Work Instruction Overseas Payment Process

OVERVIEW
Use this procedure to generate vendor payments for Foreign Currency / overseas
invoices

Trigger
Perform this procedure when. making payments for Foreign Currency / overseas
vendors

Prerequisites

 Open / unblocked invoices

 Company code enabled for Overseas Payments

 Update vendors with payment method L – Westpac Remittance or N – GF Remittance

 Update vendors to have clerk’s email address or internal email to have RA emailed in all
cases.

Thursday, January 05, 2017 F110.udc 1/20

Work Instruction Overseas Payment Process

 Update all vendor bank masters to have City, Street and SWIFT Address

Thursday, January 05, 2017 F110.udc 2/20

Work Instruction Overseas Payment Process

 Vendors with possible IBAN numbers within Vendor Bank Details

 Invoices to be in the below company codes

 G144, G310, G610, G220, G313

Invoice currencies to be entered in all possible foreign currencies where ex.rates are
maintained.

USD, EUR, NZD, SGD, SEK, GBP , AUD

 Invoices with more than 25K Local currency value and have Dealer Reference (all
numerical values ) and update XREF3 field using transaction FB02 with Dealer
Reference number and dealer ex. rate before payment run.

Menu Path
Use the following menu path(s) to begin this transaction:

 Financial Accounting, Accounts Payable, Periodic Processing, F110 Payments

Thursday, January 05, 2017 F110.udc 3/20

Work Instruction Overseas Payment Process

Transaction Code
Helpful Hints

 Always Run Proposal before Payment run.

 Re-do Print Out if idoc regeneration required.

Thursday, January 05, 2017 F110.udc 4/20

Work Instruction F110_SAP Automatic Payment Run

SCREEN FLOW

Thursday, January 05, 2017 F110.udc 5/20

Work Instruction F110_SAP Automatic Payment Run

Thursday, January 05, 2017 F110.udc 6/20

Work Instruction F110_SAP Automatic Payment Run

PROCEDURE
1. Start the transaction using the menu path or transaction code.
SAP Easy Access

2. As required, complete/review the following fields:

Field R/O/C Description

KEYCODE R Example:
F110

Thursday, January 05, 2017 F110.udc 7/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Status

3. As required, complete/review the following fields:

Field R/O/C Description

Run Date R Example:

05012017

Identification R Example:
ovsD1

4. Click Parameter tab control .

Thursday, January 05, 2017 F110.udc 8/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Parameters

5. As required, complete/review the following fields:

Field R/O/C Description

Company codes R Company code of the

invoice invoices / paying
bank

Example:
G310

Pmt meths R Payment method as

specificied in the vendor
master or document.

Example:
L for Westpac Remittance
Adv or N for GF generated
RA

Thursday, January 05, 2017 F110.udc 9/20

Work Instruction F110_SAP Automatic Payment Run

Next p/date R The system will use this to

select items due until next
payment run. This date has
to be one date later than
the posting date

Example:
05022017

Vendor From R Enter full range of vendors

System will still select only
vendors with the right
payment method.

Example:
100000

TypeAheadPopup

6. As required, complete/review the following fields:

Field R/O/C Description

Vendor R Vendors Range end

Example:
799999

listbox shell for typeahead

7. Or Specific vendor number to be used for payment run..

Thursday, January 05, 2017 F110.udc 10/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Parameters

9. Click Additional Log tab control .

Thursday, January 05, 2017 F110.udc 11/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Additional Log

10. Click Pmnt method selection if not successful check box

.
11. As required, complete/review the following fields:

Field R/O/C Description

Vendors O This vendor range is used

(from/to) for the logs. Optional

Example:
200480

12. Click Printout/data medium tab control .

Thursday, January 05, 2017 F110.udc 12/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Printout and DME

13. Click button .

Variant Selection for RFFOAVIS_FPAYM

14. Double-click WBC_OTT Variant.

Thursday, January 05, 2017 F110.udc 13/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Printout and DME

15. This variant selection is a must to generate Remittance Advices for Payment
method “N”.

16. . This is optional for payment method “L”.

17. Click Maintain Variant to check that only “Payment method” N /L are selected
and no other values are stored.

18. Click Status tab l .

Thursday, January 05, 2017 F110.udc 14/20

Work Instruction F110_SAP Automatic Payment Run

Exit editing

19. Click Yes button .

Automatic Payment Transactions: Status

20. Click Proposal button .

Thursday, January 05, 2017 F110.udc 15/20

Work Instruction F110_SAP Automatic Payment Run

Schedule Proposal : Do not Select “Create payment medium “

21. Click Start immediately check box .

22. Click Schedule button .

Automatic Payment Transactions: Status

23. Click Status button .

24. Click Proposal button .

Thursday, January 05, 2017 F110.udc 16/20

Work Instruction F110_SAP Automatic Payment Run

Display Payment Proposal: Payments

25. Browse / Double click the vendor line than the invoice line to view more details

26. As required, complete/review the following fields:

Field R/O/C Description

LC pmt amt R Document line to view logs

for red items

Example:
42,370.07-

27. Click button .

Thursday, January 05, 2017 F110.udc 17/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Status

28. Click Payment Run button .

Schedule Payment : Ensure Create Payment Medium is selected.

29. Click Create payment medium check box .

30. Click Schedule button .

Thursday, January 05, 2017 F110.udc 18/20

Work Instruction F110_SAP Automatic Payment Run

Automatic Payment Transactions: Status

31. Click Status button .

32. Click Payment button .

Thursday, January 05, 2017 F110.udc 19/20

Work Instruction F110_SAP Automatic Payment Run

RESULT
You have now run the payment clearing vendor invoices and generate an Idoc to
Westpac.
Check in Payment Plus portal for file status.
https://paymentsplus-wbc.support.qvalent.com
Should you have any enquiries, please contact Westpac via email at
pp_support_WBC@qvalent.com.

Thursday, January 05, 2017 F110.udc 20/20