Assessment

Make a presentation
BSBCMM401

STUDENT NAME:
NURUL Z.B KAMARUDDIN
STUDENT ID: 04612

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Appendix 1:Presentation planning Template 1

Title of presentation:

Induction of BizOps

Audience profile:
New sales staff

James Yulia(Retail)

Helen Woods(Retail)

Alex Chung(Financial managing)

Tina Craig(Financial managing)

Department representation

Human Resources manager: Gina Harris

Retail operation manager: Nancy Tooket

Finance manager: Aziz Singh

Training
After the induction, HR manager, Aziz, Gina Harris will be taking everyone to explain details such as WHS policy,
payroll policy, work-life balance policy etc. And showing around the environment.

After that Gina and Harris will be taking everyone to their department. Nancy Tooket is the representative of
retail department. He will be taking James and Helen and explain their work duty and work training. Aziz Singh
is the representative of finance department. She will be taking Alex and Tina.

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Desired outcome and purpose of the presentation:

Introduce BizOps to the new employees,

Visions, goals, business culture, WHS policy etc…

Presentation strategies to suit audience needs and purpose:

Due to our staff are from all around the world. English might not be their first language. So during the
presentation, I will use simple English to let them can understand easily. Also use lot of pictures.

Legislative, regulatory and organisational requirements:

WHS policy

Evaluation techniques:
From feedback form.

Time Content Resources

2 mins Introduction

Person responsible:Pai-Jen Chen

2 mins

Vision, values, mission Person responsible: Pai-Jen Chen

2 mins

Market place, strategy, goals Person responsible: Pai-Jen Chen

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2 mins

WHS policy, sustainability environment policy, Person responsible: Pai-Jen Chen

work-life balance

3 mins

Questions Person responsible:Pai-Jen Chen

2 mins

Meeting department representation Person responsible:

Human Resources manager: Gina Harris

Retail operation manager: Nancy Tooket

Finance manager: Aziz Singh

Key (Use the following symbols as prompts for certain actions.)

!emphasise link to graphic #1 check time

link back to call for questions ask for comments

PART A – Prepare and deliver presentation

Appendix 1 – Material Checklist

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Name: Pai Jen Chen Date of presentation: 2/10/2018

CHECKED WORKING ORDER

VENUE
Seating arrangement
Projection system & screen
VCR & TV
Placement of lights and switch
Sound amplification system
Internet connections
Location of power points
Tables equipment
Decorative elements
COMPUTER EQUIPMENT
Laptop
Power cords
Connecting cables
Back up of presentation on portable drive
Laser pointer
Data projector
AV EQUIPMENT
NA DVD Player & remote
Microphone and cords
Speaker
NA Interactive whiteboards
PRESENTATION NOTES
Speaker notes and plan
Slide list
Reference materials
Handouts
Evaluation forms
Presentation file to saved laptop
PRESENTATION AIDS
Pens, markers
NA Flip charts
NA Props
NA Diagrams, charts and posters
Presentation software
Recording DVD sound music
PERSONNEL
Attendee list/name tags
Special requirements – disabled toilets, lift
Venue organization contact list in case of
emergency

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 INDUCTION OF
BIZOPS ENTERPRISES
NAME : PAI JEN CHEN

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Submit the feedback received.
Feedback 1

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Feedback 2

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What changes/improvements will you make to the central ideas of your
presentation, based on the feedback received?

According to my audiences, I wasn’t prepared enough. For my improvement, I’ll be

more prepared. When I’m prepared I’ll be confident, I won’t be that shy and my voice
will be louder.

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PART B – REFLECTION

What was effective: An effective presentation makes the best use of the relationship
between the presenter and the audience. It takes full consideration of the audience's
needs in order to capture their interest, develop their understanding, inspire their
confidence and achieve the presenter's objectives. These are the steps for the
effective presentation we can apply:

Show Passion and Connect with the Audience.

Focus on the Audience's Needs.
Keep it Simple: Concentrate on the Core Message.
Smile and Make Eye Contact with Audience.
Start Strongly. ...
Remember the 10-20-30 Rule for Slideshows.
Tell Stories.

What was ineffective: In a ineffective presentation the speaker may stumble over
concepts, it may be disjointed or lag in some areas, seem a bit random, and aim to
accomplish too many things at one time. A bad presentation crams tons of bullet
points and images into each slide, making it hard for the audience to relate them to
the topic.

The Strategies: Presenting can be a daunting task. Audience expectations of

content, accuracy and accountability are high and people demand to be enlightened
and informed – rightly so.

It’s important to realize delivering effective presentations is dependent upon not only
how good we are at transferring information but how successful we are in
influencing, inspiring and making what you say memorable and actionable for the
client or prospect

Consider the listener Frame the presentation as though we were the one sitting in the
audience. Effective presentations should be targeted to meet the specific needs,
wants and emotions of your audience. You risk losing their interest and focus after
just two minutes if there is no relevance to their financial, emotional or physical well-
being.

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Ensure your audience knows what’s in it for them

And if the answer is not much, we may as well pack up and leave before we bore
them to snores.

Begin with the end in mind

Let them know what to expect, how they can use the information and the direct
benefits to them. People buy benefits and outcomes, not promises and generalities
that bear no relevance to their lives. So begin with the end in mind and tailor your
presentations to the needs of the audience or customer you are speaking to.

Speak as if to one individual

Deliver the speech as though each person was the only one in the room and you
were speaking directly to them. Make the presentation personal and consistent with
why they have come to listen to you in the first place. If you are an expert in the topic
give them assurance that by the time they will leave the presentation they will have a
greater understanding and knowledge and will be able to apply the information given.

Practice your presentation style

Be aware that your delivery will utilize three different styles namely audio, visual and
kinesthetic (hands-on). How do you move between them?

To know for sure, it pays to practice. One method is to organise a video recorder and
tape your prepared presentation. Then show it to your partner, children and/ or
trusted friends. Ask for their honest and constructive comments about style and
delivery.

We may need to brace yourself for their feedback! However it is worth taking on
board. Others’ perspectives can help you dramatically improve your delivery and so
increase your chances of winning over your ‘real’ audience.

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The principles of effective presentation:

Articulation. Pronouncing the words and speaking with clear diction that
effectively transmits the message of the speaker.
Modulation. The capability to adjust or manipulate the resonance and timbre
of vocal tone.
Stage Presence.
Stage Fright.
Facial Expressions, Gestures and Movement.
Audience Rapport.

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