6.1.

2 Case Study: Participative management in organization of national conference in

Academic Year 2016-2017

The Institute practices the decentralization participative management in organization of national

conference“Innovations for Business Excellence” on 20th and 21st of January 2017 as under.

 As a part of quality improvement initiative, all the faculty members, director together
discussed to conduct the national conference in the academic year 2016-2017.
 The academic committee convened the meeting of faculty members and student
representatives to decide the planning and implementation of national conference at SBS
under the quality improvement program of SPPU.
 The proposal for the conference was submitted to the SPPU for the approval of budget.
 Once accepted, the various committees have been constituted at the institute level and
further activities were planned by faculty members as below.

1) Brochure Preparation, Papers Inviting, Acceptance Committee: The committee role and
responsibility involves preparing brochure and sending the invitation to the research scholar,
faculty members and institute for participation in the national conference and sending them a
through email

2) Papers Scrutiny and Printing & Distribution of the conference proceedings committee:
This committee Scrutinized research papers and approves them. It also involved in Printing of
conference proceedings, Brochure, banner, poster, certificates & any other print material and
distribution of conference proceeding.

3) Registration & Kit Committee: This committee maintained the records of registration,
operating registration desk, maintaining record of total registered participants & kit inventory.

4) Guest & Speaker Invitation and escorting Committee: The committee members have
given autonomy in selecting the guest speaker from relevant sector for the conference. The
student’s volunteers have been given a task of escorting the guest and providing the hospitality in
the conference.

5)Stage & Seating Arrangement Committee & Aesthetics/Ambience Management &

Decoration: All non-teaching staff along with the faculty members have actively participated in
preparation of conference stage, technical arrangement, purchase of necessary material , plan
seating arrangement , display of banner, felicitation of the guest, maintaining the overall
discipline, management of aesthetics and overall ambience of the conference.

6) Hospitality and catering committee: This committee involves teaching and non-teaching
staff for deciding the menu-breakfast and lunch for the conferences and preparing and
sanctioning the budget and providing hospitality services.
7) Report, Media & Photographs Committee: This committee plays vital role in capturing the
moments of the event to meet the manadatory requirements of Savitribai Phule Pune University.
The press and media coordination is done for Pre event, during event & post event
communication.

8) University Submission Committee: The committee prepares file as per requirement, bills,
Audit of expenses, copy for submission to university.

Hence, all the teaching and non-teaching staff including student were the part and participle of
the event. So, while executing the event, institute practices decentralization and participative
management.