BSBSUS501

Develop workplace policy and procedures for sustainability

ASSESSMENT TASK 1

QUESTION 1
Name the Australian Government’s central piece of environmental legislation and discuss its
purpose (Maximum word is 100).

The Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) is the
Australian Government's central piece of environmental legislation. It provides a legal
framework to protect and manage nationally and internationally important flora, fauna,
ecological communities and heritage places defined in the Act as matters of national
environmental significance.

QUESTION 2

(MAXIMUM WORD IS 50 IN EACH RESPONSE).

a) Explain the appropriate process for developing a policy and procedure.
 Identify need
 Identify who will take lead responsibility
 Gather information
 Draft policy
 Consult with appropriate stakeholders
 Finalise / approve policy
 Consider whether procedures are required
 Implement
 Monitor, review, revise

b) Who are the types of people that should be consulted with during policy development?

 Customers
 Suppliers
 Owners
 Service users
 Employees
 Management
 Community groups
 Government departments
 Policy makers
 c) What strategies can you implement for monitoring and reviewing policies?

 Undertake regular, cyclic review of all polices.

 Use a reporting method such as a ‘critical incident report’ to monitor and review policies
and practices.
 Regularly observe how policies are implemented.
 Regularly discuss policies and procedures at team meetings.

Question 3
Explain how you would approach each of the following barriers and challenges when implementing
policies and procedures. (Maximum word is 70 to each response).
Students should explain how they would manage each barrier or challenge to policy implementation.
Sample answers provided.

Challenge
An employee does not believe the
new policy will be a benefit to the
workplace. They are too stuck in
their old ways and are resistant to
change.
Response
The efforts to introduce change can only succeed when you
get employees involved in the change process as much as
possible. Getting the employees involved means listening to
their opinion, accounting for their output and assuring them
that the change is for the good of all in the organization
including them.

The new policy and procedure is  Maintain your rationality.

too complex to follow so
employees avoid using it.
 Place responsibility where it belongs.
 Explain the directive.
 Set reasonable limits.
 Be prepared to enforce your limits.
 Don't stress the negative.

Most of the policies and
procedures have not been
updated for some time because
management do not want to
allocate resources for the
updates.
You could gather the policies and procedures as living
documents that should grow and adapt with a company.
Policy review ensures that your policies are consistent and
effective. Reviewing policies and procedures is especially
important for high-risk or highly regulated industries such as
healthcare, public safety, banking, and more.

QUESTION 4
The managers of a café have just replaced the existing lights to energy saving bulbs. They decided to
implement the change in order to save on energy use and do their part within the community in
 promoting sustainable practices and helping the environment.

(Maximum word is 100 to each response).

a) Over the next quarter they would like to see how the change in light bulbs impacts their usage and
overall costs on the business. Explain how they could monitor costs and encourage staff usage over
the next quarter.
- create an energy, cost saving for staff
- All staff should have to save the electric bills as needed
- Using energy saving light bulbs.
- Must turn off the light after using.
- Attached saving and promote environment poster in every corner in the organization.

Before implementing a new energy saving policy, the managers must identify the responsibilities of
everyone involved. This will help keep people accountable. Outline the roles and responsibilities for
management and employees involved in the policy.
:

Role Responsibilities
Management  Roles: Requires six basic functions, planning, organizing, staffing,
leading, controlling and motivation. Supporting problem solution
and decision making. Ensuring that these parts function to be an
effective and efficient.

Responsibilities: Daily Operations: The primary role of a manager is

to ensure the daily functioning of a department or group of
employees. Staffing: Most employers expect their managers to
interview, hire, and train new employees. Set Goals: A manager
articulates both short and long-term goals to ensure a company's
longevity
Employees Roles: As an employee, you have a 'duty of care' responsibility for
safety and health at the workplace. Report any hazards, injuries
or ill health to your supervisor or employee and cooperates with
your employer when they require something to be done for safety
and health at the workplace.

Responsibilities: As a worker, it is your responsibility to: Read the

workplace safety and health poster at the jobsite. Follow all lawful
employer safety and health rules and regulations, and wear or
use required protective equipment while working. Report
hazardous conditions to the employer.

b) Over the next quarter the café received their bill. Review the usage against the same quarter in
the previous year and calculate the total usage.
 Last year This year
Months Kilowatts Months Kilowatts
February 736 February 604
March 1240 March 962
April 1259 April 817
Total kilowatts 3,235 Total kilowatts 2,383

c) The café managers are so proud of the strong results they have attained on their energy use and
staff engagement after the last quarter and would like to share their achievements with the wider
community. What are some ways the centre could promote their sustainable practices?

 Ensuring proper disposal of waste and recycle in the highest level of our organization.
 Saving cost by using raw materials, energy and natural resources effectively.
 Promote saving cost and environment as a policy.

Reference.
https://www.pmc.gov.au/sites/default/files/files/pmc/implementation-toolkit-5-
monitoring.pdf

https://www.bamboohr.com/blog/procedures-employees/

http://www.safetyworksmaine.gov/safe_workplace/rights-responsibilities.html

http://www.safework.nsw.gov.au/law-and-policy/worker-and-visitor-obligations/worker-
obligations

https://www.enotes.com/homework-help/main-function-managers-50499