Centre of Pre University Studies

Foundation in Science

Student Information, Regulations & Code of Conduct

Intake FiS1/20

Academic Session

2020/2021

[APRIL 2020]

1
CONTENTS

PAGE
Message from the Head of Department 4
Message from the Programme Director 5

1. GENERAL INFORMATION
1.1. Centre of Pre University Studies 6
1.2. Introduction to the Foundation in Science 6
1.3. Desired Outcomes – What the Programme is Designed to Produce 8
1.4. The Curriculum- What You Will Study 9
1.5. The Programme Structure 9
1.6. Taking Responsibilities for your Learning 9
1.7. Teaching & Learning Activity 10
1.8. Duration of Studies & Deferment 10
1.9. Withdrawal from Programmes 10

2. THE 8 IMU OUTCOMES 11

3. LEARNING MODELS 12
3.1. Outcome-based Curriculum 12
3.2. Curriculum Mapping 13
3.3. Content 13
3.4. Method of Delivery 13
3.5. Assessment 14
3.6. Resources 16
3.7. Quality 16

4. MENTOR MENTEE SYSTEM 17

4.1. Purpose 17
4.2. Academic Mentoring 17
4.3. Assistance 17
4.4. Adjustment to University Life 17
4.5. Benefits of Having a Mentor 17

5. EXAMINATION AND ASSESSMENT REGULATIONS 18

5.1. Conduct of Examination 18
5.2. Grading of Results 19
5.3. Recounting and Remarking 22
5.4. Examination Appeal System 23
5.4.1. Procedures for appeal on decisions made by the Student Progress Committee on
23
non- academic grounds, technical reasons or new evidence
5.4.2. Procedures for Appeal on Injustice or Misinterpretation of Examination
24
Regulations.
6. CODE OF CONDUCT 25

2
 6.1. Attendance and Absenteeism 25
6.2. Placement/ Attachment in Ministry of Health Hospitals and Health Centres
6.3. Offences and Penalties 26
6.4. Discipline and Laws of Malaysia 27
6.5. University Property 27
6.6. Health Regulations 27
6.7. Policy on Photographing, Video Recording, Auido Recording, and Other Imaging of
27
Patients, Visitors and Healthcare Workers
6.8. Plagiarism 28

7. APPENDICES 30

8. FACULTY DIRECTORIES 46

3
MESSAGE FROM THE HEAD OF DIVISION/ DEPARTMENT

Dear Students,

Welcome to IMU Centre for Pre-University Studies and to the Foundation in Science (FiS)
Programme. Our 1 year FiS programme has been specially designed to meet the standards set
by the Malaysian Qualifications Agency and Ministry of Education for smooth progression into
undergraduate studies in IMU. The programme also provides the key academic requirements in
the core science subjects and those related to professional development for successful degree
progression. The Centre and its FiS oriented teaching staff ensure high quality in the delivery of
teaching & learning activities as well as in assessments. The 3 semester structure of the course
and the 50/50-Examination/Assessment ratio provide students with a mechanism for target
driven academic success that’s comparable to the teaching structures in undergraduate
programmes.

If you are focused on pursuing your undergraduate studies in IMU after FiS, may I take this
opportunity to encourage you to work consistently towards achieving very good grades that
meet the required entry metrics for your target degree course. You may also be aware that
competition is very fierce for a place in good medical or dental schools throughout the world
and IMU is no exception in this regard and will select the best individuals for these programmes.
We will work with you to guide you towards achieving your dream career and will complement
your academic programme with a broad range of personal mentoring, faculty briefings from staff
and senior students and related career advice.
Finally, I hope you will enjoy your FiS Programme and I look forward to interacting with you
throughout your studies.
Best wishes

Dr James Walsh, PhD (Physics),

Head and Principal Lecturer,
Centre for Pre-University Studies

4
MESSAGE FROM THE PROGRAMME DIRECTOR

Dear students,

Firstly, thank you for choosing IMU as a pathway to your desired undergraduate studies. It has
been the preferred pathway designated for IMU’s local and overseas degree programme.
As you have successfully completed your secondary education, the Foundation in Science (FiS)
in IMU will provide a whole new experience. You are now officially a university student! As
exciting as it may sound, a more exciting journey is awaiting you.

The Foundation in Science is a one year progamme which is designed to fully equip you with
sufficient knowledge and to develop various skills - communication, critical thinking skills,
collaboration and creativity. Apart from learning, we are also going to help you discover your
true passion and prospects in the Medical and Health Sciences field. You will be exposed to the
various undergraduate programmes in IMU during the Look, See, Feel sessions organised
thoughout your FiS journey. Yes, you will have a chance to feel being a medical student, a
pharmacist or even a Chiropractitioner. Hence, don’t miss your chance.

Besides, the Foundation in Science curriculum is is specifically tailored and proven to facilitate a
smooth transition of FiS students into the various degree programmes in IMU. In order to
support you academically, the Mentor-Mentee programme has proven to be beneficial. Each of
you will be assigned to a mentor. As a student, it is important that you seek advice and guidance
from your mentor to achive your goals towards a promising career pathway.
Wishing you all the best and thrive for excellence not only academically, but holistically as well.
‘Develop a passion for learning. If you do, you will never cease to grow’- Anthony J.D’Angelo

Warmest Regards,
Kanagamalar Subramaniam
Lecturer and Foundation in Science Programme Director,
BSc (Hons) Microbiology (UM); Masters in Educational Management (AeU)

5
1. GENERAL INFORMATION

1.1 Centre of Pre University Studies

Foundation in Science is currently a programme in the centre of Pre University Studies.

1.2 Introduction to the Foundation in Science Programme

Welcome! You have taken the first step into pre-university by enrolling into Foundation
in Science. The Foundation in Science offered here in International Medical University
Malaysia (IMU) will well prepare you to further your tertiary education in the various
science fields of your interest.

The Foundation in Science is designed according to the University’s sound approach of

Outcome-based education and training. TFoundation in Science programme consists of 3
semesters, 5 modules in each semester. The content is delivered via many delivery modes
(small group and large group), including lecture, tutorials, workshop, practical and
problem-based learning. The assessment structure includes 50% coursework, comprising
of practical reports, presentations, assignments and class tests while the remaining 50%
is the end of semester written examination.

The full list of subjects which you will study for each semester can be found in Appendix
A. The FiS curriculum aims to produce pre-university students who are:

1. knowledgeable
2. skilful
3. effective communicators
4. professional and ethical in behaviour
5. able to work independently and collaboratively in a team
6. self-directed and life-long learners
7. critical-thinkers
8. in possession of a sense of social responsibility

6
Principles of Curriculum Design

The principle underlying the IMU Pre-University curriculum design is outcome-based

education and training.

The University has adopted a sound educational approach of considering desirable

graduate attributes as a basis for the design of its Foundation in Science curriculum.

The curriculum team envisages a Pre-University graduate who is competent with:

1) Factual and conceptual knowledge base in foundation science.

2) Fundamental practical skills for laboratory-based work and data analysis.
3) Written and oral communication skills.
4) Team working skills.
5) Critical thinking and problem solving skills.
6) Lifelong learning skills including information retrieval and management skills
7) Social skills and responsibilities
8) Basic skills of entrepreneurship

7
1.3 Desired Outcomes – What the Programme is Designed to Produce

1) Factual and conceptual knowledge base in foundation science.

The FiS students should demonstrate a good understanding of factual and
conceptual knowledge required at the pre university level, in order to bridge
their knowledge from secondary education to tertiary education.

2) Fundamental practical skills for laboratory-based work and data analysis.

Fundamental practical skills are necessary in order for students to conduct
laboratory-based work. Students should also be able to analyse data obtained from
practical to produce reports and draw conclusions.

3) Written and Oral Communication Skills

Students should be able to disseminate information and communicate effectively
with peers, stakeholders and society at large to seek further knowledge for
understanding and application.

4) Team working skills

Students should demonstrate capacity in accomplishing tasks through leadership
and teamwork qualities.

5) Critical thinking and problem solving skills

Students should search for, critically appraise and apply scientific evidence based
on their knowledge acquired.

6) Lifelong learning skills including information retrieval and management skills

Students should demonstrate an appreciation for the need to keep abreast with
global changes and developments. They should demonstrate the ability to reflect
upon their performance, be self-correcting and to be committed to pursue further
understanding.

7) Social skills and responsibilities

Students should demonstrate social skills required for interaction with the
society, and display sense of responsibility to self, stake holders and the society.

8) Basic skills of entrepreneurship

Students should demonstrate the ability to be resourceful and entrepreneurial in
managing resources.

8
1.4 The Curriculum – What You Will Study

The IMU Foundation in Science gives students a proper grounding for a science-related
degree, especially in the areas of Medicine and Health Sciences.

The curriculum is designed to stimulate critical thinking and build a life-long passion for
science via interactive workshops, seminars, experiments or lectures by visiting
professors from IMU’s renowned partner universities.

Students will not only learn the fundamental scientific principles and skills sets, but they
will also be motivated to explore their interests in a particular field of science to help
them choose the pathway leading to their career choice.

1.5 The Programme Structure

The FiS programme consists of three semesters, each semester consists of 13 teaching weeks
and 1 exam week, and 2 weeks of semester break. The programme structure and their
respective credit hours of each academic modules are listed in Appendix A.

1.6 Taking Responsibility for Your Learning

Learning at university is quite different from learning at school. The university student
must accept responsibility for his own learning, and rely less and less on the “teacher” to
determine what he should learn and how he should learn it. This is known as developing
self-direction in learning, and in time you should gain the ability and confidence to find
your way around a subject largely on your own, to reflect on and to assess your learning.
You will find that the most successful students are those who develop this ability early in
their studies. Self-direction also characterises the way professionals continue to learn
and to develop.

The programme is designed to encourage and progressively increase self-direction and

reflective learning. Whilst the core material- what you should learn- is always clearly
defined, you are free to go further in your quest for knowledge and understanding. The
way you approach the subject is not always rigidly defined. More on this subject of
independent or adult learning is found in the Appendix B as an excerpt from a book by
Andrew Northedge entitled the ‘Good Study Guide’. We strongly suggest that you read
this excerpt and reflect on how it might apply to you.

The curriculum also aims for you to acquire and develop the skills you will need to be an
effective practitioner. These skills are best learnt by observation and practice, and the
programme aims first to get you to observe real-life practice, then to undergo
simulations, supervised practice and finally practise on your own.

9
1.7 Teaching & Learning Activity

You will encounter different types of teaching-learning activity. Some, such as lectures
(plenaries) and laboratory sessions will be more didactic or teacher-centred, whilst others
such as group discussions, tutorials, workshops, seminars and problem-based learning
(PBL) sessions, very much more student-centred. Some activities, including doing the
recommended reading, searching for information, and using computer-aided learning
(CAL) programs, will be carried out entirely on your own, although of course advice may
be sought from teaching staff.

1.8 Duration of Studies & Deferment

The minimum credits a student requires in order to obtain the Foundation in Science
Certificate is 50. The 50 credits must be completed within a 2-year duration from the date
of student registration.

1.9 Withdrawal from Programme

A student who fails to pass the examination on the Second Resit Examination (third
attempt) will be requested to withdraw from the programme.

10
2 THE 8 IMU OUTCOMES

11
3. LEARNING MODELS

Preamble

Our learning model will enable us to achieve our vision to be an innovative global centre
of excellence in learning and research, supporting a community of scholars and
professionals committed to serving society, promoting the development of students to
reach their true potential in becoming competent, ethical, caring and inquiring citizens;
and visionary leaders.

This learning model will be in keeping with our declared pedagogical philosophy which
emphasizes learning and where the primary role of faculty is not to teach but to ensure
that the student has learnt. The model promotes self-learning and inculcates the culture
of life-long learning.

This learning model will be consistent with our stated educational mission which is to

• Strengthen IMU as a centre of excellence for health related undergraduate and

postgraduate programmes.
• Establish IMU as a centre for higher education providing training through
multidisciplinary programmes.
• Establish IMU as a centre for postgraduate training and CPD.
• Train knowledgeable and skillful professionals who are ethical and dedicated to
serve and improve the quality of life of the community.
• Train competent professionals with the use of innovative technologies of
knowledge especially ICT.

3.1. Outcome-based Curriculum

We will adopt outcome-based curricula based on the following domains:

1. Application of science in the profession

2. Critical thinking, problem solving and research
3. Self-directed life-long learning, information resource management, and
entrepreneurship
4. Communication skills
5. Professionalism, ethics, and personal development
6. Patient safety, disease prevention and health promotion
7. Family and community issues
8. Psychomotor skills

Individual programmes will adopt the above domains to develop their specific educational
outcomes. These outcomes will drive all aspects of the curriculum in terms of content and
organisation, delivery and educational settings, assessment and quality activities.

12
3.2. Curriculum Mapping

Curriculum mapping is a key element in our learning model. Every programme will develop a detailed
curriculum map specifying the outcomes at the point of exit as well as at every stage of the
programme including the outcomes at each learning activity or lesson. The lesson outcomes must
be clearly stated and related to one or more of the university’s educational domains

PROGRAMME SEMESTER MODULE LESSON

OUTCOMES OUTCOMES OUTCOMES OUTCOMES

The lesson outcomes must be derived from, reflect and relate to the posting, module, semester and
programme outcomes.

The academic managers and faculty at every stage of the programme will ensure the delivery of the
learning activities as specified in the outcomes.

The curriculum map will be used by all stakeholders. Faculty will use the map to deliver the teaching
activities. Students will use the map to plan their learning.

The curriculum map is in a database that permits the production of customized views for different
stakeholders depending on their needs.

Students will be provided with a learning plan that clearly specifies the outcomes to be achieved and
assessed. The plan will guide student learning and provide them with the opportunity of reflecting
on their individual learning achievements upon completion of each stage of the programme.

3.3. Content

The content of the programme is driven by the outcomes which are specific, measurable, achievable,
relevant and time-based (SMART).

The organization of the content should provide for both horizontal and vertical integration and
provide opportunities for students to revisit concepts and principles as well as to acquire integration
skills.

For the students to achieve the desired outcomes and attributes, we recognize the importance of a
liberal education and we will provide opportunities for our students to learn philosophy, humanities,
the arts, and social sciences.

3.4. Method of Delivery

Our students learn from the formal, informal and hidden curriculum.

In the formal curriculum, a variety of methods is used based on educational theories and
framework. The necessary support will be provided for self-directed learning through fostering
integration skills, critical thinking and problem solving. Students also learn from the informal
curriculum through participation in extra-curricular activities. A structured mechanism will allow us
to measure informal learning through feedback, reflection, and evaluation.

13
 Service learning will integrate meaningful community service with instruction and reflection as well
as to enrich the learning experience. The students will learn to take civic responsibility and the
obligation to serve society.

The values and behavior of students is influenced by the hidden curriculum. It is determined by
the culture and values of the institution and the learning environment. If the students are to benefit
from the hidden curriculum, managers and educators need to ensure that high standards of
professional behavior are observed with the staff being exemplary role models.

Technology enhances efficient learning to ensure availability to students anywhere and anytime,
promoting self-directed life-long learning.

Emphasis is on preparing the student for the workplace and appropriate industry partnerships will
be established.

Inter-professional learning promotes teamwork, collaborative learning and creates an

understanding and appreciation of each member’s value and contribution.

3.5. Assessment

There are two (2) components of assessments in the Major modules – Coursework and Written
Examination. Together, these assessments are used to determine the degree of competence
each student has achieved. In order to pass any module, the student must achieve at least 50%
(marks) from the combined score of Coursework and Written Examination. The student who
achieves a score lower than 50% will be deemed to have failed the module and, permitted to
undergo a Resit Examination (See Section 3.5.3) on Assessment – Resit Examinations).

3.5.1 Assessments – Coursework

The Coursework assessment is built into the modules as a way to determine the
performance of the student during the course. The manner in which the course is
continuously assessed is outlined in the individual Module Guide. Coursework assessments
may be divided into various categories such as class test, presentations, practicals, PBL
sessions, portfolio(s), etc. This list is indicative but not exhaustive. When an assessment
has a Peer Review component, students must engage fully and promptly in the
process as instructed. Failure to do so, without valid reason, will result in a zero
grade for the Peer Reviewed component of the assessment”

Failure to attend any class test and CAL test (without valid documentary evidence) that
contributes marks to the Continuous Assessment will render the absentee a mark of zero
(0) for that session. However, on submission of valid documentary evidence (See Section
6.1.4), the marks will be adjusted according to Appendix C.

Assessment results will be released to students by their mentor only, have been
approved by the module coordinator and exams office. Valid assessment results are
currently not released on the e-learning platform.

14
3.5.2 Assessments – Written Examinations

The Written Examination shall be held at the end of each semester. The schedule shall be
published in the Academic Calendar and student portal or E-Learning portal. Written
Examinations are compulsory. In order to pass the module, the sum of the marks
from the Coursework assessment and the Written Examination will be considered.
Students who pass all the modules for the semester and be of good conduct shall be
permitted to proceed to the next semester.

3.5.3 Assessment – Resit Examinations

i. The Resit Examinations are held for students who fail to achieve the pass mark
(50%) for any of the module(s). A fee of RM 300 is needed to be paid before the
resit examination. Notwithstanding anything to the contrary in these Regulations,
all students are allowed a maximum of three (3) attempts to pass any particular
module. Generally, the progression through examinations is as illustrated below.

Written Pass
Examination Proceed

Fail

Pass
First Resit
Proceed
Examination

Fail

Repeat only the failed

Repeat
Semester modules

Fail any
Withdraw module Second Resit Pass
from Examination Proceed
programme

ii. The maximum mark a student may receive in the first Resit Examination is 50%.
For the First Resit Examination, no contribution from the Coursework assessments
will be used for determination of the final mark of the student. For the Second
Resit Examination, contribution from the Coursework assessments will be
considered for the final mark.

15
 iii. A student who fails the Written Examination will, subject to the approval of the
Head of Centre of Pre University Studies, be allowed to sit the First Resit
Examination.

iv. The Second Resit Examination is the third and final attempt for the student. The
examination is generally taken together with the next intake of students. The full
progression through the Resit Examinations is shown in the flowchart in
Appendix D.

v. Students who are repeating any semester(s), taking any examinations, presenting
any report, thesis, academic work for grading evaluation shall be subjected to the
Examination and University Regulations currently effective during that time of
repeat semester, examination and presentation of work.

vi. The student shall have a maximum of three (3) attempts at passing any
module Students who do not pass the third attempt of the module shall be
required to withdraw from the programme.

3.6. Resources

i. We will be cost effective without sacrificing quality.

ii. Facilities are multifunctional and common usage by all programmes is the norm.
iii. We are continuously improving our educational and working environment to be conducive
for promoting our learning philosophy, values and culture.

3.7. Quality

i. A quality system is established for the purpose of quality assurance and continual
improvement. Quality activities are implemented at all levels and academic quality is the
responsibility of the schools and programmes. These activities will be both internally and
externally driven.
ii. Regular feedback will be obtained from all stakeholders including students, faculty, alumni,
employers and the public.

16
4. MENTOR MENTEE SYSTEM

4.1. Purpose

All students will be assigned an academic mentor. The main objective of this mentor-mentee
system is to provide academic support, guidance and encouragement to students during their
study & stay in the IMU.

“Mentors create a nurturing and personalised university experience for students.”

4.2. Academic Mentoring

Mentors assist their mentees to gain an understanding of the curriculum and the university’s
requirement and expectations of the students.

Mentors can provide advice and guidance to students regarding academic matters; guide or point
the student to relevant resources e.g. study skills; share relevant research knowledge and
experience with mentee where necessary. Mentees should make appointment with and meet their
mentors at least once a Semester.

It is not intended that the staff act as academic tutors giving coaching on particular topics.

4.3. Assistance

Through this more personal contact between a member of staff and a student, any student making
an appeal following failure in an assessment may seek the support of his/her mentor. The
changing of mentors by students is not encouraged. However, if there are strong reasons for such
a change, then a student can apply to the mentor mentee coordinator for a new mentor giving the
reasons.

4.4. Adjustment to University Life

Besides academic mentoring, the mentor may help the student in his/her adjustment to university
life i.e. a transition from pre-university/foundation studies/working life to university life at IMU,
thus assisting in the retention and graduation of students.

4.5. Benefits of of Having a Mentor

The mentor mentee system provides the student with an opportunity to build mentoring
relationship with faculty, increase their network base and gain valuable life experience. It is a
chance for the mentee to have a mentor who is someone interested in their well-being and who
can guide them through the complexities of university life.

The success of this system depends on students seeing their mentors regularly and not just when
there is a problem.

17
5. EXAMINATION AND ASSESSMENT REGULATIONS

5.1. Conduct of Examination

5.1.1. Each student must attend all the formal assessment examinations for the parts of
the course in which he/she is enrolled as required by the IMU, unless prior exemption
has been granted by the Dean.

5.1.2. A student must NOT talk, or in any other way communicate with other candidate(s) during
the period of the examination unless with the express permission of the invigilator.

5.1.3. A candidate must comply with any regulations pertaining to late entry into or early
leaving from the examination stated in the Official Notice advising the candidates of the
time and place of the examination. If no special instructions are issued, the standing rules
for examinations are:

5.1.3.1. Late entry to the examination area which include quarantine rooms will be
allowed up to 30 minutes after the official starting time. However, no extra
time shall be given to complete the examination. Failure to arrive within 30
minutes are forbidden to enter the exam hall.

5.1.3.2. No candidate will be permitted to leave the examination area until 30 minutes
after the official starting time.

5.1.3.3. No candidate will be permitted to leave the examination area during the last
30 minutes of the examination.

5.1.3.4. Any candidate who wishes to go to the toilet during the course of the examination
must seek the permission of the invigilator, and will be escorted when outside
the examination area.

5.1.3.5. No books, papers, pencil cases or electronic materials including PDAs, mobile
phones and all other forms of telecommunication devices may be taken into the
examination area, quarantine rooms and all other designated examination areas
by a candidate unless with the expressed permission of the invigilator. A
comprehensive search may be conducted if deemed necessary.

5.1.3.6. No usage of any telecommunication devices is allowed during the examination

period. The Dean will be informed of the event and further investigation and
disciplinary action will be taken, if necessary.

5.1.3.7. No candidate must attempt to copy, cheat or in any way subvert the fair
examination procedure. Copying refers to reproducing or relying on material
from any extraneous source including fellow candidates. It also refers to copying
or summarising examination questions with the intention of removing them from
the examination area. Any attempt will be regarded as a very serious offence
by the IMU, and if established, will lead to initiation of disciplinary procedures by
the IMU.

18
 5.1.3.8. All examination materials including question papers, answer booklets or any
other material must be left intact for collection at the end of the examination.
Materials must not be removed from the examination area without the express
permission of the invigilator.

5.1.3.9. A candidate must bring his/ her student identification card with him/her for each
examination session. The ID card must be placed on the top right-hand
corner of the table.

5.1.3.10. Each student must sign the attendance sheet that would be provided at the
start of each examination paper or passed around by the invigilator while the
examination is in progress.

5.1.3.11. For the avoidance of doubt, students who submit, attend, and/or present
themselves for an attempt at any assignments, workshops, oral
presentations, quizzes, class tests, written examinations and/or any other
form of assessment shall be evaluated and graded accordingly solely on
their academic performance. No consideration shall be given to any
documentary/verbal evidence (medical reasons or otherwise) presented by
the student or on behalf of the student subsequent to that attempt.

5.2. Grading of Results

The pass mark for all modules is 50% (sum of both Coursework assessment and Written
Examination). The following criteria will be used for the calculation of the Grade Point.

Table: Grade, Marks and Grade Point

Grade Marks (%) Grade Point (GP)

A 80.0 – 100 4.0

A– 75.0 – 79.9 3.7

B+ 70.0 – 74.9 3.3

B 65.0 – 69.9 3.0

B– 60.0 – 64.9 2.7

C+ 55.0 – 59.9 2.3

C 50.0 – 54.9 2.0

C– 45.0 – 49.9 1.7

D+ 40.0 – 44.9 1.5

D 35.0 – 39.9 1.0

F 0 – 34.9 0.0

19
All results will be deemed as final when endorsed by the Senate. One of the following
recommendations will be made regarding the progress of the student:

The student has passed all examinations and

achieved at least 50% marks for all modules
PROCEED (sum of Coursework Assessment and Written
Examination) and can proceed to the next
semester.

RESIT EXAM AS FIRST The student had a permited absence, such as

ATTEMPT MC, from the End of Semester Exam

The student has failed the module(s) and is

RESIT required to resit and pass the Resit
Examination(s).

The student who has failed any First Resit

Examination(s) for any modules may be
REPEAT SEMESTER
allowed to repeat with attendance the modules
(SECOND RESIT EXAM)
the student has failed before the student can
resit the examination(s).

The student is required to withdraw from the

WITHDRAW programme due to unsatisfactory performance
in examination(s).

20
5.2.1. Award of Foundation in Science Certificate

5.2.1.1. The minimum credits a student requires in order to obtain the Foundation in
Science Certificate is 50. The 50 credits must be completed within a 2 year
duration from the date of student registration.

5.2.1.2. Students are required to pass all modules in the programme in order to obtain
the Foundation in Science Certificate.

5.2.1.3 The total Grade Point (GP) is used to calculate the Grade Point Average (GPA)
for the candidate during the course of the year while the Cumulative Grade
Point Average (CGPA) is calculated from the formulae below:

GPA (semester) =  (Grade Point  Credit hours)

 Credit hours in the semester

5.2.1.4. The CGPA for all the examinations that a student has undergone to date is
calculated using the following formulae:

CGPA =  (Grade Point  Credit hours)

Accumulated Credit hours over all semesters

5.2.1.5 Examples of CGPA calculations are shown in the Appendix E.

5.2.1.6 The award of FiS certificate is based on the CGPA are classified as follows:

Honours Awards CGPA

Distinction 3.70 – 4.00

Merit 3.00 – 3.69

Pass 2.30 – 2.99

5.2.2 Criteria for the Distinction’s list

The Distinction list will be compiled at the end of the programme in order to
determine the meritorious students. The following are the criteria used for
compilation of the Distinction List.

(a) No failure in any of the Written Examinations.

(b) The calculation will be based on the first sitting of Written Examination and
the CGPA will be used to calculate these marks. The calculation of the CGPA is
detailed in the Appendix E.

21
5.3 Recounting and Remarking

*The flowchart for the Recounting and Remarking process is presented in Appendix G.

5.3.1. Rules and regulations for recounting and remarking are as follows:

5.3.1.1. Only students who fail the End-of-Semester Written Examination shall be allowed
to request for remarking and recounting.
5.3.1.2. Remarking and recounting shall not be allowed for the purpose of possible
distinction and inclusion into the Dean’s list.
5.3.1.3. New marks, after remarking and recounting shall be the final marks. This may
result in students getting less than the original marks.
5.3.1.4. After remarking and recounting, there shall be no appeal.
5.3.1.5. A fee of RM500 shall be charged for each paper either for remarking or
recounting. However, the President of IMU may exempt a particular student from
payment of these fees.
5.3.1.6. The fees for remarking or recounting shall be made together with the relevant
application form.

5.3.2. Procedures for recounting are as follows:

5.3.2.1. The student shall be required to complete and submit an application form for
remarking and/or recounting.
5.3.2.2. Both application form and payment shall be made to the Academic Services
Department within two working days after the examination results are released
to the students.
5.3.2.3. The Academic Services Department shall accept application forms that are duly
completed and are accompanied by full payment. Process of application forms
will take one working day.
5.3.2.4. For application forms that are not complete and/or are not accompanied by full
payment, the Academic Services Department shall request for the corrections
and payments to be completed within two working days. If payment is not
made within two working days, the application shall be rejected and the student
informed.

Note:
The period of receipt of the application from the student to release of the new marks as a result of recounting
shall not take more than 10 working days.

22
5.4 EXAMINATION APPEAL SYSTEM

As an educational institution, the IMU has mechanisms for examination appeals to be made by
students following the decision made by the Board of Examiners. These mechanisms are directed
towards individual students who have been asked to leave or repeat academic assessments
because of academic performances. They are meant to provide a fair and just hearing to students
who request for consideration.

*The flowchart for the appeal process is presented in Appendix G and H.

5.4.1. Procedures for appeal on decisions made by the Board of Examiners on non-
academic grounds, technical reasons or new evidence.

All appeals shall be addressed to the Head of the Centre of Pre University Studies.
5.4.1.1. The appellant shall be required to complete the Appeals Form which shall be
submitted to the Academic Services Department within five working days
after the announcement of the decision made by the Board of Examiners. The
completed form shall be accompanied by documents from third parties that
constitute evidence to support their reasons for appeal.
5.4.1.2. The completed forms shall be received by the Academic Services Department
which shall check and process the applications as follows:
5.4.1.3. Completed forms with supporting evidence shall be accepted and forwarded
to the Head of Centre of Pre University Studies (Chairman of Appeals Committee)
for further action, including the appointment of members of the Appeals
Committee.
5.4.1.4. Completed forms without supporting evidence shall not be forwarded to
the Head of Centre of Pre University Studies for further action. The student shall
be asked to provide supporting evidence within two working days. If no
supporting evidence is provided by this deadline, the appeal shall be rejected.
5.4.1.5. The Appeals Committee shall convene to institute a hearing of the student’s
appeal and the student may be heard at the hearing. The student shall not be
permitted any other form of representation at the hearing.
5.4.1.6. A report of the hearing, including the recommendations of the Appeals
Committee shall be tabled at Faculty Board for approval with the provision that
Senate has the final decision.
5.4.1.7. The student shall be informed of the decision in writing after ratification by
Senate.

23
5.4.2. Procedures for Appeal on Injustice or Misinterpretation of Examination
Regulations.

5.4.2.1. All appeals on grounds of injustice or misinterpretation of examination

regulations shall be addressed to the Chairman, Board of Governors.
5.4.2.2. The appellant shall be required to complete the Appeals Form and submit
to the Head of Centre of Pre University Studies within five working days of the
appellant’s receipt of the decision to be appealed against. The completed form
shall be accompanied by documents from third parties that constitute evidence
to support their reasons for appeal.
5.4.2.3. The appeal shall be received by the Academic Services Department and
forwarded to the Secretary of the Board of Governors.
5.4.2.4. The Secretary of the Board of Governors shall present the appeal to members
of the Board of Governors for a decision.
5.4.2.5. The Secretary of the Board of Governors shall convey the decision of the
Board of Governors to the students in writing whose decision shall be final.

24
6. CODE OF CONDUCT

6.1. Attendance and Absenteeism

Attendance at all lectures, practicals, tutorials, workshops, computer-aided learning (CAL)

sessions, problem-based learning (PBL) sessions, seminars, oral presentations, practicals, quizzes,
class tests and Written Examinations is compulsory.

6.1.1. The minimum attendance required for the Foundation in Science programme is at least
75% at all teaching sessions. Teaching is described as lectures, practicals, workshops,
tutorial, CAL sessions, PBL sessions, seminars, oral presentations, attachments, practicum,
video sessions, discussions, poster presentations, visits, research projects, quizzes and
clinical skills sessions (CSS). This list is not exhaustive and may be expanded from time to
time. Attendance will be taken at all teaching sessions and 75% student attendance is
required.

6.1.2. Absence from any of these teaching sessions as described in Section 1.7 must be
supported by valid documentary evidence, which is to be submitted to the Academic
Services Department within TWO(2) working days from the first day resuming class. Such
documentary evidence may be accepted subject to the discretion of the Programme
Director and Head of the Foundation in Science.

6.1.3. Failure to achieve the minimum attendance as stipulated in Section 6.1.1 may result in
the student being barred from sitting the relevant examination(s) required for progress
in the course. The student is then required to repeat the module with full attendance
with the next cohort of students.

6.1.4. Absence from quizzes, class tests or Written Examinations without valid documentary
evidence will be regarded as having failed the respective quiz, class test or Written
Examination (with zero score). In the case of Written Examinations, the Resit Examination
(if permitted to do so) undertaken by the student shall be regarded as the second attempt.
There shall be no resit for class tests, CAL tests or quizzes.

6.1.5. Upon acceptance of the reason(s) for absence from a Written Examination by the Faculty
Board and endorsement by the IMU Senate, the student shall be allowed to take the Resit
Examination as the first attempt.

25
6.2. Offences and Penalties

6.2.1. Offences

The following list (or examples) of breaches of discipline is demonstrative only and in no
way prevents the University or any disciplinary committee thereof from considering and
adjudicating upon any other conduct or action which is prima facie thought to constitute
a breach of discipline.

A student may be deemed to be in breach of discipline who:

6.2.1.1. Wilfully or negligently defaces, injures or harms the property of the University
or of an institution visited as part of a University course.
6.2.1.2. Is convicted by a civil court of an offence of a scandalous, immoral, disgraceful
or criminal nature.
6.2.1.3. Disregards any regulation for proper conduct or disobeys any member of the
University authorised to check disorderly conduct.
6.2.1.4. Uses offensive or improper language or behaves in an offensive or improper
way.
6.2.1.5. During an examination or tests copies from or communicates with another
person or is found in possession of books or any printed or written papers or
any other material containing information relevant to the subject of the
examination other than those allowed in the examination, or uses other unfair
means.
6.2.1.6. Falsifies or seriously misuses University record including degrees, diplomas or
certificates.
6.2.1.7. Engages in riotous or disorderly conduct in a manner contrary to the best
interest of the University or seriously affects good order in or out the University.
6.2.1.8. Disregards any regulation governing the conduct or obligations of students in or
to the University Libraries, the Halls of Residence or the Students Association.

6.2.2. Penalties

A student who is deemed to be in breach of discipline may be liable to one or more of the
following penalties:

i. an admonition
ii. a reprimand
iii. a fine
iv. disqualification from examinations, or in the case of abuse of any of the University
services of facilities, from using these services or facilities for a stipulated period.
v. requirement to make good to the satisfaction of the University any damage or
injury caused to the property of the University or an institution attended as part
of a University course.
vi. suspension from attendance at the University for a stipulated period.
vii. expulsion from the University.

26
6.3. Discipline and Laws of Malaysia

Each student is expected to obey the Laws of Malaysia and to conform to the expected norms of
good conduct and behaviour of Malaysia while attending classes at the IMU, within the buildings
at the IMU, during transport to and from the IMU during the course of clinical teaching sessions,
and while resident in the accommodations provided by the IMU.

Any serious suspicion that an infringement of the Criminal Laws of Malaysia has occurred within
the IMU will be reported to the local police as soon as this is known to the officers of the IMU. Any
student found guilty of a serious criminal offence will be expelled from the IMU. All offences related
to prohibited drugs will be regarded as extremely serious.

6.4. University Property

Students are expected to treat the buildings, library books, apparatus, computers and other
facilities provided by the IMU with care and respect. Any student who damages or breaks the IMU
property will be required to pay for its repair or replacement.

6.5. Health Regulations

Because it is detrimental to health, smoking of tobacco is prohibited in the premises of the IMU.
As potential nutritionist and dietetic professionals, the general conduct of IMU students must be
above reproach.

6.6. Policy on Photographing, Video Recording, Audio Recording, and Other Imaging of
Patients, Visitors and Healthcare Workers. See Appendix J

27
6.7. Plagiarism

Academic honesty is crucial to a student’s credibility and self-esteem, and ultimately reflects the
values and morals of the university as a whole. A student may work together with one, or a group
of students to discuss assignment content. Academic investigation is not limited to the views and
opinions of one individual, but it is built by forming opinion based on past and present work
experiences. It is legitimate and appropriate to synthesise the work of others, provided such work
is clearly and accurately referenced and acknowledged.

What is Plagiarism?
According to the Merriam-Webster Online Dictionary, to "plagiarise" means to:
(a) steal and pass off (the ideas or words of another) as one's own
(b) use (another's production) without crediting the source
(c) present as new and original an idea or product derived from an existing source

Examples of plagiarism include:

(a) turning in someone else's work as your own
(b) copying words or ideas from someone else without giving credit
(c) failing to present a quotation in quotation marks
(d) giving incorrect information about the source of a quotation
(e) changing words but copying the sentence structure of a source without giving credit
(f) copying so many words or ideas from a source that it makes up the majority of your work,
whether you give credit or not.

Source: http://www.plagiarism.org/plag_article_what_is_plagiarism.html

Good Practices
Whenever you borrow words or ideas, you need to acknowledge their source. The following
situations almost always require citation whenever:
(a) you use quotes
(b) you paraphrase
(c) you use an idea that someone else has already expressed
(d) you make specific reference to the work of another
(e) someone else's work has been critical in developing your own ideas

Source: http://www.plagiarism.org/plag_article_what_is_citation.html

More details on how to cite sources:

http://www.plagiarism.org/plag_article_how_do_i_cite_sources.html

Results and data from scientific papers should be summarised in your own words. The source of
these data should be referenced to ensure that the author (owner) of that material is given credit
for their work and you are not claiming ownership. Results from group work may be shared but
the manipulation and interpretation of these data should be undertaken independently; all graphs
and figures should be constructed independently.

28
How do we detect plagiarism?

IMU academics are able of detecting plagiarism in many ways, including:

(a) using anti-plagiarism software (e.g. Turnitin)
(b) varied writing style from one passage to another
(c) identifying the same passage in more than one essay

Types of Plagiarism: http://www.plagiarism.org/plag_article_types_of_plagiarism.html

Educational tips on plagiarism prevention:

http://www.plagiarism.org/plag_article_educational_tips_on_plagiarism_prevention.html

Cheating
Cheating is more likely to occur during examinations and involves either copying from other
students, and/or having authorised notes, etc. in the examination room. All incidents of cheating
detected in an examination or subsequently during the monitoring of the scripts will be dealt with
in accordance with the University’s regulations on student discipline.

What is the consequence of being caught committing plagiarism or cheating?

Students caught committing plagiarism or cheating will be face disciplinary action based on the
University guidelines. The possible penalties include:

(a) All subsequent submissions, including examination papers, will be scrutinized

(b) Re-submission of course work
(c) Recording a mark of zero for the assessment
(d) Referring the case to the University’s Disciplinary Board
(e) Delay in Graduation
(f) Expulsion from the University

In the past, marks have been deducted from the assessments as a consequence of plagiarism.
This reduces the final mark presented to the Board of Examiners and may lower the Degree
Classification

Declaration

For all submitted pieces of work students must include and sign the following statement.

“I declare that, except where specifically indicated, all the work presented in this
report is my own and I am sole author.”

29
7. APPENDICES

Appendix A

Semester 1

Course Code Name of Module Credit Hours Type of

Module

FS1014 Biology 1 4 Core

FS1024 Chemistry 1 4 Core
FS1033 Mathematics 1 3 Core
FS1063 English for Academic Purposes 3 Core
FS1053 Computing Studies 3 Core
Total 17

Semester 2

Course Code Name of Module Credit Hours Type of

Module
FS2014 Biology 2 4 Core
FS2024 Chemistry 2 4 Core
FS2033 Mathematics 2 3 Core
FS2052 Physics for Health Sciences 2 Core
FS2063 English for Healthcare Professionals 3 Core
Total 16

Semester 3

Course Code Name of Module Credit Hours Type of

Module

FS3014 Biology 3 4 Core

FS3052 Cross Boundary Studies 2 Core
FS3093 Thinking Skills 3 Core
Choose 2 elective modules:
FS3074 Biosciences 4 Elective
FS3024
FS3024 Chemistry 3 4 Elective
FS3064 Application of Statistics 4 Elective
FS3084 Psychology in Healthcare 4 Elective
Total 17

30
 Appendix B

An excerpt from ‘The Good Study Guide’, Andrew Northedge

Open University Worldwide Paperback

Being an adult student

As an adult student you have to take responsibility for your own studies. In our years as schoolchildren
our teachers were prepared to take a lot of responsibility for what we learned and how we learned it. At
school level there is a general understanding that if pupils do badly in an exam their teacher is also open
to criticism. By contrast, as an adult student it is up to you to choose a subject you want to study and
to decide how much effort to put into studying it. Your teachers do not assume responsibility for telling
you what to learn, nor how to learn it, nor do they put pressure on you to make you learn it. You have
to ‘manage’ these things yourself. You have to decide your own priorities, set your own targets, and
work out your own strategies for achieving them.

What is more, you also have to take on responsibility for deciding what views to hold. As school pupils,
much of what we were given to study was presented as facts. We gained marks for the accuracy with
which we could repeat to the teacher what we had been told. Adult students find that the ‘truth’ about
things is taken to be uncertain. Teachers expect you to form your own judgements about the strengths
and weaknesses of various ideas. Your studies are an enquiry into the nature of the world which you
are undertaking. You have to be able to weigh-up ideas, not just learn them. You have to be able to
argue for one idea against another, not just repeat both. The whole emphasis changes from your being
a passive receiver of ‘knowledge’ to your being an active seeker for ‘understanding’.

This does not happen all at once. If you are returning to study after a long lay off, it is likely to take quite
a long time to adjust. Nevertheless, your target is eventually to become an independent student: to be
able to find your way round a subject for yourself, even when there is no teacher available to assist you.
Instead of jumping through hoops held up by other people and then waiting to find out whether you have
‘passed’, you set your own agenda and study to find out whatever it is that you want to know. When you
can take control of your own studying you are in a position to make knowledge and understanding really
do some work for you.

31
 Appendix C

Weightage in the Continuous Assessment

a. CLASS TEST/CAL TEST

i. For a student who was absent with valid reason:

Continuous Assessment (50%) End of Semester Examination

(50%)
Class Test I Practical (20%) Portfolio
(20%) (10%)

Absent with 16 7 40
valid
documentary
evidence

The Coursework assessment normally contributes to 50% of the marks. But in the case of a
student being absent from the class test with valid documentary evidence, the weightage of the
class test will be brought forward to the End of Semester written examination.

Hence,

Coursework Assessment contribution = (16 + 7) = 23 %

Written Examination contribution = 40 × 70 (weightage of Class Test I[20 + End of semester[50])

50

= 56%

The final marks for this candidate is = 23 + 56 = 79%

32
ii. For a student who was absent from the class test without a valid documentary evidence,
the calculation of the total marks is as shown below:

Continuous Assessment (50%) End of Semester

Examination (50%)
Class Test I (20%) Practical (20%) Portfolio (10%)

Absent without 16 7 40
valid documentary
evidence

In this case, the student will be getting zero (0) marks for the class test. Hence the final marks
would be = 16 + 7 + 40 = 63%

For modules which are assessed by Coursework only (100%) without Written Examination, there will be
a resit paper for the class test in the case of absence with valid documentary evidence, and the
weightage of this resit paper will be the same as that of the class test.

33
b. PRACTICAL

i. For a student who was absent with valid documents:

Practical Marks (50 marks) 20%

Practical 1 Practical 2 Practical 3 Practical 4 Practical 5 Total marks
(10 marks) (10 marks) (10 marks) (10 marks) (10 marks) (50 marks)
9 8 Absent with 8 7 9+8+8+7=32 32/40 X
valid 20%
documentary =16
evidence

The practical marks normally contribute to 20% of the marks. But in the case of a student being
absent from the practical session with valid documentary evidence, the weightage of the
practical marks for the session will be pro-rated.

ii. For a student who was absent from the class test without a valid documentary evidence,
the calculation of the total marks is as shown below:

Practical Marks (50 marks) 20%

Practical 1 Practical 2 Practical 3 Practical 4 Practical 5 Total marks
9 8 Absent 8 7 9+8+0+8+7 32/50 X
without valid =32 20%
documentary =12.8
evidence

In this case, the student will be getting zero (0) marks for the class test. The weightage of
the practical marks will not be pro-rated.

34
 Appendix D

Progress through examinations

Summative marks (In Course Assessment)

Written Examinations

≥ 50% for all Major  50%

modules

Pass Fail

Proceed First Resit Examination

Pass (50% Max.) Fail

Proceed Withdraw
Not
Student Progress Committee from
Approve
programme

Approve

Repeat Semester

Second Resit Examination

Pass (50% Max.) Fail

Withdraw from
Proceed
programme

STUDENT HANDBOOK 35
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix E

Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA) Calculations

A candidate’s grade point average (GPA) is calculated from the combination of grade point and credit hour
of the module. Assuming that the candidate obtained the following grade points for four modules in Semester
1 (see table below). The total grade point is obtained as a product of the grade point the candidate has
obtained during the course with the credit hours of the particular module. The grade point average for
Semester 1 of this candidate is hence the sum of the total grade points divided by the sum of the total credit
hours.

Module Marks Grade Point Credit Total Grade

obtained (%) obtained Hour(s) Point

Subject 1 85 4.0 3 12

Subject 2 66 3.0 2 6

Subject 3 52 2.0 4 8

Subject 4 38 1.0 1 1

Subject 5 60 2.7 2 5.4

Total 12 32.4

GPA (semester) =  (Grade Point  Credit Hours)

 Credit Hours in the semester

In this case, the GPA is 32.4  12 = 2.7 for this candidate in Semester 1

Let us assume that this candidate obtained a GPA of 3.0 in Semester 2 (sum of total grade points is 36.1,
sum of total credit hours is 12). The CGPA is calculated according to the GPA achieved during the course as

CGPA =  (Grade Point  Credit Hours) ___

Accumulated Credit Hours over all semesters

Hence the CGPA for this candidate is (36.1 + 12)  (12 + 12) = 61  20 = 3.05

STUDENT HANDBOOK 36
INTERNATIONAL MEDICAL UNIVERSITY
 CUMULATIVE GRADE POINT AVERAGE (CGPA) CALCULATION

A candidate’s cumulative grade point average (cGPA) is calculated from the average of grade point
average (GPA) of all three (3) semesters. Assuming that the candidate obtained the following
grade point average for 3 semesters (see table below). The cumulative grade point average (cGPA)
of this candidate is hence the sum of the total grade points divided by the sum of the total credit
hours.

Semester GPA obtained

1 3.30

2 3.5

3 3.0

Total 9.8

The cGPA is calculated according to the GPA achieved during the course as

cGPA =  (Grade Point Accumulated )

Total semesters

Hence the cGPA for this candidate is 9.8  3 = 3.27

MODULE SPECIFIC GRADE POINT AVERAGE (GPA) CALCULATION

A candidate’s grade point average (GPA) for a particular subject is calculated from the average
grade obtained across all modules taken in that subject, weighted by the specified credit hours.
For example, if a candidate has taken the compulsory Chemistry 1 and Chemistry 2 modules only,
and not chosen the Chemistry 3 option, then the GP for these two modules is used to calculate the
subject GPA. If the candidate takes Chemistry 1, Chemistry 2 and the optional Chemistry 3, then
the GP for all three modules is used to calculate the subject GPA. For subjects where all 3 modules
are compulsory, such as Biology, then the GP of all 3 modules is used to calculate the final subject
GPA.

STUDENT HANDBOOK 37
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix F

Terms and Reference for Recounting and Remarking

Students submit the application of request with

payment to the Head of Centre of Pre University
Studies

The Head hands over the application

to the Academic Services

With payment Without payment

Accept – Academic Services

Academic Services reject
process the applications
the applications

The Head appoints a new

team to remark scripts

Results submitted to the Head

The Head presents to

Examiner’s Board

The Head presents result to

Faculty Board for endorsement

Timeline: Normally one week

Decision conveyed
to the student(s)

STUDENT HANDBOOK 38
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix G

Appeals

Terms and Reference of Appeal – Non Academic Grounds

Timeline: Normally one week

Submission of Appeals to the Head of Centre of Pre University

Studies (5 working days after announcement of results with
supporting evidence from third party eg. Medical Certificate from a
doctor)

Academic Services will process the forms

With supporting evidence Without supporting evidence

Accept Request for evidence within

48 hours

The Head will appoint the Chairman and members of

the Appeals Committee Without supporting evidence

Hearing Reject

Secretary to produce report of the hearing

Present the report to the Head

The report will be presented to the Faculty

Board for endorsement

Recommendations from the Faculty Board will be presented to the Dean

Decision conveyed to the student

(subject to final approval by Senate)

STUDENT HANDBOOK 39
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix H

Terms and Reference of Appeal – Injustice or Misinterpretation of Examination

Regulations

Submission of Appeals Form to the

Chairman of Board of Governors

Secretary of Board of Governors prepares report(s)

and presents appeal to Board of Governors

Board of Governor decides

Secretary conveyed the decision to the student(s)

Note:

1) Timeline: Normally two weeks

2) Student will be allowed to take the resit exam but results will not be released pending the
decision by the Board of Governors

STUDENT HANDBOOK 40
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix I

Incident Form

Date(s) of the incident(s): …………………………

Time of day: …………………………

Place: …………………………

Witnesses if appropriate (with IC Number) …………………………

Please give a full description of the incident(s) and list your specific complaint:

Signature :……………………………………. Witness:……………………………….....

IC Number of Witness:………………………………….

Name in full:………………………IC Number:…………………… Date:……...……….

STUDENT HANDBOOK 41
INTERNATIONAL MEDICAL UNIVERSITY
 Appendix J

POLICY ON PHOTOGRAPHING, VIDEO RECORDING, AUDIO RECORDING, AND OTHER IMAGING

OF PATIENTS, VISITORS AND HEALTHCARE WORKERS

Clinicians in many disciplines need to make visual and sometimes audio recordings to assist with patient care
and management of conditions, for medico-legal records, for teaching purposes and/or research. The
advances of telephone imaging systems (camera phones) and other mobile devices means that the
opportunity to make visual recordings with or without audio of patients, staff, premises and equipment in
clinical and non-clinical settings is ever present. The purpose of this policy is intended to assist all healthcare
workers (both staff and students) in

 involving patients in the process of consent where required

 respecting patient and staff privacy, dignity and confidentiality
 safe storage of recordings
 protecting copyright, where applicable

This policy does not cover the issues associated with telemedicine nor recordings made in hospitals, clinics,
community centres or residential areas that do not belong to IMU. All IMU staff and students shall need to
also abide by the rules, regulations and guidelines provided by these other centres and IMU guidelines on
experiential learning besides those listed in this policy document.

Definition

Audio Recording: recording an individual’s voice using video recording (e.g., video cameras, cellular
telephones), tape recorders, or other technologies capable of capturing audio.

Medical imaging: images of whole or parts of individual’s body captured using medical equipment such as
Radiography and 3D cone beam computed tomography (CBCT).

Photography: recording an individual’s likeness or parts of individual’s body (e.g., image, picture) using
photography (e.g., cameras, cellular telephones), video recording (e.g., video cameras, cellular telephones),
digital imaging (e.g., digital cameras, digital microscope, web cameras), or other technologies capable of
capturing an image (e.g., Skype).

Video Recording: recording of sound and images of an individual’s likeness and/or a healthcare worker’s
treatment procedures being carried out on an individual

Healthcare Worker: In the context of this document, refers to IMU clinical staff including academic and
support staff, clinical student or visiting or part-time health professional who is working in IMU Healthcare
facility or providing healthcare in the community setting.

Patient: Health client who may or may not be sick who is seeking consultation/treatment from one of IMU’s
Healthcare clinics

Premises of the International Medical University: Campus area, community centres and healthcare
clinics that belong to the International Medical University

STUDENT HANDBOOK 42
INTERNATIONAL MEDICAL UNIVERSITY
Policy and Procedures

General Recording of Activities held in IMU

The International Medical University may from time to time use photography or video recording to capture
events that are held in the university for internal use, publicity and marketing purposes. Consent from
participants in such events is not required. However, if there are recordings of close-up images that will be
used for marketing brochures, healthcare workers, students, patients and visitors are to be informed and
their participation in such recordings will be deemed as implied consent.

Audio recording, Medical imaging, Laboratory Investigations, Photography and Video recording for
Healthcare purposes in IMU Clinics

Recordings as part of patient’s care;

Recordings made for clinical purposes or an aspect of treatment, form a part of that patient’s clinical record.
Verbal permission is a minimum requirement required for recordings made for clinical purposes.

For recordings made solely as part of investigations for diagnosis or treatment, separate written consent is
not needed; e.g.

i. Images of internal organs

ii. Images of pathological slides
iii. Laboratory investigations
iv. Diagnostic tests
v. Recordings of organ function
vi. Ultrasonic images
vii. Radiographs

All recordings are considered to be medical records and need to be kept secure. Any disclosure of recording
to a third party whereby patient can be identified (e.g. for referral to specialist), patient’s consent should be
attained.

Should any of the recordings listed above needs to be used for any other purpose (e.g. research, education,
training and other healthcare-related purpose), the findings need to be anonymised or in coded format
(patient’s personal data should not be revealed).

When the recording involves a consultation between healthcare worker and patient, or any other procedure
from which the patient may be identified and the recording of which might cause the patient embarrassment
or other distress, the healthcare worker is responsible for the following:

Before the recording:

i. The patient understands the purpose for which the recording would be used.
ii. The consent form is neutrally worded, in order not to imply that consent is expected.
iii. Photography that does not contain any Person Identifiable Information or any associated
Person Identifiable text may be published in textbooks, journal articles and other externally
distributed publications without patient’s written consent.
iv. The written consent of the subject(s) of Photography is required prior to creating
Photography that will include Person Identifiable Information for use in textbooks, journal
articles or other externally distributed publications.
v. The patient is given time to consider the explanatory material and the consent form.
vi. The patient understands that refusal to consent to recording will not affect the quality of
care being offered.

STUDENT HANDBOOK 43
INTERNATIONAL MEDICAL UNIVERSITY
 vii. Where patients are unable to give consent because they suffer from a mental disability or
for any other reason, consent must be sought from a close relative or carer. In the case of
children who lack the understanding to consent on their own behalf, the consent of a parent
or guardian must be obtained.

During the recording:

i. The recording will stop immediately should there be a request from the patient or
carer/guardian.

After the recording:

i. The recording is used only for the purposes for which the patient's consent has been given.
ii. The identity of the patient shall not be revealed when using the recording for the purposes
stated.
iii. The recording is stored with the security required for all confidential medical records.
iv. The patient shall be provided a copy of the recording on request.
v. The patient is allowed to withdraw consent on use of his/her recordings at any time.

No recording should be made contrary to the patient's wishes, and no pressure should be placed upon a
patient to give consent. In exceptional circumstances, where no recording of a procedure has been planned
but an unexpected development during the procedure makes a recording highly desirable on educational
grounds, a recording may be made without consent if the patient's consent cannot be sought (for example
because of anaesthesia). In such circumstances, the patient's consent must subsequently be obtained before
use is made of the recording. If consent is not attained, the recording will need to be deleted/destroyed.

Audio recording, Medical imaging, Photography and Video recording for Education, Training
and Research

Clinical images and treatment procedures involving patients may be recorded by video recording, audio
recording or photography, for the purposes of education, assessment, training, research and/or publication,
only when the patient has given free and informed consent. For recordings for research purposes, prior
approval from IMU Joint Committee on Ethics and Research need to be obtained. In all recordings, patient
should not be identifiable and care must be taken to respect the dignity, ethnicity and religious beliefs of the
patient.

Photographing Patients by Healthcare Workers to Document Abuse or Neglect

In cases of actual or suspected abuse and/or neglect, photography by attending healthcare worker or other
authorized personnel may be required for medico-legal purpose. The recording of lesions or injuries
observed shall be treated as part of assessment of disease, trauma or conditions as applied to all patients
for medical documentation with prior consent obtained.

If the patient is a child, the healthcare worker shall refer the child to a paediatrician/medical doctor for
attention and advise the parent/guardian to bring the child for treatment by the paediatrician/medical doctor.
If the patient is an adult, the healthcare worker shall refer the patient to a medical doctor for attention.

If, the paediatrician/medical doctor has certified in writing that there is an immediate risk to the health of a
child and medical/ surgical/ psychiatry treatment is necessary, a Protector may authorize without obtaining
the consent from the parents/ guardian of the child/ any persons having the authority, but only under any
of the following circumstances: -

STUDENT HANDBOOK 44
INTERNATIONAL MEDICAL UNIVERSITY
  that the parents/ guardian of the child/ any persons having the authority to consent to the
treatment has unreasonably refuse to give, or abstained from giving consent to such
treatment;

 that the parents/ guardian of the child/ any persons having the authority to consent is not
available or cannot be found within a reasonable time;

 the Protector believes on reasonable grounds that the parents/ guardian/the authorized
person has ill-treated, neglected, abandoned or exposed, or sexually abused the child.
(According to Child Act 2001, Protector is defined as the Director General, the Deputy
Director General, a Divisional Director of Social Welfare, Department or Social Welfare, the
State Director of Social Welfare of each of the State, any Social Welfare officer appointed)

Copies of images captured under these circumstances may be released to authorized representatives of an
investigating agency and/or pursuant to a subpoena or court order.

Restrictions and Prohibition

Use of patient recordings shall be restricted to purposes where consent is given as described in this policy
document.

The following behaviours are prohibited:

i. Use of patients’ photographs, including posting of images to social networking sites, other
internet websites or public areas;
ii. Use of patients’ photographs for entertainment purposes or malicious use;
iii. Including other patients, or other healthcare workers in photographs without written
consent obtained in accordance with this policy;
iv. Taking photographs in a manner that will cause disruption to patient care or the work
environment;
v. Taking photograph without the individual’s consent unless an exception is provided in this
policy;
vi. Taking or participating in photography without respect for patients’ privacy and/or dignity.

Any staff or student who has been found to violate the above stated code of behaviour will be subjected to
disciplinary action.

Visitors and patients visiting any healthcare facility of IMU shall be prohibited from recording any procedure,
patient, staff and students within its premises without obtaining prior permission from person in charge.

STUDENT HANDBOOK 45
INTERNATIONAL MEDICAL UNIVERSITY
8. FACULTY DIRECTORIES

FOUNDATION IN SCIENCE

Dr James Edward Walsh

Head of Centre of Pre University Studies and Principal Lecturer

B.Sc. in Physics (Maths/Computer Science) NUI Dublin; M.Sc. (Physics) by research NUI Dublin;
Ph.D. (Physics) by research NUI Dublin; M.Inst.Phys. and C.Phys. 1993

(Member of the Institute of Physics and Chartered Physicist)

Ms Kanagamalar Subramanian

Lecturer and Programme Director

Masters in Educational Management (AeU); BSc (Hons) in Microbiology (University Malaya)

Ms Sharon Chan Min Hui

Senior Lecturer

BLL (English), University Malaya

Master of Health Professions Education, IMU (On-going)

Ms Jessica Leong May Fong

Senior Lecturer

MSc in Applied Statistics (University Malaya); BA (Hons) in Mathematics (University Malaya)

Mr Liow Chee Keong

Senior Lecturer

MSc in Information Technology (UPM); Bsc (Hons) Chemistry (USM)

Ms Shirley Evelynna a/p Jayaseelan

Senior Lecturer

Masters in Education Administration (UPM); Bachelor in Biomedical Science (MSU), Diploma in MLT (PTPL
Shah Alam)

STUDENT HANDBOOK 46
INTERNATIONAL MEDICAL UNIVERSITY
Ms Noraishah binti Abdul Aziz

Lecturer

MSc in analytical chemistry and instrumental analysis (University Malaya); BSc in Applied Chemistry
(University Malaya)

Ms Saraswathy Ramachandran

Lecturer

MSc Biotechnology (University Malaya); BSc. Biological sciences (UMT)

Mr Parkash Mathivanan

Lecturer

B.Ed. Teaching English as Second Language (TESL) (Unisel)

Master of Corporate Communication, UPM (On-going)

Ms Sharmini a/p Muniandy

Lecturer

Bachelor of Arts (English Language) (UPM)

Master of Corporate Communication, UPM (On-going)

Ms Chow Kit May

Lecturer

MSc Chemistry (University Malaya); BSc (Applied Chemistry) (Hons) (University Malaya)

Ms Tung Li Qian

Lecturer

MSc (Electronic Engineering) (UPM); BEEE

Mr Chuah Yaw Kuang

Lecturer

Master of Science in Pharmacology and Toxicology (UPM); Bachelor of Science in Biomedical Sciences
(UPM)

STUDENT HANDBOOK 47
INTERNATIONAL MEDICAL UNIVERSITY
Ms Raja Noraidlin Sueraya Binti Raja Arif Shah

Lecturer

Master of Applied Linguistics (UPM);Bachelor of Human Sciences (English Language and Literature) (IIUM)

Mr Mohd Shaiful Bin Sharipudin

Lecturer

Master in Science (Mathematics)(USM); Bachelor of Science (Mathematics) (UiTM)

Ms Siti Fatimah Binti Mohammad Yaacob

Lecturer

Master of Science (University Teknology MARA); Bachelor of Science with Honours (Chemistry) (University
Teknologi MARA)

STUDENT HANDBOOK 48
INTERNATIONAL MEDICAL UNIVERSITY