instructions.
It is advised that the bidder uploads small sized documents (preferably up to 5 MB) at a time to
facilitate in easy uploading into e-tendering site. Indian Oil does not take any responsibility in case of
failure of the bidder to upload the documents within specified time of tender submission.
Submission and Opening of Bids
Bid along with all the copies of documents should be submitted in the electronic form only through
Indian Oil e-tendering system and by the registered bidder. Bids/documents submitted by the
person/company other than registered bidder shall not be accepted and entertained.
Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed
using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the
Indian IT Act 2000.
11 of 81
Based Locations.
Last Date for Submission of Bids

Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement system
well before the closing date and time of bid.
Resource Requirement
Vendors / Bidders must use any computer having Windows XP or higher of Window operating system
and an internet web browser version internet explorer V6.0 or higher recommended.
Valid licenses during contract period
The bidder shall have all licensed software, either purchased or otherwise and shall keep requisite
licenses for the software valid and updated during the contract period.
Note: Bidders are requested to go through the “Bidders Manual Kit” available in the homepage of
the e-tendering portal i.e. https://iocletenders.nic.in to have a clear understanding
12 of 81
Based Locations.
LIMITED TENDER (SINGLE BID SYSTEM)
TECHNICAL BID ABSTRACT:

(TO BE FILLED BY THE TENDERER AND SUBMITTED ALONG WITH TECHNICAL BID)
DETAILS FURNISHED
S/N DETAILS IOC’s REQUIREMENT
BY TENDERER
1 Party’s name with address
2 IOC SAP Bidder Code

Rs 59000/-
3 Earnest Money Deposit
a. Mode of EMD Online EMD
5 Credentials To be enclosed
6 Validity of Rates 120 days
One year from the
7 Period of Contract placement of work order
.
Tender document has digital
8 To be confirmed
signatures on each
Confirmation for the above to be provided in the adjacent column provided for the bidder which
needs to be filled up.
13 of 81
Based Locations.
STATEMENT OF CREDENTIALS
NOTE:
1. To be filled and signed with stamp by contractor.
2. Incorrect/ false declaration will result in disqualification.
3. Necessary supporting documents to be enclosed.
4. Corporation reserves the right to assess the tenderer’s capacity and capability if necessary by
visiting/ inspecting recently executed / under execution of works
SL
PARTICULARS DETAILS
NO
1 NAME OF THE FIRM
2 DATE/ YEAR OF ESTABLISHMENT
STATUS OF COMPANY (PRIVATE/
PARTNERSHIP
3
/ PROPREITARY/ PVT./ PUBLIC LTD/ PSU
ETC)
NAMES OF PARTNERS/ DIRECTORS/
OWNERS
A.
4
B.
C.
AUTHORISED SIGNATORY
A.
5
B.
C.
6 COPY OF THE POWER OF ATTORNEY
PERMANENT INCOME TAX NUMBER
7
(ATTACH LATEST COPY OF ITAO)
8 NAME OF BANKERS:
PF REGISTRATION NUMBER: (ENCLOSE
9
CERTIFICATE)
14 of 81
Based Locations.
10 GST REGISTRATION CERTIFICATE

EXCISE/ WORKS CONTRACT./ SALES TAX
11 REGISTRATION (ENCLOSE COPIES OF
CERTIFICATES)
ANY OTHER INFORMATION DESIRED TO
17 BE FURNISHED BY TENDERER IN LINE
WITH THE TENDER INVITED.
19 TAX IDENTIFICATION NUMBER FOR
VARIOUS STATE OFFICES (ENCLOSE
COPY OF SALES TAX REGISTRATION
CERTIFICATE WITH TIN)
20 DETAILS OF REGISTRATION “AS OTHER
SERVICE PROVIDER” WITH
DEPARTMENT OF
TELECOMMUNICATION
(*) – ATTACH DOCUMENTS IN PROOF OF ABOVE DETAILS REQUESTED FOR.

15 of 81
Based Locations.
INDIAN OIL CORPORATION LIMITED

(MARKETING DIVISION)
SPECIAL INSTRUCTIONS TO BIDDERS (ITB)
1 GENERAL GUIDELINES:
1.1 Bidder shall acquaint himself with access to site, availability of local facilities such as transport facilities,
materials and labor and shall provide suitable allowances in his bid. Vendors quoted price shall take into
account all expenses likely to arise in this regard.
1.2 Bidder shall be deemed to have visited site and familiarized himself thoroughly with site conditions before
submitting his bid. Non – familiarity with site conditions will not be considered a reason either for extra claims
or for not carrying out work in strict conformity with drawings and specifications.
1.3 Near relatives of an employee responsible for award and execution of this contract in the
Corporation are NOT PERMITTED to quote. Bidders shall be obliged to intimate Corporation
the names of persons who are near relatives of any employee of Corporation or in State or
Central Government and who are working with the Bidder in their employment. Any violation
of this condition, even if detected subsequent to the award of contract, would amount to
breach of contract on bidder's part entitling the Corporation to all rights and remedies
available thereof.
1.4 Rates quoted would be valid and binding on the bidder up to 120 days from the date of
Closing of tender unless extended by mutual consent in writing. Breach of this provision will
entail forfeiture of the Earnest Money Deposit.
1.6 The Corporation reserves its right to:

i) Negotiate with any or all Bidders.
ii) To divide the work if required amongst the successful bidders at the discretion of the
Corporation under the same terms and conditions.
iii) To reject any, or all tenders either in full or in part and/or accept other than the lowest
quotation without assigning any reason whatsoever.
1.7 Whenever there is a difference of opinion in interpreting various clauses of tender document,
either in the terms and conditions or in the agreement, the clause which is beneficial to IOCL
will be considered applicable as and when such dispute arises.
1.8 Notwithstanding anything to the contrary, IOCL reserves the right, without assigning any
reasons therefor, to reject any or all bids and / or cancel or discontinue the Tender process at
any stage prior to the execution by IOCL of the Agreement with the successful bidder. In such
16 of 81
Based Locations.
case, IOCL shall not incur any liability or obligation to any of the bidders and the bidders agree
that they shall not be entitled to claim any costs, charges, expenses for or incidental to, in
connection with preparation and submission and subsequent clarification of his tender
even if IOCL decides to withdraw the invitation to tender or the tender is rejected and/or
cancelled on any count.
1.9 In case of any dispute /difference arising out of interpretation of any of the clauses / terms/
provisions, decision of IOCL shall be final and binding.
1.10 A retired employee of IOCL cannot participate in the tendering process within 2 years from
date of his/her retirement without obtaining written permission from IOCL. A copy of such
permission so obtained must be attached with the tender document. Any violation in this
condition whenever detected would amount to breach of the Tender conditions and hence
the Contract shall be liable to be terminated.
1.11 In the event of any violation of the Tender conditions and consequently the Contract by the
Bidder, IOCL may either reject the tender or terminate the Contract on one month notice and
as a result forfeit the EMD and/or SD. In such an event, IOCL may add the name of the Bidder
in their holiday and/or black list for all future tenders and contracts.
1.12 Bidders shall be solely responsible for making their own assessments and estimates for
performance of the Contract, based on independent examination. IOCL takes no responsibility
for any assessments and estimates made by the bidders.
1.13 The bidder must obtain for itself, at its own expense, all information that may be necessary
for preparing a bid. Bidders are required to make themselves fully acquainted with all
relevant information, and must carefully examine the Tender and satisfy themselves as to the
tasks, risks, obligations and responsibilities to be undertaken under the Agreement. Any
error, incorrect information, negligence, or failure on the part of the bidder to obtain any and
all reliable information or on any other matters affecting the Contract shall not relieve the
bidder from its obligations under the Tender. After submission of a bid, the bidder shall not
be entitled to take any plea(s) or raise any issue(s) or question(s) of not having any knowledge
/ information relating to any particular fact, circumstance or condition relating to the
Contract or this Tender.
1.14 Each bidder is advised that the relevant legal, regulatory, operational and financial
circumstances relevant to the Contract may change but such changes shall not relieve the
bidder from its obligations under the Agreements. Neither IOCL, nor its employees, directors,
17 of 81
Based Locations.
agents, advisors, consultants, contractors and sub-contractors, shall assume responsibility or

liability for such changes, nor shall they be under any obligation to advise the bidders thereof.
1.15 The bid shall be submitted as a binding offer to contract with IOCL, in the manner as specified
in this Tender. The bidder acknowledges and agrees that by submitting its bid it shall be
deemed to have agreed to all the terms and conditions of the Tender along with the performa
of the Agreement attached herewith.
1.16 By submitting the bid, the bidder further agrees that;
a) it has read and clearly understood the Tender document, including without limitation,
all enclosed annexures, exhibits, attachments, form of Agreements issued by IOCL,
and agrees to be bound by the terms of the Tender;
b) it is submitting its bid in compliance with the terms and conditions set out in the
Tender, including without limitation, all enclosed annexures, exhibits, attachments,
form of Agreements and amendments issued by IOCL; and
c) in the event it is awarded the Contract, it shall, in accordance with the Tender,
execute the Agreements, and provide the Performance Security; all as required under
the RFP.
1.17 Each bidder shall bear all costs associated with the preparation and submission of bid and
IOCL shall not under any circumstance whatsoever be responsible or liable, directly or
indirectly, for any expenses, costs or losses, which may be incurred by the bidder in the
preparation and submission of bid, regardless of the outcome of the Tender.
1.18 By submitting a bid in response to the Tender, the bidders agree that any action taken by
IOCL in connection with the Contract, whether pursuant to the Tender or otherwise, shall not
give rise to any claim, rights, obligations or expectations in connection with the bid.
1.19 The bidder acknowledges and agrees that the receipt of the Tender, its participation in the
Tender process or submission of any bid under or pursuant to the Tender does not and shall
not be deemed to have created any rights or expectations whatsoever in favour of any
bidder. The bidder agrees and acknowledges that the Tender process does not constitute any
offer by IOCL to enter into any contract with the bidder or any other party. The bidder
acknowledges that the Tender process and criteria, including any amendments and
modifications hereto, the determination and award of the Contract or cancellation / rejection
of any bid are at the sole discretion of IOCL and the bidder shall not dispute or call into
question any part of the Tender or other action in relation thereto by IOCL.
18 of 81
Based Locations.
1.20 All bids are required to be submitted in good faith and bidders are required to act in good
faith during the Tender process and thereafter.
1.21 IOCL reserves the right to proceed with the Tender process and award of the Contract,
regardless of number of bidders who participate in the Tender or the number of bids
received. For the avoidance of doubt, it is clarified that IOCL may, at its option, continue with
the Tender process and award of the Contract, even if only one bidder submits a bid.
1.22 By submitting the bid, the bidder hereby represents, warrants and covenants that (A) it has
not engaged and will not engage in any dishonest, illegal or unlawful business practices; and
(B) it has not provided and will not provide any monetary or other form of incentive to any of
IOCL’s employees, agents, directors, consultants, advisors, contractors and sub-contractors in
relation to award of the Contract and no sums in cash or kind are payable, have been paid or
been promised to, or accepted by any such party or will be paid to, or accepted by, any such
party or on its behalf, by way of fees, commission or otherwise to induce IOCL to grant the
Concession to the bidder, except as may be expressly required under the Tender. The bidder
agrees that IOCL shall have the right to disqualify any bidder at any time (including without
limitation after award of the Contract) if IOCL is of the opinion that the bidder has taken any
such action. The bidder shall not engage in any corrupt or fraudulent practices in the Tender
process. IOCL shall be entitled to disqualify any Bidder from the Tender process if it has
adequate reason to believe that such bidder has violated these terms or submitted any
incorrect or misleading information and / or suppressed any information which it ought to
have prudently disclosed to IOCL in any manner.
1.23 No dispensation granted by IOCL in favour of a bidder shall constitute a waiver of IOCL’s rights
under the Tender, nor shall it give rise to any right or claim by any other bidder. IOCL shall not
be precluded, as a consequence of having granted such dispensation, from exercising any of
its rights against such bidder or other bidders which may have arisen in the past or which may
arise in the future.
1.24 Amendments to the Tender
(i) IOCL shall have the absolute right to amend or vary in any manner and at any time
prior to the last date and time for submission of bids, the Tender process or the
Tender documents including without limitation, the scope and terms of the Contract,
the terms and conditions of the Agreement or the time schedule under the Tender.
19 of 81
Based Locations.
(ii) Pursuant to any such amendment or variation, IOCL may at its sole discretion extend
the last date and time for submission of bids or permit bidders to submit revised bids.
If IOCL permits the bidders to submit revised bids and any bidder neither submits a
revised bid nor withdraws its previous bid, within the time permitted by IOCL therefor,
it shall be deemed that such bidder does not intend to modify its bid and that such
amendment or variation has been taken into account in such bidder’s previous bid.
(iii) In the event of any changes in applicable laws or policy relating to the Contract, IOCL
retains the right to make such modifications and / or take such actions as may be
deemed to be appropriate by IOCL, including continuing with and / or modifying the
process or terms of Tender or the Agreement at any time prior to the execution of the
Agreement.
(iv) Notwithstanding anything to the contrary, no amendment, modification or variation,

of any of the terms and conditions of the Tender shall be effective unless issued in
writing by a person authorised by IOCL in this behalf.
(v) Amendments in relation to the Tender (if any) shall be intimated to the bidders at the
email address specified in bid submitted by the bidder.
1.25 Disqualification
(i) In addition to the grounds specified elsewhere in the Tender, IOCL shall have the right
to disqualify any Bidder if, in IOCL’s sole opinion:
(a) the bid is not in the form or on the terms prescribed under the Tender or is
inaccurate, incomplete, conditional, ambiguous, obscure or contains deviations
or irregularities;
(b) the bidder, or any employee, officer, agent, director, advisor, consultant,
contractor, sub-contractor, servant or staff member of, or any person
associated with such bidder has or may reasonably be thought to have, at any
time, committed any act involving an element of dishonesty, whether in
connection with the bid or otherwise;
(c) the bidder engages in anti-competitive behavior including, collusion between

bidders or solicitation of IOCL’s employees, agents, directors, consultants,
advisors, contractors, or sub-contractors. The bidders may only have contact
with the authorized official of IOCL solely for the limited purpose of
20 of 81
Based Locations.
submission of bids and queries concerning the Tender and other matters as
provided for in the Tender;
(d) the bidder breaches any of the terms and conditions contained in the Tender;
or
(e) any other fact or circumstance exists, which justifies such disqualification in
the sole discretion of IOCL.
1.0 NATURE AND SCOPE OF WORK:
The scope of work is as follows : Approximately 1700 Tank Trucks continuously to be tracked for
movement across the geography of India. Presently approximately 800-900 existing VMUs fitted on
trucks are inactive and to be replaced with new on rental basis. The remaining approximately 600-800
existing VMUs on tank trucks are active , same to be taken over by successful bidder and continuously
tracked for movement for movement across the geography of india .The customized reports to be
generated by vendor as per IOCL requirement .
The scope of work consisting technology towards comprehensive Vehicle Tracking System,
complete customized reports, during the contract period of 1 year with 24X7 for 5000
users to access vehicle tracking on real-time basis. The Bidder shall keep this aspect in mind
and various factors such as labor cost, technology up gradation cost while quoting the rates.
At any point of time, no escalation in rates will be allowed due to the increase in the cost of
any one or more element of composite tender. Vehicle Management System will be hosted
on a Tenderer’s Web server, Communication server and (map and data base) server located
at suitable data centre in Indian Geographic, which will constitute a Vehicle Tracking System
(VTS) Server. A certificate from the existing user should be emailed to the authorized
nominated Officer of the State Office. IOCL may increase the quantity of VMUs as and when
needed. However, the rate per unit of VMU and O&M tracking services will remain same as
finalized through tender.
The application should be so designed as to facilitate integration to IOCL’s ERP (SAP) / SD

module using suitable platform including any future up gradation of IOCL system. The
software provided should have simple menu-driven user interface. Details will be given only
to the successful bidder.
21 of 81
Based Locations.
Server and data base maintenance backup/restoration requires a detailed server

administration in place. Smooth operations of the Server, Server maintenance and to ensure
100% up time, is the responsibility of the vendor. The server should be capable to respond to
user in one second and capable for maintaining the master data for 1 year.
The software must provide for an authentication system to allow for role based system access
based on the requirements and level of the user. The levels of users apart from
administrators are given below:
1. Field Officer
2. Divisional retail /IB Manager
3. VTS coordinators at various locations
4. Depot/Terminal Managers
5. State Offices & Head Office
6. COCO Operators/Dealers/Transporters
2.0 METHODOLOGY OF VTS
2.1 VMUs are to be of IP67 classification with no external antennae. Replacement of

existing inactive VMUs with new VMUs on rental basis , Commissioning of new VTS using
VMUs and report generation should be completed within a month from the issue of
WO. The existing active VMUs on tank trucks to be maintained and monitored for
functioning .During the period of contract any existing active VMUs becomes
defunct/inactive and irreparable , same to be replaced with new one on rental basis .
2.2 VMU should detect removal/disconnect of unit and send an alert. The VMU is to be
firmly fixed in the TT cabin, with visibility to satellite.
2.3 The server setup is to be facilitated and maintained under vendor responsibility, which
should be a tier 3 or higher data center in Indian Geography with failover and higher
uptime facilities.
2.4 Scope of work : Approximately 1700 Tank Trucks continuously to be tracked for
movement across the geography of India. Presently approximately 800-900 existing
VMUs fitted on trucks are inactive and to be replaced with new on rental basis. The
remaining approximately 600-800 existing VMUs on tank trucks are active , same to be
taken over by successful bidder and continuously tracked for movement for
22 of 81
Based Locations.
movement across the geography of india .The customized reports to be generated by

vendor as per IOCL guidelines .All related services required for working of VTS (viz. ISP
services etc.) are to be bundled and provided by the vendor. Vendor gets paid for rental
, maintenance and tracking of TTs , per TT basis, based on trip reports . The per day
maintenance & tracking cost will be derived from the monthly maintenance & tracking
charges and recovery will be made for the number of days a particular TTs VMU is not
maintained & tracked at double the cost of maintenance & tracking cost . Suppose a TT
has not been tracked for five days in a month, then the monthly dues will be divided by
the number of days in that month and multiplied by 10 (twice the no of non
maintenance & tracking days) for arriving at recovery. Thus payment will be made for 20
days maintenance & tracking. However, the deduction will be limited to the monthly
payment bill of the concerned TT . It is the responsibility of the tenderer to ensure that
the TTs leaving the Terminal after loading , till destination (customer premises) are
tracked continuously without any break /interruption .
2.5 Tracking status of all TTs has to be available on a single screen (dashboard).
2.6 Maps and approved/actual routes must get loaded in less than 30 seconds.
2.7 All in-service tank trucks are to be tracked on continuous basis. GPS/GSM MODULE
(GPRS MODE) based Mapping, Tracking, and Operating and Maintenance service of VTS
for fleet information in real time basis. Specification of mapping should be compatible to
the existing philosophy and pattern.
2.8 Vendor will be responsible for end to end solution and system to be maintained
operational for the entire period the vendor is engaged.
2.9 TT will be allowed to enter the terminal for filling only with operational VMU. Any
defective VMU will have to be replaced by the vendor before TT enters the terminal for
filling on rental basis .
2.10 Monthly services shall be provided for providing tracking services which includes MIS
support and network charges with all supports for maintaining the software with
vendor’s server. Tracking charge per VMU per month payable for working VMUs which
will be paid proportionately for no. of days found in working conditions. No service
charge shall be payable towards tracking services if VMU is non operational.
2.11 All VMU need to be maintained on day to day basis by positioning a technician at the
terminal. 5% additional quantity of VMU to be kept ready at location however the rental
payment shall be made for actual VMUs fitted on the Tank Trucks . VMU must be fitted
with a tamperproof internal GPS antenna (No external appendages). VMU should be
designed to send warning signal to the server in case of VMU failure.
23 of 81
Based Locations.
2.12 The installation of VMU on Tank Lorry is to be carried out in such a way so as to secure
the device & power connections firmly through stainless steel flexible pipe.
2.13 Rental on VMU is payable for No. of days in working condition. Suppose 15 days VMU
is not working for a TT then half rent will be payable. Hence rent is payable on pro rata
basis on the rental charge.
2.14 Cases where the TT is no more under transportation contract with IOCL, and TT is
withdrawn from contract vendor to remove the VMU if supplied and maintained by him.
Such VMUs maybe be stored at locations for further utilization under the vendor’s
custody.
2.15 In case vendor fails to comply to the terms and conditions of tender, including
maintenance of warranty, IOC is free to get the work executed through alternate agency
at the risk and cost of the vendor .
2.16 Vendor will have to keep inventory of at least 5% of the total VMUs installed at the
location, during entire duration of contract, to ensure replacement of defective VMU and
to install VMU on new TT inducted under contract. As and when inventory is consumed,
replenishment has to be done immediately to maintain 5% inventory, but not later than
one month under any circumstances. This 5% inventory will be at the cost of the vendor.
2.17 Recovery for untracked plying Tank Trucks fitted with VMU will be @ twice the cost of
tracking for Vendor supplied VMUs. Suppose a TT has not been tracked for five days in a
month, then non tracking will be treated as 10 days .Thus payment will be made for 20
days tracking. However, the deduction will be limited to the monthly payment bill of the
concerned TT if VMUs are supplied by same vendor doing tracking. For old VMUs
Payments shall be treated for actual VMUs tracking days.
2.18 Master Updation is primarily the responsibility of the VTS service provider as per
advice received from time to time. IOCL users (with specific role based authorizations)
will have the rights to update master data. System shall maintain an event log to keep
track of changes made.
2.19 All other VTS philosophy like geo fence, route corridor, trip completion, trip closure
etc will be as per the existing VTS. Customizations of software and reports as per specific
formats.
2.20 Accessibility has to be provided to the transporter to track his TTs and will be involved
through various auto alerts on defined violations including emails and other possible
means.
24 of 81
Based Locations.
2.21 All master data of existing IOCL VTS (to the extent available and possible) will be
shared with the successful vendor on no commitment basis. This includes, TT master
data, Loading point and destination master data, landmarks, routes (in csv format/image
files), user master etc. The same can be used by the successful vendor for use by loading
onto his server. Any additional data required for configuring and operation of monitoring
of VTS will have to be collected by the tenderer.
2.22 Route mapping will be for additional routes as desired by IOCL. Similar process of
mapping, upload, and approval (as per existing VTS philosophy) will have to be followed.
2.23 Hardware Protocol ,software developed for IOCL and its data stream to be made
available to IOCL for ensuring compatibility with other suppliers if the same need to be
used for contracts by any other vendors on expiry of the contract finalized with the select
vendor.
2.24 Route mapping to be done by vendor as desired by IOCL. Job includes electronically
mapping the route traced by travel of TTs from loading locations to destinations (RO/CO),
upload of digital maps as per Survey of India/Google/any other certified map vendor for
each new route and customization to indicate important landmarks including depots,
terminals, and other key landmarks. Additional route to be mapped as and when new
destination of customer is added. No route charges payable for mapping.
2.25 The vendor shall provide service from end to end, i.e. supply Installation ,
Maintenance, Operation, Generation of exception /other reports/ important
information as decided by IOCL/ and transmission of these reports /auto generated
letters / intimating violations / reports to all the stake holders online by email to their
nominated concerned person. It will also include any modification/repair/up gradation of
soft ware.
2.26 Round the clock Web Support / Help Line/ any other viable option, in order to
register the complaints/queries by any stake holder and monitor /track with the
complaint number the status/ final solution to the problem. This would include all
matters for supply, installation / maintenance, change of spare parts/SIM, all type of
reports i.e., single point contact between vendor and stake holders for all resolution
with in a period of 24 hours.
2.27 The vendor should maintain spares inventory of 5 % VMU for immediate replacement
of the defective VMU /installation on newly inducted TTs at location at vendor cost. (Cost
of VMU installed on newly inducted TTs will be paid by IOCL to vendor as per terms of
tender)
2.28 Vendor shall provide technical literature / brochure of all components deployed /
supplied of the proposed solution and warranty card with supply of each
25 of 81
Based Locations.
equipment. Vendor is required to intimate the name, address, e-mail address and
telephone nos. of the data centre, office and concerned persons / s
2.29 Route mapping to be done by vendor as desired by IOCL. Job includes electronically
mapping the route traced by travel of TTs from loading locations to destinations (RO/CO),
upload of digital maps as per Survey of India/Google/any other certified map vendor for
each new route and customization to indicate important landmarks including depots,
terminals, and other key landmarks. Additional route to be mapped as and when new
destination of customer is added. No route charges payable for mapping.
2.30 Vendor has to select service provider for GPS/Mobile network or region wise/City wise
as location fed areas . However the network service provider should have 100%
connectivity even in the remote location/on roads/highways so as to ensure that flow of
data is on real time basis.
2.31 Procurement of GIS maps and conducting physical route survey for new Retail Outlet
customer and Geo fencing of new loading and unloading locations. However, IOCL shall
provide all existing master database of approved routes that shall be utilized as it is, by
the bidder.
2.32 Providing Mapping software to plot the location and route physically. Mapping of
IOCL Loading Locations as well as from Depot to RO’s/ customer with important
landmarks as desired by IOCL
2.33 In addition, the vendor shall implement their custom built application software
for tracking of vehicles, with suitable high quality maps etc.
2.34 Ordinary Users: These users should have no other rights except for viewing the
software, generating the reports, etc.
2.35 The system should provide log-in ID and Password to each of the VTS monitoring
officer , field officers, TNSO officer and transporters.
3.0 WORKING PHILOSOPHY AND MONITORING OF DEVIATIONS
Tank Trucks shall be moving from loading location to the customers destinations. Vendor
has to map the route which will be approved by IOCL field officials. Vendor to follow the
corporations guidelines which are given below or any amendments/changes as required
by IOCL during tenure of contract without any additional cost . To provide reports as
detailed below . The location, routes corridor and destination will have geo fencing as
details below.
26 of 81
Based Locations.
1. Geo Fence of the route corridor can be 30 M on either side of the road.
2. Geo Fence can be 50 M for Small Size ROs and 100 M for large size RO.
3. Geo fence for consumer can be up to 200 M maximum.
The following reports have to be provided Fortnightly Deviation as well as according to the period
selection :
a. Route Violation – deviation at a particular point (on fortnightly basis as desired by
IOCL)
b. Unauthorized halts – regular haltage at a particular point –
c. Speed violation
d. Trip Report (as per details given in Technical Specifications)
e. VMU On/Off Report
f. Auto Letter Generation and dispatch
g. Any other report that adds value to the effective working of VTS.
Overspeed, Route & Halt deviations are to be monitored for loaded TT ( from Source to
Destination ) , while over speed deviations are to be monitored for empty TT also ( Return
Trip) indicative and may be subject to change as and when needed. The vendor to
accommodate all changes in its system for implementation without any extra cost to the
corporation as and when asked.The philosophy of deviations and On/OFF are as under :
3.1 Over Speed Deviation :-
1. Notification ( by SMS/ e-mail) will be generated to transporter , in case a vehicle

crosses a speed of 60 kmph for a duration of 120 seconds for five (05) times within
a trip ( including empty trip ).
2. For every 5 notification reported during a fortnight ( fortnight means calendar

dates between 1-15 & 16-31 ), it is considered as one instance and auto generated
letter be issued to the transporter with a copy to the location.
3. If the vehicle crosses a speed above 60kmph for duration more than 5 minutes
continuously , it is considered as over speed violation and auto generated letter be
issued to the transporter with a copy to the location.
27 of 81
Based Locations.
4. If a TT encounter / indulges in any accident in which over speed violation is also

recorded , auto generated letter be issued to the transporter with a copy to the
location.
5. Tracking of empty TT for speed violation will also be done and similar action as
above shall apply for the empty trip.
3.2 Route Deviation :
6. Route deviation associated with Halt deviation & with shortage of product – A
letter will be generated and action as per ITDG will be taken.
7. Route deviation associated with Halt deviation but Nil shortage – For 5 such
instance in a fortnight , auto generated letter be issued to the transporter with a
copy to the location.
8. Route deviation but no recorded shortage – for 5 such instances in a fortnight ,

auto generated letter be issued to the transporter with a copy to the location.
9. If an alternate all weather motorable route is available , the same can be

uploaded along with regular approved route.
3.3 Halt Deviation :
10. Halt at a particular location for more than 30 minutes will be considered as Halt
deviation. This excludes Night Halt ( between 2200 Hrs to 0600 Hrs ) and lunch halt
of 45 minutes at a time ) between 1200 Hrs and 1500 hrs). In case lunch halt is
more than 45 minutes , it is considered as halt deviation auto generated letter be
11. Total halt duration in a trip if more than 2 hours , in multiple stoppages ( even
less than 30 minutes each ), will be considered as Halt deviation.
12. Halt deviation associated with shortage recording – auto generated letter be
28 of 81
Based Locations.
13. Halt deviation associated with NIL shortage – for Five (5) such instances in a
fortnight , auto generated letter be issued to the transporter with a copy to the
location.
14. Night halt -In case the TT is filled and released after 8 PM from the location , a
night halt from 10 PM to 6 AM is permissible.
15. In case of a TT is filled and released from the location however, it can’t reach
destination by 10 PM considering average speed of 40 kmph during entire trip, the
TT will be eligible for night halt from 10 PM to 6 AM.
16. In case of exigencies , if TT are to take night halt due to security reason, one time
approval to be given by SOH for such routes.
17. However, if night halt is also associated with shortage recorded by the consignee
auto generated letter be issued to the transporter with a copy to the location.
18. The vendor has to provide deviation report of TTs on fortnightly basis and as
and when demanded by IOCL on need basis including VMU ON/Off etc. Report
should cover all the vital parameters as asked by IOCL.
3.4 VMU ON /OFF report :
The report for VMU On/OFF must be provided to location along with an auto
generated letter to the transporter as and when the case VMU OFF arises. vendor
shall arrange positioning of qualified and trained manpower at location for
attending to any defects during the pendency of the contract without any extra
payment as no TT will be allowed to enter the location without working VMU,
.Arrangements must be made for VMU replacement no sooner a TT reports at
location for loading with defective/non-operative VMU:
4.0 Vehicle Mounted Unit :

a) The VMU should be of reputed make, time tested, widely used as well as, as per the
specifications listed out by IOCL.
b) The vehicle mounted unit must have Electro Magnetic Interference (EMI) Electro
Magnetic Conductance (EMC) approval from ARAI (Automotive Research Association
of India) permitting use on Petroleum Tank Lorries.
29 of 81
Based Locations.
c) Any technical conditions stipulated by PETROLEUM EXPLOSIVES & SAFETY

ORGANIZATION (PESO) for installation of the vehicle mounted unit are in the
Tenderer’s scope.
d) Tenderer is required to submit two units of VMU (Proposed to be supplied in this
contract) as a sample for technical evaluation along with the technical bid (On
returnable basis). The VMU should be with proper Identification tag (mark) of the
Tenderer.
5.0 The Vehicle Management System should provide for the following:
1. Minimum 90 days (history) data log on the Server. And, therefore, server size must be
sufficient to handle data transferred from vehicle on GPRS network continuously. The
interval will be every 1 minutes in running conditions. In off condition and / or halt
condition – no data transfer but the last position data shall be available.
2. Multi level login facility to be provided with proper authentication and privileges.
3. Audit trail: Log of all administration actions as well as all user logins shall also be
maintained.
4. Alarm / Alert on special message from VMU in case of accident / malfunctioning status of
VMU.
5. Emergency Alert to VMU shall be provided in the form of LED alert.
6. User friendly GUI.
8. Graphically display the vehicle position on a digitized map with different levels of zoom
9. Geo-fencing of Retail outlets and supply locations within a radius of 15 meters from the
boundary of the Location and the Retail Outlet.
10. Animated Icons in different colors to represent vehicles.
11. Display Vehicle Registration no. and other details on click of Mouse over the vehicle icon.
12. Graphically display of the route on a digitized map.
13. Configure databases based on user requirements. Provide access to designated
administrator to add, modify, and delete vehicles and their related details.
14. The vendor server should be capable of capturing vehicle-wise trip details; the trip details
for all dispatches PAN India through IOCL integrated system.
15. Fleet Management Master Database containing the following details:
Vehicle Registration number
Engine no.
Chassis no.
Owner’s name
Capacity (kl) Model
Year of Manufacture
Repair History
30 of 81
Based Locations.
Mandatory clearance status

Explosive license validity date
RTO Calibration due date Insurance policy details
16. Vehicle Database Trip-wise Details
17. Backup and restoration facility of older data.
18. The Tender once finalized will be covered under Intellectual Property rights.
19. Performance Monitoring Reports of Lorries on the following parameters to be provided to
all users like IOCL officers as nominated/Dealers (consignee)/ Transporters:
VTS Uptime % (Vehicle wise/location wise/Region wise/All India wise)

VTS equipments under Repair
VTS Not giving signals
No. of Trips per day/ per week/per month.
No. of VTS tampered.
Daily / weekly. Average Delivery time/RO
Average Trip Time/RO
Total Deliveries- Monthly.
Total no. of Trips
Route Report Speed Violation
Route Violation
Accident /Hijacking alerts
20. Apart from route report generated in a report form, the report shall have a
link showing graphical representation on digital map, the standard route and actual
route followed. Report should be selectable for Refinery/Depot / Terminal /
Territories / Regional Office / All India level and product wise, and for specified
durations, Lorry wise etc. Software should have facility to transpose report to
EXCEL/WORD/PDF format. The report formats as specified in the Tender document
are to be configured in the system.
Provision shall be provided for entering the details of vehicles and following data:
 Destination
 Product
 Invoice No.
 Date
 Time
31 of 81
Based Locations.
These above data shall be entered for each trip, stored in the database and used for
reporting. Alternatively, the above details can be provided by IOCL’s ERP (SAP) System and
the same shall be incorporated into the VTS application for reporting and display purposes.
Necessary support will be provided for pulling the data for loaded tank trucks through
system integration.
6.0 User Manual
A complete and comprehensive User manual, including the screenshots for easy
understandability, shall be provided to IOCL in soft and hard forms. This should include the
various options ofor report generation towards deviation and data of customers including
procedure for monitoring the live tracking The User Manual and Technical Manuals should be
available on the websit.
7.0 Technical Specifications :
The Vehicle Tracking System deployed by vendor should meet the following requirements during
contract period :
a) Vehicle Management System will be hosted on a Tenderer’s Web server, Communication

server and (map and data base) server located in Indian Geographic, which will constitute a
Vehicle Management System (VMS) Server.
b) Performance Requirements : The overall system deployed for above work should be such
that any query made to the system should give a response within 1 sec.(Max) at peak load
of 1700 Lorries and 5000 users logged in to the system.
c) The performance of the web enabled system deployed for above work shall be such that
when user moves from one page to other page, it shall be instantaneous changeover. (i.e.
this aspect of performance would be equivalent or comparable with any good Indian banking
website).
d) For the aforesaid b & c important factors of technical evaluation, the Tenderer should have
no objection in getting it inspected / certified by 3rd party agencies, if nominated by IOCL,
for the proposed Vehicle Tracking system in line with the requirement of tender for the
performance of proposed work in accordance with the terms and conditions.
32 of 81
Based Locations.
e) Any material mis-representation on this account would constitute a serious offence

and vendor is liable for such offence and cancellation of his quote at any stage of the tender
including forfeiting of EMD/SD.
f) The VTS has to be hosted from the tenderer’s server in 32 bit SSL Encryption
The Vehicle Management system should meet the following requirements during contract
period :
The proposed VTS server to be deployed by the vendor will be hosted on a Tenderer’s Web
server, Communication server and (map and data base) server located at suitable data
centre in Indian Geographic, which will constitute a Vehicle Tracking System (VMS). A
documentary proof for Service Level Agreement (SLA) for 99% uptime of the server system is
required to be submitted by the Vendor.
8.0 System Schematic:

33 of 81
Based Locations.
9.0 Software requirements :
a) The vendor should ensure high availability of Software applications and data base with
automatic fail over, using clustering or equivalent options.
b) VTS should be a web based application for remote real time tracking. The application has
to be hosted through a 32 bit SSL encryption.
c) VTS should have the flexibility to work with any digital map if needed.
d) IOCL ERP system will be sending consignment details (Location/TL
no/product/consignment no, date and time and quantity (on real time basis as and
when the Vehicle leaves the Loading Location electronically. VTS should be capable
to receive such information and integrate the vehicle location (GPS data) to
determine route deviation and other monitoring parameters.
e) The software and Hardware of VMU must be so designed that, it should be capable of
giving the printed data on halts, speed violations, route deviations, unauthorized halts,
time taken for the trip from the location to Consignee, total Distance traveled from IOCL
depot to consignee etc and other data as required for generation of reports. The
provision as requested by IOCL so that at a later stage, if it is decided on a pilot basis to
take out this print to be handed over on reaching at ROs by the TL crew on providing
small suitable printer attached to the VMU (Similar to provisions done for Radio Taxi).
f) The software should be capable of generating Visual display of the T/Ls on its route
and on real time basis real location print out of such display should be possible.
g) The land marks would be identified on each route and software should generate real time
basis position of the T/Ls on reaching/on while in motion at these land marks by SMS
to the concerned transporter, in case of route violation and unauthorized stoppages for
more than 10 minutes.
h) The land marks as mutually agreed need to be incorporated into the electronic mapping
which falls on the route of T/L and should have defined land marks for filling location as
well as ROs.
j) Provision for Dual route mapping from primary and alternate supply sources This can be
done on activation by the location.
k) Provision for amendment of the Routes already mapped and migration of approved routes.
34 of 81
Based Locations.
l) Creation of Log in IDs for IOCL Staff /Transporters / Dealers/ Customers m) Transactional
Data to be available for a period of One year.
m) The logic of various monitoring parameters (like route corridor, halt timings etc) must be
customizable so that the same can be varied if required by IOCL.
n) The GPS data must be captured in intervals of 30 seconds (configurable) and transmitted to
the server on real time basis thru GPRS. It has to be ensured by the vendor that GPS data is
necessarily transmitted /received in intervals of 30 seconds.
o) Provision to create Geo-fence around loading site and communicate vehicle entry/exit as
an Alert. This provision should be available to utilize this Alert by IOCL in its ERP.
p) A mobile application may be developed to call for status of TT movement in query mode,
whenever desired by users.
Licensed software shall be owned and operated by vendor as per the latest version giving prompt and
smooth response to the user within a second. .
10.0 Hardware requirements:
a) The VMUs provided by vendor should be of IP 67 category of proven design and

performance and its performance have been tested under severe conditions similar to
Indian environment/Temperature/road condition should have intrinsically safe and
Tamperproof meeting the specification of PESO.
b) Hardware Protocol and its data stream to be made available to IOCL for ensuring
compatibility with other suppliers if the same need to be used for contracts by any other
vendors on expiry of the contract, finalized with the select vendor.
c) The VMU shall have an inbuilt auxiliary battery. i.e., to give the power to VMU during the
time the VMU connection from the main of the battery of the vehicle is cutoff due to
safety reasons while the vehicle are in licensed premises I.e. such time should not be more
than 3 hours at a time. The auxiliary battery should be of chargeable automatically when
the VMU is connected with main Battery and should hold at a stretch of 6 (six) hour.
d) VMU must be fitted with an internal GPS antenna (No external appendages).
The successful bidder to ensure the following during contract period :

SERVERS : Configuration : (Communication server), (Database server) and (Web server)
suitable to run such applications for 1700 Vehicles.
Indicative specifications of these servers are given below:

Indicative Specifications :
35 of 81
Based Locations.
No. of servers required – 2 nos. or more to take care of up to 1700 units (keeping future scaling
up in view)
Web Server :
Latest, user-friendly Web Server shall be owned and operated by vendor.
Communication Server :
Latest, user-friendly communication Server shall be owned and operated by vendor.
Map & Database Server :

Latest, user-friendly Map & Database Server shall be owned/leased and operated by vendor.
In addition, the vendor shall implement their custom built application software for tracking of
vehicles, with suitable high quality maps etc.
The application should be preferably run on above OS. The client end would be a Web Browser
(client machine: Windows XP/2000 with Internet Explorer Chrome browser or further upgraded
with the new browser). The application will be delivered via IOCL’s Intranet and Internet. The
software must provide for an authentication system to allow for role based system access
based on the requirements and level of the user.
Server and data base maintenance backup/restoration requires a detailed server administration
in place. Smooth operations of the Server, Server maintenance and to ensure 100% up time, is
the responsibility of the vendor. The Server location should be of Level 3/3A for security and
reliability A confirmation to this effect is required to be given as confirmation-3 (enclosed
separately). The server should be capable of taking the load for five years.
The levels of users apart from administrators are given below.

1. Depot/ COCO Operators/Dealers/Transporters
2. Depot/Terminal Managers
3. State Offices & Head Office
The application should be so designed as to facilitate integration to IOCL’s ERP (SAP) / SD

module using suitable platform including any future up gradation of IOCL system. The
software provided should have simple menu-driven user interface. The software shall integrate
with the existing vehicle tracking system software being used by IOCL. Details will be given only
to the successful bidder.
36 of 81
Based Locations.
11.0 Vehicle Mounted Unit :

a) The VMU should be of reputed make, time tested, widely used as well as, as per the
specifications listed out by IOCL.
b) The vehicle mounted unit must have Electro Magnetic Interference (EMI) Electro
Magnetic Conductance (EMC) approval from ARAI (Automotive Research Association of
India) permitting use on Petroleum Tank Lorries.
c) Any technical conditions stipulated by PETROLEUM EXPLOSIVES & SAFETY
ORGANIZATION (PESO) for installation of the vehicle mounted unit are in the Tenderer’s
scope.
d) Tenderer is required to ensure the VMUs to be supplied & installed during contract period
) . The VMU supplied on rental should be with proper identification tag (mark) of the
Tenderer.
e) The defective /inactive VMUs shall be handed over to transporter after replacement with new
VMUs on rental basis and acknowledgement to be obtained from transporter /location .
IOCL :
a. Will provide the Tank Lorry at the locations for installing VMUs and digital activation.
b. Will provide the available approved route maps/address of the area offered for
implementation of VTS. Balance routes to be plotted and provided by VTS vendor for
approval of IOC before uploading.
12.0 DIGITAL MAPS & MAPPING :

The positional data as received from the tank trucks (with VMUs of the vendor installed) has
to be processed against the uploaded approved route maps in the system.
IOCL authorized or specified web users who receive the location information from the Tank
Lorries spread across the Mangalore fed areas will be connected with this Tenderer’s VTS
server.
Route Definition
Available route maps shall be provided by IOCL in image files for use by the vendor on his
servers.
Digital Map of delivery areas with roads, important landmarks, other features, with names
shall be provided. Standard routes from Depot to Retail Outlet / Consumer outlet shall be
mapped, with latitudes, longitudes ascertained and place names associated with the
coordinates for all important landmarks along the route. (Mapping should earmark
speciified zones of authorized movements / stops or prohibited area of movement)
37 of 81
Based Locations.
Digital Map customization as required i.e. the map of each location area will show :
 Retail Outlets/Customer premises of IOCL as well as other companies

 Assigned routes of tanker lorries
 Location of depots / terminals/Refineries
 Other important landmarks e.g. Post Office, Hospital, Temple, Churches, Mosques,
Bridge, Railway crossings, other Petrol Pumps etc.
Create and link to Records of vehicles by number, dealer name etc.
Mapping software functions should include:

Zoom (min. 3 levels), measure distances, show layers, symbols, link to database, show position of
tanker lorry on map etc.
OTHER FEATURES:
Storage : Should be able to store 24 hours vehicle location data. VMU should automatically transmit
the data (received during the no GPRS coverage area) once it re-enters GPRS coverage area.
Firmware Over The Air (FOTA) configurable:

The vehicle mounted unit should have capability to configure and update the software over the
air depending upon the requirement.
Reliability and capability of the service provider:

Sales and service presence across the length and breadth of the State to be available.
The service provider company should have representation at every state, PAN India to maintain and
support the Vehicle Tracking System. Franchise and dealers or any individuals operating on behalf of
Vendor shall not be considered as offices.
Details of such offices need to be provided
The Web Support should be provided 24 hours.
Round the clock Web Support / Help Line/ any other viable option, in order to register the
complaints/queries by any stake holder and monitor /track with the complaint number the status/
final solution to the problem. This would include all matters for supply, installation /
maintenance, change of spare parts/SIM, all type of reports i.e., single point contact between vendor
and stake holders for all resolution with in a period of 24 hours.
38 of 81
Based Locations.
Help Line (Call center 24 X 7 every day including Holidays and Sundays).
The call centre should be able to respond to queries regarding vehicle location and other related
information by IOCL/IOCL transporter and its crew members.
This Help Line system / service will be evaluated by IOCL and non compliance to this at any point of
time during the pendency of contract will attract a penalty as per the tender terms. IOCL decision
will be final in this regard.
13.0 VEHICLE TRACKING SYSTEM

Sr.No. IOCL’S Requirement Tenderer’s
o. Specification of VMU to be supplied on rental basis Confirmation
I Operating Conditions
1 Temperature Range : (-)5 to (+) 65 Deg C
2 Humidity: 95% (non-condensing)
3 Altitude: Max 18500 feet above MSL
4 Approvals: CCOE approval for use of equipments /
system on LPG Tank Trucks
II GSM Module (GPRS MODE)
1 Make & Model No: Bidder to specify
2 Housing: Weather proof to min IP 67
3 Mode: GPRS / GSM
4 Frequency: 900 / 1800 MHz (Dual band)
5 Antenna: Built in.( no External appendage)
III GPS RECEIVER
1 Make and Model No.
2 Antenna Type: Active Antenna
3 Protection: Antenna short circuit protection required
4 Mounting: Fixing should be done with anti
vibration
6 Enclosure:
Screws Weather proof enclosures and detachable for
easy maintenance
7 Channels – 12 or more
8 L1 frequency: 1575.42 MHz
9 Cold Start: 1minute or better
10 Warm Start : 40 Seconds or better
11 Positional accuracy: (+) / (-) 5 meters
12 Amplifier: Low Noise Amplifier
IV Vehicle Tracking Module
39 of 81
Based Locations.
1 Size L x B x H mm (Bidder to specify)

2 Make & Model No. Bidder to specify
3 Mounting / Fixing: Inside truck cabin with anti-
vibration
4 Cabling:
Screws To be done through PVC quoted steel flexible
conduits
5 Rating : Voltage: 9 –30 V DC
6 Peak current during GSM transmission: Bidder to specify
7 Type of tracking: Real time
8 Voice communication: Not required
9 Multiple versatile interfaces: transmit data wirelessly over
GPRS preferably by exception in GSM
10 Serial interface connection: GPRS auto fail over to GSM
connection
11 Should have a built in accelerometer and tilt sensor
12 Hardware configuration: Should be over the air
configurable
13 Diagnostic LED’s – Check Power, GPS, GSM status
14 Diagnostic LED’s: To be mounted on the body of the Tank
Lorries for security personnel at entrance gate to check
power supply status to VMUN (on/off)
Sr. No. IOCL’S Requirement Tenderer’s Confirmation

V GPRS SYSTEM
1 Packet size: sufficient enough to send real time
data to server
2 Zero error transmission: Provision to store
positional data in GSM dark zone for future
transmission once the vehicle enters the GSM
VI coverage
Central area
Monitoring System
1 Server: Acceptance of IOCL specifications
2 Web server: Approved by IOCL
(Apache/Tomcat/IIS/Oracle AS)
3 Operating system: Approved by IOCL (Windows
latest / Linux ) server.
4. Data storage: Minimum 90 days data log on the
service provider’s server for entire fleet
VII Software Management
1 RDBMS-Oracle 9i /10g / MS SQL Server/ MySQL
or equivalent higher version RDBMS.
2 Browser: Log of all administration actions as
well as all user logins shall also be maintained
3 User Friendly GUI
40 of 81
Based Locations.
4 Position on the digitized map

5 Geofencing – Required
6 Animated Icons in different colors to represent
7 VehiclesVehicle Regn.No. and other details on
Display
mouse over event over the vehicle icon
8 Zoom: Minimum three level of zoom
9 Reports: Acceptance of IOCL specifications
NOTE Only minimum requirements are given above
Mandatory Specifications for performance of server/software during contract period

a. The vendor has to ensure hardware which is sufficient to cater data pertaining to 1
year from the date of commissioning
b. The vendor has to maintain hardware and its configuration such that the
performance remains same for 1 year from the date of commissioning.
c. In case any hardware is required to be added / changed to meet the desired
performance, the same has to be done by the vendor at their own cost.
d. The vendor has to download / update all softwares installed on the server (including
virus / spam protection software ) with the latest patch / version issued time to time
by the OEMs.
e. The performance of the VTS software on the hardware maintained by vendor should
be within the maximum response time criteria ie 5 sec.
f. The vendor has to provide deviation report of TTs on fortnightly basis and as and
when demanded by IOCL on need basis including VMU ON/Off etc. Report should
cover all the vital parameters as asked by IOCL in the tender documents .
g. Hot standby server provided by the vendor must have same configuration as that of
main server. In case any of these servers fails the other server should automatically
take over. While any such switch over system log should be generated and trigger
service call to vendor with a copy to IOCL through mail/sms. IOCL reserves right to
trigger service call whenever needed in case the hardware software is not performing
to the acceptable response level.
h. The down time of any server ( including hot standby ) should not exceed 48 hours
from the time of service call triggered by the system failing which penalty @ Rs.
1000/- per day will be levied on the vendor which will be deducted from the due
payments of the vendor.
i. The response time of web application on server should not exceed more than 5
seconds
j. irrespective of amount of query data output for 100 users logged on perpetual basis
during entire contractual period.
41 of 81
Based Locations.
14.0 IOCL VTS - Deliverables
S.No. Key Performance Indicators Deliverables
GENERAL
1 Installation of unit Immediate from the date of WO
2 Quality of installation Built in GPS / GSM antenna inside IP 67
Tamper proof casing, sealed wire connections etc.
HARDWARE
3 Alert for removal of devices On removal of device after de installation ,

Alert to be generated in the system .
Storage / transmission of data in
4 case of all stored data in the
no GSM coverage areas device is transferred to the server
Auto latching of devices in case of

5 S.No 3 To be provided
6 Alert for power disconnection Both for switch over from main battery to back
up battery as well as dry out of back up battery
Smooth switch over from main
7 battery To be provided
to back up battery without
rebooting
and vice versa
8 Over the air programmable To be provided for change in vehicle no.
42 of 81
Based Locations.
APPLICATION / SOFTWARE
9 Data updation Every 1-5 minutes interval (configurable),

Vendor to show by remote configuring
10 Geo fenced routes Vendor to integrate the routes

thru’ authorized maps
11 Fleet Management module for To be provided

Vendors i.e. Overspeed, Idle Halt,
Distance travelled, etc
12 Alerts for Route deviation By e-mail / SMS
Alerts for stoppages on deviated
13 route By e-mail / SMS
Alerts for simultaneous route
14 deviation By e-mail / SMS
& stoppage
15 Real time trip status, trip route To be provided
compliance & trip closure
information
16 Health check up Every 30 minutes during idling
17 Response time for application For default page max 10 secs and subsequent
pages max 5 secs
18 Auto refreshing of pages At pre-defined intervals
19 Query based location information As per query (SMS based)
20 Replay tracking To be provided
Colour coding of vehicles
21 depending Moving and Stationary vehicles to be identified
upon motion status with different colours
Details to be available on clicking
22 of Vehicle registration no, date & consignee, speed,
vehicle icon Etc
23 Deviation from Geo fenced route Accuracy of minimum 50 metres deviation to be
Provided
Colour coding of vehicles
24 depending Active trip (Loaded vehicles) & Non active trip
43 of 81
Based Locations.
upon trip status (Empty vehicles) to be shown with different

colours.
Interactive nature of the
25 application Provision for keying in comments by the user
26 Zooming of display of vehicles Minimum 10 levels zooming to be demonstrated
a) Entering pre-defined accident prone zones
b) Over Speeding (for specified speed limits)
c) Sudden & Harsh Acceleration
d) Harsh Braking
27 On-board Voice announcement e) Harsh maneuvering

f) Continuous driving (without break of 40 minutes
after 4 hours of continuous driving)
g) Night Driving (as declared by gazette notification by
respective State Govt. authority)
15.0 Mandatory Specifications for performance of server/software during period of contract :

k. The vendor has to ensure hardware which is sufficient to cater data pertaining to 1
year from the date of commissioning
l. The vendor has to maintain hardware and its configuration such that the
performance remains same for 1 year from the date of commissioning.
m. In case any hardware is required to be added / changed to meet the desired
performance, the same has to be done by the vendor at their own cost.
n. The vendor has to download / update all softwares installed on the server (including
virus / spam protection software ) with the latest patch / version issued time to time
by the OEMs.
o. The performance of the VTS software on the hardware maintained by vendor should
be within the maximum response time criteria ie 1 sec.
p. The vendor has to provide deviation report of TTs on fortnightly basis and as and
when demanded by IOCL on need basis including VMU ON/Off etc. Report should
cover all the vital parameters as asked by IOCL.
44 of 81
Based Locations.
q. Hot standby server provided by the vendor must have same configuration as that of
main server. In case any of these servers fails the other server should automatically
take over. While any such switch over system log should be generated and trigger
service call to vendor with a copy to IOCL through mail/sms. IOCL reserves right to
trigger service call whenever needed in case the hardware software is not performing
to the acceptable response level.
r. The down time of any server ( including hot standby ) should not exceed 48 hours
from the time of service call triggered by the system failing which penalty @ Rs.
1000/- per day will be levied on the vendor which will be deducted from the due
payments of the vendor.
s. The response time of web application on server should not exceed more than 5
seconds
t. irrespective of amount of query data output for 100 users logged on perpetual basis
during entire contractual period.
16.0 SPECIAL CLAUSE:

16.1 Successful tenderer shall abide by all safety/security regulations that need to be
followed inside a petroleum depot premises & as per the instruction of IOC officials.
16.2 The contractor is required to take necessary care to protect to the existing nearby
structure while carrying out his scope of work. Any damage caused to other property
shall be rectified at his own cost.
16.3 The contractor shall cooperate with other contractors for smooth execution of project
related works. Along with the works covered under this contract other works shall be
carried simultaneously by other Contractors. The Contractor shall extend full co-
operation to the other Contractors and the works shall be carried out in such a way as
not to affect the progress of the project. Any damage caused to other works shall be
rectified by the Contractor at their entire risk and cost.
16.4 Since the work is to be carried out in a Operating Terminal / Depot also in some cases,
the work is likely to be hampered / delayed due to operational reasons. No claims on
account of the above and any other reason whatsoever shall be entertained by the
corporation and work shall be completed by the Contractor within the stipulated period
considering the above conditions also the Corporation shall not pay any compensation
whatsoever for idling of labour/ equipment.
16.5 SAFETY PRECAUTIONS & HOT WORK during contract period :
16.6 Contractor shall have to take all safety precaution for carrying out hot work in the
premises after obtaining hot work permit from location in charge at his own cost as
45 of 81
Based Locations.
directed by the Engineer-In-Charge. Necessary safety equipment such as safety belts,

helmets and other equipments are to be positioned by the contractor and used as per
requirement.
16.7 Safety distance as per PESO Rules and Oil Industry Safety Directorate shall be
maintained strictly during construction.
16.8 Any casualty or damage caused to property or person by any untoward incidents while
executing this contract will be at the contractor’s risk and cost.
16.9 The contractor shall also abide by hot work / cold work / height permits to be taken
on day to day basis from the location as per policy of the Corporation.
16.10 The contractor shall deploy a licensed electrical contractor for doing the electrical
works.
16.11 The successful tenderer shall be responsible for observance of all conditions as per
Appendix furnished along with GCC with regard to safety.
17.0 SECRECY AGREEMENT:
CONTRACTOR shall as a part of his obligation sign an agreement for secrecy of the drawings / documents
with IOC. CONTRACTOR, hereby, expressly undertake to keep all the drawings/documents as well as
other Technical information given in the CONTRACT-DOCUMENT secret and shall not divulge or leak
or otherwise cause to be known to the competitors or others having any interest in such process in
anyway the contents in any form, shape or method.
18.0 DELETION/ MODIFICATION OF CLAUSE(S) IN GCC:
18.1 Following clauses forming part of the GCC issued along with the tender are deleted/
modified:
a. Clause 2.6.2.0 – General, section 2 of GCC is deleted.
b. Clause no. 3.0 – Section - Instruction to tenderers of GCC is deleted.
c. Clause 4.5.1.1 – The clause shall partly be modified. Duration of 30 days shall be read as
20 days.
18.2 GCC contains provisions for arbitration and alternate dispute resolution machinery
under section-9, which stands deleted. Further, the reference to arbitration and
alternative dispute resolution machinery provision contained in any other term &
condition in GCC, which may be general or special in nature shall also stand deleted to
the extent the said contents are applicable to the arbitration provisions.
18.3 Notwithstanding any other mechanism for dispute resolution provided under the
General Conditions of Contract, with a view to a speedy resolution , the Contractor and
Owner may at any time endeavor to settle through conciliation a dispute referable for
46 of 81
Based Locations.
settlement by Conciliation under and in accordance with the Indian Oil Corporation
Limited Conciliation Rules 2014 ( hereinafter referred to the “said Rules” ) as amended
from time to time. The said Rules may be downloaded from the owners website at
www.iocl.com and if not available, a copy thereof may be obtained from the owner on
written request
1. The following clauses are relevant for tenders involving PURCHASE OF
GOODS and/or SERVICES:
2.
47 of 81
Based Locations.
Clause No. Description

DEFINITIONS
1 Contractual period / Work Completion Period /Contractual Delivery Date
/ Contractual Completion Period shall mean the Scheduled Delivery /
Completion Period as mentioned in the LOA (Letter of Acceptance) or
Purchase Order or Work Order and shall also include approved
extensions, if any.
GENERAL
1 Where any portion of the GCC/any other section of tender, is repugnant to or
at variance with any provision of the Standard Taxation Condition (STC), then
the provision of the STC shall be deemed to override the provisions of the
GCC and shall, to the extent of such repugnance or variations, prevail.
2 For the purpose of this STC, the term “tax” in addition to tax imposed under
CGST (Central Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union
Territory Tax)/ GST Compensation Cess Acts, also includes any duties, cess
or statutory levies levied by central or state authorities.
3 Rate variation in Taxes and any new promulgated taxes after last date of the
submission of price bid only on the final product and/or services (applicable to
invoices raised on IOCL) within the contractual delivery date /period (including
extension approved if any) shall be on IOCL’s Account against submission of
documentary evidence.
Further , in case of delay in delivery of goods and/or services, any upward
rate variation in Taxes and any new promulgated taxes imposed after the
contractual delivery date shall be to the Seller’s / Contractor’s Account.
Similarly in case of any reduction in the rate(s) of the Taxes between last date
of submission of price bid relevant to the Contract and the date of execution of
activities under the contract, the Contractor shall pass on the benefit of such
reduction to IOCL with the view that IOCL shall pay reduced duty/Tax to Govt.
5 It would be the responsibility of the contractor to get the registration with the
respective Tax authorities. Any taxes being charged by the Contractors would
be claimed by issuing proper TAX Invoice indicating details /elements of all
taxes charged and necessary requirements as prescribed under the
respective tax laws and also to mention his correct and valid registration
number(s) along with IOCL’s registration number as applicable for particular
supply on all invoices raised on IOCL.
In case the contractor is opting for Composition scheme under the GST laws
(i.e Section 10 of the CGST Act, 2017 and similar provisions under the
respective State / UT law), the contractor should confirm the same. Further
the contractor to confirm the issuance of Bill of Supply while submission of
tender documents and no GST will be charged on IOCL.
In case the contractor is falling under Unregistered category, the contractor
should confirm the same.
6 The contractor would be liable to reimburse or make good of any loss/claim by
IOCL towards tax credit rejected /disallowed by any tax authorities due to non
deposit of taxes or non updation of the data in GSTIN network or non filling of
returns or non compliance of tax laws by the Contractor by issuance of
suitable credit note to IOCL. In case, contractor does not issues credit note to
IOCL, IOCL would be constrained to recover the amount including interest
payable alongwith Statutory levy/Tax, if any, payable on such recovery.
48 of 81
Based Locations.
10 In case the contractor is opting for Composition scheme under the

GST laws, in such event the evaluation of his bid will be based on the
Quoted Price.
In case the contractor is falling under Unregistered category, then GST
liability, if any, on IOCL will be included for the purpose of evaluation.
11 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall
be reduced from the delivered price to arrive at the net landed cost.
12 IOCL shall reimburse GST levied as per invoice issued by the
Contractor as prescribed under section 31 of the CGST Act and
respective states and Rules.
13 To enable IOCL to avail ITC, the contractor/supplier shall
furnish/submit any and all certificates, documents and declarations as
are required by IOCL to avail of the ITC with respect to GST
reimbursed by IOCL on materials sold to IOCL.
14 Invoice should be raised as per Tax Rates mentioned in the BIDs and
in case at the time of raising Invoice if the invoices raised are not as
per Tax rates mentioned in the bid, payment will be limited to the rate
quoted as per BID subject to increase /decrease in Rates after last
date of submission of Price Bid provided delivery is within the
Contractual period.
15 CUSTOM DUTY (These clauses will not be applicable wherever port
clearances are in the scope of IOC and IOC is to take delivery at Port)
applicable for Global Tender
15.1 Custom Duty for this clause shall mean Basic Custom Duty, Additional
Duty of Customs levied under Section 3 of the Customs Tariff Act
equivalent to the IGST and Education Cess and Secondary and
Higher Secondary Cess.
15.2 The contractor shall within 7 (seven) days of dispatch /shipment of any such
materials forward to the owner, the following documents.
(i)Supplier’s /Vendor Invoice indicating item wise price of the materials for the
purpose of assessing customs and other Import duties (ii) Bill of
lading/Airway Bill (iii) Package wise packing list (iv) Certificate of origin and
other relevant documents relating to the identification of the materials. (v)
Other relevant documents for the assessment of customs duties and the
clearance of goods through Customs.
15.3 The Contractor shall also be fully responsible for Port and Customs
clearance including stevedoring, handling, unloading, loading and storage
and for satisfying all Port and Customs formalities for the clearance of the
goods , including preparation of the BILL(s) of Entry mentioning the
applicable GSTIN of IOCL and other documents required for import and
or/clearance of the goods. The applicable GSTIN shall be advised by IOCL.
49 of 81
Based Locations.
The Contractor shall also be fully responsible for any delays, penalties,
interest, demurrages, shortages and any other charges and losses, if any in
this regard.
15.4 The Custom Duty payable shall be reimbursed on production of supporting
documents or paid directly to the Customs Authority, as the case may be.
15.5 IOCL shall pay the CUSTOM DUTY within 1 (one) working day or specified under
Customs law, after the day on which the CONTRACTOR furnishes the complete
necessary documents including duty requisition slip along with BILL of ENTRY to
the IOCL’s designated office for release of requisite materials/ equipment from
Customs.
However additional cost on account of delayed payment of Custom duty due to
IOCL’ s fault shall be paid by IOCL.
15.6 IOCL will not bear liability towards payment of safeguard duty, Anti Dumping duty,
Protective Duty or Countervailing Duty on subsidized articles or any other such
duties of Customs imposed by the Government of India under Custom Tariff Act
1975 applicable on such materials in India.
15.7 All other costs towards Port and Customs Clearance shall be the contractor’s
responsibility including appointment and payment to clearing agents and no
reimbursement will be made by IOCL except as quoted in the price bid.
15.8 The contractor shall provide IOCL with all documents necessary for IOCL to claim
Input Tax Credit (ITC) of the IGST levied under Section 3 of the Custom Tariff Act.
Should the contractor fail to provide any such document(s) resulting in a shortfall in
the ITC available to IOCL, the shortfall shall be made good by the contractor by
issuance
of suitable credit note to IOCL. In case the contractor does not issue credit
note to IOCL, in such case, IOCL would be constrained to recover the
amount along with interest and statutory levy, if any, and such recovery
would be without pre-judice to any other mode of recovery from the Running
Account or other bills or payments to the Contractor.
15.9 The input tax credit available to IOCL will be reduced to arrive at the net Landed
cost in the hand of IOCL for evaluating the Bids.
15.10 In case the bidder is availing any exemption under the prevailing customs law, then
necessary documentary proof for availing the said exemption is required to be
submitted. In the event of non-submission of the requisite documents as per the
conditions for availing the exemption by the successful bidder, then the additional
outflow on account of various taxes and duties will be recovered from the bidder.
15.11 The Tariff Head under which the goods will fall should be clearly mentioned along
with the Custom Duty Rate at the time of submission of Bid.
16 ROAD PERMIT /WAY BILL
16.1 IOCL will issue Road Permit/Way Bill, by whatever name it is called, to the
Contractor only in those cases where materials is purchased by IOCL directly and/or
IOC is statutorily required to issue the Road permit/Way Bill, by whatever name it is
called. Contractor will be under obligation for proper utilization of road permits for
50 of 81
Based Locations.
the specific supply and in case of seizure of goods/vehicle, the Contractor will be
wholly responsible for release and reimburse the litigation cost to IOCL.
16.2 IOCL shall on no account be responsible for delay or hold up due to the timely non
availability of such documents as are required to be furnished by the owner to obtain
the Road Permit/Way bill, by whatever name it is called. However, IOCL shall make
best efforts to provide sufficient number of Road Permits/way bill, by whatever
name it is called. on demand to avoid any delay or Hold up.
6.4 GST on any recoveries made by IOCL from contractor shall be on the
contractor’s account.
7 Tax element on any Debit Note / Supplementary invoice, raised by the
contractor will be reimbursed by IOCL as long as the same is within
the permissible time limit as per the respective taxation laws and also
permissible under the Contract terms and conditions. Contractors to
ensure that such debit Notes are uploaded while filing the Statutory
returns as may be prescribed from time to time.
8 The contractor will be under obligation for quoting/charging correct
rate of tax as prescribed under the respective Tax Laws. Further the
Contractor shall avail and pass on benefits of all
exemptions/concessions/benefits/waiver or any other benefits of
similar nature or kind available under the Tax Laws. In no case,
differential Tax Claims due to wrong classification of goods and/or
services or understanding of law or rules or regulations or any other
reasons of similar nature shall be entertained by IOCL.
9 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong
levy of tax i.e. payment of Integrated Tax in place of Central Tax+
State/Union Territory Tax or vice versa, the contractor is liable to make
good the loss suffered by IOCL by issuance of suitable credit note to
IOCL. In case, contractor does not issue credit note to IOCL, IOCL
would be constrained to recover the amount including interest payable
alongwith Statutory levy, if any, payable on such recovery.
19.0 PENALTY CLAUSE IN CASE OF BREACH OF SAFETY:
The penalty for breach of safety during execution of works shall be levied by the Corporation as below:
a. Violation of applicable safety, health and environment related norm, a penalty of Rs
5000/- per occasion.
b. Violation as above resulting in;
 Any physical injury, a penalty of 0.5% of the contract value (max. of Rs 2 lacs) per injury
in addition to Rs 5000/- as mentioned above.
 Fatal accident, a penalty of 1% of the contract value (max. of Rs 10 lacs) per fatality in
51 of 81
Based Locations.
addition to Rs 5000/- as mentioned above.

In case of any breach of contract (other than price reduction clause for delayed
completion), recovery of requisite GST amount over and above the penalty amount
shall be done from the contractors bill.
20.0 SPECIFIC CLAUSES ON TAXATION:
DEFINITIONS
Contractual period / Work Completion Period /Contractual Delivery Date / Contractual

Completion Period shall mean the Scheduled Delivery / Completion Period as mentioned in
the LOA (Letter of Acceptance) or Purchase Order or Work Order and shall also include
approved extensions, if any.
21.0 GENERAL
2.14.1 Where any portion of the GCC/any other section of tender, is repugnant to or at
variance with any provision of the Standard Taxation Condition (STC), then the
provision of the STC shall be deemed to override the provisions of the GCC and shall,
to the extent of such repugnance or variations, prevail.
2.14.2 For the purpose of this STC, the term “tax” in addition to tax imposed under CGST
(Central Tax)/SGST (State Tax)/IGST (Integrated Tax)/UTGST (Union Territory Tax)/ GST
Compensation Cess Acts, also includes any duties, cess or statutory levies levied by
central or state authorities.
2.14.3 Rate variation in Taxes and any new promulgated taxes after last date of the
submission of price bid only on the final product and/or services (applicable to
invoices raised on IOCL) within the contractual delivery date /period (including
extension approved if any) shall be on IOCL’s Account against submission of
documentary evidence.
2.14.4 Further , in case of delay in delivery of goods and/or services, any upward rate
variation in Taxes and any new promulgated taxes imposed after the contractual
delivery date shall be to the Seller’s / Contractor’s Account.
2.14.5 Similarly in case of any reduction in the rate(s) of the Taxes between last date of
submission of price bid relevant to the Contract and the date of execution of activities
under the contract, the Contractor shall pass on the benefit of such reduction to IOCL
with the view that IOCL shall pay reduced duty/Tax to Govt.
2.14.6 Wherever any escalation / de-escalation linked to raw material price (Basic price
excluding taxes) is allowed as per terms of the contract, Variation to the extent related
to escalation / de-escalation of value of material shall be allowed without Tax unless
specified otherwise.
52 of 81
Based Locations.
2.14.7 It would be the responsibility of the contractor to get the registration with the
respective Tax authorities. Any taxes being charged by the Contractors would be
claimed by issuing proper TAX Invoice indicating details /elements of all taxes charged
and necessary requirements as prescribed under the respective tax laws and also to
mention his correct and valid registration number(s) along with IOCL’s registration
number as applicable for particular supply on all invoices raised on IOCL.
2.14.8 Contractor to provide the GSTIN number from where the supply is proposed to be
under taken. Further the HSN Code / Service Accounting Code (SAC) as applicable for
the subject tender needs to be provided in the columns provided in the technical bid.
2.14.9 In case the contractor is opting for Composition scheme under the GST laws (i.e
Section 10 of the CGST Act, 2017 and similar provisions under the respective State / UT
law), the contractor should confirm the same. Further the contractor to confirm the
issuance of Bill of Supply while submission of tender documents and no GST will be
charged on IOCL.
2.14.10 In case the contractor is falling under Unregistered category, the contractor
should confirm the same.
2.14.11 The contractor would be liable to reimburse or make good of any loss/claim by
IOCL towards tax credit rejected /disallowed by any tax authorities due to non deposit
of taxes or non updation of the data in GSTIN network or non filling of returns or non
compliance of tax laws by the Contractor by issuance of suitable credit note to IOCL. In
case, contractor does not issues credit note to IOCL, IOCL would be constrained to
recover the amount including interest payable alongwith Statutory levy/Tax, if any,
payable on such recovery.
2.14.12 Tax element on any Debit Note / Supplementary invoice, raised by the
contractor will be reimbursed by IOCL as long as the same is within the permissible
time limit as per the respective taxation laws and also permissible under the Contract
terms and conditions. Contractors to ensure that such debit Notes are uploaded while
filing the Statutory returns as may be prescribed from time to time.
2.14.13 The contractor will be under obligation for quoting/charging correct rate of tax
as prescribed under the respective Tax Laws. Further the Contractor shall avail and
pass on benefits of all exemptions/concessions/benefits/waiver or any other benefits
of similar nature or kind available under the Tax Laws. In no case, differential Tax
Claims due to wrong classification of goods and/or services or understanding of law or
rules or regulations or any other reasons of similar nature shall be entertained by
IOCL.
2.14.14 In case, IOCL’s Input Tax Credit (ITC) is rejected on account of wrong levy of tax
i.e. payment of Integrated Tax in place of Central Tax+ State/Union Territory Tax or
vice versa, the contractor is liable to make good the loss suffered by IOCL by issuance
of suitable credit note to IOCL. In case, contractor does not issue credit note to IOCL,
53 of 81
Based Locations.
IOCL would be constrained to recover the amount including interest payable alongwith
Statutory levy, if any, payable on such recovery.
2.14.15 In case the contractor is opting for Composition scheme under the GST laws, in
such event the evaluation of his bid will be based on the Quoted Price.
2.14.16 In case the contractor is falling under Unregistered category, then GST liability,
if any, on IOCL will be included for the purpose of evaluation.
2.14.17 In case, IOCL is eligible to avail Input TAX Credit (ITC), the same shall be
reduced from the delivered price to arrive at the net landed cost.
2.14.18 IOCL shall reimburse GST levied as per invoice issued by the Contractor as
prescribed under section 31 of the CGST Act and respective states and Rules.
2.14.19 To enable IOCL to avail ITC, the contractor/supplier shall furnish/submit any
and all certificates, documents and declarations as are required by IOCL to avail of the
ITC with respect to GST reimbursed by IOCL on materials sold to IOCL.
2.14.20 Invoice should be raised as per Tax Rates mentioned in the BIDs and in case at
the time of raising Invoice if the invoices raised are not as per Tax rates mentioned in
the bid, payment will be limited to the rate quoted as per BID subject to increase
/decrease in Rates after last date of submission of Price Bid provided delivery is within
the Contractual period.
22.0 LOCATION OF SITE:

The site is located at:
Sr.No Terminal & Address Contact Person Details
1 CBMTNarimanam , Muttom Village (PO), T.Gunasekaran, Chief
Nagore-611002 , Nagapattinam District Terminal Manager , Mobile:
9445393633
2 Coimbatore Terminal , Athappa Goundenpudur C.Prajoth , Chief Terminal
( Hamlet) , Irugur , Coimbatore -641103 Manager , Mobile :
7710919745
3 Korukkupet Terminal , Indian Oil Corporation P.V.Sudhakaran,
Limited , Kathivakkam High Road ,Korukkupet , DGM(Terminal ) , Mobile :
Chennai-600021 9840016761
4 Madurai TOP, SIDCO industrial estate , V.Renganathan,
Kappalur , Madurai-625008 GM(Terminal ), Mobile:
9444085653
5 Sankari Terminal, Narappan Chavadi, Sankari Barath Kumar J, Chief
Durg RS (PO), Salem -637302 Terminal Manager , Mobile :
9962004155
6 Tondiarpet Terminal , Ennore High road , P.Radjaradjane,
54 of 81
Based Locations.
Tondiarpet , Chennai -600081 DGM(Terminal) ,Mobile:

9444062867
7 Trichy TOP, 191, SIDCO ,Women industrial R.Sujatha ,
estate , Vazhavandankottai, Trichy-620015 Sr.Manager(Terminal) ,
Mobile : 9442639990
8 Tuticorin Terminal , Harbour Estate , Tuticorin- I.Sambasiva Rao , Chief
628004 Terminal Manager , Mobile :
9444910932 .
5.0 EARNEST MONEY DEPOSIT (EMD):
5.1 EMD for the contract is Rs.59000/- (Rupees Fifty four thousand and four hundred Only) to be
paid online mode.
5.2 EMD is liable to be forfeited, if bidder modifies/withdraws the offer before our acceptance
and/or refuses to accept the work order and/or does not comply with the tender condition
within the prescribed time.
5.3 EMD would be refunded to unsuccessful bidders only after finalization of the tender and on
written request of bidder. While claiming refund, the original Cash receipt issued by the
Corporation MUST be surrendered and sent along with the request seeking refund. The
bidder should retain a photocopy of the Cash Receipt.
5.4 EMD of successful bidder (s) shall be retained by IOCL and the same shall be liable for
adjustment towards the amount payable by bidder (s) on account of Security Deposit (SD). In
case there is any leftover amount after adjustment of EMD towards the SD, the same shall be
refunded to the bidder.
5.5 In case successful bidder(s) does not respond to IOCL within 7 days of Offer Letter, IOCL
will have rights to forfeit the EMD at its sole discretion and may award the work to other
agency at the risk and cost of the successful bidder.
6.0 NOTIFICATION OF AWARD (LETTER OF OFFER):
6.1 IOCL will notify the award of contract by Letter of Offer (LOO) to the successful bidders.
55 of 81
Based Locations.
6.2 Prior to the expiration of the period of Tender validity, IOCL will notify the successful Bidder
by mail or fax to be confirmed by letter that tender submitted by Bidder has been accepted
by IOCL and the " Letter of Offer (LOO)" as above will constitute the basis for formation of
Contract.
6.3 Contract shall be effective from the date of issue of LOO or such other date as may be
notified by IOCL, whichever is later.
7.0 SECURITY DEPOSIT (SD):
1. The successful tenderer shall within 10 days from the date of LOI (Letter of Acceptance) have
to make payment against Security Deposit.
2. Security Deposit amount shall be equivalent to 10 % of the value of the LOI. No claim shall lie
against the IOCL in respect of interest on cash deposit or depreciation thereof. IOCL shall be
entitled to deduct from the deposit any loss or damage which IOCL may be put to by reason
of any act or default recoverable by the IOCL from the Vendor and to call upon the Vendor to
maintain the deposit at the original limit by making further deposits.
(OR)
25% of the SD amount may be deposited in the form of DD / BG and balance 75% will be
recovered by deductions from each running bill for the work done by the contractor @ 10% of
the bill value until the total amount of SD is recovered.
(OR)
The Security Deposit may be deposited at 2.5% on estimated cost initially by the way of DD
/BG and subsequently the balance may be recovered at 10% for each running bill till the total
security deposit collected for the executed work order value.
3. In the event of the Vendor failing to make and maintain a security deposit in the manner
aforesaid, will be liable to forfeit any money lodged with the tender by him and the IOCL shall
be entitled to cancel the acceptance of the tender.
D. Method of payment of the Security Deposit of the Vendor shall be as under:
1. Entire SD amount may be deposited in form of DD /BG. The Pay Order or DD / BG should have
been issued from scheduled/Nationalized Banks.
2. Bank Guarantee for entire SD may be submitted by the bidder within 30 days of LOI. Bank
Guarantee should be executed with Nationalized / Scheduled Banks and should be valid for a
56 of 81
Based Locations.
total period of the contract plus Six months. The Bank Guarantee should be sent directly by
the bankers under their covering letter to the Gujarat State office of Indian Oil Corporation by
Registered Post. Security Deposit will be refunded only after six months after completion of
the contract. The format of the Bank Guarantee to be executed on stamp paper is enclosed.
3. No interest will be allowed on Security Deposit. Option of one of above methods once
exercised should under no circumstances be changed later on. If requested by party, EMD can
be converted to SD provided EMD is paid in DD /BG Pay Order and the party surrenders the
original EMD receipts
.
8.0 CONTRACT AGREEMENT:
The successful Bidder shall be required to execute a contract Agreement with IOCL as per the Performa
attached to be executed on non-judicial stamp paper of appropriate value to be purchased from Chennai. The
cost of stamp duty shall be borne by the successful Bidder .
9.0 PRICES, TAXES AND DUTIES:

9.1 The Bidder should quote firm prices/ rates inclusive of all Taxes, Duties, Levies, Personal Tax, Corporate Tax,
Toll Tax, Octroi, Cess, packing and forwarding charges, freight, transportation charges, transit/storage
Insurance etc, but excluding GST only. GST & Cess on GST (for applicable items) shall be reimbursed by IOCL on
production of documentary evidences of payment of GST and Cess on GST (for applicable items) by the
Contractor. No escalation in the quoted rate shall be allowed on any account during the contract period.
9.2 Forms C and D will not be issued by IOCL.
9.3 Once the offer is accepted and agreement executed, the rates shall be valid till the completion of works in all
respects and no escalation whatsoever will be entertained on any grounds.
9.4 Rates shall include cost towards documentation for the entire system including detailed drawings etc. No
separate payment will be made for the same.
9.5 The quantities mentioned are indicative in nature and there is no firm commitment from IOCL. IOCL reserves
its right to reduce or increase the quantities indicated during the contract period. The Bidder/contractor shall
not be permitted to revise the rates quoted for such increase or decrease in the quantity. IOCL shall not be
liable to pay damages/compensation for such increase/decrease.
9.6 It is in the clear understanding of the Bidder that the complete scope as defined or as may be required for the
intended objective of this tender is included in the quoted price. No extra payment apart from the quoted
price will be made in order to achieve the intended objectives. Reasons like, Bidder having not envisaged /
considered a particular activity or element of cost required to be carried out for achieving the intended
objective or some activity not specifically mentioned in the tender enquiry /tender but required to be carried
out for achieving the intended objective, will not form basis for considering extra payments.
9.7 No extra payments will be made for working on extended hours / Saturdays / Sundays / Holidays to meet the
committed/required time schedules.
57 of 81
Based Locations.
9.8 After finalization of tender, IOCL reserves the right to increase/decrease the work order quantity of any or all
and delete any item at the time of confirmation of order.
9.9 Any other instrument/ equipment/ service, which are not explicitly mentioned above or in the price bid but
deemed necessary for the successful operation of the system complete in all respects, shall be in vendor’s
scope.
9.10 Any benefit arising out of set off / refund / input credit of VAT/ST to IOCL will not be the basis of any price
adjustment in quoted rates for price comparison between the Tenderers. The position of lowest tender will
be determined on the quoted price by the Tenderer. The Bidder will have to submit the tax challan/invoice to
IOCL, for claiming refund/input case credit of VAT/ST, if any available to IOCL as per the provision of VAT/ ST
laws of respective states of India.
10.0 TENDER EVALUATION:
10.1 Tenderers shall be listed in ascending order as per their ranking.

Ranking of the Tenderer’s i.e. L-1, L-2, L-3, etc shall be decided on minimum
financial outgo to IOCL by considering the rates quoted and expected volumes of
business. In case, any tenderer has not quoted rates for the above-mentioned item,
then such Tenderer’s shall be treated as disqualified and their e-Limited Tender shall
be rejected.
10.2 In case rates by L-1 tenderer/s is/are acceptable to IOC, LOI will be
placed upon due approval.
10.3 IOC has further discretion to negotiate with L-1 tenderer/s and in such
cases negotiations shall be carried out with such tenderer and the final rate will
be arrived and accordingly LOI will be placed.
10.4
Evaluation of L1 will be done on the overall cost quoted as per schedule of rates.
The Tenderers are advised to submit their quote as a percentage (+/-) on the total
amount indicated in the tender.
10.5 In case of tie between two or more bidders at L-1 position, all the L-1
bidders shall be asked to submit discount bid in terms of percentage discount over
previous quoted amount in a sealed envelope after taking the approval of the
competent authority. Above exercise shall currently be an offline activity outside
the e-portal.
10.6 T he bidders while seeking revised bids, shall be advised to witness the
opening of sealed envelopes.
58 of 81
Based Locations.
In case of identical rates received, the bidder with the highest turnover
worked out based on the average three years IT Returns submitted (i.e. FY
2015-16,& 2016-17, 2017-18) ,turnover to three decimal points as submitted
against turnover criteria shall be considered as L1 bidder and LOI will be
placed accordingly
11.0 PENALTY CLAUSE:
The penalty for breach of safety during execution of works shall be levied by the Corporation as below:
a. Violation of applicable safety, health and environment related norm, a penalty of Rs.5000/- per occasion.
b. Violation as above resulting in any physical injury, a penalty of 0.5% of the contract value (max. of Rs. 2 lacs)
per injury in addition to Rs. 5000/- as mentioned above.
c. Fatal accident, a penalty of 1% of the contract value (max of Rs.10 lacs) per fatality in addition to Rs.5000/- as
mentioned above.
d. In case spare inventory of 5% VMUs (5% of the total VMUs installed on TTs at a location) is not maintained, a
penalty @Rs.1000/- per day for the number of days exceeding one month allowable time will be imposed.
12.0 PAYMENT TERMS:
12.1 All payments for works carried out at depot/terminal will be made within 15 days of bill submission by the
respective depot/terminal through ECS Mode only. The contractor/bidder shall co-operate in this regard.
12.2 The present tender is a composite tender for:
a. Supply of Vehicle Mounted Units and Vehicle Tracking System on rental basis
b. Installation of Vehicle Mounted Units and Vehicle Tracking System
c. Testing and commissioning of Vehicle Mounted Units and Vehicle Tracking System
d. Replacement of Vehicle Mounted Units
e. Operation of VMU and providing customized exception reports for end-to-end solution
f. Providing services for route mapping
g. Providing training to officers and dealers/transporters
The Bidder shall submit single rate/quote for items (a) to (d) and for each of the items mentioned at (e), (f)
and (g) for all the above works. At any point of time during the tender finalization or contract,
Bidder/successful Bidder shall not be allowed/permitted to split the rates quoted and ask separate payments.
59 of 81
Based Locations.
The scope of work consists of technology, labor cost, taxes etc. and contract is for five years. The Bidder shall
keep in mind various factors such as labor cost, technology up gradation cost while quoting the rates. At any
point of time, no escalation in rates will be allowed due to the increase in the cost of any one or more
element of composite tender.
The data generated in the VTS shall always remain the property of IOCL and successful Bidder
shall hold the same in confidence.
The successful bidder shall not have any lien / charge on VMU/VTS for any payments due
from IOCL.
13.0 DISCLAIMERS
(i) The information contained in or as part of the Tender or otherwise provided to bidders, was obtained
from various sources and is offered in good faith for the guidance of the bidders only.
(ii) Each bidder is obliged to become acquainted with all of the provisions of the applicable laws affecting
the Bid, the execution of the Agreement and fulfillment of its terms. Whilst IOCL does not restrict any
foreign entities from participating in the Tender, bidders are deemed to have knowledge of and be in
full compliance with all the applicable laws, including without limitation, relevant applicable laws in
relation to undertaking the Contract, foreign investments and collaborations. The bidders
acknowledge and agree that IOCL shall be entitled to disqualify any bidder, invoke its EMD and
exercise any other remedies it may have (including without limitation, seek damages for loss of profit
/ loss of revenues), if any proceedings are brought against any bidder and / or IOCL and / or any
party, for breach of any applicable laws in relation to such bidder’s bid.
(iii) The Tender documents do not purport to contain all of the information that may be required by
bidders to evaluate the business opportunity, and / or its commercial potential / value and each
Bidder should conduct its own independent legal, financial due diligence or other analysis of the
business opportunity, and / or its commercial potential / value and of the information contained or
referred to in the Tender documents and should obtain such professional advice as it deems
necessary including consideration of any business risks associated thereto.
(iv) Any communication to the bidders from IOCL shall be valid only if received in writing from any person
authorised by IOCL.
(v) The Tender documents are not intended to form the basis of a decision to enter into any transaction
with respect to the Contract t or any other investment decision and do not constitute an offer,
invitation or recommendation to enter into or make any such transaction or decision.
(vi) Neither IOCL nor its employees, agents, directors, consultants, advisers, contractors or sub-
contractors, make any representation or warranty, express or implied, or accept any responsibility or
liability as to the accuracy or completeness of the information contained in the Tender documents or
information made available or to be made available in connection with IOCL, its business activities
and / or the Contract and nothing contained herein or provided or to be provided to the bidders is or
shall be relied upon as a promise or representation, whether as to the past or as to the future.
60 of 81
Based Locations.
14.0 INDEMNITY
(i) The bidders shall indemnify IOCL and its employees, directors, agents, advisors and consultants and
hold such persons harmless from and against any and all actions, causes of action, claims, suits,
damages, counterclaims, penalties, losses, expenses (including attorney’s fees and court costs) and
liabilities of any kind which IOCL or its employees, directors, agents, advisors, consultants,
contractors or sub-contractors, may suffer howsoever arising as a direct or indirect result of:
(a) any act or omission of the bidder and / or its employees, agents, officers, directors, advisors,
servants or staff members, whether undertaken pursuant to the Tender or otherwise;
(b) the bidder’s defective performance or non-performance of its obligations hereunder or
under Contract awarded pursuant to the Tender;
(c) any breach by the bidder of any warranty, representation or covenant given in connection
with the Tender; and/or
(d) any act of terrorism, destruction or violence by the bidder or any of its employees, agents,
officers, directors, advisors, consultants, servants or staff members.
61 of 81
Based Locations.
GENERAL CONDITIONS OF CONTRACT (GCC) FOR SUPPLY OF

EQUIPMENT / MATERIALS
1) DEFINITIONS:
Throughout these conditions and in the specification (if any) hereto annexed the terms:
(a) “The Purchaser” means INDIAN OIL CORPORATION LIMITED (Marketing Division)
(b) “The Indenter” means any Officer authorized by the Purchaser to order
Equipments/Materials.
(c) “The Inspecting Officer” means the person, firm department nominated by the Purchaser
to inspect the equipment/ materials on his behalf and the deputies of the Inspecting
Officer so nominated.
(d) “The Seller” means the person, firm or Company with whom the order for supply of
equipment/ material is placed and shall be deemed to include the Seller’s successors,
representatives, heir’s executors and administrators duly approved by the Purchaser.
(e) “Sub-contractor” means any person, firm or Company from whom the Seller may obtain
any material or fittings to be used in the supply or manufacture of the equipments/
materials.
(f) “Drawings” means the drawings exhibited or provided for the guidance of the Seller.
2) PURPOSE OF CONTRACT AND PARTIES TO THE CONTRACT:
This contract is for the supply of equipments/materials of the description in the quantities set
forth in the Purchase Order and/or schedule to the Purchase Order.
Except as hereby otherwise provided a verbal or written arrangement abandoning, varying or

supplementing this contract or any of the terms hereof, shall be deemed provisional and shall
not be binding on the Purchaser unless or until the same is endorsed on the Contract or
incorporated in a formal agreement and signed by the parties hereto and till then the
Purchaser shall have the right to repudiate such arrangement.
62 of 81
Based Locations.
3) SECURITY DEPOSITS:
Security Deposit shall be 10% of the total contract value.
Successful Bidders would also be required to submit Security Deposit within 7 days of the
acceptance of LOO.
4) TIME FOR DELIVERY /DESPATCH, THE ESSENCE OF THE CONTRACT:
The time given for delivery/dispatch shall commence from the date of the Purchase Order/
Contract by the Seller.
The time for delivery/ dispatch stipulated in the said Purchase Order/ Contract for the
delivery or dispatch of the equipments/ materials shall be deemed to be the essence of the
contract and should Seller fail to deliver / commission the same within the scheduled delivery
period the Purchaser shall be entitled to withhold the payment if necessary until the quantity
against the order has been supplied and also to recover from the seller the penalty as
stipulated in the Agreement. Alternatively, at the option of the Purchaser, the purchaser shall
be entitled to purchase from elsewhere on the account and at the risk of the Seller, the
equipments/ materials thereof which the Seller has failed to delivery/ dispatch as aforesaid or
if not available the best and nearest available substitute thereof, or to cancel the contract and
the Seller shall be liable for any loss or damage which the Purchaser may sustain by reasons
of such failure on the part of the Seller.
5) CHARGES FOR WORK NECESSARY FOR COMPLETION OF CONTRACT:
The Bidder shall pay all charges for handling, stamping, painting, marking, protecting or
preserving patent rights, drawings, pamphlets, models and gauges and for all such measures
as the Purchaser may deem necessary for the proper completion of the contract, through
special provision therefore may not be made in specification of drawings.
6) EXECUTION OF THE CONTRACT:
The whole contract is to be executed in the most approved and workman like manner to the
entire satisfaction of the purchaser or his deputed representative who has power to reject
any of the equipment/ material of which he may disapprove and his decision thereon and on
63 of 81
Based Locations.
any question as to the true intent and meaning of the specification or drawings, or of the
work necessary for the proper completion of the contract shall be final and conclusive.
7) BIDDER’S RESPONSIBILITY:
The Bidder is to be entirely responsible for the execution of the contract in all respects in
accordance with the terms and conditions as specified in the acceptance of Tender and the
Schedule annexed thereto. Any approval which the Purchaser or his authorized
representative may have given in respect of the equipment/ materials or other particulars
and the work or the workmanship involved in the contract (whether with or without test
carried out by the Seller or the Purchaser’s representative) or acceptance by the Purchaser’s
representative it shall be lawful for the Consignee on behalf of the Purchaser to reject the
equipment/material on arrival at destination if it is found that the goods supplied by the
Sellers are not in conformity with the terms and conditions of the Contract in all respect.
8) INDEMNITY:
The seller shall all times indemnify the Purchaser against all claims, which may be made in
respect of the said equipment/ material for infringement of any right protected by Patent.
Registration of design or trade market provided always that in the event of any claim in
respect of any alleged breach of a patent, Registered design or Trade Mark being made
against the Purchaser, he shall notify the seller of the same, and the seller shall be at liberty,
but at his own expenses, to conduct negotiations for settlement or any litigation that may
arise there from.
9) SUB-LETTING OF CONTRACT:
The Seller shall not sub-let or assign this contract or any part thereof without the written
permission of the Purchaser. In the event of the Seller’s sub-letting or assigning this contract
or any part thereof without such permission the Purchaser shall be entitled to cancel the
contract and to purchase the equipment/ material elsewhere on the Sellers’s account and risk
and the Seller shall be liable for any loss or damage which the Purchaser may sustain in
consequence of or arising out of such purchase.
9) PACKING MATERIALS:
All packing cases, containers packing, and other similar materials shall unless otherwise
agreed be supplied by the Seller free of charges and will not be returned. Every bale and
64 of 81
Based Locations.
package shall be clearly marked with the Seller’s name, Consignee’s name and address, and
gross weight and shall contain a packing note showing its contents in details i.e. Model No.,
Serial No. and description of the equipment/ materials. The seller shall provide such packing,
as the Purchaser or Indenter may consider necessary to ensure the safe arrival of the
equipment/ materials t destination.
10) NOTIFICATION OF DELIVERY OR DESPATCH:
Notification of delivery/ dispatch on the Purchaser’s standard dispatch advice in regard to

each and every consignment shall be made to the consignee and to the Purchaser
immediately upon dispatch or delivery. The Seller shall further supply to the Purchaser a
priced invoice in quadruplicate and packing account to the consignee of all equipment/
materials delivered/ dispatched. All packages, containers bundles and loose materials
forming part of each and every consignment shall be described fully in the packing account
and full details of contents of packages and quantity of materials shall be given to enable the
Consignee to check the stores on arrival at destination.
11) REMOVAL OF REJECTED EQUIPMENT & MATERIAL:
When any equipment/materials delivered at the Purchaser’s / Consignee Depot the rejected
on account of default on the part of the Seller they shall be removed by the Seller within 14
days from the date of rejection, such rejected equipment/ material shall be at the Seller’s risk
from the date of such rejection. If not removed within 14 days of rejection, the Purchaser
shall have the right to dispose of such equipment/materials as he thinks fit at the Seller’s cost,
risk and responsibility. Equipment/materials that have been dispatched by Road/ Rail and
rejected after arrival at destination may be taken back by the Seller either at the Station
where they were rejected or at the station from which they were sent. If the contract is
placed for delivery F.O.R. station of dispatch the Seller shall pay the carriage charges on the
rejected consignments at Public Tariff Rail/ Road rates as the case may be from the station of
dispatch to the station where they were rejected. If the Seller selects to take the goods at the
station from which they were dispatched, the goods shall, in addition, be booked to him
freight to pay at public Tariff rail/ Road rates as the case may be and at owner’s risk. The
property in goods shall not pass from the Seller unless and until accepted by the Purchaser
after Inspection.
12) PAYMENT:
65 of 81
Based Locations.
Payment will be made through bank transfer within 15 days of bill submission on successful
completion of job duly authenticated by nominated Officer assigned the job of VTS
monitoring by Location-In charge.
13) CLAIMS:
The Purchaser shall be entitled to retain the amount of any claim of the Purchaser against the
Seller whether liquidated or un-liquidated arising out of the Contract under reference, or
otherwise however, and set off the same protanto against amount payable to the Seller
under reference or otherwise however without prejudice and in addition to the other rights
of the Purchaser to recover the amount of any claim as aforesaid.
14) ILLEGAL GRATIFICATION:
Any bribe, commission, gift or advantage given, promised or offered by the Seller or by
anybody on his behalf, to the Purchaser or any person on his behalf either friend or relative,
in relation to obtaining or execution of this particular or any other contract/s with Purchaser
for showing favor or disfavor to any person in relation to this particular or any other
contract/s as aforesaid shall subject the seller to the cancellation of the particular and/or any
other or all contracts entered into with them by the Purchaser and also to payment of any
loss or damage resulting from any such cancellation to the like extent provided in the
Agreement.
15) LAW GOVERNING THE CONTRACT:
This contract shall be government by the Law of India from time to time in force.
16) ARBITRATION:
All questions, disputes and differences arising under or in relation to this Agreement shall be
referred to the sole arbitration of the Director (Marketing) of the Corporation. If such
Director (Marketing) is unable or unwilling to act as the sole arbitrator, the matter shall be
referred to the sole arbitration of some other officer of the Corporation by such Director
(Marketing) in his place, who is willing to act as such sole arbitrator. It is known to the parties
herein that the Arbitrator appointed hereunder is an employee of the Corporation and may
be Shareholder of the Corporation. The arbitrator to whom the matter is originally referred,
whether the Director (Marketing) or officer, as the case may be, on his being transferred or
vacating his office or being unable to act, for any reason, the Director (Marketing) shall
designate any other officer of the Corporation to act as arbitrator in accordance with the
66 of 81
Based Locations.
terms of the Agreement and such person shall be entitled to proceed with the reference from
the stage at which it was left by his predecessor. It is also the term of this Agreement that no
person other than the Director (Marketing) or the person designated by the Director
(Marketing) as aforesaid shall act as arbitrator. The award of the Arbitrator so appointed
shall be final, conclusive and binding on all the parties to the Agreement and provisions of the
Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment thereof
and the Rules made there under and for the time being in force shall apply to the arbitration
proceedings under this clause.
The parties hereby agree that the court in city of Chennai alone shall have jurisdiction to
entertain any application or any award/s made by the Sole Arbitrator or their proceedings in
respect of anything arising under this Agreement.
67 of 81
Based Locations.
SPECIAL CONDITIONS OF CONTRACT (SCC)
1.0 GENERAL:
1.1 Special Conditions of Contract shall be read in conjunction with the General Conditions of
Contract, Schedule of Rates, Specifications of work and any other document forming part of
this contract wherever the context so requires.
1.2 Notwithstanding the sub-division of the document into separate sections and volumes, every
part of each shall be deemed to be supplementary of every other part and shall be read with
and into the contract so far as it may be practicable to do so.
1.3 Where any portion of the General Conditions of Contract is repugnant to or at variance with
any provisions of the Special Conditions of Contract, then unless a different intention
appears, the provision(s) of the Special Conditions of Contract shall be deemed to override
the provision(s) of General Conditions of Contract only to the extent that such repugnancies
of variations in the Special Conditions of Contract as are not possible of being reconciled
with the provisions of General Conditions of Contract.
1.4 Whenever it is stated in this Bidding Document that such & such supply is to be effected or
such & such work is to be carried out, it shall be understood that the same shall be effected/
carried out by the Contractor at his own cost, unless a different intention is specifically &
expressly stated herein or otherwise explicit from the context. Contract Value (also referred
to as Contract price) shall be deemed to have included such cost.
Sl.No Name & Address of Location Contact person

1 INDIAN OIL CORPORATION LTD Chief Terminal
CHENNAI FORESHORE TERMINAL, Manager
Inside Port Trust Premises (Gate 2), 044 25956073
G.M. Pettai Road, Royapuram,
Chennai - 600 013
2 INDIAN OIL CORPORATION LTD Terminal Manager
COIMBATORE Terminal, 0422- 2632620
Athappa Gounden Pudur (Hamlet),
Irugur, Coimbatore - 641 103

68 of 81
Based Locations.
MADURAI TOP Manager

Sidco Industrial Estate, Kappalur, 0452-2489768
Madurai 625 008.
4 INDIAN OIL CORPORATION LTD Deputy General

KORUKKUPET Manager
Kathivakkam High Road, Korukkupet, 044- 2592 0117
Chennai - 600 021.

CAUVERY BASIN MARKETING Manager
TERMINAL 04365- 256261
Muttam Village (PO) Nagore - 611
002 Nagapatinnam District.

TUTICORIN - STD CODE 0461 Manger
Harbour Estate, Tuticoirn 628004. 0461- 2352570

TRICHY - STD CODE 0431 Manger
191, SIDCO, Women Industrial 0431-2731111
Estate, Vazhavandankottai, Trichy -
620015.
8 INDIAN OIL CORPORATION LTD CHIEF DEPOT

SANKARI MANAGER
Narappan Chavadi, Sankari Durg Rs 04283-261901
(PO), Salem - 637302.

TONDIARPET Manger
Ennore High Road, Tondiarpet, 044-25923728
Chennai - 600081.
The above list is only indicative and is subject to change in the currency of the contract based
on commissioning of new terminals, shifting/attachment of POL tank trucks to non base
69 of 81
Based Locations.
location or while availing assistance of TT loading from OMC’s/ Private terminals.

Adding/removing terminals for VTS coverage will be solely at the discretion of the IOC and the
contractor is bound to comply.
The Contractor will be responsible for installation of VTS/tracking and other related works
under scope of this contract for POL TT’s attached to TNSO locations irrespective of the base
location they are attached to.
Contract Validity: The duration of the above contract is for a period of twelve months or until
finalization of fresh contract, whichever is earlier.
70 of 81
Based Locations.
BIDDER’s GENERAL INFORMATION
1. Name of the firm:
2(a) Registered office address of the firm:
(b) Address for correspondence:
3. Phone Nos.:
4. Fax Nos.:
5. Mobile Nos.:
6. E-mail address:
7. Permanent Account No. (PAN issued by Income Tax Dept.):
8. We confirm that we are not involved in any litigation, which would render the performance of
any obligation impossible in case, the contract is awarded to us.
9. We confirm that rates offered by us will remain valid for acceptance by you up to 120 days
from the date of opening of this tender.
Date:
Signature___________________
Name of Person signing__________________
Bidder's Name and address with seal__________________
(SEAL AND SIGNATURE OF BIDDER)
(Please attach copies of Annual Report and Audited Balance sheets and Profit & Loss Account with
complete schedules and Income Tax Returns duly acknowledged by the department for the last three
years).
71 of 81
Based Locations.
INDEMNITY BOND UNDERTAKINGS PROFORMA-‘A’ (FOR PF)

(To be executed if Applicable on obtaining work order )
From :
M/s. ………………………………………………………………………………(Contractors)
To,
M/s. INDIAN OIL CORPORATION LIMITED
Sub.: (1) Work Order No. ......................................................... dt..............
(2) Agreement No............................................................ dt...............
THIS INDEMNITY BOND/UNDERTAKING executed at ...……………..……...... this

.......................................day ........………....... of ………………………….. by Messers
…………………………………………………………………………………………..
hereafter called the "Contractors" (which expression shall mean and include if the context so admits,
the partners or partner for the time being of the Firm and their his respective heirs, executors and
administrations its successors and assigns in law) in favour of INDIAN OIL CORPORATION LTD., a
Company incorporated under the Company Act 1 of 1956 and having its Registered Office at G-9, Ali
Yavar Jung Marg, Bandra (East). Bombay - 400 051, hereinafter called "the Corporation” (which
expression shall include its successors and assigns in law).
WHEREAS the Corporation, desirous of having executed certain work specified in the work
order No. _____________ dated __________ issued by the Corporation on the Contractors has caused
drawings, specifications and bill of quantity showing and describing the work to be done prepared and
the same have been signed by or on behalf of the parties hereto AND WHEREAS the Contractors have
agreed with the said work Order upon certain terms and conditions provided in the Agreement
executed between the Contractors and the Corporation and also contained in the General Conditions
of contract attached thereto.
AND WHEREAS the Contractors are bound by law to comply with the provisions of various Labour
Laws like Minimum Wages Act 1948, Equal Remuneration Act 1976, Inter-State Migrant Workmen
(Regulation of Employment and Conditions of Service) Act 1979, Contact Labour (Regulation and
Act 1970), Workmen's Compensation Act 1923, Employees State Insurance Act as also the Provident
Fund Act providing for Provident Fund Act Scheme for labourers engaged by the Contractors but
amenities and facilities to the workers under the different labour laws, not only the contractors
but also the Corporation as the principal employer becomes liable for the acts of omission and
commissions by the Contractors.
72 of 81
Based Locations.
IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND
UNDERTAKING BY THE CONTRACTORS to indemnify and keep indemnified the Corporation as stated
hereinafter;
The Contractor hereby undertake to furnish a certificate with regard to the number of
labourers employed by them in the Corporation and in other organisation throughout the
country to the Location in-charge of the Corporation where the work is undertaking by the
Contractors.
The Contractors hereby confirm and state that they are duly registered under Contact Labour
(Regulation and Abolition) Act 1979 as amended from time to time and that they undertake to
furnish a certified copy of the requisite License obtained by the Contractors from the
competent authority to the Corporation's representative.
The Contractors hereby undertake to keep proper record of attendance of his labourers and
will give opportunity to the officers of the Corporation to supervise the same and confer upon
the Corporation's representative the right to countersign the said register. The Contractors
shall provide a copy of pay sheets to the Location in-charge of the Corporation and also confer
the right of wages to the labourers on the spot whenever required by the Corporation.
The Contractors state that they are fully aware of the provisions of the Provident Fund Act,
particularly with regard to the enrolment of labourers as a member of Provident Fund. The
Contractors further confirm that they are aware of the provisions and that they are obliged to
recover Provident Fund contribution from the eligible labourers engaged by them and after
adding their own contribution, remit the same to RPFC. The contractors state and confirm that
they are fully aware of their obligation to remit the said amounts on account of Provident Fund
to the RPFC within the prescribed period and that they have obtained a separate code number
from the Regional Provident Fund Commissioner which is bearing Sanction
No…………….…………………….dated..................…………....... from ...............................RPFC.
The Contractors will afford all opportunities to the Corporation whenever required to verity
that the Provident Fund is actually deducted by the Contractors from the wages of the
labourers and the same together with the Contractors' contribution has been duly remitted by
the Contractors to the concerned P.F. Commissioners. The Contractors also undertake to
73 of 81
Based Locations.
provide photocopy of the receipt issued by the concerned P.F. Commissioner for having
received the P.F. contribution from the Contractors.
In the event the location in-charge of the Corporation is not satisfied about the payment of
wages made and the recovery of P.F. etc. from the labourers employed by the Contractors,
the Contractors hereby agree and authorize the location in-charge to complete all their
obligations by deducting the dues from the bills.
Notwithstanding the provisions contained in clause 6 above, the Contractors hereby undertake
and authorize the Corporation to recover dues payable by the Contractors to the labourers
employed by them as also amounts on account of P.F. contributions (including the Contractors'
-contribution) as also all losses. damages, costs, charges, expenses, penalties from their bills
and other dues including the security amounts.
The Contractors hereby agree, confirm and declare that they have fully complied and will
comply with the provisions of various labour laws, particularly those referred to herein above
and that no violation of the provisions of various amenities and facilities to the workers under
different laws has been done by them and in the events of any past or future violation of the
various labour laws the contractors shall indemnify and keep the Corporation duly indemnified
against all losses, damages, costs, expenses, penalties, suits or proceeding which the
Corporation may incur, suffer or be put to.
The contractors hereby agree that the aforesaid indemnity undertaking are in addition to and
not in substitution of the terms and conditions contained in the tender documents and the
work order and also the Agreement executed by the Contractors with the Corporation.
The Contractors hereby confirm, agree and record that these terms of undertaking and
indemnity shall be irrevocable and unconditional and shall be binding on their heirs, executors,
administrators and legal representatives and shall ensure for the Corporation's benefit and for
the benefit of its successors and assigns. Yours faithfully.
Contractor's Name and Signature
Witness (1) …………………………………………………………………………...
(Full address) …………………………………………………………………………...
…………………………………………………………………………...
Witness (2) …………………………………………………………………………...
(Full address) …………………………………………………………………………...
…………………………………………………………………………...
74 of 81
Based Locations.
INDEMNITY BOND PROFORMA

(On Stamp Paper of Rs. 100/- - to be typed in double spacing)
PROFORMA ‘B’
(To be executed if Applicable on obtaining work order)
From: M/s. _____________________________________________

(Contractors)
To: M/s. INDIAN OIL CORPORATION LIMITED
Subject: (1) Work Order No. _________________, dated __________
(2) Agreement No. __________________, dated _________
THIS INDEMNITY BOND/ UNDERTAKING executed at ............................. this ..........

day
……………… of ........................ 2007 by
M/s................................................................ hereinafter called “The
Contractors” (which expression shall mean and include, if the context so admits, the
partners or partner for the time being of the Firm and their or his respective heirs,
executors and administrations its successors and assigns in law) in favour of INDIAN OIL
CORPORATION LIMITED a Company incorporated under the Company Act I of 1956 and
having its Registered Office at INDIAN OIL BHAVAN, G-9, Ali Yavar Jung Marg. Bandra
(East), Mumbai 400051, and with their Karnataka State Office in No. 29 , P. kalinga Rao
Road , Bangalore-560027, hereinafter called “The Corporation’ (which expression shall
include its successors and assigns in law).
WHEREAS the Corporation, desirous of having executed certain work specified in the work
order No. .................... dated........... issued by the Corporation on the Contractors:
has caused drawings, specifications and bill of quantity showing and describing the work to
be done prepared and the same have been signed by or on behalf of the parties hereto
AND WHEREAS the Contractors have agreed with the Corporation to execute and perform
the said work specified in the said Work Order upon certain terms and conditions provided
in the Agreement executed between the Contractors and the Corporation and also
contained in the General Conditions of contract attached thereto.
AND WHEREAS the Contractors are bound by law to comply with the provisions of various
Labour Laws like State Migrant Workmen (Regulation of Employment and Conditions of
Service) Act 1979, Contract labour (Regulation and Abolition) Act 1970, Workmen’s
Compensation Act 1923, Employees State Insurance Act as also the Provident Fund Act by
75 of 81
Based Locations.
the Contractors but in the event of violation of the provisions of various amenities and
facilities to the workers under the different labour laws, not only the Contractors but also
the Corporation as the principal employer becomes liable for the acts of omissions and
commission by the Contractors. IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND
UNDERTAKING BY THE CONTRACTORS to indemnify and keep indemnified the Corporation
as stated hereinafter.
1. The Contractors hereby undertake to furnish a certificate with regard to the number
of labourers employed by them in Corporation/ in other organization throughout the
country to the location in charge of the Corporation where the work is undertaking
by the Contractors.
2. The Contractors hereby confirm and state that they are duly registered under
Contract Labour (Regulation and Abolition) Act 1970 as amended from time to time
and that they undertake to furnish a certified copy of the requisite Licence obtained
by the Contractors from the competent authority to the Corporation’s
representative.
3. The Contractors hereby undertake to keep proper record of attendance of his

labourers and will give opportunity to the officers of the Corporation to supervise
the same and confer upon the Corporation’s representative the right to countersign
the said register if so required by the Corporation. The Contractor shall provide a
copy of the pay sheets to the Location in-charge of the Corporation nominated by
the Corporation for supervision of the payment of wages made to the labourers by
the contractors and also confer the right on the Corporation for supervision of the
payment of wages made to the labourers by the contractors and also confer the
right on the Corporation‘s representative to supervise the payment of wages to the
labourers on the spot whenever required by the Corporation.
4. The Contractors state that they are fully aware of the provisions of the Provident
Fund Act, and the rules made thereunder. The Contractors hereby confirm that the
said act and the rules made thereunder are not applicable to them since they have
not employed labourers exceeding ______ at any time and that the labourers so far
employed were also not on continuous basis. The contractors further confirm in this
regard that no worker employed by them is in service for circumstances none of the
workers employed by them is eligible for P.F. benefits under the said Act. The
Contractors therefore state that they are exempted from the purview of the said
ACT and the rules made there under and they are therefore not required to obtain a
separate code No. from the R.P.F.C.
76 of 81
Based Locations.
5. The Contractors hereby undertake and agree that in event of any claim on account
of P.F. liabilities arising in future, they shall keep the Corporation duly indemnified
against all losses, damages, charges, expenses, penalties, suits or proceedings which
the Corporation may incur, suffer or be put to on that account.
6. The Contractor hereby agree, confirm and declare that they have fully complied and
will comply with the provisions of various labour laws, particularly those referred to
herein above and that no violation of the provisions of various amenities and
facilities to the workers under different laws has been done by them and in the
events of any past or future violation of the various labour laws the contractors shall
indemnify and keep the Corporation duly indemnified against all losses, damages,
costs, expenses, penalties, suits or proceeding which the Corporation may incur,
suffer or be put to.
7. The Contractor hereby agrees that the aforesaid indemnity undertaking are in
addition to and not in substitution of the terms and conditions contained in the
tender document and the work order and also the Agreement executed by the
Contractors with the Corporation.
8. The Contractors hereby confirm, agree and record that these terms of undertaking
and indemnity shall be irrevocable and unconditional and shall be binding on their
heirs, executors, administrators and legal representatives and shall ensure for the
Corporation’s benefit and for the benefit of its successors and assigns.
9. That all questions, issues, disputes and differences between the contractor and the
Corporation arising under this indemnity bond/undertaking shall be referred to
arbitration in the same manner as indicated in the contract dt ________ executed
between the contractors and the Corporation.
Yours faithfully,
Date:
Contractor’s Name and Signatures
Witness (1) _________________________________________
(Full address) _________________________________________
Witness (2) _________________________________________
(Full address) _________________________________________
77 of 81
Based Locations.
PROFORMA OF DECLARATIONS TO BE FURNISHED BY THE TENDERERS
D E C L A R A T I O N - `A'
We declare that we have complied with all the conditions of the tender including technical
specifications, drawings, GCC & all the documents etc., forming part of tender.
Date: Tenderer’s
Place: Signature & Seal
D E C L A R A T I O N - `B'
We declare that we do not have any employee who is related to any officer of the
Corporation/Central/State Governments.
We have the following employees working with us who are near relatives of the
Officer/Director of the Corporation/Central/State Government.
Name of the employee Name & designation of

the Officer of the
of the Corporation/Central/State
Governments
Date :
Place :
Signature & Seal of tenderer:

78 of 81
Based Locations.
D E C L A R A T I O N - `C'
The Tenderer is required to state whether he is a relative of any Director of our Corporation or the
Tenderer is a firm in which any Director of our Corporation or his relative is a partner or any other
partners of such a firm or alternately the Tenderer is a private company in which Director of our
Corporation is a member or Director.
1. Name of the Contractor and his relations
with the Director in our Corporation :
2. Name of the Director of the Corporation

who is related to the Contractor :
3. Name of the Director of the Corporation

who is a member or a Director of the firm :
Date :
Place : Signature & Seal of tenderer
DECLARATION – ‘D’
Tenderer is required to state whether they have employed any retired Director and above rank officer of
Indian Oil Corporation Limited in their firm. If so, details hereunder to be submitted.
Name of the person :
Post last held in IOC :
Date of retirement :
Date of employment in the firm :
Date :
Place : Signature & Seal of tenderer
N.B.
1. A separate sheet may be attached, if the above is not sufficient.
Strike out whichever is not applicable. If the Contractor employs any person subsequent to signing
the above declaration and the employee/s so appointed happens to be the near relatives of the
Officer/Director of the Corporation/Central/State Governments, the Contractor should submit
another declaration furnishing the name/s of such employee/s who is/are related to the officer/s of
the Corporation/Central/State Governments.
79 of 81
Based Locations.
DECLARATIONS TO BE FURNISHED BY THE TENDERERS ALONGWITH TENDER IN LETTER HEAD
PROFORMA OF DECLARATION OF BLACK LISTING I HOLIDAY LISTING
In the case of a Proprietary concern:
I hereby declare that neither I in my personal name or in the case of my Proprietary concern
M/s._________________________ which is submitting the accompanying Bid/Tender, nor any other
concern in which I am proprietor nor any partnership firm in which I am involved as . a Managing Partner
have been placed on black list or holiday list declared by Indian Oil Corporation Limited or its Administrative
Ministry (the Ministry of Petroleum & Natural Gas) or by any department/s of the State or Central
Government/s or by any other Public Sector Undertaking/s and that there is no inquiry in respect of any
corrupt or fraudulent practice pending against him/it/them except as indicated below: '
(Here give particulars of blacklisting or holiday listing, and in absence thereof state "NIL")
In the case of a Partnership Firm:
We hereby declare that neither we, M/s. _________________________ submitting the accompanying
Bid/Tender nor any partner involved in the management of the said firm either in his individual capacity or
as proprietor or managing partner of any firm or concern have or has been placed on black list or holiday list
declared by Indian Oil Corporation Limited or its Administrative Ministry (the Ministry of Petroleum &
Natural Gas) or by any department/s of the State or Central Government/s or by any other Public Sector
Undertaking/sand that there is no inquiry in respect of any corrupt or fraudulent practice pending
against him/it/them except as indicated below:
(Here give particulars of black listing or holiday listing, and in absence thereof state "NIL")
In the case of Company:
We hereby declare that the Company nor its Promoter/s I Director/s having controlling stake in the
Company (here controlling stake means person having minimum 26% shareholding of a company) as a
proprietor or as a Managing Partner has not been placed on black list or holiday list declared by Indian Oil
Corporation Limited or its Administrative Ministry (the Ministry of Petroleum & Natural Gas) or by any
department/s of the State or Central Government/s or by any other Public Sector Undertaking/s and that
there is no inquiry in respect of any corrupt or fraudulent practice pending against him/it/them except as
indicated below:
(Here give particulars of black listing or holiday listing, and in absence thereof state "NIL")
It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd, shall have the right
to reject my/our bid, and if the bid has resulted in a contract, the contract is liable to be terminated.
Place: Signature of Bidder:________________
Date: Name of Signatory :________________
80 of 81
Based Locations.
81 of 81
Based Locations.
Signature Not Verified

Digitally signed by VENU PRADEEP R
Date: 2018.10.04 14:02:15 IST
Location: IndianOil e-Tendering Portal

Indian Oil Corporation Limited tender for vehicle tracking system

Caricato da

Informazioni sul documento

Titolo originale

Copyright

Formati disponibili

Condividi questo documento

Condividi o incorpora il documento

Opzioni di condivisione

Hai trovato utile questo documento?

Questo contenuto è inappropriato?

Copyright:

Formati disponibili

Indian Oil Corporation Limited tender for vehicle tracking system

Caricato da

Copyright:

Formati disponibili

Indian Oil Corporation Limited

TECHNICAL CUM PRICE BID

NAME OF WORK : SUPPLY, INSTALLATION, TESTING COMMISSIONING,

TENDER NO. : SRCC/LT/112/TNSO/18-19

EMD : Rs. 59,000.00

TYPE OF TENDER : Single Bid

DUE ON : 12.10.2018 15:00 Hrs

Ref.: SRCC/LT/112/TNSO/18-19 Date:04.10.2018

S/N DESCRIPTION PAGE

7 SPECIAL CONDITIONS OF CONTRACT 67

NOTICE INVITING e-TENDER

from payment of EMD and a copy required to be

(c) Parties have submitted permanent EMD Civil Category-

7. Conditional offers are liable for rejection.

E-TENDER ENQUIRY (https://iocletenders.nic.in)

Sub: SUPPLY, INSTALLATION, TESTING COMMISSIONING, OPERATION AND MAINTENANCE OF

For Indian Oil Corporation Limited

General Manager(Contract Cell)SRCC

Instructions to Bidders for participation in E-Tendering

How to submit On-line Bids / Offers electronically against E-tendering?

What is a Digital Signature?

Why is a Digital Signature required?

Submission and Opening of Bids

Last Date for Submission of Bids

Valid licenses during contract period

LIMITED TENDER (SINGLE BID SYSTEM)

TECHNICAL BID ABSTRACT:

1 Party’s name with address

2 IOC SAP Bidder Code

10 GST REGISTRATION CERTIFICATE

(*) – ATTACH DOCUMENTS IN PROOF OF ABOVE DETAILS REQUESTED FOR.

INDIAN OIL CORPORATION LIMITED

1.6 The Corporation reserves its right to:

agents, advisors, consultants, contractors and sub-contractors, shall assume responsibility or

1.16 By submitting the bid, the bidder further agrees that;

1.24 Amendments to the Tender

(iv) Notwithstanding anything to the contrary, no amendment, modification or variation,

(c) the bidder engages in anti-competitive behavior including, collusion between

1.0 NATURE AND SCOPE OF WORK:

The application should be so designed as to facilitate integration to IOCL’s ERP (SAP) / SD

Server and data base maintenance backup/restoration requires a detailed server

2.0 METHODOLOGY OF VTS

2.1 VMUs are to be of IP67 classification with no external antennae. Replacement of

movement across the geography of india .The customized reports to be generated by

3.0 WORKING PHILOSOPHY AND MONITORING OF DEVIATIONS

3. Geo fence for consumer can be up to 200 M maximum.

3.1 Over Speed Deviation :-

1. Notification ( by SMS/ e-mail) will be generated to transporter , in case a vehicle

2. For every 5 notification reported during a fortnight ( fortnight means calendar

4. If a TT encounter / indulges in any accident in which over speed violation is also

3.2 Route Deviation :

8. Route deviation but no recorded shortage – for 5 such instances in a fortnight ,

9. If an alternate all weather motorable route is available , the same can be

3.3 Halt Deviation :

3.4 VMU ON /OFF report :

4.0 Vehicle Mounted Unit :

c) Any technical conditions stipulated by PETROLEUM EXPLOSIVES & SAFETY

Mandatory clearance status

VTS Uptime % (Vehicle wise/location wise/Region wise/All India wise)

6.0 User Manual

7.0 Technical Specifications :

a) Vehicle Management System will be hosted on a Tenderer’s Web server, Communication

e) Any material mis-representation on this account would constitute a serious offence