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Introduction
This Procurement Management Plan sets the procurement framework for CAR up gradation project. It
will serve as a guide for managing the procurements throughout the life of the project and will be
updated as acquisition needs change. This plan identifies and defines the items to be procured, the
types of contracts to be used in support of this project, the contract approval process, and decision
criteria. The importance of coordinating procurement activities, establishing firm contract deliverables,
and metrics in measuring procurement activities is also included.
Objectives
The organization has a plan to go for outsourcing, which is the outcome of decision tree analysis and
interest of stakeholder.
This section outlines the process through which vendors will be identified and selected to fulfill the
procurement requirements for the electronic component.
This section outlines the process through which vendors will be identified and selected to fulfill the
procurement requirements for the electronic component.
The project team will identify vendors based on which existing and new vendors are able to meet the
procurement requirements outlined above.
Once potential vendors are identified, the project manager will work with the Contracting Manager to
develop RFPs to distribute to vendors to bid on.
Once the contracting group receives all vendor proposals, the Contracting Manager, Project
Manager/Team, consultant/ SME expert, and Project Sponsor will meet to evaluate proposals. Refer
source selection criteria for the selection criteria.
Once the vendor(s) has/have been selected and approved by the Project Sponsor, the Project
Manager will work with the Contracting Department Director, or designated representative, to draft
and finalize the necessary contract(s) with the vendor(s). Refer Seller Agreements for detailed
Information
Once all contracts/ Agreement are complete, the Project Manager will begin the vendor management
phase of the procurement process.
Vendor Management
The design of the electronic component will be provided. The supplier initially has to manufacture a
batch of 10 for the inspection on manufacturing process and repeatability. The next batch should
contain 100 numbers among samples are identified and tested. Once the above two batches are
accepted and approved, supplier has to manufacture and deliver 500 parts per month.
Contract Type
Since the design for the component is provided, The Company is expecting the contract to be a fixed
bit project. The supplier has to quote the cost per component or part.
Requirements
The design for the electronic part (XXXXX) will be provided. The component has to be manufactured
in xxxxxx process. The supplier has to show his compliance to the manufacturing process as per
ISO9100. The component has to be produced based on EN code xxxxx.
The drawings required for the manufacturing will be provided in 2D AUTOCAD software format. Refer
bill of material for the material information, accuracy requirements.