BOARD OF COUNTY COMMISSIONERS GULF COUNTY, FLORIDA AGENDA JUNE 23, 2020 TIME / PAGE NO. 1. Meeting Called to Order 9:00 a.m, 2. Pledge and Invocation 3. Consent Agenda 4-147 4. County Staff Business 5. Board Business 6. Quasi-Judicial Hearing - Review & Consideration of P.D.R.B. Applications . 148 - Variance Request — Ralph & Elizabeth Matthews * Parcel ID #03798-550R * Section 31, Township 6 South, Range 11 West - Variance Request - Bob & Ginny Legette * Parcel ID #03798- 655R * Section 31, Township 6 South, Range 11 West - Variance Request - Melody Noel & Jeffery Bonner * Parcel ID #06314-055R * Section 23, Township 9 South, Range 11 West - Preliminary Plat Approval — Indian Pass Shores ~ Peach Concepts 19, LLC * Parcel ID #03187-009R * Section 21, Township 9 South, Range 10 West 7. Public Hearing — Amending Comprehensive Plan Ordinance 149 Small-Scale Map Land Use Map Amendment * Parcel ID #03072-050R 8 Public Hearing - Abandonment County Right-of-Way Resolution 150 Starfish Avenue & Adjacent to Nutmeg Street * Beacon Hill Subdivision 9. Public Hearing - Amending Comprehensive Plan Ordinance : 150 Land Use Element, Housing Element, Sewer, Solid Waste, Capital Improvements Element & Economic Development Element 10. Bid Award #1920-31 * Sale Vacant Lots Located at 1002 Marvin Avenue 151 11. Administrative Report & Update 12. Public Comment F.S. 286.0105: If a person decides to appeal any decision made by the board, agency or commission, with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings, and that, for such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. “Please note the Administration and Courthouse Complex have been closed by Emergency Declaration as of March 18", the meeting will be streamed live to the public at http /www.qulfcounty-fl gov"*CONSENT AGENDA June 23, 2020 4. Approval of Checks & Warrants for April 2020 and May 2020 which are incorporated herein by reference, pursuant to Chapter 136.06 F.S. 2. Minutes - February 25, 2020 - Regular Meeting 1-14 —March 10, 2020 - Special Meeting 15-18 ~ March 18, 2020 - Emergency Meeting 19:37 ~ April 7, 2020 - Special Meeting : : 38-45 April 16, 2020 - Special Meeting 46-49 — April 28, 2020 - Regular Meeting 50-58 — April 30, 2020 - Special Meeting 59-64 ~ May 12, 2020 - Emergency Meeting 65 — May 21, 2020 - Special Meeting 66-68 — May 26, 2020 - Regular Meeting 69-80 — June 3, 2020 - Special Meeting 81-84 3. Agreement - CareerSource Gulf Coast (Memorandum of Understanding & Infrastructure Funding Agreement * between CareerSource Gulf Coast & FL Department of Economic Opportunity * Workforce Innovation & Opportunity Act) 85-108 ~ CareerSource Gulf Coast (Memorandum of Understanding & Infrast- ructure Funding Agreement * between CareerSource Gulf Coast & FL Department of Education * Division of Vocational Rehabilitation * Workforce Innovation & Opportunity Act * 1A-776 A1). : 109 ~ CareerSource Gulf Coast (Memorandum of Understanding & Infrastructure Funding Agreement * between CareerSource Gulf Coast & Gulf Coast State College * Workforce Innovation & Opportunity Act) 110 — CareerSource Gulf Coast (Memorandum of Understanding & Infrastructure Funding Agreement * between CareerSource Gulf Coast & Haney Technical Center * Workforce Innovation & Opportunity Act) 1 ~ CareerSource Gulf Coast (Memorandum of Understanding & Infrastructure Funding Agreement * between CareerSource Gulf Coast & The National Caucus on Black Aged, Senior Community Service Employment Program * Workforce Innovation & Opportunity Act) 112 ~ CareerSource Gulf Coast (Memorandum of Understanding & Infrastructure Funding Agreement * between CareerSource Gulf Coast & Tri-County Community Council, Inc. * Workforce Innovation & Opportunity Act) 113, —FL Division of Emergency Management (CARES Act Funding * Y2309) 414 —Medpro (Ambulance Patient Transport Equipment Service) . 115-1194. 5. 6. a Bids — Gulf County T.D.C. (Advertise to Receive Sealed Bids * ADA Mats for County Beach Accesses) — Grant Department (Advertise to Receive Sealed Bids * Resurfacing County Road 387/Doc Whitfield Road) Budget Amendment #2 — General Fund (Amend FY2019-20 Budget for General Fund for Line Item Adjustments) — Budget Amendment #3 - T.D.C. Fund (Amend the FY2019-20 Budget for T.D.C. Fund for Line Item Adjustments) — Budget Amendment #4 — St. Joseph Fire Control District Fund (Amend FY2019-20 Budget for St. Joseph Fire Control District for Line Item Adjustments) Grant - Agreement (National Park Service * Salinas Park Gulf Side * Survey & Engineer Drawings, in the amount of $20,000.00, contingent upon OMB's review) = Modification Agreement (FL Division of Emergency Management * Emergency Management Performance Grant * FY2020-21 * G0167 * in the amount of $54,474.00) ~ Modification Agreement (FL Division of Emergency Management * Emergency Management Performance Grant * FY2020-21 * GS0138 * COVID-19 Supplemental * in the amount of $8,007.15) ~ Modification Agreement (FL Division of Emergency Management * Emergency Preparedness Grant * FY2020-21 * A0115 * in the amount of $105,808.00) — Extension Request (FL Department of Transportation * Resurfacing County 387/Doc Whitfield Road * G1000 * New Completion Date June 30, 2021) — Extension Request (FL Department of Transportation * Beautification Grant * Veterans’ Memorial Beacon Hill Park * GOT72 * New Completion Date December 31, 2020) Inventory - BOCC (Asset Transfer to Public Works * Asset #15-51 * 2007 Chevrolet Impala * VIN #1G1WB58K379400473) — E-911 (Asset Disposal * Asset #95-56 * Microsoft Surface Pro 3 * Serial #008972252853) — IT Department (Asset Disposal * Asset #16-108 * Microsoft Surface Book * Serial #025120484157 & 051345384154) — City of Wewahitchka (Asset Transfer to Stone Mill Creek Fire Department * 4981 Ford 350 Fire Truck * VIN #1FDKF37Z4BNA81700) 131- 120 121 122 123 124 125 126 127 128 129 130 133 134 135 13610. 1 12 Invoice — FL Department of Revenue (Reemployment Assistance Program * Tucker B. Smith * in the amount of $34.86) 137-138 Map — Building Department (Gulf County Updated Wind Speed Map) 139-140 Policy — Annual Leave (Allow Employees to Sale 80 Hours Annual Leave from June 1, 2020 until December 31, 2020 * Must be Signed off on by Department Head & Approved by County Administrator) 141 Proposal ~ Dewberry (Topo Survey for Salinas Park Gulf Side, contingent upon receiving National Park Service Grant Funds) 142 Resolution — Amending FY2019-20 Budget (Unanticipated Grant Revenues in the General Grants Fund) 143 — Amending FY2019-20 Budget (Unanticipated Grant Revenues in the BP & RESTORE Act Fund) 144 ~ Amending FY2019-20 Budget (Unanticipated Revenues in the Disaster Fund) 145-148 — Amending FY2019-20 Budget (Unanticipated Grant Revenues in the H.H.R.P. Fund) 147FEBRUARY 25, 2020 REGULAR MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioner met this date in regular session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, County Consultant Don Butler, Code Enforcement Officer Trevor Seay, Gulf County E.D.C. Director Jim McKnight, Emergency Management Staff Assistant Rachel Jackson, £9-1-1 Coordinator Ben Guthrie, Gulf County E.M.S, Director Jody Daniels, Dewberry/County Engineer Clay Smallwood, Ill, G.I.S. Coordinator Jessica Susich, Grant Administrator Kaci Rhodes, Human Resource Director Brett Lowry, Office of Management & Budget Director Sherry Herring, Mosquito Control Director Austin Horton, County Planner Lee Collinsworth, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, Sheriff Mike Harrison, T.D.C. Executive Director Kelli Godwin, and Veterans’ Service Office Director & S.H.I.P. Director Joe Paul Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag, CONSENT AGENDA Chairman Quinn called for public comment regarding the Consent Agenda. Lissa Dulany, of Cape San Blas appeared before the Board to inquiry pages 25-26 of the Consent ‘Agenda regarding the comprehensive plan; discussion her concerns regarding only one public hearing and the plan not being available to view online. County Attorney Novak reported that the final hearing is on the Agenda for today’s meeting. Ms. Dulany discussed her concerns regarding the 50 foot limit from a volunteer fire fighter safety perspective. County Administrator Hammond discussed the three (3) habitable fioor limit; stating that the County has never had an actual height limit. He discussed the Eglin height restriction; reporting that the entire County was included in this restriction, but now with this proposed change, it only takes in the Eglin zone, as requested. County Commissioner McCroan stated that he will be proposing a height cap. After discussion by Planner Collinsworth, Chairman Quinn called for any additional public comment. There being no further public comment, Chairman Quinn called for a motion to accept the Consent Agenda Commissioner McDaniel then so moved to accept as presented. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously, as follows:2 Approval of Checks & Warrants for January, 2020 which are incorporated herein by reference, pursuant to Chapter 136.06 F.S. Minutes - November 26, 2019 - Regular Meeting — December 9, 2019 - Special Meeting ~ January 8, 2020 - Special Meeting ~ January 28, 2020 - Regular Meeting — February 6, 2020 - Special Meeting Grant - Agreement (FL Department of Health * Opioid Antagonists * E.M.S HEROS/Helping Emergency Responders Obtain Support Program — Extension Request (FL Department of Transportation * S.C.0.P./Small County Outreach Program * County Road 382/Industrial Road * New Completion Date June 30, 2020) Inventory — Gulf County Health Department PSJ (Asset Return to Gulf County * Asset #130-459 * 2006 Tropical Flat Trailer * VIN #SNHUFT21- 46U208744) — South Gulf 501C (Asset Donation/Asset Transfer to South Gulf Fire Department * 2020 Toyota Tacoma 4X4 * VIN #5TFSZS5AN- 3LX212893) Plan — CareerSource Gulf Coast (Revisions to Career Source Gulf Coast Bylaws) Resolution - Supporting the Designation of Rural Area of Opportunity, as follows: RESOLUTION NO. 2020-05 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF GULF COUNTY, FLORIDA, EXPRESSING ITS SUPPORT THAT THE DESIGNATION OF RURAL AREA OF OPPORTUNITY (RAO), CONTINUES TO APPLY TO THE NORTHWEST FLORIDA REGION INCORPORATION THE AREA WITHIN THE BOUNDARIES OF THE COUNTIES OF CALHOUN, FRANKLIN, GADSDEN, GULF, HOLMES, JACKSON, LIBERTY, WAKULLA AND WASHINGTON, THE AREA WITHIN THE CITY LIMITS OF THE CITY OF FREEPORT AND WALTON COUNTY NORTH OF THE CHOCTAWHATCHEE BAY AND THE INTRACOASTAL WATERWAY, (INCLUDING THE CITIES, TOWNS AND COMMUNITIES WITHIN EACH); AND THE CONTINUATION OF ALL REGIONAL RURAL DEVELOPMENT GRANT FUNDING FOR THE NORTHWEST FLORIDA BUSINESS DEVELOPMENT COUNCIL, INCORPORATED, D/B/A OPPORTUNITY FLORIDA, THROUGH FUNDS APPROPRIATED BY THE FLORIDA LEGISLATURE ANDADMINISTERED THROUGH FLORIDA'S DEPARTMENT OF ECONOMIC OPPORTUNITY, AND PROVIDING FOR AN EFFECTIVE DATE NO LATER THAN JULY 8, 2020. “Complete Resolution on file with Clerk* (End) UPDATE — GULF CORRECTIONAL INSTITUTION GCI Warden Scott Payne appeared before the Board to provide an update regarding the correctional facility. He reported that the count as of today is 799 and the Main Unit and 263 at the Forestry Camp. Warden Payne discussed his concems regarding the plumping issues and vacancy in employment. County Administrator Hammond discussed the Possibility of workforce housing for correctional officers; reporting that there will be matching funds. Discussion followed regarding employee recruitment. UPDATE — GULF COUNTY HEALTH DEPARTMENT Gulf County Health Department Director Sarah Hinds appeared before the Board to introduce Hunter Bailey as the new preparedness planner for Gulf County; discussing his responsibilty in this role. Jessie Pippin, of the Gulf County Health Department appeared before the Board to report the Community Health Improvement Partners of Gulf County (C.H.LP.) have selected four (4) priorities, for this cycle to focus on: 1. access to care; 2. mental health and substance abuse; 3. physical activity and; 4. socioeconomics. She also reported that the next meeting is March 3, 2020 at the Gulf County Health Department; inviting the public to attend. PUBLIC HEARING ~ ALLEYWAY ABANDONMENT / OAK GROVE SUBDIVISION Pursuant to advertise to hold a Public Hearing to consider an alleyway abandonment in the Oak Grove Subdivision, between Jackson Street and McKinnon Street, Chairman Quinn called for public comment. There being no public comment, Chairman Quinn closed to the public. County Attorney Novak stated if no questions from the Board, then staff would ask for the Board to consider of adoption of this abandonment. Chairman Quinn called for a motion to adopt. Commissioner McCroan so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being No public comment, the motion passed unanimously. County Attorney Novak stated for the record this will be ratified through resolution, that resolution will then be provided to the Clerk’s Office to be publicly recorded. He reported that this resolution will be properly advertised, as follows: RESOLUTION NO. 2020-06 A RESOLUTION OF THE GULF COUNTY BOARD OF COUNTY COMMISSIONERS WHEREBY GRANTING THE ABANDONMENT OF SAID ROADWAYS AND RIGHT OF WAYS COMMONLY REFERRED TO AS JACKSON STREET AND MCKINNON STREET WITH THE CROSS STREETS OF IOLA STREET AND MADISON STREET IN OAK GROVE. (End)4 PUBLIC HEARING ~ ALLEYWAY ABANDONMENT / WIMICO SUBDIVISION Pursuant to advertise to hold a Public Hearing to consider two (2) alleyway abandonments in the White City area, between Searcy Street and Stebel Drive and Cedar Street and Stebel Drive within the Wimico Subdivision. Chairman Quinn called for public comment There being no public comment, Chairman Quinn closed to the public. County Attorney Novak stated that if no questions from the Board then he would ask Board to consider it for adoption; reporting that staff will move forward on a resolution and to advertise. Chairman Quinn called for a motion to move forward. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment There being no public comment, the motion passed unanimously, as follows: RESOLUTION NO. 2020-07 A RESOLUTION OF THE GULF COUNTY BOARD OF COUNTY COMMISSIONERS WHEREBY GRANTING THE ABANDONMENT OF SAID ROADWAYS AND RIGHT OF WAYS COMMONLY REFERRED TO AS THE TERMINUS OF SEARCY STREET AND ADJACENT TO STEBEL DRIVE IN WHITE CITY AND THE TERMINUS OF CEDAR STREET AND ADJACENT TO STEBEL DRIVE IN WHITE CITY. (End) REQUEST FOR FUNDS - CRIME PREVENTION / GULF COUNTY SHERIFF'S OFFICE OMB Director Herring requested Board approval of a reimbursement from the crime prevention fund to the Gulf County Sheriff's Office, in the amount of $457.64 . Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously AGREEMENT — FL DEPARTMENT OF AGRICULTURE Public Works Director Cothran presented a Wildfire Hazard Mitigation Agreement with Forestry Division (FL Department of Agriculture) for consideration; reporting that this area will encompass the West portion of Beacon Hill Park (Veterans’ Memorial Beacon Hill Park). Commissioner McDaniel so moved. Commissioner Rogers seconded the motion Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. REQUEST TO ADVERTISE FOR SEALED BIDS ~ EASTERN SITE LIGHTING Grant Administrator Rhodes appeared before the Board to submit a request to advertise to receive sealed bids for Eastern (Shipbuilding) Site Lighting for the PORT Grant. Commissioner McCroan so moved Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously.FUNDING ALLOCATION ~ DEO HURRICANE MICHAEL GRANT Grant Administrator Rhodes submitted a request to the Board for approval to use the remaining funds, in the amount of $150,000.00, from the DEO (Department of Economic Opportunity) Hurricane Michael Grant to be spent on: 1. parking lot repair at Salina's Park Bayside; 2. purchase two (2) emergency generators for Wetappo and Dalkeith Fire Departments and; 3. purchase two (2) for County Radio Control Room located at Duke Energy Tower and Insite, Inc. Tower and permission to advertise for procurement services if necessary . Commissioner Rich so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment, There being no public comment, the motion passed unanimously. REQUEST TO ADVERTISE FOR SEALED BIDS ~ BEAUTIFICATION / VETERANS’ MEMORIAL BEACON HILL PARK Grant Administrator Rhodes submitted a request to advertise to receive sealed bids for landscaping for the D.O.T. (FL Department of Transportation) Beautification Grant at Veterans’ Memorial Beacon Hill Park Commissioner Rogers so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously REQUEST TO APPLY - S.C.R.A.P. GRANT APPLICATION / BORDERS ROAD Grant Administrator Rhodes submitted to the Board a request for approval to submit a grant application to D.O.T. (FL Department of Transportation) S.C.R.A.P. (Small County Road Assistance Program) for Borders Road; also requesting approval for the Chairman to sign any necessary documents . Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. REQUEST TO APPLY — BRIDGE REPAIR APPLICATIONS / VARIOUS ROADS Grant Administrator Rhodes submitted before the Board a request to apply for a D.O.T. (FL Department of Transportation) S.C.0.P. (Small County Outreach Program) Bridge Repair Grant Application for Lake Grove Road, County Road 30B, Pleasant Rest Road, and County Road 30A, and to allow the Chairman permission to sign all necessary documents , Commissioner McCroan made the motion. Commissioner Rogers seconded the motion. REQUEST TO APPLY P. APPLICATION / VARIOUS ROADS Grant Administrator Rhodes submitted a request before the Board to apply for an S.C.O.P. (Small County Outreach Program) grant application with D.O.T. (FL Department of Transportation) for Lake Grove Road Loop and Rutherford Road and to allow the Chairman to sign any necessary documents . Commissioner Rish so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously.FUNDING ALLOCATIONS — DEO RURAL INFRASTRUCTURE GRANT Grant Administrator Rhodes presented before the Board a request to ratify an amended DEO (Department of Economic Opportunity) Rural Infrastructure Grant Application ; reporting that the EDA disallowed the cost associated with water and electric, totaling $261,789.26. She requested Board approve a change, lowing the EDA (Economic Development Administration) application and raising the DEO (Department of Economic Opportunity) grant amount. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. STATUS REPORT - GULF COUNTY E.M.S. E.MSS. Director Daniels appeared before the Board to present the monthly status report . He thanked South Gulf, Beaches, and Overstreet Fire Departments for participating in a first responder's course. UPDATE - ECONOMIC DEVELOPMENT E.D.C. Director McKnight appeared before the Board to provide an update regarding economic development; discussing the amendment to the DEO grant, SkyBorne Project, Biofuel Project, and the Boot Camp Project at the college. Upon inquiry by Chairman Quinn, E.D.C. Director McKnight reported that the nursing application to Triumph (Board) has been approved and the first class starts in August, 2020. RADIO TOWER COMMUNICATIONS 9-1-1 Coordinator Guthrie appeared before the Board to report that the week of March 9, 2020 installation will begin at the St. Joe site and by Wednesday start installation at the North end of the County. He stated by the end of week the County should have radio system and paging operational. Commissioner McDaniel discussed his concerns regarding the delays. COUNTY BUILDING REPAIRS ~ NORTH END OF THE COUNTY ‘Commissioner McDaniel reported that the County is waiting on the final inspection for the County building repairs (due to Hurricane Michael) at the North end of the County. He reported that PanCare's side of the building is complete and the fire departments are complete. ROAD WORK - CR 382/ CR 386 / DOC WHITFIELD ROAD Commissioner McDaniel discussed his concerns regarding the delays to the road work on County Road 382 (Industrial Road), County Road 386 (Overstreet Road), and Doc Whitfield Road. ROAD CLOSURES - RIVER FLOODING Commissioner Rich requested that Public Works Director Cothran report on which roads are closed due to the recent river flooding. Public Works Director Cothran reported that Public Works has posted a road close sign on Byrd Parker (Drive) and will keep staging the signs further back as the water rises. County Administrator Hammond discussed safety concems regarding this road; stating that people that need to get to their homes 67 need to take the long way around. Sheriff Harrison reported that Search and Rescue are monitoring and the signs will be pulled back and close Lake Grove Road HEIGHT RESTRICTION - GULF COUNTY Commissioner McCroan motioned that Gulf County put a cap on the height of 60 (sixty) foot total. Commissioner McDaniel seconded the motion. County Administrator requested that the following be added to the motion. County Commissioner McCroan stated he agrees to exempt industrial, manufacturing, and towers to be added to his motion. County Administrator Hammond clarified this would be to the top of the roof. County Commissioner McCroan said yes. After discussion by County Commissioner McCroan, County Administrator Hammond reported that the Board will have to do this through regular ordinance public hearing to amend the LDR (Land Development Regulations), but can start the process based on this (motion). Chairman Quinn called for public comment. E.D.C. Director McKnight appeared before the Board to inquiry if this will include industrial buildings. County Commissioner McCroan stated no, they are exempt. Chairman Quinn called for additional public comment. There being no further public comment, the motion passed unanimously. COUNTY BUILDING REPAIRS ~ SOUTH GULF FIRE DEPARTMENT County Commissioner McCroan inquired if any work has begun on the South Gulf Fire Department building. County Administrator Hammond reported that staff cut the contractor (Highland Wake) lose 4-5 weeks ago and has issues a notice to proceed. County Administrator Hammond inquired if Building Official Bailey had an update on Cape Fire Station One (South Gulf Fire Department). Building Official Bailey appeared before the Board to report that staff has meet with the contractor to discuss the insurance quotes. County Commissioner McCroan requested that Building Official Bailey bump up the contractor; reporting that this Station is criteria. Building Official Bailey stated that he will follow up with the contractor today. County Administrator Hammond stated that he will have County Attorney Novak contact the contractor as well PUBLIC HEARING ~ FIVE YEAR CAPITAL IMPROVEMENT SCHEDULE Pursuant to advertise to hold a public hearing to consider adoption of a proposed ordinance regarding the five year capital improvement schedule, Planner Collinsworth reported that this is the first public hearing; providing the Board a copy of the proposed schedule . He reported that items have been added concerning grants and new projects, but waiting on feedback from the City regarding their project list. Planner Collinsworth stated that if the Board has anything to add to notify him before the next scheduled public hearing. Chairman Quinn called for public comment, Lissa Dulany, of Cape San Blas appeared before the Board to inquire where the public could obtain a copy to review. Planner Collinsworth stated that if it is not online, then his department can provided a copy. Chairman Quinn called for additional public comment. There being no further public comment. Chairman Quinn then closed to the public. County Attorney Novak reported that the second (final) public hearing will be held on March 24, 2020PUBLIC HEARING ~ COMPREHENSIVE PLAN Pursuant to advertise to hold a public hearing to consider adoption of a proposed comprehensive plan ordinance, County Consultant Butler appeared before the Board to present the proposed changes to the Comprehensive Plan . Chairman Quinn called for public comment. There being no public comment, Chairman Quinn closed to the public. Chairman Quinn then called for a motion to adopt the Plan as presented. Commissioner McDaniel made the motion to adopt the Comprehensive Plan. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. ANNEXATION REQUEST ~ CITY OF PORT ST. JOE County Administrator Hammond stated that the County has received a (annexation small scale map amendment * Parcel ID #03072-050R) request from the City (of Port St. Joe) regarding a piece of property close to the (Scared Heart) hospital on the other side of the road; recommending that the Board reject. He discussed his concerns regarding this annexation request; stating that there is no benefit to the County to turn this over to the City. Commissioner McCroan inquired to the size of the parcel. County Administrator Hammond stated that he can't tell by the size of the advertisement, but appears to be in the range of five (5) acres. After discussion, Commissioner McDaniel motioned to go along with the County Administrator Hammond's recommendation that the Board reject the small scale map annexation, rejecting the City’s request. Commissioner Rich seconded the motion. County Administrator Hammond requested permission to add to this; stating that this will inevitably wind up in court, forcible stop them through an injunction, He stated that is what they are voting on, that is what he is recommended that the Board do; noting that at some juncture if the City does not back-off, then the County will have to take them to court to stop them and this is what he is suggesting. County Commissioner McCroan stated that with the City's restrictions, they could go to a maximum of forty (40) units per acre. Chairman Quinn inquired if it was possible to reach out to the City to see what their plans are. County Administrator Hammond stated that no matter what the plans are today, once it is annexed, the County will lose control to say anything. Discussion followed regarding restrictions and density. County Commissioner McCroan stated he agrees with Chairman Quinn in reaching out to the City. Chairman Quinn called for public comment. There being no public comment. The motion passed unanimously. T.D.C. FUNDING REQUES: ITY OF PORT ST. JOE County Administrator Hammond reported that the County has received a funding request from the City (of Port St. Joe) to be paid from T.D.C. Funds (Fifth Penny) for tennis court lights and resurfacing on the Lamar Faison Fields, bathrooms at the Washington Gym, and for a softball field at Peters Park; stating he has serious questions whether if would be legal to spend $150,000.00 on the tennis court lighting and resurfacing. Upon inquiry by Chairman Quinn, County Attorney Novak discussed the newly adopted Ordinance with the 5" (fifth) Penny goes towards the parks and recreation; stating specify for projects that the Board deems appropriate to form heads in beds. Chairman Quinn reported that the $50,000.00 for the Washington Gym bathrooms may be coming from another funding source, the County has added this project to help restore this building (through a grant),9 and another agency is looking into funding as well. He and Commissioner McCroan discussed their concerns regarding the condition of the 10" (tenth) Street Park. County Attorney Novak stated for the record in 2013-2014 when the Board initiated the first time around on the Ordinance for the fifth (5) penny and now the Board has renewed it, the discussion today and the request from the City (of Port St. Joe) it goes back to a fundamental request, which is, whatever the request is to put on City property and parks it goes back to the T.D.C., Kellie (Godwin), and her team and before her was outings and tournaments coming to Gulf County, bringing other teams here and that was the bases on what the Board was going to improve a Field of Dreams first, and then after the study it was deemed appreciate by the Board to bring it in 10" Street Park. He stated that under this request there are three other parks, and the bases under the Statute is that it would draw other families, kids, teams here and there has been no discussion on what the impact of tourism would be with these other parks. County Administrator Hammond stated that the County cannot do general maintenance of County or City Parks with this money, it is not legal to do it that way. He reported that T.D.C. Director Godwin has information regarding expenditures to the City if the Board would like for her to present. Chairman Quinn had no objection. T.D.C. Director Godwin presented a report to the Board regarding expenditures spent in 2019 and 2018 where the City of Port St. Joe benefited. After discussion by County Administrator Hammond, Commissioner McDaniel motioned to deny the request for T.D.C. Funding. Commissioner Rich seconded the motion. After discussion by Commissioner McCroan regarding 10" Street Park, Commissioner McDaniel stated for the record that the 10" Street Park still needs help and that is a good and ligament project, a good T.D.C. project. Chairman Quinn stated that the County still has to have a conversation with the City somehow and if the County could find some funding, it doesn’t have to be tied to T.D.C. funds to help with dugouts or whatever; inquiry if County Administrator Hammond could find the Board some funds to help. County Administration Hammond stated that he is in support of 10 Street Park, but the problem is going to be what the City's settlement agreement is regarding the lawsuit. He stated that he will find some money to fix the dugouts and make the fence presentable, but it won't be fifth (5 penny) money. Commissioner McCroan stated that he is not saying give the City the money, he is saying let the County find the money and let Public Works Director Cothran do the work. County Administrator Hammond stated that the County cannot go into a City Park and fix stuff without them blessing it. After further discussion, Chairman Quinn directed County Attorney Novak to reach out to the City to see if they will bless the help the County is willing to offer for the 10 Street Park. E.D.C. Director McKnight appeared before the Board to discuss looking into applying for a State tournament that would put heads in beds and this could be away to identify some work that could be done that would qualify for T.D.C. dollars. ROAD ACCESS TO WATERMARK WAY William Amette, Ill, of Marianna appeared before the Board to discuss a letter he submitted to the Board requesting assistance to road access to Watermark Way ; reporting that nothing has been done to these roads other than use of some of the easements to run water and sewer down to some property of William Carr. He requested legal access to properties in this subdivision. County Administrator Hammond recommended to the Board that we these folks, as they are 910 accessing property through a valuable gulf view Highway 98 lot, and if the owner sold this lot, then they would not have access to their property. He reported that the County has a policy that we don't go in and build roads on unbuilt subdivisions; stating that there are structures in the County's right-of-way that legal and code enforcement will have to have removed, but suggested that the Board allow Public Works to cut the trees and clear the right-of-way, then the property owners will be responsible for their own road and maintenance. Chairman Quinn stated he has no objection; calling for a motion from the Board to help clear it open. Commissioner Rogers so moved. Commissioner McCroan seconded the motion; stating that the County will not be responsible for paving or maintaining that road. County Administrator Hammond stated that the County will not be. responsible for rocking it, that the County will get it cleared and then the property owners will do their own. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. OPENING BID #1920-14 — ODENA LANDING IMPROVEMENTS Deputy Clerk Roberts opened the sealed bids for Bid #1920-14 for the Odena Landing Improvements , as Deputy Administrator Summers read aloud the prospective bids: 1) North Florida Construction, Inc., in the amount of $251,653.00; 2) Live Flyer, Inc., in the amount of $241,491.00: 3) Anderson Marine, in the amount of $200,100.00 and; 4) H. G. Harders & Son, Inc., in the amount of $217,410.00. County Administrator Hammond requested permission to turn these bids over to County Engineer Smallwood and Grant Administrator Rhodes to review. Chairman Quinn had no objections. OPENING BID #1920-15 — WHITE CITY BOAT RAMP IMPROVEMENTS Deputy Clerk Roberts opened the sealed bids for Bid #1920-15 for the White City Boat Ramp Improvements, as Deputy Administrator Summers read aloud the prospective bids: 1) North Florida Construction, Inc., in the amount of $315,327.00; 2) Anderson Marine, in the amount of $242,300.00 and; 3) H. G. Harders & Son, Inc., in the amount of $285,640.00. County Administrator Hammond discussed turning these over for review as well. Chairman Quinn had no objection OPENING BID #1920-16 - DOCK BOLLARDS Deputy Clerk Roberts opened the sealed bids for Bid #1920-16 for dock bollards (for Easter Shipbuilding), as Deputy Administrator Summers read aloud the prospective bids: 1) Technology International, inc., in the amount of $47,280.00 and; 2) Live Flyer, Inc., in the amount of $48,448.00. County Administrator Hammond requested that staff to the same thing; stating that this will be paid out of D.O.T. grant for the Eastern Mill Site. The meeting did then recess at 11:03 a.m., E.T. The meeting did reconvene at 11:11 a.m., E.T. 1011 QUASI-JUDICIAL HEARING - REVIEW & CONSIDERATION OF _P.D.R.B. RECOMMENDATIONS VARIANCE REQUEST - LEONARD & SANDRA HOHN Planner Collinsworth presented a variance request from Leonard and Sandra Hohn, Parcel ID #03817-001R; reporting that the P.D.R.B. Recommended, by 3-0 vote, to approve this variance. Chairman Quinn called for anyone wishing to speak on this time to step forward. No one stepped forward. Chairman Quinn called for any objections to the waiving of the Quasi-Judicial Hearing. There being none, Commissioner McDaniel motioned to waive, Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously Chairman Quinn inquired if there was anyone present to represent the applicant. Planner Collinsworth stated that he does not believe anyone is present. Upon inquiry by Chairman Quinn, Planner Collinsworth stated that it is staff's recommendation to approve the variance. Commissioner McDaniel motioned to approve. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. WORKSHOP County Administrator Hammond discussed attending a C.D.B.G.R. (Community Development Block Grant-Disaster Recovery) workshop; reporting that they are hooked on if you make $9.40 per hour or more, then you will not be eligible for this money, but they do have three (3) pots that the County requested with a potential to matching. He discussed his concerns of the possibility of this (funding) extending to Leon County. UPDATE ~ BERM PROJECT County Administrator Hammond reported that the County is still waiting on the final hurtle on the Berm Project, but ready to move forward. MEETINGS ~ HAZARD MITIGATION County Administrator Hammond reported that there will be more meetings regarding hazard mitigation, and he has agreed to contract with Langton to write those. He stated that the generator was removed from the list, but all other projects are still on. UPDATE - EGLIN PROPERTY County Administrator Hammond stated that Assistant Administrator Yeager is meeting with Eglin on site today to discuss the Eglin property base (Cape San Blas) and hope to move forward with the County getting control of this project to stop beach erosion. H.H.R.P. FUNDS & ALLOCATIONS County Administrator Hammond presented a memorandum to the Board for consideration (regarding the H.H.R.P. Funds and allocations). Commissioner McCroan so moved. Commissioner Rogers seconded the motion, Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously 1112 LIMITED MAINTENANCE AGREEMENTS - EMERGENCY WATERSHED PROTECTION County Administrator Hammond presented a memorandum for the Board to consider requesting him permission to sign the limited maintenance agreements, as Public Works Director Cothran presents them, for the Emergency Watershed Protection Projects. Commissioner Rogers so moved Commissioner McCroan seconded the motion, Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. AGREEMENT — WESTSCAPES / COUNTRY CLUB GOLF COURSE County Administrator Hammond presented a memorandum requesting permission to sign the Westscapes Agreement for the Country Club (Bid #1819-52 * Country Club Golf Course Greens Design Consulting). Commissioner Rogers so moved. Commissioner McCroan seconded the motion Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond stated that the Country Club is doing great, and he has turned this project completely over to T.D.C. and Assistant Administrator Yeager. He reported that the play and revenue is up. Commissioner McDaniel discussed looking into providing more parking; requesting that Public Works Director Cothran put this on his list for more parking PUBLIC HEARING ~ COMPREHENSIVE PLAN County Attorney Novak stated that the Board will also need to adopt the ordinance by title. He then read the proposed ordinance by title for the Board to consider; requesting that the Board amend their motion. Commissioner McDaniel agreed to amend his motion to add the Ordinance by title. Commissioner Rich second still stands. Chairman Quinn called for public comment in amending this motion. There being no public comment, the motion passed unanimously, as follows: ORDINANCE NO. 2020-01 AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN OF GULF COUNTY, FLORIDA BY AND THROUGH PROCEDURES AS REQUIRED BY CHAPTER 163, FLORIDA STATUTES. TEXT CHANGES WERE MADE TO THE LAND USE ELEMENT, HOUSING ELEMENT, SEWER, SOLID WASTE, WATER AND DRAINAGE ELEMENT, COASTAL MANAGEMENT ELEMENT, CONSERVATION ELEMENT, RECREATION AND OPEN SPACE ELEMENT, _INTERGOVERNMENTAL COORDINATION ELEMENT, CAPITAL IMPROVEMENTS ELEMENT AND ECONOMIC DEVELOPMENT ELEMENT; AND PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE. *Complete Ordinance on file with Clerk* (End) 1213 F.E.M.A. REIMBURSEMENTS — AGREEMENTS County Attorney Novak stated that under the code of regulations, Section 200, the County as a subrecipient is required to incorporate those C.F.R. amendment language in the agreements in order to receive F.E.M.A. reimbursement. He reported that staff has added this language to the newest contracts (agreements), but will need to amend the older agreements. County Attorney Novak requested permission from the Board to prepare an amendment to the beach raking services agreement (Coastal Parasail, Inc. * Bid #1819- 04), contingent upon attorney review. He reported that at the next meeting he will provide a list of agreements to request permission to amend in order to secure (F.E.MA.) reimbursement. County Attorney Novak requested approval for beach raking today. Commissioner Rogers so moved. Commissioner McCroan seconded the motion Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. BID_#1819-34 - C.D.B.G. & ECONOMIC DEVELOPMENT GRANT WRITING SERVICES County Administrator Hammond discussed many surrounding Counties and Cities wanting to piggy-back Gulf County's bid with Chris Gouras (Gouras & Associates * Bid #1819-34 * C.D.BG. and Economic Development Grant Writing Services); recommending that the Board allow them to do this. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously RESOLUTION NO. 2020-03 - C.D.B.G.R. PROPERTY LIST County Administrator Hammond reported that Deputy Administrator Summers has been sending Resolution No. 2020-03 around and many of the local folks are going to follow with this Resolution regarding the County's properties for C.D.B.G.R. (Community Development Block Grant-Disaster Recovery) AWARD BID #1920-14 — ODENA LANDING IMPROVEMENTS County Engineer Smallwood appeared before the Board to report that the low-bidder for Bid #1920-14 for the Odena Landing Improvements was Anderson Marine; noting that the bidder had a math error with their actual bid coming in at $210,100.00. He recommended that the Board allow staff to negotiate, as the bid is a little over the grant amount. County Administrator Hammond requested it be contingent upon getting down to the grant amount and authorizing him to execute the contract (agreement), Commissioner McCroan so moved, Commissioner Rogers second the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously TABLE BID #1920-15 - WHITE CITY BOAT RAMP IMPROVEMENTS County Engineer Smallwood reported that the low-bidder for Bid #1920-15 White City Boat Ramp Improvements was Anderson Marine; recommended that the Board table this bid in order to brainstorm a new way forward, as the bid amount is double the grant amount. Commissioner Rogers so moved to table. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being no public comment, 1314 the motion passed unanimously. County Administrator Hammond reported that staff may have an altemate plan before the next Board meeting AWARD BID #1920-16 — DOCK BOLLARDS County Engineer Smallwood stated that Technology International, Inc. was the low-bidder of Bid #1920-16 for the purchase of Dock Bollards for Eastern Shipbuilding; recommending that Eastern (Shipbuilding) be allowed to have some buy-in, County Administrator Hammond requested the Board make the motion contingent upon D.O.T. signing off and Eastern (Shipbuilding) and if both agree, then allow him to execute. Chairman Quinn had no objection; calling for the motion. Commissioner McCroan made the motion. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. There being no further business, and upon motion by Commissioner Rogers, second by Commissioner Rich, and unanimous vote, the meeting did then adjourn at 11:29 a.m., ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 1415 MARCH 10, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this day in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Clerk Director of Finance & Management Rhonda Woodward, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, Code Enforcement Officer Trevor Seay, Gulf County E.D.C. Director Jim McKnight, Emergency Management Director Marshall Nelson, E9-1-1 Coordinator Ben Guthrie, Gulf County E.MS. Director Jody Daniels, Grant Administrator Kaci Rhodes, Human Resource Director Brett Lowry, Office of Management & Budget Director Sherry Herring, Mosquito Control Director Austin Horton, County Planner Lee Collinsworth, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, Sheriff's Department Captain Chris Buchanan, T.D.C. Executive Director Kelli Godwin, and Veterans’ Service Office Director & S.H.ILP. Director Joe Paul Chairman Quinn called the meeting to order at 9:00 a.m., E.T. Chairman Quinn led in the Pledge of Allegiance to the Flag LOCAL STATE OF EMERGENCY — RIVER FLOODING County Administrator Hammond requested that Emergency Management personnel appear before the Board to provide an update (river flooding); noting the Board would need to consider declaring a Local State of Emergency. E9-1-1 Coordinator Guthrie appeared before the Board to provide an update regarding the river flooding; reporting that the river crested last night at Blountstown at 25.41 feet but will take a day or two (2) for this high water level to reach to Gulf County. He presented the Apalachicola River reading to the Board for review; discussing road closures and checkpoints. There was further discussion by E9-1-1 Coordinator Guthrie and Sheriff Harrison regarding checkpoints and road closures due to the river flooding ADMINISTRATIVE REPORT & UPDATE 9-1-1 Coordinator Guthrie reported that tomorrow morning the radio contractor (Mobile Communication of America) will start installation in Wewahitchka (radio tower); stating that there will be some interruptions in radio abilities during the day. 1516 LOCAL STATE OF EMERGENCY ~ RIVER FLOODING Public Works Director Cothran discussed the marking of the roads and road closures. He reported that pallets of water have been delivered to Howard Creek Fire Department, Dalkeith Fire Department, and the City of Wewahitchka yard; stating that sandbags are located at the City of Wewahitchka yard. County Administrator Hammond requested the Board declare a Local State of Emergency with the County Attomey to provide the documentation for the Chairman to sign. Commissioner Rogers so moved. Commissioner Rich second the motion. Chairman Quinn called for public comment. There being no Public comment, the motion passed unanimously. County Administrator Hammond discussed working with the Sheriff's Office regarding road closures. HLH.R.P. | S.HLLP. S.H.LP. Director Paul appeared before the Board to report that the Florida House and Senate fully funded the housing program for the State of Florida; stating the S.H.LP. Program will receive $225 million (Statewide) and the balance of the H.H.R.P. money total which is $30 million for the State being funded. S.H.LP. Director Paul reported that Lydia Burrows has the opportunity to purchase her F.E.MA. trailer and requested permission to use purchase assistance funds to purchase the land to place the trailer on. He requested permission to use the $50,000.00 to purchase the land for Ms. Burrows, not to exceed the $50,000.00 including closing cost. County Administrator Hammond discussed the Board’s policy; noting it could be half up to $50,000.00. He explained, in theory, the total package would have to be $100,000.00 for the applicant to receive $50,000.00. Upon inquiry by County Administrator Hammond, S.H.LP. Director Paul stated that the F.E.M.A. trailer cost is $11,699.80. Discussion followed regarding the lot and the trailer purchase. S.H.I.P. Director Paul stated the County would hold the mortgage on the lotland for ten (10) years, Upon inquiry by Commissioner McDaniel, S.H.1.P. Director Paul stated that the applicant is in the low category, which authorizes her up to $50,000.00 for purchase assistance. After further discussion, County Administrator Hammond discussed tabling this matter to allow S.H.L.P. Director Paul to do some more research; discussing it again at the next meeting to be held in two (2) weeks. Commissioner McCroan was in agreement. The Board had no objection to table. S.HLP. Director Paul presented a memorandum , recommending the Board accept the four (4) applications (H.H.R.P. Funding), hold a lottery drawing for the applicants in each district, thirty (30) minutes before the next Board meeting. Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously S.H.LP. Director Paul reported that the Board approved the purchase of a mobile home for Sarah Kemp, in the amount of $8,676.07; stating that the actual approval was to spend $34,704.29 of the original bid for the mobile home. He reported that he has received three quotes to move the trailer; one in the amount of $15,000.00, the second for $10,000.00, and the third was a verbal quote for $5,000.00 but they were not an approved mobile 1617 home mover. He recommended the Board allow staff to spend the $10,000.00 (H.H.R-P. Funding) for Lolley Mobile Home Services, LLC to move, set up, tie-down, and hook-up electric, water and sewer for Sarah Kemp. County Administrator Hammond stated that this is being presented before the Board due to it being outside of what the Board approved last time: requesting the Board suspend their policy due to time restraints or the Board can authorize him, or the Board can approve this request today. Chairman Quinn called for a motion to suspend the Bid Policy. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment There being no public comment, the motion passed unanimously. Commissioner Rogers inquired whether a motion was needed to allow you to sign. With County Administrator Hammond and S.H..P. Director Paul affirming a motion was needed, Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. S.H.LP. Director Paul recommended the Board reject Bid #1819-08; S.H.I.P. Project for Keesha Hamilton, Bid #1819-18; S.H.I.P, Project for Coretha Turner, and Bid #1819-46; S.H.L.P. Project Jennifer Bailey, noting these applicants do not qualify for funding Commissioner McDaniel so moved. Commissioner Rogers seconded the motion Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. S.H.LP. Director Paul recommended the Board award Bid #1920-17; S.H.I.P. Project for Bernice Vann to the sole-bidder, Raymond Driesbach, LLC, in the amount of $34,145.00 Commissioner McCroan so moved. Commissioner McDaniel seconded the motion Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. INTERLOCAL AGREEMENT — JACKSON COUNTY & GULF COUNTY Emergency Management Nelson appeared to request the Board approve an Interlocal agreement with Jackson County regarding the use of each county's (Emergency Management) facility as secondary (alternate) locations, if necessary. He stated that there will be one (an agreement) coming from Calhoun and Washington County at a later date. County Administrator Hammond recommended approving, contingent upon County Attorney review. Commissioner McCroan so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously CERT GRANT Emergency Management Nelson reported that staff applied for a CERT (Community Emergency Response Training) Grant and it has been awarded but recommend they not accept this grant due to the low amount of funding and the amount of work involved. Commissioner McDaniel motioned to deny the (CERT) Grant, Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. 1718 ADMINISTRATIVE REPORT & UPDATE County Administrator Hammond discussed meeting with FWC and the Department of Interior; stating that both meetings were positive, County Administrator Hammond requested permission from the Board to submit a letter to Senator Gainer regarding the Triumph allocations for the eight (8) Counties; presenting a memorandum of his request to the Board for consideration . Commissioner McCroan made the motion. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond presented a memorandum to the Board requesting to move forward with the design of seven (7) boat slips (at the White City Boat Landing) that the County would rent; running it through the T.D.C. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond stated that he was hoping to obtain an update from the Health Department regarding the COVID-19 (pandemic), but Gulf County Health Department Director Hinds is not present. Someone from the audience reported that she had to leave due to a conference call Commissioner McDaniel discussed his concems regarding the County cleaning property and placing a lien on it; stating the Board may need to look at another alternative; suggesting they place the charge to their property tax bill. He stated that this matter needs to be addressed in looking at ways to get properties cleaned up. Commissioner Rich discussed working with Code Enforcement to address the worst first (properties); stating that the County is asking for everyone's help in cleaning up their own place. After discussion, County Attorney Novak discussed working with staff and coming back before the Board on March 24" with proposed policy recommendations. There being no further business, and upon motion by Commissioner McCroan, second by Commissioner Rogers, and unanimous vote, the meeting did then adjourn at 9:39 a.m., ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 1819 MARCH 18, 2020 EMERGENCY MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in emergency session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Clerk Director of Finance & Management Rhonda Woodward, Deputy Clerk Elaine Bland, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, Code Enforcement Officer Trevor Seay, Emergency Management Director Marshall Nelson, E9-1-1 Coordinator Ben Guthrie, Emergency Management Staff Assistant Rachel Jackson, Gulf County E.M.S. Director Jody Daniels, Grant Administrator Kaci Rhodes, Human Resource Director Brett Lowry, County Jail Captain Evette Farmer Brown, Office of Management & Budget Director Sherry Herring, Mosquito Control Director Austin Horton, County Planner Lee Collinsworth, Property Appraiser Mitch Burke, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, Sheriff Mike Harrison, Sheriff's Office Lieutenant Tim Wood, Supervisor of Elections John Hanlon, Tax Collector Shirley Jenkins, T.D.C. Executive Director Kelli Godwin, Veterans’ Service Office Director & S.H.LP. Director Joe Paul, and VSO/S.H.I.P./Central Services Director Lynn Lanier Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag. EMERGENCY DECLARATION County Attorney Novak presented and read the proposed local state of emergency to the Board for consideration. He reported that the Attorney General's Office is working with the Executive Office of the Governor regarding Sunshine Regulations and Statutory requirements for the Board to meet Commissioner McCroan so moved. Commissioner McDaniel seconded the motion Chairman Quinn called for public comment. Gulf County Health Department Director Sarah Hinds appeared before the Board to provide an update regarding COVID-19; providing material regarding this virus Chairman Quinn called for any additional public comment. There being no further public comment, the motion passed unanimously. 1920 BOCC MEETING SCHEDULE Chairman Quinn stated that with the Emergency Declaration being adopted, he will go ahead and address items that were on next week's regular agenda today and will call a special meeting if needed. Chairman Quinn called on staff that may have a matter to discuss pertaining to the Emergency Declaration. There were no matters brought before the Board. County Administrator Hammond recommended the Board close, effective end of business today, all County buildings to public access and send non-essential personnel home until further notice; reporting that the Judiciary is doing the same and will handle essential court matters either telephonically or electrically. Commissioner McDaniel so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond discussed coordinating with the Constitutional Officers who wil be working in their offices; noting the Sheriff's Office will be pretty much normal (essential), the County Jail has been shut-down to any visitation and will be screening new inmates coming in, doing call ins for those on probation, the Building Department will continue to do building inspections and sell permits online, but interaction within the Administration Building will be limited, and the Veterans will be serviced over the telephone. BOCC REGULAR MEETING AGENDA County Administrator Hammond recommended the Board move forward with Lydia Burrow’s application; stating that S.H.I.P. Director Paul's estimate is $109,000.00. He stated she is eligible up to $50,000.00 on the low (income category) and under the disable situation. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond discussed the Board’s current policy regarding H.H.R.P- Funds being capped at $40,000.00 for the very low income category toward the purchase of mobile home; noting the cost of the trailer together with set up cost is sometimes exceeding this limit. He requested that out of the non-distributed money that was left in that pot, that the Board increase it from $40,000.00 to $41,000.00; reporting the extra $1,000.00 would be used for electrical, plumbing, etc, County Administrator Hammond stated that not all recipients would need the additional $1,000.00 for electrical or plumbing, etc. Commissioner McDaniel so moved on the $41,000.00. Commissioner Rich seconded the motion. Chairman Quinn called for public comment, There being no public comment, the motion passed unanimously BOCC MEETING SCHEDULE County Administrator Hammond inquired about the earlier motion and whether it covered the cancellation of the March 24" Board meeting . Chairman Quinn stating no then called for a motion to cancel the meeting. Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. 2021 BOCC REGULAR MEETING AGENDA County Administrator Hammond presented a refund request from the Gulf County Tax Collector ; recommending Board approval (Parcel ID #030741-020R, in the amount of $496.61). Commissioner Rogers so moved Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond presented a request from the Gulf County Sheriff's Office for reimbursement in the amount of $2,250.00 from Crime Prevention Funds; recommending approval, Commissioner McDaniel so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously, County Administrator Hammond presented a recommendation from the Insurance Committee to renew (Agent of Record) Todd Torgersen's contract (agreement) reflecting no rate increase; recommending approval Chairman Quinn called for a motion. Commissioner Rich motioned to renew this contact with no increase. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond presented a request to participate in the JAG (Justice Assistance Grant) for the Sheriff's Office and Police Department . Upon Chairman Quinn's call for a motion to accept, Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond presented a request , from Human Recourse Director Lowry to allow them to tear-down the old Overstreet Fire Department that was damaged (Hurricane Michael) with any proceeds from the scrape metal to go back into the fire department budget. Commissioner Rogers 30 moved. Commissioner McCroan seconded the motion. After discussion by Commissioner McDaniel, Chairman Quinn called for public comment, There being no public comment, the motion passed unanimously. County Administrator Hammond presented a request from Tony Gray to enter into the DROP , with a resignation effective date of March 31, 2020 and not past April 1, 2025; recommending approval. Commissioner Rogers seconded the motion. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously ADMINISTRATIVE REPORT & UPDATE County Administrator Hammond reported that hopefully by Monday, the County will have a drop box specifically to take tax payments for the Tax Collector at the front door of the Courthouse; stating once installed it will be posted on the County's website 2122 BOCC MEETING SCHEDULE County Administrator Hammond discussed holding a special meeting, unless the State waives the rule, to open infrastructure bids on April 7, 2020. Commissioner McDaniel so moved for the meeting. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. BOCC REGULAR MEETING AGENDA Chairman Quinn called for Matthew Birmingham to appear before the Board. County Administrator Hammond stated that Blake Rish is present and may be here to speak on his behalf. Blake Rish, on behalf of Joe Macri appeared before the Board to discuss a letter submitted by Mr. Macri requesting clarification on an Ordinance; stating that he is looking to purchase a hovercraft with little to no impact on the Bay. He requested clarification that a hovercraft is not an amphibious aircraft. After discussion, County Administrator Hammond discussed Ordinance 2006-13; stating that in his opinion they would not be violating this Ordinance. After further discussion, County Administrator Hammond suggested the Board give them the okay; noting it is not a violation of the Ordinance and the County has no objections of them running this service. Upon inquiry by Chairman Quinn, County Administrator Hammond recommended the County allow them to run this service and give them the opinion that it will not be a violation of this Ordinance (#2006-13). Chairman Quinn called for a motion that the Board will allow them to move forward and is not a violation of the County Ordinance. Commissioner McDaniel made the motion. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously ADMINISTRATIVE REPORT & UPDATE Commissioner McDaniel reported that the property owner at 418 Nutmeg Street (corner of Nutmeg Street and Starfish Avenue) recently requested a setback from the Building Department. He stated that Starfish (Avenue) doesn't exist, this being a swamp; noting the end of it toward Beacon Hill has already been abandoned. Commissioner McDaniel ask for approval to allow Planner Collinsworth to intervene on this and provide an update to the Board. Planner Collinsworth provided a packet to the Board for review ; stating that the South end of Starfish Avenue is a 50-55 ({ifty to fifty-five) foot stretch of swamp and the road leads to nowhere. He stated this road is unimproved and cannot be improved because of the swamp; noting the property directly to the South abuts to the water. Planner Collinsworth reported that Mr. (Joel) Davis requested the County to abandon this section (instead of having a 20 foot setback off Starfish which can never be improved) so he can have a regular 7.5 foot setback. He recommended to vacate that section of the road at the corner of Starfish Avenue and Nutmeg Street with Commissioner McDaniel adding that it will not land-lock anyone. Discussion followed regarding the property owner requirement to submit an application and appropriate fees for the abandonment request and the process to move forward. Commissioner McDaniel made the motion. Chairman Quinn stated no motion is needed. Commissioner McDaniel withdrew his motion. The Board had no objection with 2223 the property owner submitting an application and fees to request the abandonment of this roadway. BOCC REGULAR MEETING AGENDA County Administrator Hammond recommended low bidder for Bid #1920-18 H.H.R.P. Rehabilitation Strategy Administration Services, to A1 Coastal Home Inspections, in the amount of $64,000.00 ($2,000.00 per inspection). Commissioner McCroan so moved Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond stated for the record that there were two (2) bids, A1 (Coastal Home Inspections) which was the low and the Methodist Church (Alabama-West Florida Conference of the United Methodist Church) for $72,000.00. ADMINISTRATIVE REPORT & UPDATE Assistant County Administrator Yeager requested permission from the Board to execute a six (6) month extension at a reduced rate (F.E.M.A. housing R.V. Park) at the Veterans’ Memorial Beacon Hill Park (Hurricane Michael). He recommended that the Board go ahead with this extension. Chairman Quinn entertained a motion. Assistant County Administrator Yeager added; giving the Chairman authorize to sign. Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn callled for public ‘comment. There being no public comment, the motion passed unanimously Public Works Director Cothran reported that the County will be looking at closing some of the County parks bathrooms due to the reduction of staff (due to COVID-19); a list to be provided to the Board T.D.C. Director Godwin reported that the T.D.C. has paused all the marketing campaigns, not encouraging visitors to come to Gulf County right now but acknowledged that some are still coming on their own to self-isolate. She stated that they will work closely with Public Works Director Cothran regarding the parks. Sheriff Harrison appeared before the Board to report that based on his conversation with ‘School Superintendent Norton the schools are going to implement a feeding program for the children; requesting the School's use of the fire departments to distribute the brown bag luncheons. County Administrator Hammond had no objections, as long as it takes place outside of the building. Chairman Quinn stated no need for a motion, that the Board has no objections to this request. E9-1-1 Coordinator Guthrie appeared before the Board to request permission to submit two (2) grants; 911 Annual Maintenance Grant and 911 GIS Evaluation Grant Commissioner McDaniel so moved, OMB Director Herring requested this be contingent upon her review before submittal. Commissioner McCroan seconded the motion. Upon inquiry by Chairman Quinn regarding whether Commissioner McDaniel had any objection (to OMB Director Herring's request), Commissioner McDaniel stated that he had no objection. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. 2324 County Administrator Hammond recommended that the Board take a recess, not adjourn the meeting BOCC MEETING SCHEDULE County Administrator Hammond stated that Public Hearings that have been scheduled will be continued; reporting the County Attorney is working with the State on how to address Public Hearings in the future, if this (pandemic) drags on for more than a few weeks. ADMINISTRATIVE REPORT & UPDATE Commissioner McDaniel stated that if there is anything the Gulf County E.M.S. needs that's not within his normal purchasing (equipment/supplies) to work with the E.0.C, and the Health Department to get those. The meeting did recess at 9:44 a.m., E.T. on March 18, 2020. The meeting then reconvened at 6:00 p.m., E.T. on March 20, 2020. The following Board members were present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Clerk Director of Finance & Management Rhonda Woodward, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari ‘Summers, Emergency Management Director Marshall Nelson, E9-1-1 Coordinator Ben Guthrie, Gulf County E.M.S. Director Jody Daniels, County Jail Captain Evette Farmer Brown, Office of Management & Budget Director Sherry Herring, Parks & Recreational Director Billy Traylor, Public Works Director Mark Cothran, Sheriff Mike Harrison, Sheriff's Department Captain Chris Buchanan, Sheriff's Department Lieutenant Tim Wood, and T.D.C. Executive Director Kelli Godwin. Chairman Quinn opened the meeting with the Pledge of Allegiance to the Flag. COVID-19 EMERGENCY RESPONSE County Attorney Novak discussed public businesses, the sale of alcohol, restaurants and gyms under the Governor's adopted Executive Order 20-71, and Executive Order 20-69 which addresses local governments holding public meetings. COMMISSIONERS ~ BOARD BUSINESS Each Commissioner shared their concerns regarding the Gulf County beaches during COVID-19. Sheriff Harrison appeared before the Board to discuss the public on the beaches and his concern with the public coming from surrounding Counties due to their beaches being closed. After discussion, County Administrator Hammond discussed the Governor's closing of restaurants and the reduction of the stock market; recommending the Board close the beaches in week intervals from Friday to Friday, but allow fisherman to continue to make a living, After discussion by County Attorney Novak, T.D.C. Director 2425 Godwin reported that Mexico Beach is not closed. Commissioner Rich discussed the beaches within the County; suggesting that the Board keep one of the beaches open, Indian Pass Beach and maybe St. Joe Beach. He requested the Board discuss and review the matter further before making a decision. Gulf County Health Department Sarah Hinds appeared before the Board to discuss the Executive Order regarding mass gatherings. Chairman Quinn called for public comment. There was no public comment. Commissioner McDaniel motioned to close. McCroan seconded the motion. After discussion, Chairman Quinn asked if Commissioner McDaniel was in agreement with adding to his motion that the Board come back in seven (7) days to reevaluate the beach closure. Commissioner McDaniel amended his motion to add the seven (7) days, as recommended by the County Administrator, effective immediately. Commissioner McDaniel requested that the motion be read back for the record. Clerk Norris read the motion as follows: Commissioner McDaniel moved to close the beaches and Commissioner McCroan second, there was an addition to the motion to limit the closure to seven (7) days based on the recommendation by County Administrator Hammond, and that the Board will come back in seven (7) days to reevaluate. Upon inquiry by T.D.C. Director Godwin regarding whether the motion included WindMark Beach, Commissioner McDaniel stated his motion is for all beaches. County Administrator Hammond stated the County had the beach (WindMark Beach) and the beach is in the County. County Attorney Novak provided his opinion that there is no room for interruption, if the Board is closing the Beaches to the Public, it is for public health and safety and the Board has that authority. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Attorney Novak stated that itis staff's recommendation that the Board adopt an Emergency Ordinance during this meeting. He then read the proposed ordinance to the Board for consideration. Chairman Quinn called for a motion to accept the Emergency Ordinance. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. After discussion by Chairman Quinn, he then called for public comment. There being no public comment, the motion passed unanimously, as follows: EMERGENCY ORDINANCE NO. 2020-02 AN EMERGENCY ORDINANCE OF GULF COUNTY, FLORIDA; RECOGNIZING THE A NATIONAL, STATE AND LOCAL STATE OF EMERGENCY DUE TO COVID-19 (NOVEL CORONAVIRUS DISEASE); CLOSING BEACHES WITHIN GULF COUNTY, FLORIDA; PROVIDING FOR CONFLICTS, REPEALER, SEVERABILITY AND MODIFICATIONS THAT MAY ARISE FROM CONSIDERATION AT EMERGENCY MEETING; PROVIDING FOR CODIFICATION AND AN EFFECTIVE DATE. *Complete Ordinance on file with Clerk* (End) 2526 County Administrator Hammond recommended that if the Board has no other business, that they recess until further information is available from the State The meeting did recess at 6:37 p.m., E.T. on March 20, 2020. The meeting did then reconvene at 1:00 p.m., E.T. on March 26, 2020. The following Board members were present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Emergency Management Director Marshall Nelson, Gulf County E.M.S. Director Jody Daniels, Office of Management & Budget Director Sherry Herring, County Planner Lee Collinsworth, Property Appraiser Mitch Burke, Property Appraiser Office IT Tech Dennis Barfield, Jr., Public Works Director Mark Cothran, Sheriff Mike Harrison, Sheriff's Department Lieutenant Tim Wood, Tax Collector Shirley Jenkins, T.D.C. Executive Director Kelli Godwin, and Veterans’ Service Office Director & S.H.|.P. Director Joe Paul Chairman Quinn opened the meeting with the Pledge of Allegiance to the Flag. COVID-19 EMERGENCY RESPONSE Chairman Quinn discussed a letter that was (recently) sent out; stating that even though the letter was signed by himself, the letter was from the Board of County Commissioners. He then requested that County Attorney Novak read the letter into the record . Upon reading of this letter, Chairman Quinn stated that he requested the County Attorney draft a resolution. County Attorney Novak reported that this facility is closed to the public by the County's Emergency Declaration and stated for the record that the people in attendance today are either media or essential personnel. He then provided a proposed resolution to the Board for consideration . County Attorney Novak stated for the record that this is a reconvened meeting (from the March 20" Emergency meeting) and Notices were properly posted in compliance with Florida Statute. He then read the proposed resolution for the Board to consider. Members of the Board discussed their concerns regarding the COVID- 19 pandemic. Upon inquiry by Commissioner Rogers, E.M.S. Director Daniels appeared before the Board to discuss the procedure of (transporting) potential positive COVID-19 patients. Upon inquiry by Chairman Quinn regarding whether E.M.S. has the proper equipment, E.M.S. Director Daniels stated he is okay right now, but has placed an order through the E.0.C. County Administrator Hammond discussed the closure of Gulf County beaches and with Mexico Beach remaining open; noting it is attracting spring breakers from Panama City Beach. He stated that the County needs to be careful about exposing Gulf County E.M.S. from the influx of outsiders. He stated the County needs to tell Mexico Beach either they get in line with the rest of the Panhandle of Florida or Gulf County will have to suspend E.M.S. services. County Attorney Novak discussed an Interlocal Agreement with Mexico Beach regarding E.M.S. services; stating he will reach out and 2627 put Mexico Beach on notice that Gulf County will have to suspend the Interlocal (agreement) and support services if we cannot seek cooperation and limit exposure to our Gulf County's E.M.S. workers and limited resources. He noted that would require Board action, after consideration of the proposed resolution before them. After discussion by Commissioner McCroan and Chairman Quinn regarding communications from residents and property owners, Commissioner McDaniel motioned to adopt this Resolution. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously, as follows RESOLUTION NO. 2020-08 A RESOLUTION OF THE GULF COUNTY BOARD OF COUNTY COMMISSION, STATE OF FLORIDA, PURSUANT TO GULF COUNTY'S LOCAL STATE OF EMERGENCY DECLARATION AND ITS IMPACT ON LOCAL MATERIAL AND HUMAN RESOURCES INCLUSIVE OF EMERGENCY RESPONSE PERSONNEL AND HEALTH AND MEDICAL CARE SERVICE PROVIDERS; AND DECLARING SELF QUARANTINE GUIDELINES FOR VISITORS TO GULF COUNTY. *Complete Resolution on file with Clerk* (End) County Attorney Novak discussed the need for two other votes of the Board, the first being the Interlocal Agreement with Mexico Beach for E.M.S. (services) and the second, under your Emergency Ordinance No. 2020-02, a seven (7) day renewal to continue to closure of the beaches under the Emergency Declaration. Chairman Quinn discussed reaching out to Mexico Beach regarding the Interlocal Agreement; giving staff the authority to suspend services. County Attorney Novak stated that he will work with Administration, reach out to City of Mexico Beach, and notify them of the Board's action; requesting the Board to include in the motion the authorization of Administration to suspend services until a further date, if necessary. Chairman Quinn called for a motion to reaching out with this Interlocal (Agreement). Commissioner Rogers 30 moved. Commissioner McDaniel seconded the motion for discussion. Commissioner McDanie! discussed the need to possibly reach out to Governor DeSantis (on beach closures); noting that Mexico Beach has no available services (restaurants, fuel stations, food sources, etc.) to meet the need of their visitors. County Administrator Hammond expressed concerns of out of town/state visitors and not having the medical facility resources to meet their needs in addition to our locals. Commissioner McDaniel stated his second stands. Chairman Quinn called for public comment, There being no public comment, the motion passed unanimously. Chairman Quinn called for a motion for a seven (7) day renewal to keep the beaches closed. County Administrator Hammond interjected saying that he will recommend when the crisis passes, to reopen; reporting that Bay County has given a 14 (fourteen) day 2728 (beach closure); recommending that Gulf County stay in line (with Bay County) Commissioner McDaniel motioned for 14 (fourteen) days. Commissioner McCroan seconded the motion. After discussion by Commissioner Rogers, Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. COVID-19 EMERGENCY RESPONSE Gulf County Health Department Director Sarah Hinds and Health Department Nurse Ann Bames appeared before the Board to provide an update regarding the COVID-19 pandemic. Commissioner McDaniel stated if there is anything that the Board can do to help the Health Department to please contact Administration. Commissioner McCroan inquired about safeguards cashiers should do to protect themselves. Gulf County Health Department Director Hinds discussed maintaining social distancing and cleaning surfaces; reporting they will make contact with local grocery store workers. Commissioner Rich requested that Health Department Director Hinds discuss the kiosks. She reported that kiosks have been installed at Piggly Wiggly and Rich’s IGA to provide up to date information to the public. COMMISSIONER — BOARD BUSINESS County Administrator Hammond discussed setting up something going forward regarding holding Board meetings where the public can submit questions or comments via text or email. He reported that the next regularly scheduled meeting is April 7, 2020 at 9:00 a.m., ET. ADMINISTRATIVE UPDATE & REPORT Assistant County Administrator Yeager appeared before the Board to address an equipment lease that the Board gave the okay to proceed on back in January; requesting permission for the Chairman to sign all documents regarding this equipment lease Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond discussed the need for the approval of Change Order #2 (with Raymond Driesbach, LLC) for a S.H.I.P. Project, an increase of $9,586.00 for Mary A. Williams (Bid #1718-17); reporting this is S.H..P. money and Disaster Fund money. Chairman Quinn called for a motion. Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond discussed Bid #1920-19 for Demolition and Haul Off for Site Preparation for 214 Hill Circle, Wewahitchka, using H.H.R.P. Funding; reporting two (2) bids were received and recommended the low bid to RB's Tractor Work and Hauling in the amount of $3,200.00. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public ‘comment, the motion passed unanimously. 2829 County Administrator Hammond recommended to award Bid #1920-20 for Demolition and Haul Off for Site Preparation for 548 Canning Drive, Wewahitchka, using H.H.R.P. Funding to low bidder, RB's Tractor Work and Hauling, in the amount of $3,800.00 reporting that three (3) bids were received. Commissioner McDaniel so moved Commissioner Rich seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously County Administrator Hammond reported that the County received a $1.6 million insurance settlement check today (claims due to Hurricane Michael); giving kudos to Lance (Watson) with Southeastern Consulting Engineers, and our private adjuster. COMMISSIONER - BOARD BUSINESS Chairman Quinn discussed receiving much support regarding decisions made by the Board (during the COVID-19 pandemic); thanking the public for their support. County Administrator Hammond discussed receiving messages regarding beach rentals; stating he is extremely sympathetic, but the County is exercising caution for the locals and life safety. County Attorney Novak personally thanked the essential personnel for leaving their families to go to work each day, putting themselves on the front line. The meeting did then recess at 2:02 p.m., E.T. The meeting reconvened at 9:01 a.m., E.T. on April 2, 2020. The following Board members were present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, Gulf County E.D.C. Director Jim McKnight, E9-1-1 Coordinator Ben Guthrie, Gulf County E.M.S. Director Jody Daniels, G.I.S. Coordinator Jessica Susich, Public Works Director Mark Cothran, Sheriff Mike Harrison, and Veterans’ Service Office Director & S.H.I.P. Director Joe Paul. Chairman Quinn opened the meeting with the Pledge of Allegiance to the Flag. COVID-19 EMERGENCY RESPONSE Chairman Quinn opened the floor to members of the Board for their thoughts on extending the Emergency Order; entertaining a motion if they were in favor. Commissioner McCroan made the motion. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously County Administrator Hammond discussed the need to tighten down a little more; making it clear that all essential personnel, including contractors, grass cutters, grocery stores, and all businesses that people need to get through their normal daily lives to take care of 2930 themselves is going to be open, but stressed that this is a stay at home order for those that are not essential and those not going to and from doing things that are essential, He encouraged people that are not from Gulf County to return to their home States or communities and shelter in place; noting when the crisis is over, they will be welcomed back. County Administrator Hammond reported that the County is receiving complaints of visitors still coming to vacation rentals and VRBO's (Vacation Rentals by Owner); reporting the Governor's Executive Order was sent last week and people were checking in on Saturday, putting our citizens at risk, He stated that a list will be submitted to the appropriate State authorities for those violating this Order. County Administrator Hammond stated the County has tried to keep essential personnel and government functioning, but its time for the Board to order the Courthouse be closed He then recommended the Board do this at 12:00 p.m., E.T. today; discussing specific government purposes and noted there are certain things (essential court services and issuing checks for the County) the Clerk must do. Upon inquiry by Commissioner McCroan on whether his recommendations included the Elections Office, County Administrator Hammond stated yes. He reported that each Constitutional Officer has the authority to determine what is essential for their offices and there may be one employee working in some of these offices or phones forwarded; noting that as far as the buildings and the regular office hours go, it would include them all; knowing that each Constitutional Officer has the Constitutional authority to make decisions that affect their offices individually. After discussion by Commissioner McCroan, County Administrator Hammond reported that the Building Department will probably not sell new house permits for a week or two (2), but will continue to do inspections. County Administrator Hammond reported that the Chairman gave direction to both Libraries (Port St. Joe and Wewahitchka) to stop interaction with the public. Chairman Quinn stated that he made the decision to shut down the County owned building (St. Joe Library). County ‘Administrator Hammond reported that the County boat ramps are open, but the Country Club (Golf Course) will close today at 5:30 p.m., E.T. County Attorney Novak discussed drafting the language; having the Order ready for the Chairman to sign today. ADMINISTRATIVE UPDATE & REPORT Commissioner McDaniel stated that he received calls from the Division of Forestry regarding a burn ban for Gulf County; reporting that it is dry. Commissioner McDaniel motioned to implement a burn ban for Gulf County until further notice; adding to his motion that Administration personnel notify the news media. Commissioner McCroan seconded the motion, County Administrator Hammond requested the Board allow him or the Chairman the authority to extend it, or take it down, when the County received measurable rain. After Commissioner McDaniel discussed his concerns regarding the burn ban, Chairman Quinn asked if he had any objection to adding to his motion the authority to allow County Administrator Hammond or the Chairman to extend or end (the burn ban). Commissioner McDaniel agreed to add this to his motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously 3031 Upon inquiry by Chairman Quinn regarding the need for a motion to close the Courthouse, County Administrator Hammond confirmed the need for a motion; requesting that all the items be codified: 1) if you are not local, go home; 2) if you are not doing essential item or going about your necessary things, you need to stay in your house; and 3) don’t congregate. Upon inquiry by Commissioner Rich regarding the time for the closure, County Administrator Hammond stated it needs to be reviewed weekly: reporting the Board will have another meeting next Tuesday, but as soon as the crisis is over, it can be lifted. He suggested to review it weekly if the Board had no objection. Commissioner McDaniel inquired of the Chief Judge's role in closing the Courthouse. Clerk Norris reported that the Chief Judge must keep the Courts open and that would include her as support service to the Chief Judge (Judiciary), but will be closed to the general public, except for essential court services. Commissioner McDaniel made the motion. Chairman Quinn called for clarification of the motion; asking if the County Administrator Hammond wants to include the closure of the Courthouse. County Administrator Hammond also recommended the Board instruct all non-Gulf County residents to go home. County Attorney Novak stated that there will be an Executive Order by the Board to include this language. Upon inquiry by Chairman Quinn, Commissioner McDaniel had no objection to adding this to his motion. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. S.H.L.P. Director Paul appeared before the Board to inquire if he can move forward with the bids that were awarded today (Bid #1920-19 & Bid #1920- 20). County Administrator Hammond stated that everything that has been pre-approved, signed off by him or the Clerk's Office, will continue and they will be inspected and installed. Chairman Quinn called for additional public comment. There being no further comment, the motion passed unanimously. County Administrator Hammond discussed the Board's approval of a Change Order for Mary A. Williams (Bid #1718-17) and the need to clean up the dollar amount; reporting that the increase is $638.05 for additional cost for closing, for a total of $9,587.00. S.H.LP. Director Paul spoke from the audience; stating plus the $600.00. Clerk Norris reported the total amount is over $10,000.00. County Administrator Hammond requested the Board to approve the amount of the closing and change order. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. County Administrator Hammond reported that the Board will hold a meeting Tuesday (April 7, 2020) at 9:00 a.m., E.T.; stating there are some bids that will need to be opened during this meeting and a P.D.R.B. variance request. He reported that the IT Department set up a way for the public to submit questions or comments regarding this agenda, which can be found on the County's website and will be placed on the Public Notice. County Attorney Novak reported that there will not be a public comment on next week's agenda, as the public comment will be specifically for action items of the Board at this special meeting COVID-19 EMERGENCY RESPONSE Sheriff Harrison appeared before the Board to report that his Port St. Joe Office lobby will be closed, the Substation is currently closed, but all employees are essential and will 3132 continue to work. Upon inquiry by Sheriff Harrison, County Administrator Hammond reported that Public Works will be open to emergency vehicles, which will be the Sheriff's and E.M.S., but most of Public Works will be shut down. Sheriff Harrison reported that the public needs to be made aware that he nor the County has the authority to close the walking path on C-30, as this is owned by the State. He stated that he will maintain security at the Courthouse for the staff that will remain, Commissioner McDaniel asked if dispatch could ask extra questions (due to the COVID-19). Sheriff Harrison stated that these new procedures have been put into place for three (3) weeks now. County Jail Warden Hammond reported that County probation is being done by telephone and individuals can pay online or use the drop box to make payments; stating that he is not violating (probation) due to nonpayment during this time. He stated that at some juncture defendants will need to catch up on their payments; discussing the Clerk's Court System is based on fees, encouraging them to make the payments if possible. County Jail Warden Hammond discussed the procedures at the County Jail due to the COVID- 19 pandemic. Clerk Norris reported that anyone that needs to pay a fine can pay by phone, online, mail it, or place in the drop box located in the front of the Courthouse County Attorney Novak reported that it is a second degree misdemeanor violation of any Executive Order of the Governor, punishable up to sixty (60) days imprisonment and a $500.00 fine. He discussed the language in the Ordinances and Declarations stressing the protection the people of Gulf County The meeting did then recess at 9:36 a.m., E.T. The meeting reconvened at 11:05 a.m., E.T. on April 21, 2020. The following Board members were present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff's Department Lieutenant Tim Wood. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag COVID-19 EMERGENCY DECLARATION & RESPONSE Chairman Quinn called for a motion to extend the Emergency Declaration. Commissioner McCroan so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails on this matter. There being none, the motion passed unanimously. 3233 PUBLIC MEETING PROCEDURES POLICY UNDER EMERGENCY DECLARATION & RESPONSE County Attorney Novak presented the proposed public meeting procedure policy for the Board to consider ; reading the rules into the record. Chairman Quinn reported that Commissioners Rogers and Rich are present today for the record (because of social distancing, they are not seated within the view of the video camera). Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. ADMINISTRATIVE UPDATE & REPORT Gulf County Health Department Director Sarah Hinds appeared before the Board to provide a COVID-19 update to the Board. Upon motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the Board motioned to extend time. She continued with Commissioner Rogers inquiring of the one (1) positive case in Gulf County and whether it has been cleared. Gulf County Health Department Director Hinds reported that the case in Gulf County is no longer infectious for COVID-19. County Administrator Hammond discussed the intent of taking emails on action items from the Board meetings, but stated they have received some emails in the last day of two (2) that are germane to what they will be discussing at today's meeting but the County Attorney feels they are appropriate to read into the record. County Attorney Novak stated that once the Board votes on the beach closure, he will then read the emails pertaining to the subject into the record. Assistant County Administrator Yeager appeared before the Board to report that Okaloosa County has implemented a plan and will be opening their beaches May 1, 2020. He recommended the Board follow something along those lines and implement something similar to that of Mexico Beach and Okaloosa County; opening the beaches from 6:00 am. E.T. to 9:00 am., E.T., and 5:00 p.m., E.T. to 8:00 p.m., E.T. with no restrictions on regular use of the beach. He encouraged social distancing of 10 (ten) people or less. Commissioner McCroan reported that Bay County is going to open their beaches beginning Friday at 6:00 a.m., C.T. After discussion by members of the Board, ‘Commissioner McDaniel stated that the time restrictions are for the time zone in which you are in. After discussion by Commissioner Rogers, Assistant County Administrator Yeager stated that staff will be monitoring and looking to receive further guidelines as the Governor continues his task force. Chairman Quinn called for a motion to reopen the beaches from 6:00 am., E.T. to 9:00 am., E.T., and 5:00 p.m., ET. to 8:00 p.m., ET. Commissioner McCroan so moved. Commissioner McDaniel seconded the motion. Chairman Quinn discussed making sure the residents abide by these set times and follow the CDC guidelines. Chairman Quinn called for public comment. Gulf County Health Department Director Hinds appeared before the Board to discuss tips and guideless while utilizing the beaches. Upon inquiry by County Attorney Novak regarding the effective date, Commissioner McCroan agreed to the effective date as of 5:00 p.m. today. Chairman Quinn called for emails. County Attorney Novak then read the following emails: 1. Michelle Evans, of St. Joe Beach regarding use of the beaches for the benefit of 3334 recreation and exercise in the mornings and evenings; 2. Leisa Gruenewald, of Money Bayou asking why the beaches are closed, but the pickleball courts are still open; requesting they open the beaches immediately; 3. Bruce Kuhse, of Cape San Blas requesting the Board open the beaches to limited access and activities; 4. Mike Seningen requesting to see the County's suggested pian of best practices to relay fears yet allow short term rental activity to co-exist; 5. Jordan Gunnell, of Sandy Shoes Vacation Rentals suggesting to open beaches with social distancing but not put timelines on access that can cause overcrowding during these specified times; 6. Pete and Celita Allen requesting the hours for beach access be pushed back one (1) hour, as Bay County; 7. Pat Hardman, of Cape San Blas requesting the effective date; and 8. Brenda Murphy thanked the Board for all they have done to protect Gulf County and looks forward to the limited opening of the beaches today . After discussion by members of the Board, the motion passed unanimously. County Administrator Hammond reported that the vacation rental ban is still in effect by the Governor. County Administrator Hammond discussed the Courthouse opening with limited access on May 4, 2020; reporting that he will be meeting with the Constitutional Officers. He requested a motion of the Board to reopen, on a limited basis, with social distancing. Commissioner McDaniel so moved for the opening. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails regarding opening the Courthouse on May 4, 2020 on a limited basis. There being none, the motion passed unanimously, Assistant Public Works Director Hart appeared before the Board to provide an update to the Board regarding the progress on the repair of damage caused by the waterline rupture at the Courthouse. Commissioner McDaniel discussed the workers; asking for the percentage of completion before the opening on May 4, 2020. Assistant Public Works Director Hart reported between the drywall workers and the painters it will be twenty (20) days. County Administrator Hammond reported that the (County) insurance company has been paying the contractors directly; requesting in the event the Board needs to declare an emergency, then allow staff to procure these contractors. He requested a motion of the Board to allow him the authority to handle this under an emergency basis. ‘Commissioner McCroan so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment. Clerk Norris appeared before the Board to discuss the Courthouse, its damage; thanking County staff working on this matter and assisting the Clerk's Office during this time. Chairman Quinn called for any emails. There being none, the motion passed unanimously County Administrator Hammond presented to the Board a request to waive their policy regarding preparing an Agenda and Information Packets for the April 28, 2020 meeting due to the problems with the facility at the Courthouse and COVID-19. Commissioner Rogers so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously 3435 County Administrator Hammond presented a memorandum to the Board ; recommending the creation of a county engineer position, effective June 1, 2020. Commissioner McCroan so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a request to the Board from the Grant Department ; to join this cooperative (U.S Commodities Omnia Partners) to purchase site lighting and electrical material from Graybar, in the amount of $201,005.65 under U.S. Communities, to be funded by D.O.T. (Department of Transportation) Grant. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. After discussion about the Mooring Bollards and the funding and timeline for that project, Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a proposed budget resolution to the Board for consideration. Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Upon inquiry by Commissioner McDaniel, County Administrator Hammond assured the Board there was adequate funding. Upon inquiry by Commissioner McCroan, County Administrator Hammond gave an update on the South Gulf County Fire Department facility repair project. Chairman Quinn called for emails. There being none, the motion then passed unanimously, as follows: RESOLUTION NO. 2020-09 WHEREAS, the Board of County Commissioners of Gulf County, Florida, has revenues and use of reserves in the St. Joseph Fire Control District Fund; and WHEREAS, said reserves are necessary for approved capital outlay expenditures in Fiscal Year 2019-20; NOW, THEREFORE, BE IT RESOLVED, as follows: The 2019-20 Fiscal Year Budget is to be amended, as follows. St. Joseph Fire Control District Fund Original Increase! Amended Budget Decrease) Budget Expenditures 10652202 531000 Professional Services 600 (600) 0 10652202 534000 Other Services 0 300 300 10652202 §40000 Travel & Per Diem 300 (300) 0 10852202 641000 Communications Services 1,100 800 1,900 10652202 $46001 Repair & Maint- Build & Gnd 5,000 (4,000) 1,000 10652202 §46002 Repair & Maint- Equipment 6,000 (4,000) 2,000 10852202 551000 Office Supplies 200 (200) 0 3536 10652202 552000 Operating Supplies 9,000 (7,000) 2,000 10652202 552002 Oper Supp- Tools & Small Equip 900 (500) 400 10652202 555000 Training 100 (100) 0 10652202 564000 Machinery & Equipment 0 302,741 302.741 Reserves: 10699700 599003 SJFC Resv- Highland View 287,141 (287,141) 0 THIS RESOLUTION ADOPTED by the Gulf County Board of County Commissioners, this 28" day of April, 2020. (End) County Administrator Hammond reported that small business money is flowing: stating that these businesses are working through local banks to obtain funds to cover payroll, rent, and utilities. County Attorney Novak reported and read emails received after the vote was carried regarding the beach hours: 1.Lissa Dulany, of Cape San Blas who asked whether beach driving is included (in the opening of the beaches). Members of the Board agreeing that normal activities are allowed; 2. Mark Hendrix regarding restricted beach hours. County Attorney Novak reporting the Board will continue to revisit and monitor this matter on a daily basis. County Administrator Hammond reported that the County's beach closure expires on April 30, 2020, unless the Board decides to extend it The meeting did then recess at 12:07 p.m., E.T. on April 21, 2020. The meeting reconvened at 9:36 a.m., E.T. on June 3, 2020 The following Board members were present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, Deputy Administrator Kari Summers, County Engineer Clay Smallwood, III, Mosquito Control Director Austin Horton, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison COVID-19 EMERGENCY DECLARATION & RESPONSE County Administrator Hammond recommended the Board adjourn the Emergency Meeting; stating if there is a need for a special meeting it will be called moving forward. 3637 Upon motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 9:37 a.m., E.T SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 3738 APRIL 7, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, Gulf County E.D.C. Director Jim McKnight, Gulf County E.M.S. Director Jody Daniels, Dewberry/County Engineer Clay Smaliwood, Ill, Grant Administrator Kaci Rhodes, County Planner Lee Collinsworth, Public Works Director Mark Cothran, Sheriff Mike Harrison, and Veterans’ Service Office Director & S.H.1.P. Director Joe Paul Chairman Quinn called the meeting to order at 9:05 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to. the Flag PUBLIC COMMENT County Administrator Hammond reported that Deputy Administrator Summers is monitoring the email list (for public comment); stating for any action item the Chairman will give pause for comment before the question is called to move forward OPENING BID #1920-21 ~ MOORING BOLLARDS / EASTERN SHIPBUILDING Deputy Clerk Roberts opened sealed bids for Bid #1920-21 for the mooring bollards for Easter Shipbuilding, as Grant Administrator Rhodes read aloud the prospective bids: 1 Shoreline Foundation, Inc., in the amount of $1,493,830.00 with an alternate of $909,830.00; 2. Infrastructure and Industrial Constructors Southeast, Inc., in the amount of $1,525,000.00 with an alternate of $1,154,000.00; 3. Superior Construction, in the amount of $1,597,400.00 with an alternate of $1,158,160.00; 4. Gulf Coast Utility Contractors, in the amount of $1,799,000.00 with an alternate of $1,838,750.00; and 5. H. G. Harders and Son, Inc., in the amount of $1,588.404.00 with an alternate of $870,156.00. County Administrator Hammond requested that County Engineer Smallwood and Grant Administrator Rhodes review these bids and bring back a recommendation. Chairman Quinn had no objection; directing staff to turn the bids over to County Engineer Smallwood and Grant Administrator Rhodes to review. 3839 OPENING BID #1920-23 - RESURFACE & WIDENING COUNTY ROAD 386 Deputy Clerk Roberts opened the sealed bids for Bid #1920-23 for the resurfacing and widening of County Road 386 (Overstreet Road), as Grant Administrator Rhodes read aloud the prospective bids: 1. C. W. Roberts Contracting, Inc., in the amount of $9,880,751.46; 2. Roberts & Roberts, Inc., in the amount of $10,242,560.23; 3. Capital Asphalt, Inc. submitted a No Bid; and 4. GAC Contractors, Inc. Deputy Clerk Roberts stated that she received an email from County Engineer Smallwood regarding this bid; reporting that there is an amount written on the outside of the envelope that is to be deducted from the base bid listed inside the envelope. Upon request by County Administrator Hammond, County Engineer Smallwood appeared before the Board to state that he is not sure of the purpose; reporting that the Contractor called and he just passed the information on. Grant Administrator Rhodes stated the amount of this bid less the noted deduction is $9,650,000.00. County Administrator Hammond requested that County Attorney Novak sit with Grant Administrator Rhodes and County Engineer ‘Smallwood to review these bids and bring back a recommendation later on in the meeting Chairman Quinn had no objections. QUASI-JUDICIAL HEARING — REVIEW & CONSIDERATION OF P.D.R.B. VARIANCE REQUEST — RICHARD PETERS. Planner Collinsworth presented a variance request from Richard Peters, Parcel ID #03816-505R; reporting that the P.D.R.B. recommended, by a 4-0 vote, to deny the variance. Chairman Quinn called for comment for anyone wishing to speak regarding this item. County Attorney Novak stated for the record that under the Governor's Executive Order regarding public meetings, the Board is keeping their distance: reporting the media is present today, the meeting is live streaming, and the Board is taking questions through available technology. He stated that the building is closed and Mr. (Richard) Peters is present and has a right to be heard regarding his (variance) application. Chairman Quinn asked if there were any objections to waiving the Quasi-Judicial Hearing. There being no objection, Commissioner McDaniel motioned to waive. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment or emails, the motion passed unanimously. Richard Peters, of St. Joe Beach appeared before the Board to request approval of his variance request; stating he needs to put a carport, a temporary structure, on the concrete pavers for three years while he goes through the process of purchasing and preparing the property adjacent to his. Planner Collinsworth discussed the design of the subdivision and the twenty foot (20) setback requirement from the egress and ingress easement; reporting that if this variance was approved, then every bit of the carport would go into the setback all the way up to the road. He reported that the P.D.R.B. denied this request due to the fact that they have never allowed up to more than half into a setback anyway, and this whole structure would be in the setback, plus the thirty (30%) percent impervious area as well; stating that these are some of the reasons why this variance request was denied by the P.D.R.B. Upon inquiry by Chairman Quinn, Planner Collinsworth stated that the P.D.R.B. denied the (variance) request, by 4-0 vote. County Attorney Novak discussed Mr. Peters purchasing the adjacent property; stating that with this purchase it does not change what the County requirements are, in terms of setbacks. After discussion by Mr. Peters regarding his property, County Attorney Novak stated for the record that Mr. Peters is purchasing the 3940 adjacent property, but that may factor into whether or not he goes through with it, based on what the Board decides today. Planner Collinsworth stated that Mr. Peters did not give access to the land owners down the road; reporting that it is a plated private road in that subdivision. He also reported that it is not a utility easement, it is an egress/ingress easement with utilities in it. Following discussion, County Attorney Novak noted there are no emails (public comment) at this time. Commissioner McDaniel discussed the location and the variance request. County Attorney Novak then read Section 34 of the LOR (Land Development Regulations). Commissioner McDaniel motioned to deny this request, to go along with the P.D.R.B. recommendation. Commissioner Rich seconded the motion Chairman Quinn called for public comment from the audience and emails. There being none, the motion passed unanimously. County Attorney Novak discussed obtaining a ‘motion to waive the reading. Commissioner McDaniel motioned to waive. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Attorney Novak requested a motion to accept the recommendations and the findings of the P.D.R.B. that substantial and competent evidence, competence and proper notice requirements were met PRELIMINARY/FINAL PLAT — HIGH AND TIGHT HOLDINGS, LLC Planner Collinsworth presented a Preliminary/Final Plat for The Bay Club from High and Tight Holdings, LLC, Parcel ID #06248-096R. Chairman Quinn called for comment for anyone wishing to speak on this item. Jack Husband, representing High and Tight Holdings, LLC appeared before the Board. Chairman Quinn called for objections to the waiving of the Quasi-Judicial Hearing. There being no objection, Commissioner McDaniel $0 moved to waive. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously County Attorney Novak reported there are no emails regarding the motion. Mr. Husband summarized the details of the proposed development; reporting they have received the water and sewer permits from D.E.P. (Department of Environmental Protection). He stated that all the permits and final construction plans have been turned into the County Planner Collinsworth reported that the P.D.R.B. recommend by 4-0 vote to approve, contingent upon receipt of a letter of their escrow account before the D.O. (development order) is issued. Chairman Quinn inquired about whether there were any emails regarding this matter. Deputy Administrator Summers stated there were no emails received ‘Commissioner McCroan inquired for the record if there were any variances or anything on this property. Planner Collinsworth reported there were none and the property owner has not applied for any; confirming that all requirements have been met. He stated that this is one that exceeds the number of lots that could be approved by just the P.D.R.B. the TAC. (Technical Advisory Committee), and Planning Department; noting it must come before this Board for approval because it is a final plat. Upon inquiry by Chairman Quinn, Planner Collinsworth stated that the P.D.R.B. voted 4-0 to approve the preliminary/final plat. County Attorney Novak read the LDR (Land Development Regulations) requirement for Board consideration. Chairman Quinn called for a motion to accept the P.D.R.B. recommendation. Commissioner McDaniel motioned to approve. Commissioner McCroan seconded the motion. Chairman Quinn called for any emails comments. Deputy Administrator Summers stated there were no emails. Chairman Quinn called for public comment. There being none, the motion then passed unanimously. 4041 County Attorney Novak requested a vote of the Board on the bottom of page two (2) (BOCC Subdivision - Preliminary/Final Plat Public Hearing and Findings form), which is the findings and action of this Board regarding the application for final plat approval, contingent upon the conditions of the Planning Department for the issuance of the development order. Chairman Quinn inquired of the wishes of the Board on whether to approve, deny or table. Commissioner McDanie! motioned to approve. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment and emails. Deputy Administrator Summers stated there were no emails. There being no comments, the motion passed unanimously. LOCAL STATE OF EMERGENCY ~ BEACH CLOSURE EXTENSION County Administrator Hammond recommended the Board extend the beach closure; suggesting it be extended to April 30, 2020; addressing it again at a future meeting. Commissioner McCroan discussed his concerns with travelers and rentals Commissioner Rogers discussed the matter at the Highland View Boat Ramp area; stating the Board needs to figure a way to close this off to the public. Sheriff Harrison appeared before the Board to discuss calls received regarding travelers coming into the County; stating they are addressing them on a case by case basis. He discussed the problems at the Highland View Boat Ramp; reporting that people are accessing the park to get to the City Beach, which is dangerous when crossing the rock and is in violation of the Board's Beach Closure Ordinance (#2020-02). Sheriff Harrison requested the Board to consider closing the park, but still allowing access to the two (2) businesses and for the construction workers working on the boat ramp. Chairman Quinn discussed his concerns regarding people swimming in this area and an easy way to close this park. Upon inquiry by Commissioner Rogers, County Attorney Novak discussed the Governor's Executive Order and the Board's Local Declaration; stating the Board has the ability to close the (Highland View) Park or (Highland View) Boat Ramp. After discussion, County Administrator Hammond discussed cutting off (access) at Angel Fish (Road) using barricades. Chairman Quinn called for a motion to close the Park (Highland View Park). Deputy Administrator Summers reported that there is an email in reference this subject. She then read the email aloud from Pat Strader requesting approval up to $24,000.00 (Bid #1819-52 Country Club Golf Course Greens Design Consulting) and the Chairman's signature on the Change Order. Commissioner McDaniel so moved for the change order. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. CHANGE ORDER #2 ~ RESURFACING COUNTY ROAD 382 Grant Administrator Rhodes appeared before the Board to present Change Order #2 for consideration for the resurfacing and widening of County Road 382 (Industrial Road * Bid #1819-31), extending the time of this project to May, 2020 with Roberts & Roberts, Inc. Commissioner McCroan so moved Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. 4344 CHANGE ORDER #2 ~ WAREHOUSE / EASTERN SHIPBUILDING Grant Administrator Rhodes presented Change Order #2 with Birkshire Johnstone, LLC for the Board to consider for the warehouse at Eastern Shipbuilding (Bid #1819-25), an increase of $288,746.95. After discussion, Commissioner McDaniel so moved. Commissioner Rogers seconded the motion Chairman Quinn called for emails or public comment. There being no the motion passed unanimously. ADMINISTRATIVE UPDATE & REPORT Public Works Director Cothran appeared before the Board to report that a waterline burst late Sunday night/early moming Monday in the Courthouse, running about six hours all on the north side. He stated that a meeting is scheduled today with the Insurance Company, the Engineer (Southeastern Consulting Engineers, Inc.), and a water mitigation company to do a walk through Chairman Quinn requested that County Attorney Novak provide information regarding the Interlocal Agreement. County Attorney Novak stated from the motion earlier, his direction is for him and County Administrator Hammond to reach out to the City (of Port St. Joe) and work with them to try and find a resolution to future density requirements that is consistent between the County and City (of Port St. Joe); reporting that the vote of the Board is in opposition to future voluntary or involuntary annexation when there is high density involved until an agreement is reached, which is the removal of R3 and R4 designation. Commissioner McCroan discussed having County Attorney Novak attend the City of Port St. Joe's city meeting to be held today. Chairman Quinn had no objection. Grant Administrator Rhodes appeared before the Board to request the Board reject Bid #1920-22 for the purchase and installation of generators and to rebid the purchase and installation separately. After discussion, Commissioner McDaniel so moved to reject and rebid. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Attorney Novak presented an easement with Duke Energy regarding the Golf Course (Country Club) to install some power poles at the facility; requesting Board approval to allow the Chairman to sign. He stated that it will be provided to their attorneys to have recorded (in the Official Records) Commissioner Rich so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Attorney Novak reported that Commissioner McDaniel requested he review options regarding code enforcement; presenting a legal memorandum regarding a special tax assessment for code enforcement to the Board for review . He reported that the County can place special tax assessments on properties for code violations and associated cost cleanups, as long as the County meets a two (2) prong tests: 1. demonstrate the property burden by the assessment derives special benefit from the service provided; and 2. the assessment is properly apportioned; 4445 requesting instructions and authorization from the Board to move forward with preparing a notice of a proposed ordinance. Commissioner McDaniel so moved to move forward. Commissioner McCroan seconded the motion. After discussion, Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. Public Works Director Cothran appeared before the Board to request permission to advertise to receive sealed bids for the guardrail replacement on Howard Creek Road (County Road 387 * Doc Whitfield Road). Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. There being no further business, and upon motion by Commissioner McCroan, second by Commissioner Rogers, and unanimous vote, the meeting did then adjourn at 10:55 am., E.T. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 4546 APRIL 16, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant ‘Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Dewberry/County Engineer Clay Smallwood, Ill, Public Works Director Mark Cothran, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn led in the Pledge of Allegiance to the Flag PUBLIC MEETING PROCEDURES POLICY County Attorney Novak discussed surrounding Counties implementing new meeting procedures due to the pandemic (COVID-19) and the Governor's Executive Order 20-69; noting those in attendance at today’s meeting. He requested permission to finalize a hybrid remote public meeting procedure rule that will be presented for consideration at the next meeting. County Attorney Novak discussed the highlights of the proposed meeting policy and how public participation and comment can be made . Upon inquiry by Commissioner McDaniel regarding future modification of the policy, County Attomey Novak reported the policy will be suspended once the pandemic (COVID-19) and Emergency Declaration is over, but may need to be amended over time as the pandemic continues. Commissioner McDaniel so moved. Commissioner McCroan seconded the motion. Deputy Clerk Roberts called for clarification of the motion. County Attorney Novak clarified the motion; stating it is to authorize the County Attorney and Administration to bring back to the Board a final proposed meeting policy for consideration. Chairman Quinn called for public comment There being no public comment, the motion passed unanimously. ADMINISTRATIVE REVIEW & REPORT — RFP #1920-23 County Attorney Novak discussed Bid #1920-23 (resurface and widening of County Road 386/Overstreet Road); presenting to the Board a packet regarding this bid . He gave a summary on the advertisement of the Notice to Receive Sealed Bids, the bid specifications provided by Dewberry Engineers, and the timeline regarding the opening of these bids. County Attorney Novak reported that it was recommended and awarded to GAC (Contractors, Inc.) at the April 7, 2020 Special Meeting. He then recommended the Board reject this bid (#1920-23 * resurface and 4647 widening County Road 386/Overstreet Road); noting the County's Procurement Policy and Florida Statute 336.44(5) provides the Board the right to reject any and all bids County Attorney Novak stated that staff's recommendation is to reject all bids and go back out through the County Engineer and re-advertise (the project) at the earliest possible date. County Administrator Hammond reported there will be a mandatory pre-bid meeting (conference); noting this will be placed in the advertisement and in the bid specifications. Commissioner McDaniel discussed making the motion to award this bid (#1920-23), but after further review, motioned to reject the bid and go back out for rebid on this project. Commissioner McCroan seconded the motion for discussion. After discussion, Commissioner McCroan stated his second stands. County Attorney Novak acknowledged, for the record, the attendees present representing GAC Contractors and C. W. Roberts Contracting, Inc. Chairman Quinn called for public comment. Bob Flowers, President of C. W. Roberts Contracting appeared before the Board to state that with the rejection of the bid, their bid protest is mute and they will be in attendance at the mandatory pre-bid meeting. Chairman Quinn called for additional public comment or emails. There being no further public comment, the motion passed unanimously. BID PROTEST HEARING RFP #1920-23 - C. W. ROBERTS Chairman Quinn inquired from Mr. Flowers whether the bid protest was a mute-point at this time therefore, this item can be scratched off. From the audience, Mr. Flowers, President of C. W. Roberts Contracting, Inc. confirmed that to be correct. County Attorney Novak inquired if it is relevant to state, for the record, that C. W. Roberts Contracting, Inc. has rescinded the bid protest. From the audience, Legal Representative for C. W. Roberts Contracting, Inc. confirmed the bid protest to be rescinded. COVID-19 EMERGENCY DECLARATION & RESPONSE County Attorney Novak requested the Board make a motion to extend the Emergency Declaration for an additional seven (7) days; stating any action of the Board today can be incorporated in this Order. Chairman Quinn called for a motion to extend. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There was no comment, Commissioner Rogers inquired if the burn ban would be included in this Order. County Administrator Hammond stated that he will speak on this matter later. There being no opposition, the motion passed unanimously. County Attorney Novak inquired whether the Board had any other COVID(- 19) responses that would need to be added to this Order. County Administrator Hammond recommended the Board rescind the burn ban effective immediately; reporting the County has had measurable rain in the last week. Commissioner McDaniel so moved to go with the County Administrator's recommendation on the burn ban being lifted, effective immediately, going back to the normal rules. Commissioner Rogers seconded the motion Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously County Administrator Hammond reported the City (of Port St. Joe) is in the process of making the Marina on 5" (Fifth) Street open to Gulf County residents only; making it effective on Tuesday. He reported they (City of Port St. Joe) have requested the County do the same thing at Indian Pass and White City (boat ramps) for Gulf County residents 4748 only; recommending the Board do this through April 30, 2020. After discussion. Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Chairman Quill called for any emails. Deputy Administrator Summers reported there is one email public comment; reading the email into the record from J. Fagan . County Administrator Hammond stated that this does not affect residents (of Gulf County). Chairman Quinn called for any more emails. Deputy Administrator Summers reported that there are no further emails. The motion then passed unanimously. ADMINISTRATIVE UPDATE & REPORT County Administrator Hammond discussed the need to plan for reopening the Courthouse; suggesting Monday, May 4, 2020; limiting access to one person in each office at the time. He discussed their plan to install plexiglass barriers along the cabinets (customer counters) in each office. County Administrator Hammond addressed the flood damage to the Courthouse (due to the waterline breaks); stating it will be a push to get it ready to open on May 4, 2020, but it is something to work toward as a first step, acknowledging this will all be dependent upon the Governor's Stay at Home Order that is. set to expire on April 30, 2020. County Administrator Hammond discussed the possibility of reopening the beaches and boat ramps on May 1, 2020, and the need to have a coordinated plan with surrounding Counties for reopening. Assistant Administrator Yeager appeared before the Board to discuss a request from Okaloosa County for the Board to review and comment on their draft plan; presenting Okaloosa Counties proposed plan to the Board . He requested permission to allow staff to respond to Okaloosa County and work with surrounding Counties on an appropriate coordinated plan to reopen. County Administrator Hammond suggested staff work on this today and through the weekend with plans to reconvene the emergency meeting next week to consider the implementation of something (a plan). Following discussion by County Administrator Hammond regarding possible permissible activities on the beach, Sheriff Harrison appeared before the Board to request that the Board concentrate more on the hours and not so much on the activity; noting it is hard to enforce the activity aspect. Commissioner McDaniel and Chairman Quinn both voiced agreement with concentrating on hours and not activity at this point. County Administrator Hammond reported that a Budget Committee meeting with the Constitutional Officers is scheduled on May 7, 2020 at 9:00 a.m., E.T. with Commissioner McDaniel being the Chairman of this committee. County Administrator Hammond stated other members of the Board can attend because it is a public meeting that will be noticed and live-streamed County Attorney Novak reported that an email had been received from CCA (Coastal Community Association) President Pat Hardman requesting consideration for local citizens limited use of the beach for walking, exercising, and fishing. County Attorney Novak having read the email, noting the Board would not be taking action on this today. 4849 County Attorney Novak stated for the record that the all members of the Board are present at today's meeting, but due to social distancing, Commissioners Rich and Rogers are sitting in areas that are out of view of the front camera Commissioner McDaniel discussed his concerns regarding County Road 386 and Doc Whitfield Road (County Road 387); suggesting the Board strongly consider looking at another engineering firm besides Dewberry. He stated this is no reflection of County Engineer Smallwood. Commissioner McCroan commended County Engineer Smallwood for the work he has done for Gulf County. Chairman Quinn echoed that of members of the Board. County Administrator Hammond offered to reach out to the big boss (of Dewberry); discussing his concerns regarding County Road 386 (Overstreet Road) and the lack of help since the company (Preble-Rish, Inc.) sold (to Dewberry). Commissioner McDaniel stated to send them (Dewberry) a letter that they are on notice. County Administrator Hammond discussed Assistant Administrator Yeager working with other Counties and Triumph members to get some money from Triumph; stating that staff would like to present a plan to the Board in the event this money comes though, a portion of that money as a grant program for Gulf County businesses that have two (2) or more employees. Commissioner McCroan and Chairman Quinn stated that this is a good idea County Administrator Hammond stated that Assistant Administrator Yeager will continue working on this project and bring a report back before the Board There being no further business, and upon motion by Commissioner McCroan, second by Commissioner Rogers, and unanimous vote, the meeting did then adjourn at 9:47 a.m., ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 4950 APRIL 28, 2020 REGULAR MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in regular session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Gulf County E.D.C. Director Jim McKnight, Dewberry/County Engineer Clay Smallwood, I!!, Grant Administrator Kaci Rhodes, Office of Management & Budget Director Sherry Herring, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 9:05 a.m., E.T. Chairman Quinn opened the meeting with prayer, and led in the Pledge of Allegiance to the Flag, STAFF DEPARTMENT REPORTS County Attorney Novak discussed the opening of bids at today's meeting; reporting that the data will be provided to the Board after all bids are opened. Clerk Norris stated the following bids will be opened today: 1. Bid #1920-24 * Resurfacing of Pineda Street; 2. Bid #1920-26 * Install Generators; 3. Bid #1920-27 * Replace Guardrail on County Road 387 (Doc Whitfield Road); and 4. Bid #1920-28 * CEI Services for County Road 386 (Overstreet Road) and Pineda Street. Upon inquiry by Commissioner McDaniel regarding timeliness or discrepancies, Clerk Norris reported that all bids were received on time and in order. County Attorney Novak requested a motion of the Board to extend, for an additional seven (7) days, the Local State of Emergency due to COVID-19 . Commissioner McDaniel so moved for the seven (7) day extension, Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Attorney Novak presented Local State of Emergency Extension #1 regarding the Gulf County Courthouse Waterline Rupture and Flooding Event for the Board to consider . Commissioner Rogers so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for any emails from the public regarding the extension of the Courthouse. There being none, the motion passed unanimously. Assistant Public Works Director Hart appeared before the Board to 5051 provide an update regarding the repairs to the Courthouse due to the waterline rupture Commissioner McDaniel inquired whether all the plumbing had been addressed Assistant Public Works Director Hart reported that it had not as of yet; stating he would like to shut the water off tomorrow, if this does not put the County Jail in a bind, and finish working on the plumbing. County Administrator Hammond stated that things should be ready to go by Monday (opening the Courthouse to limited public access) County Administrator Hammond requested the Board pause due to receiving reports of a problem with the meeting's live-steam (video). Chairman Quinn then recess the meeting at 9:15 a.m., ET. Chairman Quinn reconvened the meeting at 9:16 a.m., E.T. Chairman Quinn reported for those having difficulties with the live-stream, they will need to refresh the browser. COMMISSIONER BOARD BUSINESS Commissioner Rich discussed the minor flooding in District |; reporting the river should be on the decrease as of today. ADMINISTRATIVE UPDATE & REPORT County Administrator Hammond presented a proposed budget amendment #1 for the Board to consider . Chairman Quinn called for a motion. Commissioner McCroan so moved. Commissioner McDanie! seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously, as follows: Budget Amendment #4 General Fund Current Increase/ Amended Budget Decrease) Budget Expenditures: Supervisor of Elections 00151900 564000 Machinery & Equipment 7,500 (7,500) 0 00151900 591000 Superv of Election-Oper 330,889 28,817 359,706 Veterans Services (00185300 512000 Regular Salaries & Wages 40,490 (19.517) 20,973 00155300 521000 FICA Taxes (SS Mtch) 2,515 (600) 1,915 00155300 522000 Retirement Contr 3,395 (600) 2,795 00155300 523000 Life & Health Ins 3,980 (600) 3,380 This Budget Amendment duly approved and adopted by the Gulf County Board of County Commissioners at their regular meeting on the 28" day of April, 2020. (End) 5152 County Administrator Hammond presented and recommended Board approval of an extension to an Interlocal Agreement with Jackson County with Emergency Management , Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously County Administrator Hammond presented a request to accept an amendment from DEO (Florida Department of Economic Opportunity), DLO14 for the remaining infrastructure money from the Legislature (State grant money from Hurricane Michael); reporting it will be spent on paving the loop at Salina’s Park Bayside, and generators for the two (2) fire departments and two the (2) radio (communication) towers. After discussion, Commissioner McCroan made the motion. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a request for funds from the Gulf County Sheriff from the Crime Prevention Trust Fund, in the amount of $150.00 ; recommending Board approval. Commissioner McDaniel so moved, Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented and recommended approval of a request from St, Joseph Bay (Country Club) Golf Club Director Jordon Amold to purchase irrigation equipment with Jerry Pate (Turf and Irrigation); stating this is a sixty (60) month lease with a purchase option at the end. Upon inquiry by Commissioner McCroan, Assistant Administrator Yeager appeared before the Board to report that the request says irrigation equipment, but this particular equipment is what the Board already approved to purchase. He stated the equipment is mostly lawnmowers and equipment for the upkeep (of the grounds); noting the lease purchase is through is a company that does this a lot with Public entities. He stated that because of COVID-19 and Hurricane Michael the company let the County pay a litle bit of interest and deferred payment until January 1, 2021 . Chairman Quinn called for a motion. Commissioner McCroan so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a memorandum recommending the Board not replace the Butler Bay Bridge that washed out during the Hurricane (Michael); stating it is time to decide whether to replace the bridge or move the money to another project. Upon inquiry by Chairman Quinn regarding the plan should the County not replace it, County Administrator Hammond stated that it is currently blocked off; explaining there is one (1) piece of property on the other side that was of issue prior to the market bust. He reported the State has the right-of-way when that road (Butler Bay Road) cuts off that may allow some public access but there is no access past the bridge. County Administrator Hammond stated there is no real benefit to the County or the public to spend a milion dollars ($1,000,000.00) to replace the bridge. 5253 Commissioner McCroan stated he is not in favor of giving away this road, but at any point in time the County can do something regarding public access then he would like to look at that. County Administrator Hammond stated that the County not replacing the bridge does not mean they are giving the road away; reporting the County's right-of-way is not very far from the foot of the bridge on the Bay side. Commissioner Rogers stated there is not access all the way down to the Bay as originally thought. He stated the County owns only the right-of-way, not on down to the water; reporting that is private property after crossing over the bridge and fixing the road will not give public access to the Bay. Upon inquiry from Commissioner McDaniel regarding property owners’ access and concems over being land-locked, County Administrator Hammond stated it will be the property owner's responsibility to gain access to their property. After discussion by County Administrator Hammond regarding the lay-out of the parcels, Chairman Quinn called for a motion to consider not replacing the Butler Bay Bridge at this time. Commissioner McDaniel motioned not to replace. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a request to approve the Department of Revenue Child Support Program Agreement (Service of Process), CSU23; recommending Board approval, contingent upon County Attorney review. Commissioner McCroan so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond presented a request to advertise to receive sealed bids for the sale of the 10" Street and Marvin Avenue property (1002 Marvin Avenue, Port St. Joe); recommending a minimum bid of $60,000.00 . Upon inquiry by Commissioner McDaniel, County Administrator Hammond confirmed that itis two (2) lots and the minimum bid of $60,000.00 would be for both lots; reporting the funds will go back into the fund that it was originally paid from (T.D.C. Fund) Chairman Quinn called for a motion to move forward with this. Commissioner Rogers so moved. Commissioner McCroan seconded the motion for discussion. After discussion, Commissioner McCroan stated his second stands. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond discussed concerns regarding the County losing their QLM (Quality Labor Management) staff as of tomorrow due to a problem with the money. Public Works Director Cothran appeared before the Board to discuss the funding from the Federal and State levels; stating originally there were concerns that the forty plus (40+) employees the County currently has would be laid off or furloughed tomorrow until the funds can be worked out. He stated that after further discussions the funds have been worked out for a short period of time, a month or six (6) weeks. Public Works Director Cothran discussed working with Kim Bodine (CareerSource Gulf Coast) to obtain an agreement between the local Workforce Development Board and DEO (Department Economic Opportunity); requesting approval to work with County Attorney Novak. County Administrator Hammond requested the Board to approve sending a letter to Secretary 5354 Scallion requesting they continue the program. Chairman Quinn stated these QLM workers have been a blessing to our community and he is in support of sending a letter to continue the program. Following discussion by Commissioner Rogers in support of this program, Chairman Quinn called for a motion. Commissioner Rogers so moved Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond stated there is a potential problem with DEO (Department of Economic Opportunity) trying to take back the authority over the County's contract. Public Works Director Cothran stated the agreement between DEO and the Workforce Development is one sided, it's all for the DEO and restricts a lot of what the local (component) can do. He reported other Counties are commenting and weighing in regarding home rule and having a say-so as it relates to employees. County Administrator Hammond suggested the Board allow County Attorney Novak to review this agreement and strike-through some of the language in the contract. He also suggested sending a letter, and to meet with Senator Montford and Representative Shoaf on this. After discussing other concerns with DEO, County Administrator Hammond expressed the need to speak to the Governor's Office, through the help of the County's Representatives, to address top-to-bottom problems with DEO. County Administrator Hammond stated the Board needs to respond, through the County Attorney, on these regulations and strike-through with this contract, but going forward, need to meet with the County's Delegation to discuss DEO (Department of Economic Opportunity). Chairman Quinn called for a motion to move forward. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. BOARD OF COUNTY COMMISSION REGULAR MEETING Grant Administrator Rhodes read aloud the bids that were opened at today’s meeting, as. follows: Bid #1920-24 for the Resurfacing Pineda Street; 1. C. W, Roberts Contracting, Inc., in the amount of $213,177.99; 2. American Sand and Asphalt Paving, in the amount of $246,741.90; 3. Gulf Coast Utility Contractors, in the amount of $185,395.35; 4. GAC. Contractors, Inc., in the amount of $185,000.00; 5. Roberts and Roberts, inc., in the amount of $195,835.31; and 6. Pigott Asphalt and Sitework, LLC, in the amount of $239,527.00. County Administrator Hammond requested the Board table these (bids); recommending the Board hold a special meeting on Thursday to allow County Engineer Smallwood time to review them. Chairman Quinn entertained a motion to table. Commissioner McDaniel motioned to table. Commissioner Rogers seconded the motion Chairman Quinn called for public comment or emails, There being none, the motion passed unanimously. Grant Administrator Rhodes read aloud the bids received for Bid #1920-26 for the installation of generators, as follows: 1. Kenny Strange Electric and Services Co., Inc. (sole bidder), in the amount of $26,046.00. County Administrator Hammond recommended to the Board to table until Thursday; reporting a recommendation will be presented to the Board for the purchase generator bid (#1920-25) that was opened yesterday. Commissioner McDaniel so moved. Commissioner McCroan seconded the 5455 motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously Grant Administrator Rhodes then reported that no bids were received for Bid #1920-27 for the guardrail replacement on County Road 387 (Doc Whitfield Road). County Administrator Hammond requested the Board declare this as an emergency; allowing the County to accept the lowest and best quote in order to get this done; noting this to be the Deep Slough Bridge. He reported that the person's insurance that had the wreck is paying up to $50,000.00 for the repair on this project. Public Works Director Cothran appeared before the Board to state that people did come and pick up bids, but he’s not sure why no bids were received; discussing his concerns on getting this project completed in a timely manner. After discussion, County Attorney Novak stated the motion would be to suspend the County's Procurement Policy with the County Administrator's recommendation, declaring it an emergency and public health and safety issue; giving the County the authority to secure quotes to purchase and install this guardrail. Chairman Quinn called for the motion. Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. Grant Administrator Rhodes reported there was a sole-bidder for the Request for Qualifications (RFQ), Bid #1920-28 for the CEI (Construction Engineering and Inspection) Services for County Road 386 (Overstreet Road) and Pineda Street; being Southeastern Consulting Engineers, Inc. County Administrator Hammond recommended the Board table until Thursday; stating sometimes D.O.T. (Department of Transportation) requires three (3) bidders. He reported that before Thursday's meeting, staff will get permission or denial from D.O.T. regarding this bid; requesting to add to the motion that in the event D.O.T. will not accept one (1) bidder, then the County will need to rebid. County ‘Administrator Hammond recommended the Board table and if D.0.T. does not accept this bid, then give staff the authority to rebid. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond reported that the County Attorney has emails to discuss/read that came in between the last meeting and today. County Attorney Novak discussed policy regarding the public identifying who they are and their address; stating that once the sender identifies who they are, staff will receive them as public comment and will read them into the record. He noted that when someone does not identify who they are they are not compliant with the County's Speaking Ordinance (#2013-07) and, therefore it will not be read into the record. County Attorney Novak encouraged the public to put their name and address on those comments so that they can be read into the record, He then read emails from the public, as follows: Bill Boyette, of Cape San Blas asked for clarity on the opening and use of the Indian Pass boat ramp. Lydia Burns, of Chicago commended the Commission on their response to the COVID-19 pandemic and offered suggestions regarding safely opening for economic purposes. Ryan Keterman inquired about parks 5556 and whether they are open for use, specifically Salinas Park. Kenny Moore requested the Board consider extending the time to 9:00 p.m. that one can be on the beaches in the evening. Bob and Mary Amann, of South Cape asking when they can return to their Cape home from their Colorado home, where they spend the winter. Jenny Richie regarding more testing and concerns over some stores not following the CDC guidelines. County Attorney Novak reported two emails were received anonymously, which were not read aloud. Regarding some of the questions in the emails, County Attorney Novak stated he would respond on behaif of the Board as the County Attorney. STAFF DEPARTMENT REPORTS E.D.C. Director McKnight appeared before the Board to provide an update regarding economic development within Gulf County. Commissioner McCroan inquired about the Skyborne Project. E.D.C. Director McKnight stated the grants are moving forward on this project. He reported that he is currently working on a complete business list for Gulf County. Commissioner McDaniel discussed the municipalities requiring an occupational license; stating the County needs to look at this as a way to know what is going on within the County. Following discussion, Commissioner McCroan discussed going to the Florida Business and Professional Regulations for a list of businesses within the County. County Administrator Hammond discussed reaching out to our representatives on the Triumph board; stating it is imperative that they move forward giving Gulf County the 4% (four percent). He recommended it be split between the School Board and the Municipalities, setting up a fund to rebate the taxes for local business that employee two (2) or more people with a minimum and maximum of $2,500.00. ADMINISTRATIVE UPDATE & REPORT County Administrator Hammond reported that various State agencies are fighting to get the CARES Act clarified; stating that as it is now none of the Federal bailout money will be flowing in Northwest Florida, as none of the County's or Cities are eligible for direct payment. County Administrator Hammond requested that the Board cancel a special meeting that was scheduled for May 5, 2020 Clerk Norris discussed the CARES Act; stating if a local County (or City) that has a population less than 500,000 is to get any consideration for funding they must apply through the State of Florida who gets the (approximate) eight (8) billion; noting the process for applying is unknown at this time. Upon inquiry by Commissioner McCroan regarding the next Triumph meeting, County ‘Administrator Hammond stated that it will be held as a virtual meeting on Thursday. County Administrator Hammond discussed the meeting for May 5, 2020 that was set for the purpose of opening the County Road 386 (Overstreet Road) bid; noting the bid deadline has been extended. He requested the Board to cancel the May 5, 2020 special 5657 meeting and call a special meeting for May 21, 2020 to open this bid. Commissioner McDaniel motioned to cancel the May 5, 2020 meeting as recommended and call a special meeting on May 21, 2020 at 9:00 a.m., E.T, Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond recommended the Board hold a special meeting Thursday, April 30, 2020; reporting that the beach closure ends on April 30, 2020 and the Board will need to address boat ramps and other things of that nature. He stated the Courthouse and County facilities are in line to open with limited access on May 4, 2020 After discussion regarding a set time, Commissioner McDaniel motioned to hold a special meeting on Thursday, April 30, 2020 at 4:00 p.m., E.T. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously County Engineer Smallwood appeared before the Board to report that there is a mandatory pre-bid meeting tomorrow at the Dewberry Office at 10:00 a.m., E.T. for the (County Road 386/Overstreet Road * Bid #1920-29) County Administrator Hammond presented Clay Smallwood, Ill as the new County employee, taking the position of in-house County engineer starting on June 1, 2020. Members of the Board welcomed Mr. Smallwood. Sherriff Harrison appeared before the Board to request permission from the Board to allow the Second Harvest Food Bank to use the Honeyville Park to distribute food; noting previous sites have caused traffic problems. After discussion, County Administrator Hammond discussed his concerns regarding traffic backing up on State Highway 71 if this site is used. Sheriff Harrison stated that the food distribution will be held on Saturday, May 9, 2020. Commissioner Rich stated a one-time use would be great, but discussed his concerns regarding their continued use of the facility that could possibly impede the use of the park and community center for special events once things start opening back up; recommending the use of the high school parking area. Sheriff Harrison stated that once the School Board completes the roofing project, this could be an area to use for future distributions; requesting Honeyville be used this one time. Members of the Board had no objections for the one time use. Chairman Quinn directed County Administrator Hammond to make it happen. 5758 There being no further business, and upon a motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 10:18 am,, ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 5859 APRIL 30, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Gulf County E.D.C. Director Jim McKnight, Dewberry/County Engineer Clay Smallwood, ill, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 4:00 p.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag STAFF RECOMMENDATIONS & BID AWARDS BID #1920-24 — RESURFACING PINEDA STREET County Engineer Smallwood appeared before the Board with a recommendation to award Bid #1920-24 for the resurfacing of Pineda Street to the lowest, responsive bidder, GAC Contractors, Inc., in the amount of $185,000.00; reporting that D.O.T. (Department of Transportation) reviewed these (bids) and concur with the award. Chairman Quinn called for a motion. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. BID #1920-28 - CEI SERVICES FOR COUNTY ROAD 386 & PINEDA STREET County Administrator Hammond reported that D.O.T. (Department of Transportation) will require the County to have three responsive bids; therefore, staff will readvertise this bid. BID #1920-25 - PURCHASE GENERATORS. Public Works Director Cothran appeared before the Board with a recommendation to award Bid #1920-25 for the purchase of (4) four generators to Kenny Strange Electric and Services Co., Inc., in the amount of $69,954.00. Chairman Quinn called for a motion. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. County ‘Administrator Hammond reported that this is not the low bid, but itis the most responsive, best bid. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. 5960 BID #1920-26 ~ INSTALLATION OF GENERATORS Public Works Director Cothran recommended to award Bid #1920-26 for the installation of four (4) generators to Kenny Strange Electric and Services Co., Inc., in the amount of $26,046.00 (sole-bidder). Chairman Quinn called for a motion. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously ADMINISTRATIVE UPDATE & REPORT Public Works Director Cothran requested the Board allow the Chairman to sign an amendment to the Small County Solid Waste Management Grant (Change Order #1 * SC012). Chairman Quinn calling for a motion, Commissioner McCroan so moved. Commissioner Rogers seconded the motion Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. COVID-19 EMERGENCY DECLARATION & RESPONSE County Attorney Novak discussed the Governor's comments last night and the implementation of Phase | of the new plan; requesting the Board provide for an extension of the Emergency Delectation . Chairman Quinn called for a motion to extend for seven (7) days. Commissioner McCroan stated that he just received a message that there is no live-streaming. Chairman Quinn then recessed the meeting at 4:07 p.m., E.T. Chairman Quinn reconvened the meeting at 4:07 p.m., E.T. Chairman Quinn encouraged those watching to refresh their browser if they have issues with the live-stream. Chairman Quinn called for a motion to extend for seven (7) days (COVID-19 Emergency Declaration & Response). Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. Upon inquiry by Chairman Quinn, County Attorney Novak reported that the Board closed the beaches through April 30, 2020; noting the Emergency (Declaration) Order (20-01) will expire today at midnight unless the Board takes further action. Chairman Quinn inquired whether members of the Board had any questions or concerns with the beach (closure order) expiring tonight at midnight. No member of the Board had any questions or comments regarding this matter. Chairman Quinn stated that there being no objections, the Board will let it expire Commissioner McDaniel and County Administrator Hammond discussed the beaches going back to normal with no restrictions; reporting that all beaches, except Eglin Beach, is open 24/7 (twenty-four hours/seven days a week). Chairman Quinn reminded the public of the CDC guideline restrictions that are stil in place; stating there are no time or activity61 restrictions on the beaches. County Administrator Hammond discussed the beaches opening back up under the normal restrictions, as with removal of the burn ban; reporting that a beach driving permit is still required to drive on the beaches, in designated areas and everyone still has to follow the rules on Eglin Beach with pets and follow the normal rules. Sheriff Harrison reported that turtle season opens tomorrow. Upon inquiry by Commissioner Rogers regarding whether the State Park is open, Sheriff Harrison reported that they (State Park) are still closed. County Administrator Hammond reported the State Park is still under construction and is currently closed County Administrator Hammond requested a vote of the Board if they planned to drop the ban or restrictions on the boat ramps. Chairman Quinn called for discussion from members of the Board regarding the boat ramps. Chairman Quinn discussed concerns regarding the opening of the boat ramps without restrictions; stating he prefers to keep it as is (open to locals or residents only) until the Governor (DeSantis) allows the ban on vacation rentals to expire, Commissioner McCroan discussed his concerns with restricting out-of-state property owners that are already here access to the boat ramps. Commissioner Rogers asked for the Sheriff's input, as he will be the one enforcing it. Sheriff Harrison stated his office will continue to enforce whatever the Board wishes; discussing the possibilty of lighting it up some to allow Florida residents or property owners. Commissioner McDaniel discussed the pros and cons of opening the boat ramps back up. From the legal side, County Attorney Novak discussed the Emergency Declarations and Ordinances issued by the County to close the beaches and restrict access to the boat ramps; drawing the Board back to the foundation on which they made the decision, the practical application, the narrowly tailored restrictions, and the fairness and the demand. He reported that when considering whether to allow out-of-State or out- of-the-area visitors, without the demand or when the public health and safety risk are not there, and the travel restrictions (set by the State) are still in place, the Board is still fuffiling that need to protect citizens. County Administrator Hammond discussed the use of the boat ramp; stating the Board needs to either enforce what is in place, drop the restriction, or make it more lax to just Florida residents only. He requested direction from the Board regarding this matter. Commissioner Rich stated that he is in support of dropping the restriction and eliminate the need for enforcement; encouraging the public to follow the rules, have some personal responsibility, and follow the CDC guidelines. Commissioner McCroan discussed lifting the restriction and see how things go this weekend; stating the Board can readdress it, if needed. He then made that a motion Chairman Quinn clarified the motion is to lift the boat restrictions. Commissioner Rich seconded the motion. Following discussion and inquiry by County Administrator Hammond regarding the effective date, Commissioner McCroan had no objections to the effective date being tomorrow. Chairman Quinn called for public comment or emails. County Attorney Novak read two (2) emails from Becky Babcock, of Port St. Joe regarding property owners use of boat ramps; requesting the Board allow access to all public facilities for residents and property owners. Commissioner McCroan reiterated that whether a renter or not, anyone coming from out-of-state must quarantine for 14 (fourteen) days, per (Executive order) the Governor. Chairman Quinn called for any additional emails. There being none, the motion passed unanimously. 6162 ADMINISTRATIVE UPDATE & REPORT Assistant County Administrator Yeager appeared before the Board to present two (2) agreements with MRD Associates; the first being for the Sea Turtle and Escarpment Monitoring (2020-8.1), for a total of $44,800.00 for the year. He reported that this will be paid at 38% (thirty-eight percent) by the State with the County paying the other 62% (sixty-two percent). Following discussion, Commissioner McDaniel so moved to approve. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. Assistant County Administrator Yeager stated the second agreement (with MRD Associates) is 2020-8.2 for the Shorebird Monitoring Services, in the amount of $8,500.00 with the County share being $5,270.00; to be paid from T.D.C. . Chairman Quinn called for a motion. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond reported that the State of Florida is the entity, the Governor in particular, that set the short-term rental ban; noting it has been extended by Executive Order #20-111 through May 4, 2020 with indications that it may be extended again through the middle of the month (May, 2020). He stated that a lot of people are reporting those who are cheating or non-compliant and those complaints are being passed on to D.B.P.R. (Department of Business and Professional Regulations); reporting that it is illegal, by the Order of the Governor of the State of Florida, to do short-term rentals anywhere in the State of Florida until May 4, 2020 and will most likely be extended through the middle of the month. County Administrator Hammond reported that the Triumph board did not take up the County's request; stating this Board needs to continue forward with the eight (8) Counties as planned to meet and to discuss this further. He discussed the need for Triumph to release the Counties money now; stating each of the Counties have been promised around $65 million over a period of time and the need to get that money into communities is now. Upon inquiry by Commissioner McCroan, County Administrator Hammond explained how the allocation of money over time was scheduled. E.D.C. Director McKnight appeared before the Board to report that the College's Military Boot Camp Unmanned Systems was given final approval by the Triumph board today, and the Emergency Response System (a $5 million Triumph commitment) was given a conceptual approval today, but the terms will need to be worked out County Administrator Hammond reported the Courthouse will tentatively re-open on Monday (May 4, 2020); stating that not all the offices may not be fully accessible. Clerk Norris appeared before the Board to discuss the renovations to the Courthouse due to the waterline rupture; reporting there will be limited access and social distancing, allowing one person (customer) per office, except for the Tax Collector's Office who will be accepting two or three. Upon inquiry by Commissioner McCroan regarding installation of the shields, Commissioner McDaniel stated they are in place in the Property Appraiser’s 6263 and Tax Collector's Offices. Assistant Public Works Director Hart stated (from the audience) that sixteen (16) shields have been installed County Administrator Hammond reported that the first Budget Committee meeting is scheduled for May 7, 2020 at 9:00 a.m., E.T. and will be held in the Board Room; stating that members of the Board are not required to attend but are invited. County Administrator Hammond stated that a few emails have come in the interim that County Attorney Novak will need to read. County Attorney Novak then read the emails. Jim White, of Port St. Joe commending the Board for their action and good work related to COVID-19. Bruce Kushe offered suggestions for improvement as a result of technology limitations that have hindered the publics ability to clearly hear and understand the live-stream meetings. Skip Icoff addressed the short term rental ban and requested a 50% reduction in property taxes due to the general mismanagement of the current situation. County Attomey Novak addressed the Board regarding the rental ban; stating it is an Executive Order of Governor DeSantis (not Gulf County) and pursuant to his Order itis (1) illegal for anyone to check people in and, (2) the D.B.P.R. (Department of Business and Professional Regulation) shall revoke the vacation rental license of any party that violates this Order Sheriff Harrison called for a clarification of an effective date and time on the opening of the beaches and the opening of the boat ramps. Chairman Quinn stated the (access restrictions) beaches expires tonight. The beaches and boat ramps will open on May 1, 2020 Chairman Quinn discussed his concerns regarding the email pertaining to the ban on rentals; stating the County is following direction from the (U.S.) President on down to the (FL) Governor in doing their best to keep people safe. County Attorney Novak discussed the recent approved Public Meeting Procedure Policy; stating the County will continue to work toward the terms of live-streaming, Notices, and making information as accessible as possible to the public. Commissioner McCroan stated this Board stands behind the decisions it's made to protect the health and safety of the people. After discussion by members of the Board, County Administrator Hammond expressed concern regarding the struggles of small business owners; stating that had visitors been allowed into Gulf County, there would have been an even greater lack of supplies to support the local residents. Members of the Board additionally discussed the lack of supplies in the grocery stores within the County (during the COVID-19 pandemic) Commissioner McDaniel discussed his concerns regarding the Triumph board in releasing Gulf County's money. 6364 There being no further business, and upon motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 4:50 pm. ET. ‘SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 6465 MAY 12, 2020 EMERGENCY MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in an emergency session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners Ward McDaniel, and Phil McCroan. Commissioner David C Rich was present via telephonic. Others present were: Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, Deputy Administrator Kari Summers, Emergency Management Director Marshall Nelson, Office of Management & Budget Director Sherry Herring, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison Chairman Quinn called the meeting to order at 10:00 a.m., E.T. Chairman Quinn led in the Pledge of Allegiance to the Flag. BURN BAN County Administrator Hammond proposed an emergency order regarding a County-wide burn ban; reading the highlights of the ban for the Board to consider. He stated that once approved it will be effective immediately. Commissioner Rogers reported that the Division of Forestry said the County needs ten inches (10") of rain to be safe. County Administrator Hammond reported that Commissioner Rich is present today via telephone. Chairman Quinn called for a motion. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. There being no further business, and upon motion by Commissioner McDaniel, second by Commissioner Rogers, and unanimous vote, the meeting did then adjourn at 10:04 am.,E.T. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 65MAY 21, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: Clerk Rebecca L. Norris, Clerk Director of Finance & Management Rhonda Woodward, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Emergency Management Director Marshall Nelson, Dewberry/County Engineer Clay Smallwood, Ili, Grant Administrator Kaci Rhodes, Office of Management & Budget Director Sherry Herring, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag COVID-19 EMERGENCY RESPONSE County Administrator Hammond requested the Board extend the Local State of Emergency for seven (7) days (due to COVID-19). Commissioner McDaniel so moved. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being no public comment, the motion passed unanimously. OPENING BID #1920-29 ~ RESURFACING COUNTY ROAD 386 Deputy Clerk Roberts opened sealed bids for Bid #1920-29 for the resurfacing and widening of County Road 386 (Overstreet Road), as Grant Administrator Rhodes read aloud the prospective bids: 1. C. W. Roberts Contracting, Inc., in the amount of $9,893,420.74; 2. Roberts and Roberts, Inc., in the amount of $9,528,539.43 and; 3. GAC Contractors, Inc., in the amount of $9,292,786.51. County Administrator Hammond requested to table these bids for staff review and bring back a recommendation at the Tuesday (May 26, 2020) meeting. Chairman Quinn called for a motion to table. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being no public comment, the motion passed unanimously. 6667 OPENING BID #1920-30 - CEI SERVICES / COUNTY ROAD 386 & PINEDA STREET Deputy Clerk Roberts then opened sealed bids for Bid #1920-30 for CEI (Construction, Engineering and Inspection) Services for County Road 386 (Overstreet Road) and Pineda Street; reporting that these bids are a Request for Qualifications, therefore no dollar amount will be given, as follows: 1. Southeastern Consulting Engineers, Inc. and; 2 DRMP. County Administrator Hammond requested the Board table this bid and staff will bring a recommendation at the next meeting. He stated a request will be made to D.O.T. (Department of Transportation) to waive the three (3) bidder minimum requirement, noting this is the County's second time advertising this service. Chairman Quinn called for a motion to table. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously. ADMINISTRATIVE UPDATE & REPORT County Administrator Hammond recommended the Board raise the Administrator's ability to sign agreements for professional services and other contracts, up to $200,000.00. Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. Clerk Norris inquired whether the $200,000.00 would be for both contracts and agreements, following the proper bidding process. County Administrator Hammond stated that only if a bid is required; noting right now he can choose professional services contracts with the advice of the Board, without advertising He discussed placing a letter in the upcoming Consent Agenda regarding signature authority on contracts, explaining this request is regarding professional services. The motion then passed unanimously. County Administrator Hammond discussed submitting the (reopening short-term vacation rentals) Plan (to the State); stating that he will be bringing recommendations before the Board going forward due to the State giving the County the responsibility regarding the policy and cleaning (due to COVID-19). He discussed his concerns regarding some homeowners not paying sales tax or bed tax on short-term rentals. Assistant County Administrator Yeager appeared before the Board to discuss the CARES ACT money; stating that the Small County Coalition is working with the small rural Counties on this project. He suggested that the Board may want to send a letter to the Governor (DeSantis) requesting they disperse the prorated share with limited restrictions ‘on the money. Assistant County Administrator Yeager discussed drafting a letter to submit to the Triumph board, at the request of Representative Shoaf, regarding funding Chairman Quinn thanked staff involved in getting the (reopening short-term vacation rentals) Plan submitted, 6768 Commissioner McDaniel discussed the Small County Coalition; reporting that Gulf County's share is $718,000.00, City of Port St. Joe is entitled $205,000.00 and City of ‘Wewahitchka §118,000.00. He stated that the County needs to reach out and get this money and nofify the Municipalities Upon inquiry by Chairman Quinn regarding whether Assistant County Administrator Yeager needed a motion for the letters to the Governor and the Triumph board, Assistant County Administrator Yeager requested approval for the Chairman to sign these two (2) letters. Chairman Quinn called for a motion that the Board move forward with a letter to the Governor and the Triumph board. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Administrator Hammond reported that he will need to meet with each member of the Board individually regarding an economic development opportunity County Administrator Hammond reported that there is an email regarding the burn ban Deputy Administrator Summers read the email from Pat Hardman, of Cape San Blas requesting restricted use of fireworks and bonfires. Commissioner McCroan stated that this falls under the burn ban. County Administrator Hammond stated that the Order covers everything, except contained grills. He reported that charcoal or gas grilling is allowed, any other outdoor burning of any kind, including fireworks and bonfires on the beach are illegal Chairman Quinn discussed sending letters to Representative Shoaf, D.B.P.R. Secretary Beshears, and Governor DeSantis thanking them for all they have done. County Administrator Hammond stated that staff will draft these letters and present them at Tuesday's (May 26, 2020) meeting There being no further business, and upon motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 9:20 am., ET. SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURTMAY 26, 2020 REGULAR MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioner met this date in regular session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan, Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, County Assistant Administrator Warren Yeager, Jr., Deputy Administrator Kari Summers, Building Official Brad Bailey, Gulf County E.M.S. Director Jody Daniels, Dewberry/County Engineer Clay Smallwood, Ill, Grant Administrator Kaci Rhodes, Office of Management & Budget Director Sherry Herring, County Planner Lee Collinsworth, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, Sheriff Mike Harrison, T.D.C. Executive Director Kelli Godwin, and Veterans’ Service Office Director & S.H.1.P. Director Joe Paul. Sheriff Harrison called the meeting to order at 9:00 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag COVID-19 PANDEMIC — MEETING PROCEDURES Chairman Quinn noted that Board meetings are not quite back to normal due to the pandemic (COVID-19); advising those watching via live-stream to email any questions or concems they might have, and they will be addressed CONSENT AGENDA Chairman Quinn called for public comment or emails regarding the Consent Agenda. There being none, Commissioner McDaniel so moved to accept as presented. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously, as follows: 1. Approval of Checks & Warrants for February, 2020 and March, 2020 which are incorporated herein by reference, pursuant to Chapter 136.06 F.S. 2. Agreement - Dewberry Engineers, Inc. (NRCS Disaster Recovery Engineering & Monitoring Services * Resubmit for Hammond to sign) — CareerSource Gulf Coast (Request for Extension to Provide Direct Services * Local Workforce Board Development) 6970 —FL Department of Health (Operation of the Gulf County Health Department * Year 2019-20) 3. Change Order ~ Roberts & Roberts, Inc. (#14 * 2015-16 Road Bond Project * Bid #1516-12 * increase in the amount of $53,350.00) 4. Grant - Accept Grant Award (FL E911 Board * Spring 2020 Rural County Grant * #20-04-11 * E911 System Maintenance & Map Maintenance * in the amount of $37,292.99) — Grant Agreement (FL Division of Emergency Management * Emergency Preparedness Grant * FY2020-21 * A0115 * in the amount of $105,808.00) — Grant Agreement (FL Division of Emergency Management * Emergency Management Performance Grant * FY2020-21 * G0167 * in the amount of $54,474.00) — Grant Agreement (FL Division of Emergency Management * Emergency Management Performance Grant * FY2020-21 * GS0138 * COVID- 19 Supplemental * in the amount of $8,007.15) — Grant Extension (FL Department of Transportation * Beautification Grant for Veterans’ Memorial Beacon Hill Park * Pi#442787-1-74-01 * New Completion Date December 30, 2020) 5. _ Inventory — Health Department PSJ (Asset Disposal * Asset #130-356 * CRA Ellipse Light * Serial #1173 * Asset #130-157 * CRA Ellipse Light * Serial #1174 * Asset #130-158 * CRA Ellipse Light * Serial #1175 * Asset #130-366 * Cavitron SPS Scaler * Serial #124- 08518 * Asset #130-406 * Midmark 404 Exam Table * Serial #AX069957130 * Asset #130-408 * Midmark 404 Exam Table * Serial #QK012504 * Asset #130-466 * Fellows Power Shredder * Serial #38325 * Asset #130-470 * Wallach Crysurg Gun * No Serial # Provided * Asset #130-539 * Vital Signs Spot Monitor * Serial #20080142 * Asset #130-597 * Welch Allyn Medical Equipment * Serial #200907763 * Asset #130-703 * Medical Equipment Biosonic * Serial #101222041 * Asset #130-704 * Welch Allyn Spot Vital Pulse * Serial #201106950 * Asset #130- 705 * Vision Screener * Serial #1029601499 * Asset #130-711 * Elipar $10 Curling Light * Serial #939112011687 * Asset #130- 715 * Arbua 650 Controller * Serial HARBUAARO004827 * Asset #130-717 * Hewlett Packer Copier * Serial #CNGXH16070) 7071 — Health Department Wewahitchka (Asset Disposal * Asset #120-093 * Pro Sonic 1000 * Serial #070912304F * Asset #120-130 * Host Carpet Cleaner * Serial #46437 * Asset #120-132 * Konic Copier * Serial #WY 1085967 * Asset #120-133 * Audio Meter * Serial #GS32187 * Asset #120-93 * Welch Allyn * Serial #200906310) ~ Maintenance PSJ (Asset Disposal * Asset #25-187 * 2006 Calibur Trailer VIN #1TTEF652064040036) — Public Works (Asset Disposal * Asset #70-822 * 52" Hustler Raptor * Serial #14044629) - South Gulf 201C (Asset Donation to South Gulf Fire Department * 2020 CAM AM Defender HD10 Model 8LKC * VIN #3JBUBAP41KK- 000047) ~ South Gulf Fire Department (Asset Transfer to Public Works * Asset #295-101 * 2012 Red Ford F250 Pickup * VIN #1F TBF2B69- CEAS9088) 6. Policy - County Administrator (Chairman or County Administrator Sign Any & All Agreements & Contracts that are approved by the Board) —H.H.R.P, (Award to Low Bidder from within Five Certified Contractors * Not to be Advertise in the Local Media * Bids to be Opened by the S.H.LP.[H.H.R.P, Office together with the Building Department and a Representative of A-1 Coastal Home Inspections * Award to Low Bidder by Signature/Approval of County Administrator Michael Hammond) 7. Request - BOCC Chairman (Authorization & Consent for Chairman Quinn & Assistant County Administrator Yeager to Negotiate & Finalize Execution of County Administrator Professional Services Agreement, contingent to final attorney review) — OMB (Use Remaining Grant & Aid Funds for Courthouse Facility Projects as Approved by Chief Judge, in the amount of $9,277.45 for lighting & ceiling upgrades) = Mosquito Control (Receive & Apply FL Department of Health's Crisis, CoAg & Cleanup Project Funding to Aid in Community Cleanup Associated with Hurricane Michael * Order BEEAAB * Waive Board's Procurement Policy for Monies Spent due to the Critical Delivery Schedule) 7172 — Gulf County Health Department (One Time Hold Back of Board Funds, in amount of $3,000.00 * Purchase Items such as Logo Shirts) (End) FISH TOURNAMENT — BEACON HILL VETERAN’S MEMORIAL PARK County Attorney Novak requested a vote of the Board to approve a fundraiser to be held at the Beacon Hill Veterans’ Memorial Park by M.B.A.R.A. (Mexico Beach Artificial Reef Association) on August 28, 2020, and to allow the County Planning Department to sign- off on the State's DBPR ABT-6003 Application (Division of Alcoholic Beverages and Tobacco Application for Temporary Permit or Special Sales License) , Upon inquiry by Commissioner McDaniel regarding whether they are required to carry liability insurance, County Attorney Novak reported that they are, under the County's policy, and will have to submit proof of insurance coverage. Chairman Quinn calling for a motion. Commissioner Rogers so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being no public comment, the motion passed unanimously. APPLICATION — H.H.R.P. FUNDING S.H.LP. Director Paul appeared before the Board to state that the second round of H.H.R.P. Funding is in and staff is working through applications. He reported that Grady McDaniel, of District | was selected from the first round of funding for a one (1) bedroom trailer but has two (2) children and will soon have a third (3) child living in his home. S.H.LP. Director Paul then discussed applicant Carol Finch, of District | from the first round of funding; reporting that she is raising two (2) children and a one (1) bedroom will not help her. He also reported that Encore received a $600,000.00 grant which must be spent on stick-built homes: stating that if he can get Board approval today for the $40,000.00 that is obligated to each of these applicants, they can get a stick-built home that will meet all the codes for Gulf County. S.H.I.P. Director Paul stated that Ms. Finch will receive a two (2) bedroom home, approximately $85,000.00, and Mr. McDaniel will receive a three (3) bedroom home, approximately $98,000.00. He requested that the County cut a check to Encore for the $40,000.00 for each applicant. S.H.I.P. Director Paul discussed the requirements for disabled and very low-income applicants. He requested the Board to approve; giving the funding of $40,000.00 (for each applicant). Commissioner McDaniel inquired if the $40,000.00 will be a supplement to the three (3) bedroom, in the amount of $98,000.00. S.H.I.P. Director Paul stated that Encore will put it in their construction account, and will go through the permitting process and inspection by the Building Department. He reported that both applicants are in the very low income category, and Mr. Finch also qualifies under the disabled category. S.H.I.P. Director Paul confirmed the maximum amount these applicants will receive is $40,000.00, and will not receive the additional $1,000.00 for sitework. Upon inquiry by Commissioner McCroan on whether there needs to be a policy change, County Attorney Novak requested from the Board an opportunity to work with S.H.I.P. Director Paul in order to review it in detail, and bring it back to the Board to be ratified. He asked the Board for a verbal vote regarding the suggested recommendations of S.H.I.P. Director Paul as presented to the Board; giving the ability to go back and memorialize it, together with any needed modifications Commissioner McCroan made the motion. Commissioner Rogers seconded the motion 7273 Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously. STATUS REPORT — GULF COUNTY E.M.S. EMS. Director Daniels appeared before the Board to present the monthly status report for Gulf County E.M.S. . SPEED LIMIT - U.S. HIGHWAY 98 / SUNSET VILLAGE Commissioner Rogers requested that Ralph Roberson appear before the Board to discuss a project that they have been working on for quite some time. Ralph Roberson, representing Sunset Village Homeowner's Association appeared before the Board to discuss the entrance coming out of the community (Sunset Village Subdivision) onto U.S. Highway 98 into a curve; reporting that the speed limit currently is 55 mph. He stated that it causes an issue going in or out (of the subdivision) due to the limited site distance: reporting that this is a no passing zone. Mr. Roberson requested that the 45 mph speed zone (limit) that is currently posted in St. Joe Beach be extended beyond the entrance into Sunset Village. He discussed his concerns regarding traffic safety and safety of children crossing the highway on their bicycles. Commissioner McDaniel stated that this a State road and the County doesn't have the ability to make a change, but could make a recommendation to D.O.T. (Department of Transportation) if the Board agrees. After discussion by Commissioner McDaniel and Mr. Roberson regarding his request, Commissioner McCroan discussed his concems regarding traffic congestion in this area Following Commissioner McCroan’s comments about the turn lanes, Mr. Robinson reported there is one (1) turn lane each coming from Port St. Joe into the WindMark parking lot and Sunset Village, but no turn lane into Sunset Village from St. Joe Beach; noting there is space for it. He discussed slowing the speed limit in conjunction with placing a turn lane into Sunset Village from St. Joe Beach would help. Commissioner McCroan stated he would be in support of putting in a turn lane, but discussed concerns regarding reducing the speed limit that could create a bottle-neck all the way to Port St. Joe; adding concerns with children crossing U.S. Highway 98. County Administrator Hammond stated there is enough room for a turn lane and they (Sunset Village Homeowner's Association) want to make that request as well; reporting this subdivision was put in prior to the road being moved. He stated the curve came about when the road moved; noting this will go away once the bypass is complete behind St. Joe Beach Depending on the Board wants to do about the speed limit, County Administrator Hammond suggested the Board may also want to request the tum lane, and for D.O.T. (Department of Transportation) to move forward with building the bypass. Commissioner McDaniel suggested the County send a request to D.O.T. to let their engineers review this matter, and make a recommendation to the Board. Chairman Quinn agreed. Upon inquiry by County Administrator Hammond regarding whether the Board is requesting a speed and turn lane evaluation for this area, Chairman Quinn said yes. With County Administrator Hammond's request for the Board to encourage D.0.T. to move forward with the bypass, Chairman Quinn and Commissioner McDaniel had no objections. Chairman Quinn called for a motion to move forward. Commissioner Rogers so moved. Commissioner McDaniel seconded the motion. Chairman Quinn called for public 7374 comment or emails. There being none, the motion passed 4 to 1, with Commissioner McCroan voting no MEMORIAL DAY Commissioner McCroan recognized Ralph Macomber as a 98 year old veteran that served in World War It SHORT-TERM RENTALS Commissioner McDaniel discussed emails received regarding short-term rentals; reporting this was strictly under the control of the Governor of the State of Florida. He stated that Gulf County followed the Governor's guidelines, once the Governor gave the green light, staff come in on their off days to draft a plan to submit to the State; noting Gulf County was one of the first County's to receive approval to reopening short-term rentals, Commissioner McDaniel thanked the Board, staff, and State Representatives for all they have done. 2020 CENSUS Chairman Quinn encouraged the public to complete the 2020 Census; reporting that it has been extended. INVITATION - BEACON HILL VETERANS’ MEMORIAL PARK Chairman Quinn read an invitation letter from the Honor Walk Committee ; inviting the Board and County staff to attend the installation of the monuments and flag poles for the Honor Walk on May 27, 2020 at the Beacon Hill Veterans’ Memorial Park QLM EXTENDED Chairman Quinn inquired if the QLM (Quality Labor Management) has been extended. Following no response from staff, Chairman Quinn stated that a letter has been sent to encourage the extension of this program QUASI-JUDICIAL HEARING - REVIEW & CONSIDERATION OF _P.0.R.B. RECOMMENDATIONS ‘SMALL-SCALE LAND USE MAP AMENDMENT ~ TERAMORE DEVELOPMENT, LLC Planner Collinsworth presented a small-scale land use map amendment from Teramore Development, LLC, Parcel ID #03072-050R; reporting the developer is requesting a change of a five (5) acre parcel from agricultural to mixed-commercial residential. Chairman Quinn called for anyone wishing to speak on this item to step forward. He then called for any objections to waiving the Quasi-Judicial Hearing. A lady from the audience stepping forward stated she has no objections. Commissioner McDaniel so moved to waive. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. Allara Mills Gutcher, consultant for Teramore Development appeared before the Board to discuss the request and the proposed project. Commissioner McDaniel discussed the use of two (2) acres for a Dollar General; asking what the plan is for the other three (3) acres. Ms. Gutcher stated that there is no plan at this time for the other three (3) acres; reporting that the current 7475 property owner will retain the three (3) acres. She stated that the request is for the change to the five (5) acre parcel and then Teramore Development will purchase two (2) acres. Planner Collinsworth discussed the property owner changing the whole parce! while the contract for the sale for the two (2) acres is being drawn up; stating there was some back and forth with the City (of Port St. Joe) on whether or not to annex, but the County has agreed as long as they do not change density there would be no use to annex into the City (of Port St. Joe). He reported the parcel can handle the development that is going in, but may have an issue with the direction of the delivery trucks. Planner Collinsworth stated that the Planning Department has no issues with it, as long as the annexation is not a factor. Upon inquiry by Chairman Quinn, Planner Collinsworth reported that P.D.RB. voted, 4-0, to approve the small-scale map amendment; stating this is the second hearing, first one being at the P.D.R.B. meeting held last week. He stated that if the Board approves (this request), then staff will have the proposed ordinance ready for consideration at the next Board meeting. County Attorney Novak stated that if there are not further comments, then he will present and read the small-scale map amendment form by title for the Board to consider , Chairman Quinn called for public comments or emails. Chris Qualheim, of Teramore Development appeared before the Board to state for the record that the building will be 10,840 square feet, not the 9,100. Planner Collinsworth stated as long as the developer can meet their impervious area and stormwater (requirements) for the size of the building, they have enough room. County Attorney Novak reported that the Quasi-Judicial Hearing has been waived, therefore the Board is in a Public Hearing and this is the second, first being held on May 18, 2020. He then read the formal reading of the P.D.R.B. recommendations, which was a 4-0 vote to approve. Commissioner McCroan so moved to approve. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. VARIANCE REQUEST - MARGARET COLLINS Planner Collinsworth presented a variance request from Margaret Collins, Parcel 1D +#03623-050R; reporting P.D.R.B, voted 4-0 to deny the variance. Chairman Quinn called for anyone to speak on this item to step forward. No one stepped forward. Chairman Quinn called for any objection to waiving the Quasi-Judicial Hearing. There being none, Chairman Quinn called for a motion to waive. Commissioner McDaniel motioned to waive, Commissioner McCroan seconded the motion. Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously. Planner Collinsworth reported that the P.D.R.B. voted 4-0 to deny due to the impervious area, the building footprint would stil allow for the maximum size of the building for the area. He stated that there is no need for a variance; reporting that the property owner is going to sale the lot before it is built. County Attorney Novak stated that if there are no further comments, he will read the template form regarding variances. Chairman Quinn inquired if the Board had any objections to the waiving of the formal reading. There being none, Chairman Quinn called for a motion to waive the formal reading. Commissioner McDaniel 80 moved to waive. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. There being none, the motion passed unanimously. County Attorney Novak stated that P.D.R.B. recommend, by 4-0 vote to deny; requesting the Board to adopt this form in accepting the recommendations and findings of P.D.R.B., authoring the 7576 Chairman and County Planner to sign off on the denial. Commissioner McDaniel motioned to deny the application on the recommendation of the P.D.R.B. Commissioner McCroan seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. County Attorney Novak stated for the record that Ms. Collins’ application, the findings of the P.D.R.B., Planner Collinsworth’s testimony, and comments from this Board will be added as substantial competent evidence in denial of that variance. AWARD BID #1920-29 ~ RESURFACE COUNTY ROAD 386 Grant Administrator Rhodes appeared before the Board to state that based on Dewberry's review, as well as County staff, they are requesting the Board to award Bid #1920-29 for the widening and resurfacing of County Road 386 (Overstreet Road) to GAC Contractor, as the lowest responsive bidder, in the amount of $9,292,786.51, contingent upon D.0.T. (Department of Transportation) approval. Chairman Quinn called for a motion to award. Commissioner McDaniel so moved. Commissioner Rich seconded the motion. After discussion by Commissioner McDaniel, Commissioner McCroan inquired for the record that all bids are apples to apples. County Administrator Hammond stated that staff believes that they are; reporting that the County saved $358,000.00 between this bid. He stated that having the mandatory pre-bid conference explained some concems and save some money; reporting that moving forward staff should have a mandatory pre-bid conference on these types of bids. County Administrator Hammond requested to add to the motion, allowing all contract documents to be executed by him or the Chairman. Commissioner McDaniel agreed to include to this motion. After discussion, Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. AWARD BID #1920-30 — CEI SERVICES COUNTY ROAD 386 & PINEDA STREET Upon recommendation by Grant Administrator Rhodes, Commissioner McCroan motioned to award Bid #1920-30 for CEI (Construction Engineer Inspection) Services for County Road 386 (Overstreet Road) and Pineda Street to Southeastern Consulting Engineers, Inc., the highest ranked firm and to begin negotiations; allowing the Chairman or County Administrator Hammond to sign any necessary documents. Commissioner McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. REQUEST EXTENSION ~ PORT CITY TRAIL PROJECT. Grant Administrator Rhodes requested approval from the Board to submit a request (to Department of Environmental Protection) for an additional year extension for the Port City Trail, and upon approval to give the authority for the Chairman to sign Amendment #2 for this extension. Commissioner McCroan made the motion. Commissioner Rich seconded the motion. Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously 7677 POLICY - VACATION RENTALS County Administrator Hammond requested the Board consider adopting an ordinance to regulate vacation rentals. He discussed the required cleaning component and policy regarding short-term rentals, reporting the County does not know who all these service providers are, County Administrator Hammond recommended the Board regulate it as a safety component to ensure the minimum safety requirements (under the plan) are being followed; discussing the need to know who the providers are and that they are on level playing field with those that are in the business that pay their sales and bed taxes. He recommended the Board require everyone who has a vacation rental to register each vacation rental annually, requiring a $100.00 fee that will be administered through the T.D.C. He stated the registration fee will be $25.00 and a $75.00 fee for the Building Department to perform an annual inspection. County Administrator Hammond also stated if the Board agrees, he will have the County Attomey draft an ordinance to be presented at the June meeting for their consideration. Commissioner McDaniel stated the Board needs to look further into this; discussing the County requiring an occupational license. Commissioner McCroan stated that he would ask the Board to not include the construction industry because they are an entity to themselves, already being registered with the County and on the record. He discussed his concerns regarding properties being rented under the table that have been discovered during the COVID-19 (pandemic) and the loss of bed tax the County is not collecting on these rentals. Chairman Quinn discussed emails regarding the rentals; stating that if locals must follow the rules, then those who do not live here need to follow the rules as well. He stated he is in support of regulating this. County Administrator Hammond stated if the Board wishes to move forward, then allow him and County Attorney Novak to draft an ordinance and advertise for consideration for the next meeting; stating the County will regulate vacation rentals through the T..C. and regulate other business, not construction related, through the Building Department. County Attorney Novak stated that staff can come back with a strong proposal and can be modified by the Board once presented. Planner Collinsworth reported the only construction business that are regulated through the Building Department are those that are licensed by the State, for example, HVAC, Plumbers, and etc., but other construction trades, such as, framers, siding, and all those are not Commissioner McCroan stated that he is fine with those businesses that are not (regulated by the State); reporting that he was referring to businesses that are properly licensed. County Attorney Novak stated that those who are State regulated and receive a State certificate (license) would be exempt under the proposed ordinance. Chairman Quinn called for a motion to move forward. Commissioner McDaniel motioned to allow the County Administrator and County Attorney to move forward with this ordinance. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment. Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously. HAZARDOUS MITIGATION PROJECTS — HURRICANE MICHAEL County Administrator Hammond discussed the ranking of projects for the FEMA Hazardous Mitigation Grant Program (H.M.G.P.); stating the Board needs to approve the submission of the entire list. He reported that at the advice of the consultant (Langton Associates) the County submitted more projects than what was ranked. County 7778 Administrator Hammond requested Board approval to ratify the submission of the entire list from the H.M.G.P. committee with the rankings that the Board already approved Commissioner MeCroan requested a list of the projects. County Administrator Hammond stated that he does not have the total list, but provided the Board with the rankings previously approved by the Board. Commissioner McDaniel discussed the need for a fueling system for the County. Chairman Quinn called for a motion to resubmit this list. Commissioner Rich so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being no public comment, the motion passed unanimously. BID #1920-06 - HONEYVILLE BORROW PIT County Administrator Hammond reported that the County negotiated with Roberts and Roberts, Inc. on the sand contract (Bid #1920-06 * Honeyville Borrow Pit); requesting the Board approve this contract (agreement) for the extraction of sand from the (Honeyville Borrow) Pit that will be used primarily for the emergency berms and the vegetative island. Commissioner McCroan requested an update regarding this project. Assistant Administrator Yeager appeared before the Board to provide an update regarding the berm projects and vegetative islands along the southem border of Cape San Blas.; stating the County is working with FWC (Fish and Wildlife Commissioner) to obtain permits. He reported that these projects should be ready to bid in October for all three (3) beaches. Assistant County Administrator Yeager discussed the $5 million grant from N.F.W.F. (National Fish and Wildlife Foundation); reporting the County will use a State grant as matching funds which should be ready in two (2) months. Chairman Quinn called for a motion to accept the sand contract. Commissioner McCroan so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment and emails. There being no public comment, the motion passed unanimously. COUNTY ADMINISTRATOR ORDINANCE County Administrator Hammond stated that the County Administrator Ordinance (#2014- 02) needs to be updated; requesting permission from the Board to work with the County Attorney and advertise a proposed ordinance for the next meeting. Commissioner McDaniel so moved. Commissioner Rogers seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously. LETTER - CARES ACT Upon request by County Administrator Hammond, Commissioner McDaniel motioned for the Chairman to submit a letter to the Governor requesting the allocation of monies from the (COVID-19) CARES Act. Commissioner Rich seconded the motion. Chairman Quinn called for public comment and emails. There being none, the motion passed unanimously. EMERGENCY MEETING — MARCH 18, 2020 County Administrator Hammond stated that at the end of the meeting he will need the Board to recess or end this meeting and reconvene the emergency meeting in order to adjourn the meeting (that began on March 18, 2020) for the minutes. 7879 GOLF CARTS - ST. JOE BEACH MULTI-USE PATH County Attorney Novak read an email regarding golf carts on the pathway at Beacon Hill Veterans’ Memorial Park and St. Joe Beach from Gretchen Mayes, of St. Joe Beach . County Administrator Hammond discussed the grant application for this project ; reporting that this was a State funding project, and once it was complete the County was given ownership, and required to maintain the multi-use path for pedestrians, golf carts, and bicyclists. He discussed the modifications made to the project, reducing the width and extending the path all the way to the County line; stating the County does own it, although paid for with State money, and it was supposed to be a multi-use path. Sheriff Harrison appeared before the Board acknowledging his conversation with Ms. Mayes regarding this matter; reporting that since this phone call, patrol has been increased in this area and citations have been written. He stated that his understating was that when the width was modified, that golf carts were omitted from using this path; asking if itis stil listed as a golf cart (path). County Administrator Hammond stated that it is a multi-use path according to the application and it being the County's. He also stated that the Board needs to determine if itis a sidewalk or multi-use path; noting it was paid for as a multi-use path. Commissioner McCroan inquired from County Attorney Novak, being that it is on State right-of-way, whether the County must abide by State law. County Attorney Novak requested the opportunity to review this matter further and bring his findings back to each member of the Board; reporting that this path is owned by the County and the jurisdiction, authority, and rule is up to the Board, County Administrator Hammond stated that the intent was for allof this to be County right-of-way once the bypass is complete, and there was supposed to be a cross-walk at Beacon Hill Veterans’ Memorial Park for golf carts to cross, as well as at WindMark Beach Access or Pier. After further discussion by members of the Board and staff regarding State right-of-way, how the path was modified, and it's intended purpose as a multi-use path, Sheriff Harrison stated that they will revert back to issuing warnings until the Board reaches a decision. County Attorney Novak read from page 5, section 3(d) of the 2011 D.0.T. form which states, Gulf County will continue to own and maintain the project. He advised that he will research this matter and come back to the Board with an answer. REJECT BID #1920-01 - GOLF CARTS CHEMICAL TREATMENTS & PRODUCT Assistant County Administrator Yeager appeared before the Board to request the Board reject Bid #1920-01 for chemicals and product for the Golf Course (St. Joseph Bay Country Club). Commissioner McCroan so moved. Commissioner Rich seconded the motion. Chairman Quinn called for public comment or emails. There being none, the motion passed unanimously PARK FUNDING — CITY OF WEWAHITCHKA Assistant County Administrator Yeager stated that the City of Wewahitchka is requesting permission to use the designated park funds (allocated by the County to the Cities) to purchase property to extend Lake Alice Park. County Attorney Novak reported that the use of the funds to purchase property is permissible; requesting the Board provide their blessing. Commissioner Rich so moved on the blessing of the purchase. Commissioner 79McDaniel seconded the motion. Chairman Quinn called for public comment or emails. There being no public comment, the motion passed unanimously EMERGENCY MEETING - MARCH 18, 2020 County Administrator Hammond requested direction from Clerk Norris on how to address the adjournment of the emergency meeting called on March 18, 2020. Clerk Norris appeared before the Board to inquire from County Attorney Novak if the emergency meeting could be reconvened without posting a notice. County Attorney Novak stated that the County would need to come back after a notice is properly posted. County ‘Administrator Hammond suggested that this item be placed on the next agenda meeting. There being no further business, and upon motion by Commissioner McDaniel, second by Commissioner McCroan, and unanimous vote, the meeting did then adjourn at 10:43 oo SANDY QUINN, JR. CHAIRMAN ATTEST: REBECCA L. NORRIS CLERK OF COURT 8081 JUNE 3, 2020 SPECIAL MEETING PORT ST. JOE, FLORIDA The Gulf County Board of County Commissioners met this date in special session with the following members present: Chairman Sandy Quinn, Jr., Vice Chairman Jimmy Rogers, and Commissioners David C. Rich, Ward McDaniel, and Phil McCroan. Others present were: County Attorney Jeremy Novak, Clerk Rebecca L. Norris, Deputy Clerk Leanna Roberts, County Administrator Michael L. Hammond, Deputy Administrator Kari Summers, County Engineer Clay Smallwood, Ill, Mosquito Control Director Austin Horton, Public Works Director Mark Cothran, Assistant Public Works Director Raymond Hart, and Sheriff Mike Harrison. Sheriff Harrison called the meeting to order at 9:01 a.m., E.T. Chairman Quinn opened the meeting with prayer and led in the Pledge of Allegiance to the Flag COVID-19 EMERGENCY RESPONSE County Attorney Novak requested the Board to continue the extension of the declaration

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